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City of
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City Council Meeting
City Council Chambers, 2660 Civic Center Drive
Minutes
Monday, August 8, 2005
Call Roll Call Roll
Mayor Klausing called to order the Roseville City Council
regular meeting at 6:00 p.rn. and welcomed everyone.
Roll Call (Voting and Seating Order)
Councilmembers Ihlan; Schroeder; Kough; Maschka and Mayor
Klausing. All were present.
City Attorney Scott Anderson was also present.
Mayor Klausing announced to fellow Councilmembers and the
public that, due to a family emergency, he would need to excuse
himself from the meeting at approximately 9:00 p.m.
Approve Agenda Approve Agenda
Mayor Klausing called for any comments or discussion on
tonight's Agenda.
Councilmember Kough requested moving Agenda Item 14
entitled "Discuss Adopt a SPOT" earlier on the agenda to
accommodate several guests planning to attend and wishing to
speak specifically on that item. Mayor Klausing requested that
Councilmember Kough alert him when those guests had arrived.
Councilmember Schroeder requested that Consent Agenda
Items 3.f and 3.j respectively entitled, "Approve Cynthia
White's Request for an Encroachment Agreement Adjacent to
2489 Churchill Street," and "Approve Clean Up Day Contract
Extension," be removed for discussion.
Councilmember Schroeder also recommended that Agenda Item
12 entitled, "Consider Council Rules of Procedure," be deleted
City Council Regular Meeting - 08/08/05
Miuutes - Page 2
from the agenda, and given the length of time passed already
this year, and with new Councilmembers coming on board next
year, opined that it would be more appropriate for consideration
in January of2006.
Mayor Klausing recommended determining Council consensus
as that particular item came forward on the agenda.
Councilmember Ihlan requested removal for discussion
purposes of Consent Agenda items 3.a and 3.g respectively
entitled, "Approve Check Register," and "Adopt Ordinance
Updating the Roseville City Code to Conform to State Law."
Mayor Klausing noted that the Council was working from a
revised Agenda for tonight's meeting, with the addition of Item
11.1 entitled, "Consider ModifYing Council Chamber Cameras,"
and apologized to Councilmember Schroeder that this requested
item had been overlooked when the agenda was formulated.
There were no other changes to tonight's agenda, and it was
approved as amended.
1. Receive Public Comment about City Issues Public Comment
Mayor Klausing called for public comment by members of the
audience on any non-agenda items.
No one appeared to speak at this time.
3. Approve Minutes Approve Minutes
3.a Council Meeting of July 11, 2005 July 11, 2005
Kough moved, Maschka seconded, approval of the July
11, 2005 Regular Meeting as amended.
Corrections:
· Page 1, Public Comment Introductory Sentence
(Klausing)
Correct to read:
"Ha:,.€lr Y.Jall8i~g [Acting Mayor Maschka]. .."
Ayes:
Roll Call
Ihlan; Schroeder; Kough and Maschka.
City Council Regular Meeting - 08/08/05
Minutes - Page 3
Nays: None.
Abstention: Klausing.
3.b Council Meeting of July 18, 2005 July 18, 2005
Maschka moved, Kough seconded, approval of the July
18,2005 Regular Meeting as amended.
Corrections:
· Page 20, 3rd full paragraph, Item 7,
Environmental Clean Up Questions (Klausing)
Correct to read:
"Mayor Klausing concurred that the article [was]
kil'lJlla as more of an advocacy article,..."
Roll Call
Ayes: Ihlan; Schroeder; Kough; Maschka and Klausing.
Nays: None.
3. Consider Consent Items Consent Items
At the request of Mayor Klausing, City Manager Beets briefly
reviewed those items being considered under the Consent
Agenda.
3.b
Approve Contracts/Purchases in Excess of $5,000
Maschka moved, Ihlan seconded, approval of general
purchases and/or contracts for services as follows:
Contracts &
Purchases in Excess
of $5,000
Vendor
GreenView Inc.
ItemlDescri tion
Contract maintenance services/Skating
Center
Replace core network switch
Amount
$13,500.00
Berbee Information
Network
Frattalone Pavin
8,867.62
10,364.80
Roll Call
Ayes: Ihlan; Schroeder; Kough; Maschka and Klausing.
Nays: None.
3.c Approve Business Licenses Business Licenses
Maschka moved, Ihlan seconded, approval of the business
licenses for the following listed applicants for the period
of one year.
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Minutes - Page 4
3.d
3.e
Annlicantl Address Type of License(s)
Allison Dumas @ Massage Therapist
Center of Massage & Bodywork
2151 Hamline A venue, Suite 109
Susan Larson @ Massage Therapist
Center of Massage & Bodywork
2151 Hamline A venue, Suite 109
Center of Massage & Bodywork Massage Therapy
2151 Hamline Avenue Establishment
McRae's Inc., d/b/a Herberger's Hair & Nail Massage Therapy
Salon/Day Spa Establishment
600 Rosedale ShoooinQ Center
Ladies Workout Express Massage Therapy
1085 Dionne Avenue Establishment
Shinders, Inc., 2480 Fairview Avenue CiQarette/Tobacco Products
Bangwu Zbang @ American Academy of Massage Tberapist
Acupuncture and Oriental Medicine
1925 W Countv Road B-2
Kim Linser@ J.c. Penney Salon Massage Therapist
1700 W Co~tv Road B-2
B-Dale Shell, 2164 N Dale Street Cigarette/Tobacco Products
Gasoline Station
Roll Call
Ayes: Ihlan; Schroeder; Kough; Maschka and Klausing.
Nays: None.
Approve Renewal of Lawful Gambling Permit for
VFW Post 7555 at 1145 Woodhill Drive
Maschka moved, Ihlan seconded, approval of the renewal
application for a gambling license Premises Permit for a
one year period, ending September 30, 2006, contingent
upon successful completion of the required background
checks.
Roll Call
Ayes: Ihlan; Schroeder; Kough; Maschka and Klausing.
Nays: None.
Approve a Joint Powers Agreement (JPA) with the
City of East Bethel for Information Technology
Services
Maschka moved, Ihlan seconded, approval of a Joint
Powers Agreement between the City of Roseville and the
City of East Bethel for the purposes of providing
information technology support.
Gambling Permit
VFW Post 7555
1145 W oodhill
JP A with City of
East Bethel
IT Services
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Minutes - Page 5
3.h
3.i
4.
Roll Call
Ayes: Ihlan; Schroeder; Kough; Maschka and Klausing.
Nays: None.
Set Date for City Council to Canvass Primary
Municipal Election Results
Maschka moved, Ihlan seconded, scheduling a Special
Council Meeting for Thursday, September 15, 2005, for
the purpose of canvassing the Primary Municipal Election
results.
Roll Call
Ayes: Ihlan; Schroeder; Kough; Maschka and Klausing.
Nays: None.
Approve Election Judges for the Primary Municipal
Election
Maschka moved, Ihlan seconded, approval of appointment
of election judges for the September 13, 2005 Primary
Municipal Election, as listed in the Request for Council
Action dated August 8, 2005; and attached hereto and
made a part thereof.
Roll Call
Ayes: Ihlan; Schroeder; Kough; Maschka and Klausing.
Nays: None.
Items Removed from Consent Agenda
4.a
Approve Check Register (former Consent Item 3.a)
Councilmember Ihlan identified specific items on the
Check Register related to the Twin Lakes Development
Project for payment of professional services, noting that
she would be voting against payment, opining that they
were developer-required payments, and not the City's
responsibility.
Councilmember Ihlan also requested additional detail for
payment on Page 45 of the Check Register to LHB, Inc.
Community Development Director Dennis Welsch noted
Date for City
Council to Canvass
Primary Municipal
Election Results
Approve Election
Judges for the
Primary Municipal
Election
Items Removed
from Consent
Agenda
Approve Check
Register
City Council Regular Meeting - 08/08/05
Minutes - Page 6
that this was the architectural firm approved for hire by
the City Council for performing the blight analysis for the
Twin Lakes project.
Councilmember Ihlan reiterated a previous request to
staff for provision of a tabulation of consulting fees paid
from 2003 to-date, as additional information during the
2006 Budget process.
Mayor Klausing requested City Manager Beets and staff
provide an updated log as requested by Councilmember
Ihlan.
Councilmember Kough questioned whether Rottlund
Homes was in compliance in payment to the City for
those items they had agreed to pay for consulting and
related costs.
City Manager Beets clarified the bills being paid up front
by the City, the working relationship of those firms hired
to-date, and the developer's compliance with agreement
and resolutions adopted by the City Council on 3/2 votes
during the process of initiating the project.
Maschka moved, Klausing seconded, approval of the
following claims and payments as presented.
ACH Pa ents
39983-40345
Total
$1,359,228.55
953,287.41
$2,312,515.96
Roll Call
Ayes: Schroeder; Maschka and Klausing.
Nays: Ihlan and Kough.
4.b
Approve Cynthia White's Request for an
Encroachment Agreement Adjacent to 2489 Churchill
Street (former Consent Item 3.f)
City Manager Beets, as requested by Mayor Klausing,
provided an overview of the request for Council action
and staff report dated August 8, 2005.
Cynthia White
Encroachment
Agreement
2489 Churchill St
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Minutes - Page 7
Community Development Director Welsh provided
further detail related to the fence located along the
northwest side Ms. White's property, located on City
right-of-way, rather than on her property. Mr. Welsch
advised that, due to impacts to the property, location of
existing trees, and other considerations, staff - in
consultation with the City Attorney - had determined that
an Encroachment Agreement would create no hardship
for the public, provide a "hold harmless" clause for the
City, and provide for potential removal of the fence if
required, and was in the overall best interest of the
property owner and City, leaving the fence intact. Mr.
Welsch recognized that this was allowing the fence to
remain on public property, was a difficult situation, but
opined that the Agreement provided a fair compromise
for both parties.
Councilmember Schroeder sought further historical data
as to the original installation of the fence and whether a
City permit was issued.
Mr. Welsch reviewed the available information from the
1960's related to the issuance of a permit, but noted the
lack of detail in the records related to the road
reconstruction and right-of-way expansion and specific
circumstances. Mr. Welsch advised that staff had
determined an encroachment situation was more
appropriate than a variance request for this particular
situation.
Councilmember Schroeder opined his concern with
determining past actions, and the need to correct these
unique situations as they arise, rather than setting
precedent in allowing items on city property.
Councilmember Schroeder noted the disruption to the
property and landscaping in place, but reiterated his
preference for correcting the issues at this time.
Schroeder moved, denial of an Encroachment Agreement
between the City of Roseville and property owner,
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Minutes - Page 8
Cynthia White, at 2489 Churchill Street.
Mayor Klausing declared the motion failed for lack of a
second.
Maschka moved, Ihlan seconded, approval of an
Encroachment Agreement between the City of Roseville
and property owner, Cynthia White, at 2489 Churchill
Street.
Councilmember Maschka questioned whether the
landowner was actually at fault, or if the situation was
created when the City reconstructed the road.
Councilmember Maschka expressed his understanding of
Councilmember Schroeder's point of view, noted it was
an unfortunate situation, but opined that no one was
getting hurt either way, and in an effort to provide
resolution for the landowner, staffs recommendation
seemed appropriate.
Councilmember Schroeder again opined that approving
this request would establish a precedent.
City Attorney Anderson, when Councilmember Maschka
sought his legal opinion regarding precedent, opined that
approval ofthe request would not be setting precedent.
Roll Call
Ayes: Ihlan; Kough; Maschka and Klausing.
Nays: Schroeder.
4.c
Adopt Ordinance Updating the Roseville City Code to
Conform to State Law (former Consent Item 3.g)
City Manager Beets, as requested by Mayor Klausing,
provided an overview of the request for Council action
and staff report dated August 8, 2005.
Councilmember Ihlan noted that, while in theory she was
supportive of the requested action, she questioned
whether or not the scope of the current ordinance was
applicable to Roseville residents or all citizens, no matter
Ordinance No. 1324
All Protected Class
Inclusion
City Council Regular Meeting - 08/08/05
Minutes - Page 9
their residency. Councilmember Ihlan suggested that the
Human Rights Commission review the scope of the
current ordinance for clarity; and that the reference be
inclusive of the Minnesota Human Rights Act, as well as
applicable federal legislation.
Mayor Klausing so noted Councilmember Ihlan' s
comments for the Human Rights Commission to look at
in the future; but refocused attention to the request
currently before the City Council, for City Ordinance to
track state statute.
Maschka moved, Kough seconded, enactment of
Ordinance No. 1324 entitled, "An Ordinance Amending
Title 2, Section 204.03, and Title 12, Section 1207.27,
Updating the City Code to Include all Protected Classes
for Equal Protection by the City.
Roll Call
Ayes: Ihlan; Schroeder; Kough; Maschka and Klausing.
Nays: None.
4.d
Approve Clean Up Day Contract Extension (former
Consent Item 3.j)
City Manager Beets, as requested by Mayor Klausing,
provided an overview of the request for Council action
and staff report dated August 8, 2005. City Manager
Beets opined that, given the firm's understanding,
exemplary performance and achieved experience with
crowd and traffic control and organization of the drop-off
site, and their willingness to hold pricing flat for an
additional two years, staff was recommending extending
the contract, rather than pursuing Requests for Proposals
(RFP's) at this time.
Councilmember Schroeder questioned if other companies
were available for consideration of an RFP; and opined
that it seemed only fair, that if the contract had already
been renewed for two years, that other quotes and
company interest be solicited.
Approve Clean Up
Day Contract
Extension
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Minutes - Page 10
Councilmember Maschka noted that the City risked
ending up with higher quotes, particularly with rising
energy costs, in seeking an RFP rather than extending the
current contract.
Discussion included staff rationale; risks in soliciting
RFP's in higher priced contract terms; favoritism of one
company over other competitors; language and scope of
work sought in an RFP; staff monitoring of contractor;
non-applicable open bidding law considerations; and
renewal provisions in existing contract.
Councilmember Ihlan opined that she was sympathetic
for soliciting market bids periodically, while noting the
risks that costs could be higher than the current contract.
Klausing moved, Maschka seconded, approval of a
contract extension between the City of Roseville and
Lightning Disposal, for operation of Clean Up Day
through 2007.
Councilmember Kough opined that the existing contractor
had served the City well, but that in an effort to save
money, he was supportive of soliciting RFP's.
Further discussion included cost of staff time in preparing
an RFP (estimated by City Manager Beets at
approximately $500); and the advertising process
followed by staff.
Mayor Klausing asked the City Council to consider
balancing their role as policy-setters, while allowing staff
to make decisions where appropriate; and opined his
support for the motion.
Roll Call
Ayes: Maschka and Klausing.
Nays: Ihlan, Schroeder and Kough.
Motion failed.
Staff was directed to prepare the scope of and solicit
City Council Regular Meeting - 08/08/05
Minutes - Page 11
RFP's from contractors to provide services for operation
of Clean Up Day through 2007.
5.
Recognitions, Donations, Communications
5.a
Recognize Univar Incorporated & Dow Chemical
Contributions to the John Rose Minnesota OVAL
Councilmember Maschka reviewed the availability of the
Guidant Corporation's matching grant program; noted that
the Friends of the Oval Foundation had held their first
meeting to determine organization, committees,
investment policies and initiate grand opening festivity
plans for the OVAL this fall. Councilmember Maschka
expressed the Foundation and community's appreciation
to Univar Inc. and Dow Chemical for their donation of
22,000 gallons of Calcium Chloride (brine solution),
valued at $25,521, making it an equivalent donation in
excess of$50,000 as per grant terms.
Lonnie Brokke, Director of Roseville's Parks and
Recreation Department, detailed the donation by Univar
Inc. and Dow Chemical, noting that they were also a
corporate sponsor of the U.S. Speed Skating program.
Mr. Brokke reviewed matching grant contributions to-
date, and encouraged those interested in taking advantage
of making matching dollar-to-dollar contributions to do so
by contacting:
Friends of the Oval Foundation
c/o Roseville Skating Center
2661 Civic Center Drive
Roseville, MN 55113
OR
City of Roseville Parks and Recreation Department
2660 Civic Center Drive
Roseville, MN 55113
Mayor Klausing, on behalf of the community, City
Council and Foundation, formally thanked contributors.
Recognitions,
Donations,
Communications
Recognize Univar
Incorporated &
Dow Chemical
Contributions to
the John Rose
Minnesota OVAL
City Council Regular Meeting - 08/08/05
Minutes - Page 12
Mr. Brokke encouraged those interested in getting
involved in the Foundation, or with the Oval to contact
him at City Hall at 651-792-7107.
Kough moved, Maschka seconded, authorization accepting
donation by Univar Inc. and Dow Chemical of 22,000
gallons of Calcium Chloride (brine), in the amount valued
at $25,521, for the John Rose Minnesota OVAL.
Roll Call
Ayes: Ihlan; Schroeder; Kough; Maschka and Klausing.
Nays: None.
5.b
Golden K Kiwanis Peanut Day Proclamation
City Manager Beets reviewed a sampling of community-
based charitable service activities of the Kiwanis Club of
North Suburban Golden K, S1. Paul, in addition to
providing financial aid, particularly those supporting
youth.
Club President John Goedeke and Peanut Day Drive Chair
Ron Ness were present representing the Kiwanis Club
North Suburban Golden K, and reviewed the club's
composition and membership (116 members); meeting
location; and local initiation of Peanut Day to supplement
and recalibrate fundraising opportunities. Mr. Ness
reviewed the Peanut Day program and intents.
Mr. Goedeke cited an example of a local participant in the
Kiwanis and his efforts in developing schools in
Afghanistan and Pakistan, particularly to encourage
educational opportunities for young women.
On behalf of the City Council, Mayor Klausing
proclaimed and designated Friday, September 23, 2005 as
Roseville Golden K Kiwanis Peanut Day, for the purpose
of community-based charitable activities supported by the
Kiwanis' Golden K Club; congratulated the group and
presented the proclamation.
Golden K Kiwanis
Peanut Day
Proclamation
City Council Regular Meeting - 08/08/05
Miuutes - Page 13
14.
Discuss "Adopt a 'SPOT'"
Councilmember Kough reviewed his recent trip to Edmonton,
Canada, and his opportunity to speak to that city's Mayor
regarding their program to keep the city beautiful through a
program similar to "adopt a highway" programs.
Councilmember Kough suggested the City of Roseville consider
a program such as this, noting he planned to set up a meeting in
September for interested citizens and organizations to consider
such a plan. Councilmember Kough introduced Ms. Barb
Obeda, who discussed her husbands work to-date in keeping
portions of the City beautiful through trash removal and clean
up. Ms. Obeda encouraged other citizens to become involved,
to look at their neighborhoods, and participate in making areas
more presentable.
Councilmember Kough also recognized Kay and Richard
Thorpe for their clean up of ramps along Highway 36, and
expressed the City's appreciation. Councilmember Kough
sought no action tonight, but alerted those interested to the
planned meeting in September.
Mayor Klausing thanked Councilmember Kough for initiating
beautification of the City, and asked that the City Council be
kept posted on happenings, or if more formal action was called
for in the future for creation of an advisory commission or other
necessities.
6.
Continuation of the Public Hearing on Lovell
Reconstruction
Public Works Director Duane Schwartz and City Engineer
Debra Bloom returned to continuation of the Public Hearing
from the July 11, 2005 City Council meeting for the 2005
Pavement Management Plan (PMP) for Neighborhood 32:
Chatsworth Street (Lovell A venue to Grandview Avenue) and
Lovell Avenue (cul-de-sac to Chatsworth Street).
Ms. Bloom reported that discussions between Real Life Church
and representatives of Rose of Sharon Nursing Home and
neighbors at a public information meeting held on July 27,
2005, had come to an impasse. Ms. Bloom noted that the
meeting had been very well-attended, with approximately 21
Discuss "Adopt a
'SPOT'"
Resolution 10322
Resolution 10323
Lovell
Reconstruction,
Neighborhood 32
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Minutes - Page 14
residents from both the Grandview Townhomes, as well as
single-family home property owners on Grandview. Ms. Bloom
advised Councilmembers that none of the property owners in
attendance were supportive of a public street located along the
west side of the church property, with concerns centered on
additional traffic, headlights directed toward their homes, noise
pollution, and frequency of emergency vehicle trips to the
nursing home; determining that they received no benefit from
construction of the new road.
Ms. Bloom noted that staff had continued working with
representatives of Real Life Church and owners of Rose of
Sharon, on the possibility of vacating Lovell Street and
constructing a new cul-de-sac along the west side of the Church
property, with 2 - 3 draft plans, including a shared parking and
access plan benefiting both property owners. No agreement
could be reached on cost sharing, land ownership, parking and
access, specifically on two key issues, making the plan
undesirable for both parties. Ms. Bloom advised that, as a result
of this impasse, reconstruction of Lovell Avenue was the only
viable alternative at this time, with staff recommending
reconstruction as outlined in the Request for Council Action
dated August 8, 2005, for a road with cul-de-sac bulb at a 32'
width, and bid as part of the South Owasso Project to achieve
cost savings.
Discussion included City standard street widths and Minnesota
State Aid (MSA) required widths and parking requirements;
peak use times and parking lot locations and configurations,
along with emergency vehicle access as the two main points not
achieving consensus between the church and nursing home; and
proposed assessments according to the City's current
assessment policy.
Mayor Klausing opened the meeting for public comment at this
time.
Len Volin; Real Life Church
Mr. Volin thanked staff and the City Council for the extra time
allowed for reconsideration of a potential joint agreement. Mr.
Volin opined that while the church had been optimistic,
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Minutes - Page 15
discussions had been unsuccessful and noted the church's
concern about cost and the little use of that extension of Lovell
Avenue. Mr. Volin expressed the church's continued preference
for reconsideration by the City Council for repair of the street
rather than total reconstruction as a cost-saving measure.
Councilmember Maschka and Mayor Klausing encouraged
church representatives to make their case at the upcoming
assessment hearing.
Ms. Bloom noted that the assessments would not be finalized
until approximately one year after completion of construction,
with hearings anticipated in 2007, and there would be continued
public meetings and discussions during that time, with
additional conversations regarding previous assessments for the
church.
Rose Mausens, Grandview Avenue
Ms. Mausens thanked the City Council and staff; noting
residents had received a letter from the City Engineer regarding
tonight's staff recommendation, thus the few residents in
attendance, given their concurrence with staff recommendation.
Ms. Mausens noted the total opposition of the neighborhood for
the previous proposals.
Maschka moved, Schroeder seconded, adoption of Resolution
No. 10322 entitled, "Resolution Ordering the Construction of
Improvement P-ST-05-02, Neighborhood 32-Lovell Avenue;"
from Chatsworth Street to the cul-de-sac; as outlined in the
Request for Council Action dated August 8, 2005; and adoption
of Resolution No. 10323 entitled, "Resolution Approving Plans
and Specifications and Ordering Advertisement for Bids for P-
ST-05-02."
Councilmember Ihlan requested more detail on staff s
recommendation for reconstruction rather than repair; with staff
providing that information and displaying pictures of road
conditions.
Further discussion included the process and schedule; and
ongoing mill and overlay projects by the City and County on
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Minutes - Page 16
area streets and the improvements to those neighborhoods.
Roll Call
Ayes: Ihlan; Schroeder; Kough; Maschka and Klausing.
Nays: None.
7.
Approve Final Plans for South Owasso Boulevard
Public Works Director Duane Schwartz noted that staff was
returning to discuss proposed conditions as directed by the City
Council at their July 11, 2005 Public Improvement Hearing for
the South Boulevard Project and to seek Council approval of
plans and specifications and authorization for advertising for
bids.
City Engineer Debra Bloom outlined the specifics of the project
for reconstruction of South Owasso Boulevard between Rice
and Dale Streets; realignment surcharge of South Owasso
Boulevard between Matilda and Galtier Streets; and water
quality improvements at Ladyslipper Park. Ms. Bloom
reviewed each specific condition, staff findings and
recommendations.
Curb Design
Ms. Bloom noted that the property at 303 South Owasso
Boulevard, as requested by property owner Charlie Anderson,
was recommended by a non-surmountable or "V -style" curb
design to allow flexibility for future driveways on the street
adjacent to his property, for potential redevelopment and
subdivision of the property into four lots.
Street Width
Ms. Bloom reviewed staff's exploration of the impacts of
widening the street for a minimum 28' foot width in all areas,
while still holding the north edge of the road and minimizing
impacts to property owners between Dale Street railroad tracks,
and revising the sidewalk design. Ms. Bloom recommended
that, instead of installing an attached 8' wide bituminous walk,
staff was recommending a 6'wide attached concrete walk.
Pathway Routing Behind Transmission Power Lines
Ms. Bloom indicated that in discussions with the BNSF
Resolution 10324
Final Plans for
South Owasso
Boulevard
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Minutes - Page 17
Railroad Management Company and Minnesota Commercial
Railroad, they indicated that a pathway behind transmission
power lines would NOT be approved. Ms. Bloom noted that the
railroad also has concerns about parking bays on their property,
but noted that the railroad felt those concerns could be
addressed by installation of a 6' high chain link fence along the
south side of the road adjacent to the parking bay areas. Staff
recommended that the 6' high vinyl-coated chain link fence be
installed to meet this requirement.
Revised Assessment Rate (with elimination of realignment
costs from assessable road costs, and with revised street
widths)
Ms. Bloom presented revised assessment rates the new 7-ton
road, with a total construction estimate of $1,462,428.71; and
estimated assessment rate of $24.11 per foot, reduced by $2.55
from the previous $26.66 per foot estimated in the feasibility
report.
Boulevard Parking
Ms. Bloom noted she was not clear on whether the boulevard
parking discussion was a condition.
Discussion included additional City cost shares for the
realignment and MSA funds and impacts to future projects;
Mayor Klausing requested clarification from Councilmembers
as to their breaking out the cost for realignment, as he opined it
seemed to benefit property owners by calming traffic.
Councilmember Schroeder explained his rationale; that while
curing the road calms traffic, it also enhances the park, provided
a better road design, slower traffic and overall provided more of
a regional than local benefit.
Councilmember Ihlan explained her rationale that
recommendations for making the curve were part of the Lady
Slipper Master Plan to enhance the park, thus her opinion that
cost-sharing should be across the city, rather than just the South
Owasso neighborhood.
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Minutes - Page 18
Councilmember Maschka outlined his perception of the
realignment to get a good traffic calming design, more ponding
in the park, a better park design, and no need for mitigation of
lost ponding with road reconstruction and realignment.
Further discussion included road width and need for parking
bays based on MSA requirements.
Councilmember Maschka requested clarification of soil
conditions and borings, as per a resident's concern expressed to
him.
Public Works Director Duane Schwartz advised that soil borings
had been completed with engineers indicating the need for
surcharging and compression over the winter months, with
review prior to spring reconstruction. Mr. Schwartz indicated
that some settlement was anticipated, but that it shouldn't be
significant.
Councilmember Schroeder questioned the City's benefit for
allowing surmountable curb, given water containment and
boulevard snow plowing issues.
Further discussion included curb designs and staff rationale,
along with other specific examples for deviating from city
standards.
Ms. Bloom reviewed the process, with staff continuing to work
with property owners on various code issues and coming before
the Planning Commission and City Council with any variance
requests, at the City's expense rather than the property owner.
Mayor Klausing opened the meeting for public comment at this
time, with no one appearing for or against.
Maschka moved, Ihlan seconded, adoption of Resolution No.
10324 entitled, "Resolution Approving Plans and Specifications
and Ordering Advertisement for Bids for P-ST-05-06;" South
Owasso Boulevard reconstruction between Rice Street and Dale
Street; S. Owasso Boulevard realignment surcharge between
Matilda Street and Galtier; and Ladyslipper Park water quality
City Council Regular Meeting - 08/08/05
Minutes - Page 19
improvements, as outlined in the Request for Council Action
dated August 8, 2005.
Councilmember Schroeder reiterated his lack of support for the
surmountable curb deviation for one property owner.
Councilmember Ihlan opined that staff had provided a flexible
plan to balance many different interests without undue costs to
property owners, and spoke in support of the motion.
Roll Call
Ayes: Ihlan; Schroeder; Kough; Maschka and Klausing.
Nays: None.
8.
Roseville Housing and Redevelopment Authority (HRA)
Consultant Barbara Raye, Director of the Center for Policy,
Planning and Performance (CPPP); HRA Chair Bill Majerus;
and HRA Executive Director Cathy Bennett presented the HRA
Report on Neighborhood and Business Meetings, and sought
Council comment and action steps.
Ms. Raye and Carol Swenson of her staff had served as neutral
facilitators during the process of neighborhood meetings; and
Ms. Raye presented a summary of the report, noting that the
Council's dialogue would serve as a significant part of the
report.
HRA Community Dialogues
Ms. Raye presented an overview of attendees, participants, areas
of representation from feedback sheets, age profiles, other
characteristics (average 27-year resident of Roseville; average
participants in neighborhoods for 20 years; significant majority
owned their own homes; lived in single-family home; plan to be
in that same home 3 years from now) and provided participants'
analyses of meetings.
Ms. Raye reviewed neighborhood values (neighbors and
neighborliness; convenience of location; quiet and safe; parks
and open space; maintained properties); housing issues (aging
housing and maintenance; increase in single-family houses for
rent; compatibility of new construction and home remodeling
Roseville Housing
and Redevelopment
Authority (HRA)
City Council Regular Meeting - 08/08/05
Minutes - Page 20
with neighborhood character; and gap between household needs
and housing types and affordability; single family land use and
other land uses don't always mix; lack of City Code
enforcement and communication/information regarding City
Code); and other issues (transportation and traffic management;
parks and recreation; open space; planning and development
more longer-term, schools, balance; police department concerns
related to multi-residential rental units with a desire for a
stronger partnership between unit managers and the
department.)
Ms. Raye reviewed specific critical issues and options:
Property maintenance and conservation of neighborhood
character
Options: Enhanced code enforcement; development of a blend
of loan programs; adoption of design guidelines; providing
education and increased communications; and establishment of
a point-of-sale disclosure program.
Gap between household needs and housing/market value
Options: Development of a mix of strategically-designed loan
programs; development of design options for remodeling
homes; declaring a moratorium on more senior housing;
modifying existing structures to city zoning requirements.
School districts must wait for 10-15 years before housing
owned by seniors will turnover and young families move in
Options: Work with community partners to keep facilities open
and maintained until they are needed as schools again; work
with realtors and City to jointly promote the community to
young families.
Residents view housing issues as interrelated with other
issues such as transportation and parks maintenance
Options: Develop a "one-stop shop" for residents and "cross
train" staff in different departments; develop integrated policies
that bridge departmental boundaries; co-host with other
commissions' joint information sharing meetings with residents.
Residents have a strong desire to be fully-engaged in the
community and public affairs
City Council Regular Meeting - 08/08/05
Minutes - Page 21
Options: Develop avenues for engaging citizens as stakeholders,
partners, and customers; review and update City Ordinances
around public input and development processes; work to
enhance city communication strategies, especially the Roseville
Wrap.
Ms. Raye summarized recommended next steps, including:
share draft report with City Council, Commissions, and
residents and use as a discussion document; use an alternative
process of dialogue to develop specific programs and policy
initiatives that address resident concerns; increase promotion of
existing programs; enhance code enforcement efforts; weight
costs and equity of any new codes or programs and
communicate benefits to public; and build upon leadership role
RHRA has taken in facilitating community input - follow
through is essential to maintaining the sense of trust created
through the community dialogue process.
Councilmember Kough expressed his concern for more code
enforcement at multi-family units, and encouraged the HRA to
get involved. Councilmember Kough opined his support of the
HRA's work to-date, continued work with elderly in relocating
and turnover of single-family homes, and the HRA's low-
interest loan program for updating homes.
Mayor Klausing noted that often code enforcement was similar
to traffic speed enforcement, and was preferred for others, but
not desired to become personal.
Discussion included consistency of design issues city-wide;
code enforcement backlashes; enhanced communication and
information to avoid neighborhood issues and keep code
enforcement concerns from becoming aggressive.
Councilmember Ihlan opined her support for the mutual and
open-ended discussion from this community process and its
merit. Councilmember Ihlan noted that the cluster of issues and
their overlap around neighborhood values and quality of life
issues were helpful to her as a Councilmember and her role as a
policy-maker to protect and encourage the community-based
planning approach.
City Council Regular Meeting - 08/08/05
Minutes - Page 22
Ms. Raye noted that the matching comments and issues
supported the process and value of the data providing
construction and open-minded recommendations and support of
the community, rather than complaint-driven comments.
Mayor Klausing thanked the HRA for their report and concise
summary; the value achieved through community dialogue and
the process; and the affirmation for Council direction.
HRA Executive Director Cathy Bennett requested Council
direction related to the HRA's proposed action steps and
Council priorities, noting the budget impacts for 2006 and
beyond.
Discussion included non-homestead definitions and uniformity,
and whether those demographics represented rentals; sample
action steps and the Council's direction.
HRA Chair Majerus requested clear Council direction,
specifically on code enforcement issues on Steps 1 and 2 related
to rental license programming.
Ms. Bennett noted that the HRA's Finance Sub-Committee was
currently discussing that item in more detail, with more
information needed for dissemination. Ms. Bennett noted that
the HRA and staff was continuing to pursue background
information from other communities related to funding, rates,
fees, costs for outsourcing code enforcement services; and
hoped to present that information to the full HRA at their
August meeting.
Mayor Klausing was supportive of the proposed action steps;
however, cautioned the HRA undertaking too many at one time
and not doing any well. Mayor Klausing opined his top priority
- and most costly item - was Action Step 2, single-family rental
licensing.
Councilmember Kough opined his preference for contract labor,
rather than employee status for future code enforcement
City Council Regular Meetiug - 08/08/05
Minutes - Page 23
personnel yet questioned why current staffing III code
enforcement couldn't absorb additional duties.
Ms. Bennett advised that the current staffing could not address
all issues and the community was seeking a higher-quality
maintenance code, thus further restricting staff time.
Councilmember Maschka noted the immensity of the entire
housing issue, complexity and expense; and related effects and
implications on public safety, marketplace, senior housing, and
dollars available for action. Councilmember Maschka noted
current low interest rates had created the single-family home
rental market; and opined that a huge amount of dollars were
needed to accomplish what needed to be done. Councilmember
Maschka further opined that rental housing inspections were a
good starting point and top priority.
Councilmember Ihlan opined that all of the proposed action
steps had related budget impacts; noting that the City Council
had voted to devote substantial monies toward the Twin Lakes
project, which created the need for a more conservative
approach in light of that decision. Councilmember Ihlan further
opined that the HRA should look at the rental housing situation;
and sought additional information as to how other communities
handled rental properties. Councilmember Ihlan questioned the
apparent turnaround in the recommendation for a moratorium on
additional senior housing, and the associated rationale.
Discussion included the comments at neighborhood meetings
related to a moratorium; sense of community and market and
saturation; lack of freeing up of single-family housing from the
senior to young family demographics; attractiveness and
availability of senior services in Roseville (i.e., location,
services, health care, safety); balance of varying demographics
in the community and how to achieve that balance; potential for
smaller lot sizes in certain zoning areas; preservation of
neighborhood character and consistency; and possible code and
zoning changes.
Ms. Bennett advised that, while the information and options
provided was massive, they would return at their August budget
City Council Regular Meeting - 08/08/05
Minutes - Page 24
presentation with those portions, given tonight's discussion and
Council comments, for recommendation and prioritization.
HRA Chair Majerus thanked the City Council for their
comments, noting their assistance in providing a better return on
citizen investment in the decision-making process.
9.
Presentation of Police and Fire Budgets
Police Chief Carol Sletner, Lieutenant Rick Mathwig; and
Administrative Analyst Karen Rubey were present to present the
proposed Police Department Budget.
Proposed 2006 Police Department Bud!!et
Chief Sletner provided the following proposals related to the
2006 Police Department Budget.
Replace Summer Bicycle Patrol Program
Chief Sletner respectfully requested funding of this program at
the 2003 budget year level; with three officers; 907 hours of
coverage; and approximately 4,500 contacts with assistance for
community events and assistance to Police Administration
during inclement weather. Chief Sletner noted that this was an
excellent recruitment tool for the department.
Return the two Community Service Officer (CSO) Positions
Chief Sletner requested that these positions that were removed
in July 2005 as a cost-saving measure be reinstated, rather than
these duties being required of sworn officers and detracting
from other law enforcement duties. Chief Sletner noted that this
would represent a $25,000 budget increase from 2005, but also
served as an excellent recruitment tool for the department,
providing additional long-term savings.
Upgrading Investigative Sergeant to Lieutenant's Position
Chief Sletner provided background information on
reclassification of this position, and provided statistical
information and data in increased case management, clearance
rates for crimes cleared by arrest, expansion of investigative
hours available, and expansion of the unit's relationship and
reputation with the Ramsey County Attorney's office. Chief
Sletner noted that procedures could be put in place to
Presentation of
Police and Fire
Budgets
City Council Regular Meeting - 08/08/05
Minutes - Page 25
communicate more closely with patrols; additional use of
technology; and expanding promotional opportunities within the
organization for sworn officers by moving a non-exempt
employee to a salaried position, thus saving overtime costs and
reducing or eliminating budget impacts.
Discussion included position reclassification authority and
decision-making; and City Manager Beets' inclusion of the
CSO's in his budget recommendation, but no line item for the
Bike Patrol.
Requesting One Additional Traffic Officer to the Current
Department of One
Chief Sletner reviewed the accomplishments of the existing
Traffic Officer since January of 2005, noting approximately 750
warnings issued, approximately 600 citations issues, and other
noteworthy events.
Discussion included allocation of fees to various agencies; and
street safety considerations.
Replace Police Captain Position (replaces Deputy Chief
position that was removed from management roster in 2002-
2003)
Chief Sletner noted that this was her priority request, noting that
the bulk of the tasks previously performed by this position had
become the responsibility of her, Lt. Mathwig and others in the
department. Chief Sletner noted the negatives in elimination of
this position, including a lack of continuity and efficiencies, and
a redundancy of work efforts. Chief Sletner noted that with the
loss of the position, the department lost an authority figure and
someone to make decisions in the absence of the Chief, as well
as integrity of inner workings within the department. Chief
Sletner noted that, due to lack of time to pursue, the department
had lost participation in the Explorer's Program; no one was
updating field training and policy and procedure manuals as
addressed during a recent POST Board audit.
Chief Sletner provided a chart outlining agency staffing for
metropolitan area cities with similar demographics for
companson purposes.
City Council Regular Meeting - 08/08/05
Minutes - Page 26
Chief Sletner concluded her presentation by noting the need for
administrative personnel to support those officers on the street.
Discussion included creation criteria and petition process for
Commercial Patrol Service Districts (i.e., major shopping
destinations); overall budget request increase of 14.5%, or net
increase of $660,000; follow-up by department on theft identity
and fraud cases; spillover crime to residential areas from lack of
a commercial patrol officer and statistical supporting data;
private security at anchor stores; significance and trends of
shoplifting, thefts, forgery and fraud cases; and crime
comparisons from a yearly and community standpoint.
Further discussion included residential versus commercial crime
impacts and ties.
Chief Sletner noted that projected increases in dispatching and
800 MHz costs were not within the control of the local Police
Department.
Recess Recess
Mayor Klausing recessed the meeting at approximately 9:14
p.m. and turned the gavel over to Acting Mayor Maschka, and
left the meeting as he'd previously indicated would be necessary
due to a family emergency.
Acting Mayor Maschka reconvened the meeting at 9:23 p.m.
Business Owner Complaint David Beers, Tobacco Tree,
Inc., 1734 N Lexington Avenue
Mr. Beers expressed his concern related to compliance checks
and police department "sting" operations. Mr. Beers noted that
his business was in compliance on a daily basis, but had recently
been cited for violation due to an incident with an undercover
and underage decoy. Mr. Beers opined that these stings were
illegal, and created an atmosphere for non-compliance; in
addition to raising his operating costs due to increased insurance
costs and licensing fees. Mr. Beers further opined that these
decoy operations were unnecessary and pandered to political
causes; that his business was law-abiding and that no credible or
City Council Regular Meeting - 08/08/05
Minutes - Page 27
realistic criminal wrongdoing had taken place; and such "stings"
didn't capture the entire situation or circumstances, only
unfortunate errors in judgment.
Proposed 2006 Fire Department Budl!:et
Fire Department representatives included Fire Chief Rich
Gasaway; Assistant Fire Chief Tim O'Neill; and Greg Peterson.
Fire Chief Rich Gasaway reviewed the department's
accomplishments and expense reductions for funding new
initiatives.
Chief Gasaway noted accomplishments with the new engine
reducing vehicle maintenance costs; night shift coverage at
100%; most calls handled with one engine when staffed; and
hiring of 13 new firefighters; and involvement in the leadership
academy.
Chief Gasaway requested an increase of 3.9% in the
Department's Administrative Budget for increased cost ofliving
adjustments (COLA) in salary and increased health insurance
premiums. Chief Gasaway noted that the department had goals
in the administration budget for 2006, but none had financial
implications.
Chief Gasaway noted an 11 % reduction in the Prevention
Budget from elimination of the city service charge and
reduction in supply usage.
Chief Gasaway noted a 4.8% reduction in the Training Budget
from utilization of a training manager and training on-duty
versus off-duty; and proposed a 7.8% increase in the Operations
Budget for pay adjustments for firefighters.
Chief Gasaway proposed pay adjustments as a tool for
recruitment and retention and to allow the department to be
competitive in the part-time employee market. Chief Gasaway
compared part-time employee pay for firefighters and other city
jobs (i.e., License Center).
Chief Gasaway proposed on-duty firefighter pay of a working
City Council Regular Meeting - 08/08/05
Minutes - Page 28
rate of $ 14/hour and resting rate of $1 O/hour and on-duty shift at
$18 and $14/hour respectively for working or resting times.
Proposals for Officer pay was: Lieutenant, $ 14.50/hour;
Captain, $15; District Chief, $15.50; and Deputy Chief,
$ 16/hour.
Chief Gasaway reviewed proposed capital item expenditures at
$84,600, which included sealing exterior brick at Station 3
(routine maintenance following mold remediation); pager
replacements; firefighter gear replacement; fire hose
replacement; defibrillator replacement; A V equipment
replacement; rescue equipment; Fire Marshal vehicle
replacement.
Discussion among Councilmembers and Fire Department
representatives included those capital items that were scheduled
and which were depreciated; estimated cost of the projector
($1,700); no depreciation on turnout gear; hose and rope testing
specifications and replacement requirements; annual pump
testing on engines; comparison of existing compensation
categories with those proposed; and criteria and determination
of working rates and times by shift supervisors.
Councilmember Maschka requested additional comparison
figures for on-duty firefighters from Finance Director Miller at a
future date.
Further discussion included the Advance Technical Rescue
Team; confined space entry issues addressed by the department
as part of OSHA requirements; logs for equipment usage and
wear; EMS training and Allina contracts; certification of
EMT's; on-site and on-duty training; and number of department
vehicles, as well as those private vehicles equipped for
emergency use; and salary/benefits of proposed Training
Supervisor.
Councilmember Schroeder requested updated figures on actual
costs to the City for the proposed Training Supervisor during the
years 2006 - 2011.
Additional discussion included duties of the Training Supervisor
City Council Regular Meeting - 08/08/05
Minutes - Page 29
and Shift Supervisors related to firefighting and administration
duties.
10.
Presentation of Recycling Pilot Program Report
City Manager Beets provided a proposed timeline and staff
responses to questions raised by Councilmember Schroeder, as
bench handouts at tonight's meeting.
Councilmember Schroeder provided his perspective from his
attendance at the Public Works, Environmental and
Transportation (PWET) Commission meeting where the
Recycling Pilot Program Report was discussed.
Discussion included whether or not to compact the proposed
timeline and whether it was necessary to receive additional or
clarified input from the PWET.
Recycling Coordinator Tim Pratt
Mr. Pratt provided an overview and summary of the "Recycling
Pilot Program Report" and its various components including,
history of the program, demographics, study design and
methodology, results, profiles of tested collection methods and
areas, and supplemental observations and areas of interest (i.e.,
current cart and bin issues; observations regarding lower
participation areas; profit sharing potentials and implications;
and financial incentives to increase participation).
Mr. Pratt reviewed study key concepts, variables, trends for
increasing comingling, social marketing, educational materials
and recovered materials contamination. Mr. Pratt addressed an
internal study provided by Waste Management; focus groups
and education; pre and post-surveys of participants. Mr. Pratt
concluded his presentation by reviewing environmental benefit,
convenience, price and information rankings among the test
areas; and difficulties in rental property participation and
incentives.
Discussion included partICIpation and tonnage; cost
differentiation in single sort or two-street sort and/or weekly
collection; range of services and scope of RFP's; and potential
incentives to vendors for payment on tonnage collected to
Presentation of
Recycling Pilot
Program Report
City Council Regular Meeting - 08/08/05
Minutes - Page 30
maximize their efficiencies.
Councilmember Schroeder opined his support for
implementation of a single-sort system to further encourage
participation and increase recycling to remove more materials
from landfills.
Further discussion included potential vendors for single-sort
collection and available competition to reduce collection rates;
BFI's implementation of single-sort capabilities in 2006; and
accelerating the RFP process timeframe.
Acting Mayor Maschka recommended that staff plan to draft
and formulate an RFP for the August 23, 2005 Council meeting,
rather than returning to the PWET.
Acting Mayor Maschka and Councilmember Ihlan opined their
support for a two-stream collection system, with an RFP
including options for a two-stream or single-sort proposal.
John Kysylyczyn, 3083 N Victoria Street
Mr. Kysylyczyn disputed several staff comments related to
single sort RFP's; referenced studies completed by other
communities supporting single-sort collection systems; and
Waste Management concerns and performance related to multi-
family buildings and the bidding process. Mr. Kysylyczyn
opined that this study goes above and beyond City Council
directive and provided his perspective and interpretation of
PWET intent. Mr. Kysylyczyn encouraged Councilmembers to
concur with PWET recommendations for a single-sort system,
or provide the PWET with a second opportunity to provide input
related to the study prior to making a decision.
It was Council consensus that staff be directed to draft and
formulate an RFP for Council consideration at the August 22,
2005 Council meeting, rather than returning to the PWET.
11.
Consider Expansion Options for the License Center
City Manager Beets introduced City Finance Director Chris
Miller to provide options for expansion of the license center as
previously presented by staff report on July 18, 2005.
Expansion Options
for the License
Center
City Council Regular Meeting - 08/08/05
Minutes - Page 31
Mr. Miller reviewed short and long-term options to address
space needs and recommendations for addressing those needs.
Discussion included expansion into adjacent space, lease terms
and costs; future building design for possible long-term
solutions on the City campus; shared parking potential with the
Skating Center and timing of use for the lot; impacts to the City
Campus; and projections of future workload and type of
business with additional internet capabilities, increased auto
dealer licensing and passports.
Kough moved, Schroeder seconded, authorizing staff to
negotiate a new Lease Agreement between the City of Roseville
License Center and the Lexington Shopping Center, for
purposes of expanding the License Center lease space; for a
term of three to three and one-half years; to be reviewed by the
City Attorney; and resubmitted to the City Council for formal
approval on August 22, 2005.
Roll Call
Ayes: Ihlan; Schroeder; Kough and Maschka.
Nays: None.
11.1
Consider Modifying Council Chamber Cameras
Councilmember Schroeder provided background regarding the
newly-installed camera system in the Council Chambers and
current broadcast capabilities and standards. Councilmember
Schroeder encouraged the City Council to consider the level of
professionalism and quality of broadcast of various meetings by
approving modification of the camera system and purchase and
installation of additional cameras to enhance broadcast
capabilities, with monies from the Community Program
reserves.
Schroeder moved, Kough seconded, approval for and directing
staff to modify the cameras in the City Council Chambers to
include the purchase and installation of three new cameras as
well as the modification of the existing cameras as shown on the
sketch attached to the memorandum from Councilmember
Schroeder dated August 5, 2005.
Council Chambers
Cameras
City Council Regular Meeting - 08/08/05
Minutes - Page 32
Discussion included number and angle of cameras; standards of
similar communities; image desired; itemization of proposed
improvements; complaints from home viewers and audience
regarding poor quality of audio; and involvement of
broadcasters, as well as viewers.
John Kysylyczyn, 3083 N Victoria Street
Mr. Kysylyczyn provided his experience resume from a
broadcast television perspective; his conversations with people
in the broadcast booth and their observations; installation of a
"Telestrator;" and previous Council directives that had not been
completed. Mr. Kysylyczyn opined that staff was not qualified
to make the necessary decisions related to equipment, and that a
professional consultant should make recommendations.
Mr. Beets noted that sound issues appeared to be at the C- TV
studios and due to Comcast switching from analog to digital
systems.
It was the Council's consensus to continue this discussion to the
next Council Worksession and direct staff to present options,
isolate issues and determine camera issues.
The motion and second were withdrawn by the makers of the
motion.
12.
Consider Council Rules of Procedure
Acting Mayor Maschka concurred with Councilmember
Schroeder's previous comments related to not pursuing Council
Rules of Procedure at this time.
It was the Council's consensus to not consider this item.
13.
Discuss Hazardous Waste Subdistrict
Given the lateness of the hour, Councilmember Ihlan requested
that this item be continued to the next meeting at an earlier place
on the agenda to provide further Council discussion.
Councilmember Ihlan briefly reviewed the Krass Monroe
memorandum dated July 29, 2005 related to the impact of a
Consider Council
Rules of Procedure
Discuss Hazardous
Waste Subdistrict
City Council Regular Meeting - 08/08/05
Minutes - Page 33
Hazardous Substance Subdistrict on the City Budget.
15.
Update on Consolidated 9-1-1 Dispatching Center
At the request of Councilmember Ihlan, City Manager Beets
provided a brief update regarding a consolidated dispatch center
and the upcoming suburban mayors meeting on August 11.
For the public's benefit, Acting Mayor Maschka reviewed the
issue and impacts to northern suburbs.
16. Adjourn
The meeting was adjourned at II :34 p.rn.
'/1~
Dean Maschka, Acting Mayor
ATTEST:
~}71Ae~ VJu;b
Neal J. Be~! City Manager
Update on
Consolidated 9-1-1
Dispatching Center
Adjourn
Councilrnember Schroeder's Recyclinq Questions, and Staff Answer~
In addition, I would like to request the following information:
1) What was the residual rate when two-sort started?
There are three different types of residual identified in the report:
Non-targeted Materials, Processing Residuals, and Contaminants in
Marketed Products.
The discussion at the Public Works Commission meeting was about Non-
targeted Materials - material residents put at the curb that is not
accepted as part of the program. There are no studies with definitive
historical numbers on this. Here's what is known on that topic.
Current two-stream rates of residual deemed Non-targeted Materials are
in the 2 - 5% range. MRF operators contacted indicated that they have
not noticed a significant change up or down in the two-stream rate of
Non-targeted Materials since they began two-stream operations.
2) What is the estimated life of the small blue bins?
The City is still waiting to find out. The City began purchasing
higher quality bins in 1996 and has yet to see that they are wearing
out. These bins come with a 5-year guarantee. So far the City has had
one resident return a single cracked bin and that bin was replaced by
the manufacturer.
However, the discount bins purchased in the early 90's are starting to
fail. As noted in the 2002 Solid Waste and Recycling report, the City
is replacing one to two of these per week.
The discount bins are ribbed and
upper corners on the long sides.
and have a logo in the middle of
have
The
each
the recycling logo in each of the
higher quality bins are smooth
long side.
3) How many bins do we hand out and/or replace per year?
The City passes out approximately 550 bins per year. Our vendor
reports that that is a low to average number for a city our size.
We do not track why residents request a bin. According to our vendor
the most common reasons for issuing bins are: new housing, request for
additional bin because one is not enough and replacement at a residence
where the previous occupant took the bin with them when they moved.
4) What is the cost for staff time involved in handling, purchasing,
etc... the recycling bins per year?
We estimate an annual cost of $400 -$500 in staff time including
benefits.
5) What is the current cost of a basic blue bin? ($5.50 a bin?)
The IS-gallon blue bins purchased in 2003 were $5.50. In 2004 the cost
increased to $6.45 a bin. The increase is due to higher resin costs
associated with the rise in petroleum prices.
6) Number of households in city?
Approximately 9,320 single-family homes, duplexes, triplexes and
townhomes are in the curbside recycling program.
7) Number of household that participate in our recycling?
Between 65% and 70% of households set out material on any given
collection day. Between 78% and 90% of households participate in the
recycling program at some time during the year.
8) What is the current rate charged residents for recycling per month?
($1.95 per household per year? or $2.14 per household per year? or
what?) How is this rate calculated?
The current rates are: $5.70 per quarter for single family homesi and
$3.15 per quarter for each unit in multi-family housing. The rates are
set to recoup the costs incurred for curbside recycling pickup and
processing, along with any supplies or administrative costs that might
be incurred by the City. Except for approximately $60,000 in SCORE
grant funding from the County, the rates provide full funding for the
City's solid waste recycling program.
9) Does the city add any charges or fees to this current rate?
The City does incur some administrative costs for managing a solid
waste recycling program. The costs are approximately $19,000 annually,
which are recouped through the rates. This includes the purchase of
the recycling bins ($5,000), printing of informational materials
($3,OOO), and general administrative and insurance costs ($11,000).
10) Does the recycle company charge a different rate?
The recycling company currently charges the City a rate of $2.14 per
household per month for curbside collection. On a quarterly basis,
this is $6.42.
11) Does the City subsidize (use Score funds to lower) this rate?
The recycling program is fully funded by SCORE grant monies from the
County, and the recycling fees charged to residents. No other city
funds are used_ for this program.
12) Has anyone figured out the cost of garbage truck damage to our
streets? If so please provide.
There is continuing debate in the Public Works field as to how best to
quantify the wear garbage trucks do to streets.
13) Has anyone figured out the amount of pollutants that garbage trucks
put into the atmosphere?
Without conducting emissions testing it's next to impossible to
quantify the amount of pollutants anyone truck that services Roseville
is putting into the atmosphere.
Currently licensed vehicles could be emitting up to 500 parts per
million of sulfur. We have not been made aware of any of the currently
licensed garbage haulers using low sulfur diesel or biodiesel fuels_
Although we do know of at least one recycling company using biodiesel
fuel. Using low sulf~r fuel, which includes biodiesel, can reduce
sulfur emissions to less than 15 parts per million.
Also of note, in 2007 all new diesel trucks will have to meet very low
particle emission standards. Current vehicles can be retrofitted with
the same technology. We are not aware of any current garbage haulers
that are retrofitting their fleets with this available technology.
The City can require service providers use low sulfur fuels and trucks
that meet the new particle emission standards.
14) What does Ramsey County require its cities to collect (average
pounds of recycling per person per year)?
Ramsey County has no requirement as to the amount of recycling
collected per person per year. It does require cities to ensure every
resident has the opportunity to recycle at least four broad categories
of recyclable materials at the'place the resident lives - which is
state law.
15) What is the date of the Recycling Association of Minnesota (RMR)
report referenced on page 2 of the report?
December 16, 2002
16) Figure 3 on page 3, is the y axis total tons per year for the City
of Roseville?
Yes
17) What is the charge per month for
for each of the companies that serve
gal, etc...)?
Garbage companies are free to charge whatever they like and to change
their rates without notifying the City. As part of their licensing the
haulers provide the City with a list of rates. That list is attached.
However, haulers' prices can vary for any number of reasons such as a
temporary price reduction for new customers or a group discount. Thus
rates on the list are not always what residents are quoted when they
call seeking pricing information.
the different size garbage
Roseville (i.e. 32 gal, 64
bins
gal, 96
Tim V!.:~,tt
]cXPEIUENCJc:
l'vlilllaging ProdHccr~Co:-n_is C\lll1J1l1111ic(]liol1s, Minneapolis, NIinnesota J/9<)~preSeJ1L
Duties: CoordiIlllting sUlllfm CONUS news gathering find All News Channel, including
monitoring work of employees :!nd C,)!lc!Llcling performance revic\vs, writing and producing or
ANC find First Business prograllls, editing scripts, coordinating gr3phic production lor prognum:,
arranging satellite feeds from stntioIlS, coordinating feeds to stations, coordinilting covcn1ge of
live 8vt:lllS, handling ch:n: SUllkli'! sel'viet: ],L2:quesls, m,iilllaillillg chlily llewS g,'llhc]'illg
operatlollS widJin est:!b:i:>h2l.l budg'2t, comdlnal!llg presentation of news infol'Jl1[llion on the
CONUS web site.
Pl'odUCCi'-5:30 News, \VOOJ~TV, Grnl1d R[:pids, :r,J.idligan 3/97~3/99.
Duties: Coorclinntil1g stor:, coverage ;Hld gr:lphic prescntfltion for 5:30 1l(~\VS program, writing <lod
editing stories, writing ::;lo:-ics fbr the stationls web sire, production ofbrcaking news cut-ins,
Producer-Weekends "nei spc~in!s KWCH-TV, Wichita, KS 3/95-3/97.
Duties: CoonJin<lli:lg stOI"." Ci)\-'Cl'(1.gc :lllcl graphic pre~ent:1tjoll oj'wcekend news progrflllls,
coordinildng sliln~ writii'!g und (~diting ~tol'ies, editing yicil30 i;lpe, coordinating ,llJ aspects of
producing specinls, field producer for nnchors' series,
Producel'~y\re'~ke!lc!, Jive rllld tell o'clock nows KFVS~TV, Cape Girarueau, rvIO 7/9tj~3/9S.
Duties: CoordinHting story covci'nge nnd graphic preselltBtipll ofncws progr8111S, editing scripts
and tflpe, productioll ofspc.cird repons.
Producer-Ten o'dack new; KAIT-TV, .Tallcsboro, AR 12/93-7/94.
Duties: Coorclinating story coverRgc and grnphic presentation oflate evening news progrilll1,
coordinalillg 01an-: writing (lnd editing scripts, editing t:'lpe, vid0ography, coordinating
prim.:!ry election cov,~r8ge nnd occasional prpduc(io_1l ofspe.cials.
Allchor/HeI'Ol'ln-WMAY_Md, Spri!igtiC'!d, JL ]019J-12/91.
Duties: Co~all('.horiJ1g chlil.\' hOllr~!ollg llC\\'SCHst, anchoring a/'le-moon updates; gCllcrntlllg siory
ideas, writing scI"iP(S, edit Ilg scripts and [Rpe, occflsiolla) hosting of public atnlirs prognllll,
nl'JlortCI'~Gi)V~l":lrne:lt UK! 1)(;li~i('s :\:porttr il1L:rn for WAND-TV, Decflttlr, rL, Intensive halJds-oll
Expericn\:.c C(J\,c:'ing llle sLd'~ ca;):1:11, ]/):;~':'193,
Dutic~: PeFolti:lL~, ~:fl1l.:':":Il::l~; ~tC!ic:>, rC~(';lr:;I':iJig ,\[J(! tracking legisjutiun ofintcrcst io audience,
video tape editing ulld VidCOgi"Hphy.
11epol'tel'~BllSilless ,1Ild pO:ilil's r~porter for th0 ~nle(klliUillJ1gcord, St. Johnsbury, VT, l;Jrgesl d:1iJy
newspaper covering (! six ',:OU1\I.:.',' 2rcn il! Verlllont nllc1 New Hnlllpshire, 3/91-7/92.
Duties: Reponil1g, gel1c~-i\liI1S story ide,:s, L:searchil1g ftlld photogr<1phy,
EDUCITlON:
JVJ.A. in Public At~~'lirs Repon:ng (1993)
University oflllinois ~lt .spriilgficld, Springfield, IL 62794
B,S, in Broauc:lst ]o~IrIHll:s;ll (1991)
Lyndon SUite Co!l::gc, LynJoliviJl.:, \IT OS(::S!
AFFILlAnONS:
Radio ilncl Tclevi~iO!l New:: D:rcclolS ;\ssociation
2005 Recycling RFP Proposed Timeline
July 26
Aug. 8
Aug. 23
Sept. 12
Sept. 16
Present recycling study report to Public Works, Environment and
Transportation Commission
Present recycling study report to City Council
Receive input on RFP from PWET
Receive input on RFP from City Council
Issue RFP
Oct. 12 noon RFP deadline
Oct. 13
Oct. 25
Nov. 14
Nov. 28
Proposal review committee meets
Present ranked proposers list to PWET
Present ranked proposers list to City Council
Present contract to City Council
license center
Subject: license center
From: Rogerhessjr@aol.com
Date: Sat, 6 Aug 2005 22:31 :17 EDT
To: city.council@cLroseville.mn.us
council members,
i am glad to see that the city staff is even considering moving the license center onto city property,
though they really want to increase the space that they rent. it makes no sense at all to even think about
adding another $15,000 a year in rent paid to the shopping center. i don't agree with their estimate of 18
months to build a building on city property. look at perkins - they built their new building in a fraction of
that time and even the huge target store is not going to take nearly that long. i would think that 3 sides
and a roof could be attached to the north side of the skating center in less than 3 months. i still would
like to see a drive-up lane for license tabs, which would decrease the space needed inside of the
building.
finally, i still think one of the biggest problems with the license center is the hours that it is open. since
the monday-friday hours are 9-5, there is no way for the majority of the public to get there during the
week, so saturday's are very overcrowded. i went there today, saturday, to renew my license tabs and
my driver's license and the license tabs were handled very quickly, but the wait was way too long for me
to even attempt to renew my driver's license. if you work 8-4 or 9-5 you can not get to the license center
monday through friday. they really need to have at least one or two nights where they are open until at
least 7 pm so that people can get there during the week. even bloomington has one night when they are
open late. one or two longer hour nights would cut down on the large waits on saturday.
thank you for your considerations,
roger b. hess, jr.
1914 wagener place
roseville, mn 4ii~
] of!
8/8/2005 ] :46 PM
RHRA Community
Dialogues
on Housing
Summary Presentation
AugustS,200S
R05~vllle HRA
Who attended?
. Over 160 people participated in
one or more of the meetings
. 130 participants-86%-completed
feedback sheets
AugustS,200S
RosevHleHRA
1
What areas did they represent?
. North West Area-14 persons
. North Central -35 persons
. North East Area - 9 persons
. South West Area - 25 persons
. South East Area -29 persons
(Source: Feedback Sheets)
August8,2005
Roseville HRA
What was the age profile?
. Ages 25 to 35
. Ages 36 to 50
. Ages 51 to 65
. Ages 66 to 75
. Over Age 76
3 persons
28 persons
39 persons
26 persons
17 persons
(Source: Feedback Sheets)
August8,2005
R05eville HRA
2
Other Characteristics
. Participants have lived in Roseville an
average of 27 years.
. Participants have lived in their
neighborhoods an average of 20 years.
. A significant majority...
. Own their own homes
. Live in a single family home
. Plan to be in that same home 3 years from
now
(Source: Feedback Sheets)
Augusta,200S
Roseville HRA
What did participants think
of the meetings?
. 76% found the meetings informative
. 80% said they a chance to talk
. 50% indicated they could support an
action idea that was proposed during
the meeting
. 53% agreed that the City should
hold similar meetings on other topics
(Source: Feedback Sheets)
August S, 200S
Rose.villeHRA
"
J
What do participants value
about their neighborhoods?
. Neighbors and neighborliness
. Convenient Location
. Quiet and Safe
. Parks and Open Space
. Maintained Properties
(Source: Feedback Sheets)
August8,200S-
Roseville HRA
Housing Issues Raised
. Aging Housing and Maintenance
. Increase in Single-family Houses for
Rent
. Compatibility of New Construction
and Home Remodeling with
Neighborhood Character
. Gap Between Household Needs and
Housing Types and Affordability
August8,200S
Roseville liRA
4
Housing Issues Raised
. Single-family Land Use and Other
Land Uses Don't Always Mix
. City Code-Lack of Enforcement and
Communication/Information about
the Code
August8,:W05
RosevillE'.HRA
9
Other Issues
. Transportation and Traffic
Management
. Parks and Recreation
. Open Space
. Planning and Development
. Police Department
August 8,2005
Roseville HRA
w
5
Critical Issue and Options
Issue: Property maintenance and
conservation of neighborhood character
Options
. Enhance Code Enforcement
. Develop a Blend of Loan Programs
. Adopt Design Guidelines
. Provide Education and Increase
Communications
. Establish a Point-of-Sale Disclosure Program
August8,200S
RosevilleHRA
"
Critical Issues and Options
Issue: Gap between household needs
and housing and market value
Options
· Develop a mix of strategically designed
loan programs
· Develop design options for remodeling
homes
. Declare a moratorium on more senior
housing
. Modify to zoning requirements
August 8, 2005
Roseville HRA
"
6
Critical Issues and Options
Issue: School districts must wait for
10 to 15 years before housing owned
by seniors will turnover and young
families move in
Options
. Work with community partners to keep
facilities open and maintained until they
are need as schools again
. Work with realtors and the City to
jointly promote the community to young
AU9USls,2t9milies RosevilleHRA 13
Critical Issue and Options
Issue: Residents view housing issues as
interrelated with other other issues such
as transportation and parks maintenance
Options
. Develop a "one-stop shop" for residents and
"cross train" staff in different departments
. Develop integrated policies that bridge
departmental boundaries
. Co-host with other commissions joint
information sharing meetings with residents
August 8,2005
Roseville HRA
H
7
Critical Issues and Options
Issue: Residents have a strong desired to
be fully engaged in the community and
public affairs
Options
. Develop avenues for engaging citizens as
stakeholders, partners, and customers
. Review and update City Ordinances around
public input and development processes
. Work to enhance City communication
strategies, especially the Rosevi//e Wrap
August8,2005
Ros~ville HRA
>5
Recommended Next Steps
. Share this draft report with City
Council, Commissions, and residents
and use as a discussion document.
. Use an iterative process of dialogue
to develop specific programs and
policy initiatives that address
resident concerns
. Increase promotion of existing
programs
August8,2005
RosevilieHRA
15
8
Recommended Next Steps
. Enhance Code enforcement efforts
. Weigh the costs and equity of any new
codes or programs and communicate the
benefits to the public
. Build upon the leadership role RHRA has
taken in facilitating community input-
follow through is essential to maintaining
the sense of trust created through the
Community Dialogue process
August8,200S
RQsevillE>HRA
17
9
167 Grand Avenue
Internal Mail Route 54400
5t. Paul, MN 55102
AUina Ifnsjlirul.\ & ('Unic.\
July 11, 2005
Carol Sletner, Chief of Police
Rich Gasaway, Fire Chief
City of Roseville
2660 Civic Center Drive
Roseville, MN 55113
Dear Chief Sletner and Chief Gasaway:
Allina Medical Transportation provides ambulance service to the City ofRoseville under a license
issued by the Minnesota Emergency Medical Services Regulatory Board. As part of the
emergency medical services system for responding to medical emergencies, Allina Medical
Transportation welcomes and appreciates the support of public-sector first responders to assist in
the stabilization and treatment of patients.
Throughout the SO-plus communities that Allina Medical Transportation provides emergency
ambulance service, different cities and townships use a variety of models for providing first
response services to their citizens. These include law enforcement only, fire department only, and
in many cities, joint response by law enforcement and fire service resources.
The decision of how local police and fire resources are utilized is a decision that legitimately lies
with the city council. As such, Allina Medical Transportation appreciates the different models
used by various communities and works with those departments to meet the needs of the
community.
Allina Medical Transportation supports the City of Roseville decision to employ the resources of
both its police department and fire department in a coordinated response to motor vehicle
accidents. The delineation of functions and responsibilities at the scene of motor vehicle
accidents will provide additional resources for the prompt stabilization and treatment of patients
requiring emergency medical care.
We look forward to continuing our partnership with your agencies in providing emergency
ambulance service to the City of Roseville.
Sincerely,
LLy.?I;;[S'iKz.
William P. Snoke
Director of External Affairs
cc: Neal Beets, City Manager
Procedure for joint PoliceIFire response to reported auto
accident with injuries
Purpose:
This procedure will address the operations, response, and dispatch protocols for joint
Police/Fire response to vehicle accident with injuries. The purpose of this procedure is to
reduce the likelihood of injuries to personnel, provide effective and efficient emergency
medical care to victims, provide for consistent and timely dispatch and communication
and to reinforce our concern for the safety of our employee's operating at the scene of
vehicle accidents.
Procedure:
1) Ramsey County dispatch upon report of an accident with incapacitating
injuries within the City of Roseville shall dispatch Roseville Police in
accordance with their SOP's for response to accident with injuries.
2) Ramsey County dispatch will notify Allina Medical Transportation of the
reported accident and request their standard response.
3) Ramsey County dispatch will call Roseville Fire dispatch (St. Paul
communications Center) and request the Fire Departments standard response.
4) When a Roseville Police unit arrives at the accident scene and determines that
there are no injuries or minor injuries the officer will notify Ramsey dispatch
and Ramsey dispatch will be responsible for notification to Both Allina and
Roseville Fire to modify the response. Whenever possible Roseville Fire will
monitor Ramsey County Main for updated communications.
5) Allina Medical Transportation will have the primary responsibility for any and
all patient care.
6) The Roseville Police department will have command of accident scenes and
will have the following areas of responsibilities:
a. Patient care until Allina or Fire arrives.
b. Scene control
c. Accident investigation, reconstruction, and reporting
d. Traffic control
7) Fire Department will have the following areas of responsibilities:
a. Patient care until Allina arrives.
b. Assist with traffic control
c. Hazard mitigation, and clean-up
d. Fire control
e. Extrication