2010-04-22_Minutes - Laserfiche WebLink

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1 Page 2, B -6 Financial Report (Chair Ferrington) 2 Correct first sentence to read: "The Board expressed concern about the format of the 3 report and a desire to that the format...." 4 Second sentence: Correct spelling of Chair Ferrington's name. 5 Page 3, C -1 Approve Invoices (Member Eckman) 6 Correct motion to include the invoice amount for Barr Engineer. 7 Ayes: 4 8 Nays: 0 9 Motion carried. 10 11 Introduction of Melissa Lewis, Board of Water and Soil Resources (BWSR), Annual 12 Reporting Guidelines 13 Chair Ferrington introduced Ms. Melissa Lewis, with BWSR, noting ongoing conversations 14 since November of 2009 for a better understanding by the GLWMO on annual reporting to the 15 BWSR. 16 17 Ms. Lewis advised that past annual activity reports and audits had been part of the City of 18 Roseville's annual audit, but under new requirements of the MN Rules, the annual report must 19 now include a balance sheet and a classification for all revenue and expenditures in order to 20 provide full disclosure. Ms. Lewis provided an approved sample from the Vermillion Water 21 Management Organization to Mr. Schwartz for future distribution to members; and noted that the 22 MN Rule required receipt of the report from the WMO within one hundred twenty (120) days 23 from the end of their fiscal year, which would be the end of April for the GLWMO. Ms. Lewis 24 noted that the GLWMO's newly approved grant funds would be held by the BWSR until the 25 2009 audit had been received in its appropriate format; and suggested that the GLWMO contact 26 the State Auditor's Office for additional information on the requirements, with both the BWSR 27 and State Auditor recipients of the audit forms upon their completion. 28 29 Ms. Lewis further noted that, in accordance with the State Rule, the current Watershed Plan 30 expires in August of 2011, and the GLWMO would need to provide plans in the activity report 31 on a schedule and steps for initiating work on the next one in order to comply with the 2010 32 work plan. Ms. Lewis advised that this requirement was in accordance with MN Rule 8410, but 33 that the rule was scheduled to be revised shortly, and may ultimately require additional items. 34 Ms. Lewis requested that the GLWMO keep her informed throughout their submittal process to 35 allow her to provide assistance and guidance. 36 37 Discussion included approximate timeline for future changes; how to meet the April 30 deadline 38 and potential penalties, with Ms. Lewis advising that the only penalty would consist of holding 39 up funding from the Alladin Street Grant until adequate paperwork had been submitted; review 40 of the City of Roseville's 2009 Audit upon completion to determine if information provided is 41 consistent with the MN Rule; and the need for formal action by the GLWMO for approval and 42 acceptance prior to submission. 43 44 Mr. Maloney advised that when the City of Shoreview went through a similar process ten (10) 45 years ago to update the plan, opined that the rewrite may not be as dramatic as this proposed 46 Rule change, and questioned how to predict the budget impact. 2