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City of
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Regular City Council Meeting
Minutes
Roseville City Hall Council Chambers
2660 Civic Center Drive
Monday, March 12,2007
Call Roll
Mayor Klausing reconvened and called to order the Roseville City Council regular
meeting at approximately 6:00 p.m. and welcomed everyone.
Mayor Klausing noted that Councilmember Kough had previously advised that he
would be unable to attend tonight's meeting.
(Voting and Seating Order for March: Pust; Ihlan; Roe; Klausing.)
Approve Agenda
City Attorney Scott Anderson was also present.
Councilmember Ihlan requested removal of Consent Agenda Items 5.a and 5.h, re-
spectively entitled "Approve Check Register," and "Approve a 60-Day Extension
for the Request by Art Mueller, for a Preliminary Plat to Create Four Lots and a
Cul-de-Sac at 2201 Acorn Road (PF3791)."
Councilmember Ihlan requested that Agenda Item 9 entitled, "Consider Adoption
of a Resolution approving the Request of Kim co Realty and Starbucks Coffee for a
Conditional Use Permit for a Stand-Alone Fast Food Drive-thru and Restaurant at
1800 Highway 36," be continued until all Councilmembers were in attendance to
participate in discussion.
Mayor Klausing amended the agenda to remove the Consent Agenda items for dis-
cussion; and ruled that consideration of Item 9 would be discussed as outlined in
the agenda.
1. Receive Public Comment.
Mayor Klausing called for public comment by members of the audience on
any non-agenda items. No one appeared.
Regular City Council Meeting
Monday, March 12,2007
Page 2
2. Council Communications, Reports and Announcements
a. Mayor Klausing provided a summary of staffs research into concerns
raised by a resident at the February 26, 2007 City Council meeting re-
garding the Winter Carnival Medallion Hunt at Central Park and al-
leged damages to the park from the hunt. Staffs written contact with
the Pioneer Press and responses were provided as a Bench Handout.
b. Mayor Klausing referenced an e-mail addressed to Councilmembers
from Denise Karamafrooz commending the detailed work by Rose-
ville City staff members, Lyle Miller and Josh Hoff. Mayor Klausing
thanked staff for their due diligence; and recognized the exceptional
staff employed by the City of Roseville, and extended the City Coun-
cil's and public's appreciation for going the extra mile.
c. Councilmember Ihlan reminded and encouraged residents and inter-
ested parties in providing their input at upcoming informational ses-
sions scheduled on March 15, March 22 and March 28, 2007; or to
provide their comment to the study group, City Councilmembers or
staff.
3. Recognitions, Communications and Donations
4. Approve Minutes
a. Regular Council Meeting of February 26, 2007
Roe moved, Pust seconded, approval of the February 26, 2007 Regu-
lar City Council Meeting Minutes as presented.
Roll Call
Ayes: Pust; Ihlan; Roe and Klausing.
Nays: None.
5. Consider Consent Items
There were no additional changes to the Consent Agenda, other than those
previously noted.
At the request of Mayor Klausing, City Manager Bill Malinen briefly re-
viewed those items being considered under the Consent Agenda.
Regular City Council Meeting
Monday, March 12,2007
Page 3
b. Approve General Purchases or Sale of Surplus Items in Excess of
$5,000
Pust moved, Roe seconded, approval of general purchases and/or con-
tracts as follows:
Vendor De.crintion Amount
Streicher's Police training supplies $5,378.36
Federal Signal Outdoor warning siren 11,059.23
Corporation
Hewlett Packard 20 DesktoD computer replacements 19,170.42
Upper Cut Tree Diseased / hazardous tree removal program 21,000.00
Service
Roll Call
Ayes: Pust; lhlan; Roe and Klausing.
Nays: None.
c. Approve Business Licenses
Pust moved, Roe seconded, approval of business license applications
for the period of one year, for the following applicants:
A Iicant/Location
Diane Pagel @ Rocco Altobelli
1655 Coun Road B-2
Christine Klarmann @ Mind Body & Soul
1740 Lexin ton
T e of License
Massage Therapist
Massage Therapist
Roll Call
Ayes: Pust; lhlan; Roe and Klausing.
Nays: None.
d. Approve Final Local 49 Maintenance Workers Three-Year Con-
tract
Pust moved, Roe seconded, approval of the terms and conditions of
the 2007 - 2009 Collective Bargaining Agreement between the City
of Rose vi lie and the IOUE Local 49; and authorized the City Manager
to execute the document; subject to City Attorney approval as to legal
form.
Roll Call
Ayes: Pust; lhlan; Roe and Klausing.
Nays: None.
Regular City Council Meeting
Monday, March 12,2007
Page 4
e. Approve 2007 Park Improvement Program Projects
Pust moved, Roe seconded, approval authorizing the 2007 Park Im-
provement Program (PIP) as listed below, with projects with monies
to be allocated from the $175,000 appropriated in the 2007 budget for
the PIP.
ITEM
1) Autumn Grove Tennis Court Repainting and Restriping
2) Rosebrook Tennis Court Rebuild and Pool Fence Replacement
3) Central Park Waterfall Repairs
4) Central Park Lexington Electrical Service Panel Repairs
5) Concrete Pads for Placement of Bleachers and Portable Toilets
(all parks)
6) Security Gate at the Acorn Park Shelter
7) Central Park Dale Street Athletic Field Complex Fencing
(Partial funding by Roseville Youth Football, Roseville Central Park
Foundation and the North Suburban Youth Association)
8) Athletic Field Upgrades/Landscaping 25,000
(various locations, including sod for Rosebrook and Dale Street fields)$175,000
AMOUNT
$ 6,000
59,000
4,000
6,000
35,000
5,000
35,000
Roll Call
Ayes: Pust; Ihlan; Roe and Klausing.
Nays: None.
f. Adopt a Resolution to Accept the Work Completed, Authorize Fi-
nal Payment of $56,737.89 and Commence the One-Year War-
ranty Period for 2006 Contract C
Pust moved, Roe seconded, adoption of Resolution No. 10482 enti-
tled, "Resolution, Final Contract Acceptance, 2006 Contract C."
Roll Call
Ayes: Pust; Ihlan; Roe and Klausing.
Nays: None.
g. Approve Construction Agreement for the 2007 Mill and Overlay
Project with the City of Arden Hills
Roll Call
Ayes: Pust; Ihlan; Roe and Klausing.
Nays: None.
Regular City Council Meeting
Monday, March 12,2007
Page 5
6. Consider Items Removed from the Consent Agenda.
a. Approve Check Register (Former Consent Item 5.a)
Councilmember Ihlan questioned whether several items included on the
regular Check Register to Krass Monroe related to Twin Lakes condemna-
tions were reimbursable expenses and should have been included in other
Twin Lakes-related expenditures for approval.
Finance Director Chris Miller apologized for the confusion; noting that the
items and been coded incOlTectly, and yes, should have been included with
other reimbursable expenses for Twin Lakes.
Those two items in the amount of $472.50 and $11 ,043.50 respectively,
were removed and included with other Twin Lakes expenses under Item 6.a.
Ihlan moved, Pust seconded, approval of the following claims and payments
as presented.
ACH Payments $&2<:,131<:.& 1
46640-46828 387,430.54
Total $1,11 :,QSD.3fi
Roll Call
Ayes: Pust; Roe and Klausing.
Nays: Ihlan.
b. Approve a 60-Day Extension for the Request by Art Mueller, for a
Preliminary Plat to Create Four Lots and a Cul-de-Sac at 2201 Acorn
Road (PF 3791) (Former Consent Item 5.h)
Councilmember Ihlan questioned why staff was recommending an extension
to the application, beyond that requested by the applicant.
City Planner Thomas Paschke advised that it was not uncommon and quite
normal for Community Development staff to recommend an extension from
preliminary to final plan submission; and noted that the applicant had noted
in their request dated February 21, 2007 (Hakanson, Anderson Associates,
Inc.) that while the project was in design phase, there may be some delay in
soil borings and drainage easements.
Regular City Couucil Meetiug
Monday, March 12, 2007
Page 6
Discussion included the actual calculations, as per City Code, for the exten-
sion deadline (March or September), with City Attorney Scott Anderson
opining that the extension would be from the January 28, 2007 preliminary
plat approval (thus July 28, 2007).
Councilmember Ihlan spoke in opposition to the extension; opining that the
drainage issues were addressed at the time of preliminary plat consideration,
and the applicant had been advised that these items were crucial to approval
and the City Council had been assured that they would be taken care of prior
to final plat approval, or the applicant would be required to re-apply.
Mayor Klausing suggested that it would have provided more positive func-
tioning of the City Council if Councilmember Ihlan had sought legal advice
from City Attorney Anderson prior to tonight's meeting.
Councilmember Ihlan reiterated her past arguments that the City Council
had given premature approval for this preliminary plat request of the appli-
cant.
City Attorney Anderson concurred with staff that it was not unusual for an
applicant to seek an extension for required work to be completed between
the preliminary and final plat approvals.
Mayor Klausing, citing his experience on the City Council and Planning
Commission, noted that, as a common courtesy, unless evident prejudice to
the interests of the citizens or City in doing so, it was normal to grant an ex-
tension when requested by an applicant.
Councilmember Ihlan sought public comment; however, no one appeared.
Klausing moved, Pust seconded, approval of an extension of City Code, Sec-
tion 1102.01F (Final Plat - Final Plat Submission) for Art Mueller, 2201
Acorn Road (PF 3791), until July 28, 2007.
Roll Call
Ayes: Pust; Roe and Klausing.
Nays: Ihlan.
Regular City Council Meeting
Monday, March 12,2007
Page 7
c. Reimbursable Twin Lakes-related Items
City Manager Malinen and Finance Director Miller reviewed those
items identified as Twin Lakes-related expenses.
Councilmember Ihlan questioned whether the items were reimburs-
able from the developer's Letter of Credit.
Mr. Miller advised that the expenditures were being tracked through
internal accounting procedures at this time, and at some future point,
costs not reimbursed would be identified and subtracted from the re-
maining funds guaranteed under the Letter of Credit.
Councilmember Ihlan questioned when that would be.
City Attorney Anderson responded that, presumably when all litiga-
tion had been concluded; however, suggested that the City's Consult-
ing Attorney Mr. Reuvers be contacted, as he was handling this matter
on behalf of the City Council.
Councilmember Ihlan suggested that an Escrow Fund be established
to make it transparent that these funds were being drawn from the Let-
ter of Credit, and were not coming from taxpayer dollars.
Klausing moved, Roe seconded, approval the following payments re-
lated to the Twin Lakes Redevelopment Project, including those two
items previously identified for Krass Monroe for condemnation activi-
ties:
Check # Total
ACH Payment ***
46650 $8,428.80
46657 17,335.13
Total $25,7(13.93
Roll Call
Ayes: Pust; Ihlan; Roe and Klausing.
Nays: None.
Regular City Council Meeting
Monday, March 12,2007
Page 8
7. James Addition Alternative Access
Public Works Director Duane Schwartz provided meeting minutes of the
Public Works, Environment and Transportation Commission (PWET), since
the City Council had referred the James Addition alternative access issue to
them on August 21, 2006, for further study and to seek consensus by the
neighborhood. The staff report, dated March 12, 2007, addressed the six
original alternatives available, with the three most viable options presented
to the neighborhood at the PWET October of 2006 meeting for resident
feedback. Mr. Schwartz provided the options and summarized public reac-
tion to those three options.
The overall findings of the study reported:
· Resident feedback indicated a preference for leaving access as it exists
today;
· Overwhelming opposition from the 20 residents attending to any alterna-
tive access that would remove homes from the neighborhood and pre-
ferred to live with the closure if the Minnesota Department of Transpor-
tation (MnDOT) moved forward versus the alternatives studies;
· MnDOT continued to hold firm on full closure of the median at Oakcrest
on Snelling A venue after allowing the City to fully study alternative ac-
cess and implement improvements; and
· Additional traffic analysis would be required to determine if any signali-
zation on Fairview Avenue would be beneficial to neighborhood access.
Councilmember Ihlan thanked staff and the PWET for providing discussion
and receiving public input; and suggested that, given Councilmember
Kough's interest in this access, and his involvement at the PWET level, that
this item be put on the next Study Session agenda for further discussion and
to provide additional staff direction when he can attend. Councilmember Ih-
Ian further questioned whether MnDOT had given consideration to public
safety issues and emergency access to the neighborhood, and specifically to
the assisted living facility most dramatically impacted by full closure of the
access.
Mr. Schwarz advised that such consideration may be a good point to raise
with MnDOT; and to request a knock-down barricade, in addition to com-
municating the access change to emergency providers.
Regular City Council Meeting
Monday, March 12,2007
Page 9
Discussion included monies set aside for the alternatives and priority level
within the City's Capital Improvement Plan (CIP), with $1 million in the
CIP designated for this project, but with no identified funding source at this
time; possibility of looking at signals on Fairview to improve access and exit
points, and the City's need to share in the cost of a consultant and study with
other agencies; possible benefits or constraints for such signalization and
how it would impact traffic and flow; and railroad crossing status and future
development and need.
Councilmember Pust thanked staff and the PWET for their work; and opined
that this is exactly how the Council's advisory commissions should be util-
ized.
Public Comment
AI Sands, 2612 Aldine
As a resident of James Addition, Mr. Sands thanked the City Council and
staff for their consideration of alternatives; and while noting that the City
remained in the same spot as it was 2-1/2 years ago, that didn't indicate the
measure of work and study that had gone into this matter. Mr. Sands re-
quested that the City Council direct staff to follow-up on the two items sug-
gested by Councilmember Ihlan: that of the emergency vehicle access (such
as surmountable curbing) and the Fairview stoplights.
After further discussion regarding signalization at Fairview and the City's
responsibility in a cost-share for such a study; Councilmember Ihlan re-
quested that staff provide cost estimates for such a study, and suggestions for
how to get Ramsey County interested in participating in such a study.
8. Consider Roseville Skating Center Bids
Parks and Recreation Director Lonnie Brokke provided background infor-
mation on the State Bonding Bill granted May 20, 2006, including funding
of $500,000 for general improvements/enhancements to the Guidant John
Rose Minnesota OVAL. Mr. Brokke reviewed the subsequent Council ac-
tion on September 25,2006 authorizing staff to enter into an agreement with
Busch Architects, to provide concept plans for the south building entryway
addition/improvements and addition/renovation to bathroom facilities near
the banquet area; and to advertise for bids for the project(s).
Mr. Brokke provided bid tabulation and descriptions as follows:
Regular City Council Meeting
Monday, March 12,2007
Page 10
Base Bid:
Lump sump for all labor, materials, equipment, and services necessary for
and incidental to the construction of the Roseville Skating Center south en-
tryway addition and remodeling project
Alternate #1:
Revising the main roof structure to be constructed with pre-engineered
wood, scissor trusses, 5/8" plywood sheathing, 12' fiberglass batt insulation,
and 5/8" gypsum board with a vapor retarder in lieu of the proposed steel
beam, deck and insulation panel
Alternate #2:
Add the basement space under the new main lobby floor
Alternate #3:
Delete the sheet metal roofing and install asphalt shingles and delete the
sheet metal siding and install l' stucco over specified sheathing
Alternate #4:
Add additional rubber flooring
Alternate #5:
Add automatic door openers to the south entryway doors, including push
button bollards; also to include automatic door openers to the northern most
door of the north entrance to the banquet center entrance
Alternate #6:
Add solid surface counter tops in lieu of plastic laminate over particle board
Alternate #7:
Delete the exterior brick veneer and substitute "rock face' concrete block
veneer for all exterior walls of the addition
Alternate #8:
Add slab tubing, piping, and controls to heat the entrance stoop, steps and
sidewalk area
Alternate #9:
Add cost of restroom remodeling project
Regular City Council Meeting
Monday, March 12, 2007
Page 11
Mr. Brokke noted that the total State bond funds were $500,000, with
$40,000 reserved for architectural/engineering fees, leaving $460,000; with
$89,000 allocated from the City Building Replacement Fund.
Mayor Klausing sought clarification on how use of these City Funds would
impact the fund itself and future needs for City facilities.
Finance Director Miller advised that staff had anticipated the need to draw
from these funds for this project; and noted that there was currently ap-
proximately $800,000 in funds at this time, with anticipated major refrigera-
tion project funds required in the near future, in addition to any additional
facility improvements, none of which were anticipated at this time or within
the next five years, with the exception of the refrigeration project. Further
discussion included the anticipated need to replenish the fund over the next
10-20 years; and how the only funding source was through annual interest
earnings at this time.
Further discussion included how priorities were established for use of these
funds, with staff advising that there was no established methodology at all,
with staff discussing some priorities and needs.
It was Council consensus, and Mayor Klausing directed staff to include dis-
cussion of this Building Replacement Fund as part of the upcoming budget-
ing process, specifically as part of the structural budget requirements.
Mr. Brokke noted that staff was in the process of seeking Requests for Pro-
posals (RFP's) for a geothermal study for the Skating Center.
Further discussion included the projected revenue sources to be realized
through updating and expanding the restroom facilities, specifically as it re-
lated to wedding and banquet rentals.
Mr. Brokke noted that the 2006 season had been an exceptional year for the
facility; recognized staff for their work; and expressed staff's desire to make
the facility become more effective and well-managed.
Roe moved, Pust seconded, authorizing the acceptance of the base bid (south
entry addition/remodel) in the amount of $403,000; authorizing the accep-
Regular City Council Meeting
Monday, March 12, 2007
Page 12
tance of Alternate #9 (restroom addition/remodel) in the amount of $84,900
and awarding the contract to DNR construction; authorizing the acceptance
of Alternates #2 (basement space under new main lobby floor) and #5
(automatic door openers to the south entryway doors, including push button
bollards, including automatic door openers to the northern most door of the
north entrance to the banquet center entrance), in the total amount of
$40, I 00, and awarding the contract to DNR Construction as the lowest re-
sponsible bidder; authorizing 3% of the total project cost equaling $16,000
as available contingency; authorizing sewer/water connection fees in the
amount of $5,000 for the project; and rejecting Alternates # 1, 3, 4, 6, 7 and 8
at this time.
Councilmember Roe cautioned that, if Alternate #8 were ever given serious
consideration, long-term operating costs to heat those types of surfaces
needed to be carefully reviewed.
Mr. Brokke noted that staff was looking at the cost-effectiveness of install-
ing tubing for future geothennal heating, and that this proposal would be in-
corporated into the geothermal study to determine whether it was more cost-
effective to do so now, or to add the tubing at a later date.
Mayor Klausing recognized the successful bidder, the firm of DNR, and
their location in Roseville.
Roll Call
Ayes: Pust; Ihlan; Roe and Klausing.
Nays: None.
9. Consider Adoption of a Resolution approving the Request of Kimco Re-
alty and Starbucks Coffee for a Conditional Use Permit for a Stand-
Alone Fast Food Drive-thru and Restaurant at 1800 Highway 36
Councilmember Ihlan expressed the request she'd received from a group of
neighborhood residents to continue this item for discussion by the full Coun-
cil. Councilmember Ihlan opined that Councilmember Kough had expressed
interest in participating in this discussion. Councilmember Ihlan suggested
that, if people were present wishing to speak tonight, the Council hear their
comments; however, noted that she was prepared to make a motion to con-
tinue action until the next regular City Council meeting.
Regular City Council Meeting
Monday, March 12,2007
Page 13
Roger Reiling, 1877 Gluek Lane
Mr. Reiling requested an additional two weeks to prepare and present addi-
tional information to the City Council; to allow for residents to perform their
own careful study and determination of impacts to their neighborhood; to al-
low all Councilmembers to be present; to hear from all stakeholders, some of
whom couldn't be present at tonight's meeting; and to allow the City Coun-
cil to come to a reasonable conclusion.
Mayor Klausing offered no resistance to the request for delay, while opining
that the City didn't need to grind to a halt when one Councilmember was on
vacation. Mayor Klausing noted that he would seek the applicant's thoughts
on the delay; however, focused attention on the specific tests applicable to
the requested Conditional Use Pennit to be considered by the City Council
for the drive-thru portion of the site; and the six criteria to be used for con-
sideration. Mayor Klausing encouraged public comment to be restrained to
those specific criteria, not uses for the overall site.
Mr. Reiling opined that there were apparent safety concerns and conflicts
with the combined use of an access point by the applicant and the Children's
World Daycare; as well as the quiet enjoyment of people in the neighbor-
hood; and the need to be guardians of the environment.
Ihlan moved, Roe seconded, CONTINUATION until the regular City Coun-
cil meeting of March 26, 2007, or within a reasonable time frame immedi-
ately after that in consideration of other Agenda items, consideration of a
resolution approving a Conditional Use Permit in accordance with Roseville
City Code, Sections 1005.015 and 1013.01, for Kimco Realty and Starbucks
Coffee, 1800 Highway 36 Frontage Road (PF 07-009).
Joe Samuel, Senior P.E. with RLK Consulting Engineers, was present
representing the applicant. Mr. Samuel requested Council consideration for
the applicant utilizing the 2007 construction season; was amenable to the de-
lay, but respectfully requested that the City Council hear and consider the
application at their March 26, 2007 meeting to avoid additional delay.
Councilmember Roe requested additional information that he had relayed to
Community Development Director John Stark earlier in the week.
Regular City Council Meeting
Monday, March 12, 2007
Page 14
Councilmember Pust requested a clarification of the number of cars going
through the Starbucks drive-thru.
Mr. Paschke advised that the staff report addressed those items earlier identi-
fied by the Council and public for additional information, with the exception
of traffic on Fairview A venue. Mr. Paschke advised that he was willing to
provide any additional information requested by the City Council on this
file.
Mayor Klausing suggested that if neighbors had particular concerns that
needed further information to be provided by staff, that they provide those
information requests to the City Councilor staff prior to the next meeting to
allow for better discussion and public policy decisions.
Mr. Paschke provided clarification to Councilmember Pust's request for the
actual number of vehicles going through the existing Starbucks drive-thru on
the north side of Highway 36; with rationale and interpretation of the peak
hour study times, determining why more vehicles were entering than were
exiting, with some having been on site prior to the time frame or sharing
trips to other retail uses on the site. Discussion included how to accurately
calculate and interpret those numbers; functionality of the site; and peak
hours of operation.
Councilmember Pust sought additional staff information regarding how to
determine environmental impacts previously addressed by neighbors for new
traffic versus past use traffic flows.
Roll Call
Ayes: Pust; Ihlan; Roe and Klausing.
Nays: None.
10. Consider Appointment to the Housing and Redevelopment Authority
(BRA)
Mayor Klausing reviewed the appointment process, pursuant to State Stat-
ute, for filling vacancies on the Housing and Redevelopment Authority
(HRA), noting that it was a mayoral appointment, subject to City Council
approval. Mayor Klausing noted that he had been open to Council members
suggesting an open application process, similar to other commission vacan-
cies; however recognized that Mr. Maschka was currently serving on the
HRA and was seeking reappointment, following the expiration of his Coun-
Regular City Council Meeting
Monday, March 12, 2007
Page 15
cil term. Mayor Klausing advised that it remained his intent to reappoint
Mr. Maschka to serve in this capacity, to provide continuity and sensitivity
from a City Council perspective; and recognizing Mr. Maschka's passion for
housing issues. Mayor Klausing questioned Councilmembers as to their
preference for interviewing Mr. Maschka.
Council member Ihlan questioned whether all HRA vacancy applications had
been made public; noting that they weren't included in the City Council
packet, and requested publication of the applicant names, at a minimum.
Discussion ensued as to the process for posting applicants; with staffhistori-
cally providing the applications in the Council packets; but not posting them
on the website.
Staff was directed to make all applications to the HRA vacancy available to
the City Council; and Mayor Klausing directed staff to prepare a Mayor's
Certificate of Appointment, pursuant to State law, for the next City Council
meeting.
11. Reconsider Four City Council Meetings per Month
Mayor Klausing recognized previous Council consensus, without motion,
for increasing the frequency of Council meetings. Mayor Klausing sought
reconsideration of the intent for more meetings; suggesting that the Council
continue to make their meetings more efficient, and possibly reserving the
last Monday of each month as a default meeting, if agenda items and issues
warranted such.
Councilmember Pust strongly concurred with Mayor Klausing; recognizing
the Council's need to get more familiar with the length and content of agen-
das; and her preference in keeping meetings to three per month. Council-
member Pust noted the need to get the people's work done, and the rules
now in place limiting the meeting length.
Councilmember Ihlan concurred with the previous suggestion of City Man-
ager Bill Malinen to hold Study Sessions between regular business meetings,
in order to bring an item before the Council for discussion on more than one
occasion prior to decision-making. Councilmember Ihlan opined that she
was willing to take the expertise of the new City Manager in attempting that
schedule on a trial basis, and that it may prove beneficial to the City Council
in accomplishing their work; and hoped the rest of the City Council would
reconsider more frequent meetings.
Regular City Council Meeting
Monday, March 12, 2007
Page 16
Mayor Klausing noted the benefits ofreceiving preliminary agendas from
City Manager Malinen and receiving items earlier to allow the City Council
to question and address issues with staff before meetings. Mayor Klausing
noted the other meetings and extracurricular items requiring Council atten-
tion during the month, outside of regular Council meetings and Study Ses-
sIons.
Councilmember Roe opined that the concept of reviewing items twice before
taking action could still be accomplished without the addition of an extra
meeting.
Mayor Klausing opined that the issue had come up too fast, and had not been
given sufficient consideration of ramifications prior to consensus adoption.
Mayor Klausing concurred with Councilmember Roe's observations, in the
context of current meetings.
H.b Future Council Meeting Items
a. Councilmember Roe
Councilmember Roe requested that a future Council Study Session in-
clude discussion of the Commission appointment process.
a.
b.
Mayor Klausing
Mayor Klausing requested that each Councilmember choose their two
preferred candidates for each of the Commission vacancies to be
voted on at the March 26, 2007 regular Council meeting; and provide
them to City Manager Malinen, at which time staff would provide a
ranking - not numerical ranking - to determine consensus prior to ad-
ditional voting. Mayor Klausing suggested that Councilmembers
could include input of Commission Chairs or not at their discretion.
Councilmember Ihlan opined that the process, as followed from the
Planning Commission appointments, had not served to be transparent
enough for applicants and interested residents to determine which
Councilmembers were putting forth which candidates.
City Manager Malinen was directed to add further discussion of the
Commission candidate selection process and for further discussion on
the March 19,2007 Study Session agenda.
Regular City Council Meeting
Monday, March 12,2007
Page 17
12. Adjourn
The meeting was adjourned at 7:55 p.m.
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-------------- Forwarded Message: --------------
From: II KaramafroozI Denisell <Denise.Karamafrooz@CO.RAMSEY.MN.US>
To: <city.council@ci.roseville.mn.us>
Subject: Roseville Water Dept.
Date: Wed, 28 Feb 2007 15:02:31 +0000
Dear Council Members;
I am writing to you to commend one of Roseville's city
employees. My family lives on Parker Ave. and has difficulty with our
water pipes freezing in the winter weather. We have been told by the
water department to keep our water flowing during the winter months but
our water flow was inadvertently stopped and freezing occurred. My
husband had left the country TuesdaYI Feb. 13th and I was completely
caught off guard when we did not have water flowing the next morning. I
left work early that day and spent the afternoon trying to unfreeze the
pipes myself.
\
On Thursday, Feb. 15th, I called the city and a gentleman by the
name of Lyle came out and inspected the pipes. He told me I would need
to contact a plumber as the pipes were frozen from the house to the
street. After having two plumbers not show for appointments on Thursday
and Friday, a third finally arrived @ 4:30 pm Saturday for our 9:00 am
appointment. He worked for two hours and then asked that I have the
city return and flag the outside water line as I would need a welder to
come Sunday morning. Lyle came back to our home and flagged the area
needed. On Sunday I waited all day and the plumber and the welder never
appeared. I called Lyle later in the afternoon in tears asking if he
knew of anyone I could call who would be dependable and do the work. It
had been difficult without water and I was at my wit's end. Lyle
listened to me and told me if they did not appear by Monday, Feb. 19th,
he would come! by and assist me.
At the appointed time Lyle appeared with his coworker Josh, and
began clearing my water line. By that time it had been 5 1/2 days
without water and being in our home with our minor child was becoming
increasingly difficult. Lyle was very concerned from the first contact
I made with him and was extremely professional and helpful during this
trying time.
Lyle epitomizes the city employee who is helpful I concerned and
willing to help a Roseville neighbor. I urge you to commend this fine
gentleman for the fine employee that he is. During this difficult time
I could not have asked for a more diligent person to assist me. I will
always be grateful for his help during this trying time.
SincerelYI
Denise Karamafrooz
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Page 1 of2
Lonnie Brokke
From: Lonnie Brakke
Sent: Tuesday, February 27, 2007 5:01 PM
To: *RVCouncil; Bill Malinen; ehris.miller@ci.raseville.mn.us
Subject: winter carnival medallion in Roseville Central Park
Tracking: Recipient
*RVCouncil
Bill Malinen
chris.miller@ci.roseville.mn.us
Read
Chris Miller
Margaret Driscoll
Tom Kough
Read: 2/28/2007 8:09 AM
Read: 2/28/20078:12 AM
Read: 2/28/200710:10 AM
Mayor, City Council, City Manager Bill Malinen and Finance Director Chris Miller,
Following a resident concern at last nights City Council meeting regarding the winter
carnival medallion hunt, Chris Miller asked me to follow up with you on what has taken
place. Attached is a letter that our department sent to the St. Paul Pioneer Press
following phone discussions and the conclusion of the event. Also attached is an
acknowledgment letter from the Pioneer Press.
Pre-approval to place the medallion in Roseville Parks was not sought by the Pioneer Press.
Based upon the clues and the unusually high traffic in the park, staff was first curious
that it might be in a Roseville Park late in the day/evening on Sunday, January 28, 2007.
First thing on Monday, January 29 we called the winter carnival committee who indicated
it was not a winter carnival committee event and referred us to the Pioneer Press. After
speaking with Carolyn Robertson at the Pioneer Press, she was noncommittal as
to whether it was in the park or not but assured us that if it was and if there were
damage as a result of this placement, the Pioneer Press would restore the damage.
r can assure you that staff (Parks and Recreation Department and the Police
Department) as well as some members of the Parks and Recreation Commission patrolled
the park throughout the days and nights of the event and monitored the situation closely.
Photos were taken along the way. It is very difficult to see the actual magnitude of
the damage with the snow cover but it is anticipated that there will be some. It is our
intent this spring to assess the damage and together with the Pioneer Press come to a
resolution.
Thank you and if you have any further questions, concerns, or need clarification, please
let me know.
3/1 0/2007
Page 2 of2
Thanks,
Lonnie Brakke
Lonnie Brakke CPRP
Director of Parks and Recreation
2660 Civic Center Drive
Roseville MN 55113
Visit our web site athttp://www.ci.raseville.mn.us/parks/
651-792-7101, Fax- 651-792-7100
Roseville Parks and Recreation
"Your Best Investment"
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3/1 0/2007
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Carolyn Robel1son
Pioneer Press Marketing Manager
345 Cedar Street
St. Paul, Minnesota 55101
February 6, 2007
Dear Carolyn,
The City of Roseville and Roseville Parks and Recreation appreciates the Pioneer Press expanding the
boundaries of this year's treasure hunt to outside the St. Paul city limits and into Ramsey County, and
especially Roseville. The event brought thousands of people to Central Park and exposed them to an
incredible park system the citizens of Roseville are very proud of. This was a great recreational
experience for people of all ages.
We do have some concems regarding the impact on Central Park resulting from the heavy, non-
traditional, off trail, winter foot traffic generated by the Pioneer Press Treasure Hunt. I would like to
clarity and confirm our phone conversation from Monday, January 29'" regarding Treasure Hunt activity
in Roseville's Central Park. We discussed reports of increased park activity over the previous weekend,
I then inquired into whether the medallion was hidden in Roseville, you, understandably, were non-
committal. We then talked about the City of Roseville's concern over who would be responsible for post
t,'easure hunt clean-ups and any possible repairs. You assured me that the Pioneer Press would be
financially responsible to the City of Roseville for park repairs needed to retum the park to its pre-hunt
condition and to making Central Park whole again following the Treasure Hunt. You also indicated this
commitment would extend into the spring when some of the event's outcomes may be more obvious.
Our park staff monitored the activity in Central Park and inspected all areas ofthe park for unseasonal
damages. We would like to make arrangements to discuss with you to the events of this year's hunt,
future considerations and how we will work together to restore Central Park, where needed following the
Treasure Hunt.
Thanks again for bringing the annual Pioneer Press Treasure Hunt to Roseville. Thank you for your
prompt response to my earlier inquiries and I look forward to meeting with you in the future.
Cordially,
Jill Anfang
Roseville Parks and Recreation Assistant Director
cc: Lonnie Brokke, Roseville Parks and Recreation Director
2660 Civic Center Drive -:+ Roseville, Minnesota 55113
651-792-ROSE .:+ TDD 651~792-7399 .~. y,rww,cLroseville.mn.us
~~(.,*:N''Cli~- __
PIONEER PRESS
345 Cedar Street
Saint Paul, MN 5510 1-1057
651-222-1111
February 16,2007
Ms. Jill Anfang
Assistant Director
Roseville Parks and Recreation
2660 Civic Center Drive
Rosevillc, MN 55113
Dear Jill,
11mnks for your note and for recognizing the promotional value that the Pioneer Press Treasure
Hunt provided for Central Park, the City ofRoseville and Roseville Parks and Recreation.
Central Park truly was the "talk of the town" during and after the hunt, and we are pleased that
our promotion resulted in an exceptional level of recognition for a park and park system that are-
among the region's gems.
We are also proud of our long record of working successfully and proactively with local parks
deparlments and of our "Search, Don't Destroy" messages that have been embraced by so many
Treasure Hunters.
As we move forward, I need to clarify that my comments in our Jan. 29 phone conversation were
limited to the suggestion that we wait until spring when concerns can be morc accurately
addressed, as well as the statement that if issues remain we would discuss them at that time.
I also want to point out that our marketing director, Lori Swanson, visited the park on the
morning after the medallion was found and was impressed with the park's very good condition
and cleanliness, despite the foot tramc.
I look forward to working with you, and I'm confident that the promotional value and
community-wide recognition the Pioneer Press Treasure HUllt brought to Central Park will far
outweigh any concerns you have.
Sincerely,
fIa.1i/2 '-1/77
~a;~lyn l~~e;on '
Marketing Manager
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