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City of Roseville Ethics Commission Meeting Minutes January 10, 2007 Call to Order In the absence of a Chair or Vice - Chair, Finance Director Chris Miller called the meeting to order at 6:30 pm. Members Present (in alphabetical order); David Apolloni, LuAnne Pederson, Mike Schneider, Melissa Weldon.) Other Members Present City Manager Bill Malinen, Finance Director Chris Miller. Review Ordinance No. 1338; Establishing an Ethics Commission Chris Miller provided a brief overview of the City Ordinance, Code of Ethics, and overall role of the Ethics Commission. Some general discussion was held on the Commission's role in coordinating an annual training event and in hearing ethics complaints against City Officials. A concern was raised by Mike on whether the Commission's role was sufficiently defined in the Ordinance and Code of Ethics. It was noted that the Commission would seek clarification from the City Council on their role at a future City Council meeting. Select a Chair and Vice -Chair Chris advised that all of the City's advisory commissions annually self - appoint a Chair and Vice - chair for the calendar year. After a brief discussion, the Commission appointed Mike Schneider as the Chair and LuAnne Pederson as the Vice -Chair for 2007. Establish Commission Rules & Procedures Chris noted that some of the City's advisory commissions formally adopt rules and procedures to govern how the agenda is set and how matters are discussed and voted on. A copy of Robert's Rules of Order was provided to the group for consideration. The group acknowledged that a formal structure probably would not be needed and it was agreed that an informal process could be used for now with the knowledge that the Commission could adopt Robert's Rules of Order in the future if necessary. Consider Process for determining Ethics Training needs Chris re- introduced the idea of having the Ethics Commission coordinate an annual ethics training event, specifically the process by which the Commission would gauge the type of training that was needed by City Officials. After some discussion, the group agreed to; look at what types of training other municipalities were providing, seek input from the Council and other advisory commissions, and perform a survey of City Officials to see what types of training they feel is needed.