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Roseville Human Rights Commission June 14, 2011 Minutes Page 2 of 7 Commissioner Brisbois described two motions addressing the agenda. The Chair shall prepare the agenda and staff will distribute in the exact format presented to staff Commissioner Brisbois described two motions concerning minutes: listing commissioners and listing youth commissioners separately, and the minutes reflect whether they were present or absent. Commissioner Brisbois described a motion addressing nomenclature, changing subcommittees to committees, changing the name of the Internal Affairs committee to Executive and Operations Committee and changing Program Planners to Program Planning Committee. Commissioner Brisbois described motions to eliminate the Visions of Success and Data Geeks Committee, and clarify that all committees are open to any Human Rights Commissioner. Commissioner Brisbois described motions requiring attendance, defining excused absences and reporting to the City Council if a member misses two consecutive or three unexcused absences in a year. Commissioner Brisbois described motions giving the chair or designee authority outside the full commission if a meeting of the full commission is not possible, and having the HRC approve the decision at a future meeting. Chair Singleton opened the floor for discussion. Commissioner McKenzie said she was uncomfortable with the motions as presented. She asked why the chair needed authority to make decisions outside of the full commission and when this had been a problem. She said if there had been a decision to be made, the Commission worked together to make it. She asked for examples when this had been a problem. Chair Singleton said this was putting a process into place, if the need arose. He said this ensures that open meeting laws would not be violated. Commissioner McKenzie reiterated her concerns that this has not been a problem. City Manager Bill Malinen asked when there would be a need for a decision. He said this gives the Chair power to make decisions, which is not a goal of an advisory commission. Commissioner Brisbois offered the example of the chair wanting the spring forum to be televised but it was not because the full commission had not approved it. Commissioner McKenzie explained that the planning committee, which included the Minnesota Department of Human Rights (MDHR), decided that they were not ready to televise, in part because it creates a different feel and the presenters had not been notified that they would televise the program. She said the committee talked and emailed each other and came to an agreement. Chair Singleton said he had felt it was important to televise the program so the community could see what the commission is doing and see the collaboration with neighboring communities.