2013-01-10_PR_Comm Minutes - Laserfiche WebLink

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ROSEVILLE PARKS AND RECREATION COMMISSION MEETING MINUTES FOR JANUARY 10, 2013 ROSEVILLE CITY HALL ~ 6:30PM PRESENT: Azer, Boehm, Diedrick, D. Holt, M. Holt, Ristow ABSENT: Wall, Doneen, and Simbeck notified staff ahead of time about being unable to attend STAFF: Anfang, Brokke, Evenson INTRODUCTIONS/ROLL CALL/PUBLIC COMMENT 1. None APPROVAL OF MINUTES – DECEMBER 4, 2012 MEETING 2. Commission Recommendation: Minutes for the December 4, 2012 meeting were approved unanimously. PARKS & RECREATION RENEWAL PROGRAM 3. Brokke and Evenson provided Commission with updates on the most recent Renewal Program events.  Staff reviewed the draft Public Engagement Strategy, the draft implementation schedule and the proposed meeting schedule.  Brokke pointed out the Renewal Program logo that was designed with help from the Communications staff. This logo is expected to become an identifiable icon that will be used on project signage, communications tools and program reports.  Brokke clarified the intent for meeting notifications is one mailing to the community surrounding the project area and additional communication and postings on electronic sites like the City Website, Nextdoor.com, email groups, City signage, Roseville Patch. Notifications will be mailed about 2 weeks prior to the meetings.  Jeff walked the Commission through the implementation schedule draft including project description, community meeting schedule, project costs and start and completion dates.  Commissioners inquired how things will work when there are multiple meetings on a single night – staffed talked about how meetings might be scheduled back-to-back or multiple staff facilitating different meetings at the same time.  Brokke brought the Commission up-to-date on the Playgrounds and Natural Resources RFP process. The Best Value process will be used to hire contractors. The pre-proposal meeting for these areas is scheduled for January 28. Commissioners inquired into the scope of work for the projects and how that o might be handled. Evenson replied that one or multiple vendors could be used on projects. Commissioners asked for more information on the playground projects. Staff o explained that $1.6M has been identified for playground replacements over the next 3 years. The play areas have been grouped into three levels, smaller neighborhood parks will receive playground upgrades costing approximately $75,000, sectors can expect a slightly larger playground costing about $125K and 2 community play areas are scheduled for Central Park costing about $225K each. Roseville has identified a number of criteria for selection including diversity and uniqueness as well as a “WOW factor”. In the end the project outcomes will be evaluated by happy users, on-time delivery and on- budget projects.