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HomeMy WebLinkAboutCC_Minutes_2007_0329S City of ~~~ Special City Council Meeting Minutes Roseville City Hall Council Chambers 2660 Civic Center Drive Thursday, March 29, 2007 Introduction Mayor Klausing called to order a Special Meeting of the Roseville City Council at approximately 7 :00 p.m., and welcomed everyone. The purpose of the meeting was to receive the Imagine Roseville 2025 Steering Committee Final Report. Mayor Klausing noted that the Steering Committee had provided the report to the City Council in December of 2006; however, the City Council held off formally receiving the report to allow the City Council and Steering Committee time to re- view the report in more detail, and provide an opportunity for focused dialogue on the report. Call Roll Councilmembers Kough and Roe, and Mayor Klausing were present. Mayor Klausing advised that Councilmembers Ihlan and Pust would be arriving later in the evening, due to scheduling conflicts. Councilmember Pust arrived at 7: 1 0 p.lU. and Councilmember Ihlan arrived at 7:55 p.m. Steering Committee members present were William Majerus; Ann Berry; Mark Traynor; Lisa Edstrom; Karl Keel; and Stephen Burwell. Consultant Anne R. Car- roll of Carroll, Franck & Associates was also in attendance, but didn't participate in the discussion during the meeting. City Manager Bill Malinen, along with City Department Heads were present as well. Committee member Karl Keel served as group spokesman in presenting the Steer- ing Comluittee's Executive Summary; with additional comments and observations provided by each respective Steering Committee member present. Committee luembers distributed, as a Bench Handout, the Steering Committee's Vision Stateluent. Special City Council Meeting Thursday, March 29, 2007 Page 2 of 20 Mr. Keel led the discussion specific for each of eight categories, or areas of inter- est: community; safety; housing, environment, parks, open space, recreation and wellness; education; infrastructure, and finance and revenue. Areas of influence impacting and influencing each category included: City Coun- cil; other elected officials (other government units and agencies); business com- lllunity; faith community; civic organizations; schools; and individual residents and collective resident neighborhoods or interest groups. With each category, goals were identified, and strategies outlined, with some of the strategies having suggested options and alternatives for achieving goals and objec- tives. Mr. Keel emphasized that the visioning purpose was not to provide specific an- swers to community issues, but to provide a strategic work plan that described Roseville today - its strengths and weaknesses - and areas of interest identified for future consideration. Mr. Keel noted that the visioning process would hopefully serve as a point of reference for fhture decisions, as a living document, about what Roseville should be; and was a product of significant public involvement, and thus representative of the comlllunity. Mr. Keel cautioned that the document, to relllain effective and remain of value, needed to be periodically updated; and referenced by the entire community as decisions are made about its future. Councilmember Pust arrived at this tillle. Mr. Keel expressly thanked the subcommittee members, and their Chairpersons, along with the residents and businesses in the community who became civically engaged during this process and provided invaluable input, suggestions and enthu- siasm to the proj ect. Mr. Keel noted that, in each category, common themes kept recurring; most no- ticeably the community's desire for reasonable funding and fiscal management, with an inclination toward "frugality." Councilmember Kough expressed his personal appreciation to those who partici- pated - both the committees and citizens. Councilmember Kough noted that, as an elected official, the citizens he talked to appeared concerned with keeping current services intact. Councilmember Kough expressed his personal concerns regarding whether the community needed more retail; opined the need for more pathways, Special City Council Meeting Thursday, March 29, 2007 Page 3 of 20 and community facilities (i.e., community center) that would increase wellness and fitness initiatives. Mayor Klausing noted that some of those concerns were identified by citizens in the goals and strategies. Mr. Keel noted that the intent of this report was not to provide specific answers to community issues; but would open up discussion and brainstorming for creative ideas to respond to community comments. Mr. Keel then led a round table discussion in each category. Community Goals were identified: Roseville is a welcoming community that appreciates dif- ferences and fosters diversity; Roseville is a desirable place to live, work and play; Roseville has a strong and inclusive sense of community; and Roseville residents are invested in their community. Strategies identified were: make Roseville a livable community for all; respect and encourage diversity; ensure City staff and elected and appointed officials respect and reflect diversity of the City's population; create an attractive, vibrant, and ef- fective city with a high quality of life; provide excellent, effective and efficient city services; provide regional leadership in creative and sustainable redevelopment; enhance the city's diverse business community; foster and support community gathering places; explore a new community center; promote and support city- sponsored and community-based events; encourage development of neighborhood identities to build a sense of community and foster neighborhood communications, planning and decision-making; provide meaningful opportunities for community engagement; and ensure that city government is civil, informative and responsive. Mr. Keel highlighted the overall perception, among all subcommittees, that Rose- ville is a vibrant, welcoming community that appreciates differences and fosters diversity; and is a good place to work and play. Generally, there is a sense of in- clusiveness within the community and residents are invested in the community. Areas of alert including the changing demographics in the community; and ways to anticipate and find proactive ways to actively address those changes to keep that welcome evident to all; with some concern expressed by residents that perhaps, Special Council Thursday, March 29, 2007 Page 4 of 20 "we weren't as friendly as we ought to be," and needed to work on being more open. Steering Committee member Mark Traynor noted the many comments on the high level of current services, and the community's ownership of maintaining and in- creasing that excellent and effective community service level. Mr. Keel noted that the issue of a comlnunity center came up often and across the board in subcommittee discussions; and was listed in the report as something to explore, consider and discuss. Mr. Keel noted that, in addition to the obvious amenities of a potential community center, the overlying theme was that the com- munity supported the ilnportance of gathering places, not only as a separate com- munity center, but in informal gathering places or facilities, such as neighborhood coffee shops that would be part of future development projects in individual neighborhoods. Mr. Keel noted that this was part of the theme of residents in the strong importance they felt in developing, fostering and nurturing individual neighborhoods. Sub- cOlnmittee members noted this as a ripe opportunity for the City to take a lead role in facilitating those neighborhood gatherings, through providing education and re- sources (i.e., staff) to assist residents in their efforts. Steering Committee member Lisa Edstrom noted that, within the diversity discus- sions, much consideration was given to the definition of diversity and what diver- sity meant to the community. Discussion points, such as, cultural and ethnic diver- sity, as well as definitions of families, age-related diversity and how to encourage and foster intergenerational community interaction between the elderly population and younger people in the community. Ms. Edstrom suggested reflective consid- eration of the word "diversity" and the connotations associated with diversity. Mayor Klausing noted that his perception of diversity included economic diversity, citing examples from his childhood and experiences within his neighborhood spe- cific to careers and lifestyle diversity. Mr. Keel noted that citizen comment was quite clear in their interest in the City taking the lead role in recognizing the value of the community's diversity and how it enhanced the community; rather than the negative connotation of reacting to the diversity and various issues created from that diversity. Special City Council Meeting Thursday, March 29, 2007 Page 5 of 20 Steering Committee member Ann Berry provided a historical perspective on the community over the last 40 years, specifically in her neighborhood; and "aging in place" versus new families of diversity; expressed the advantages of mixed hous- ing in encouraging that diversity; and the uniqueness of the community with neighborhood homes built individually, rather than tract homes, creating well- cared for homes and increasing continuing upkeep when those homes recycled to new owners. Steering Committee member William Majerus noted the need to pro actively ad- dress the community's diversity and how to maximize its potential. Mr. Majerus, in his role on the Roseville School District No. 623 Board, noted that the City's Human Rights Commission (HRC) would be meeting with School Superintendent John Thein at their upcolning lneeting, on Wednesday, April 11, 2007 at 7:00 p.m. at City Hall; and encouraged Councilmembers to plug into that discussion, and note the efforts being undertaken by the School District related to diversity. Commissioner Roe expressed interest in, and noted that this represented a perfect opportunity for the School District and City to work together. Ms. Berry noted that the League of Women Voters has also done a lot related to diversity and interaction. Mr. Majerus noted that Mr. Thein will demonstrate "putting rubber to the road," and specifically highlight where the School District is headed with diversity Councilmember Roe expressed his enthusiasm that this discussion was happening; and sought input on how this engagement of citizens in the visioning process could continue so they remained engaged in the small and large decision-making process and short-term and long-term decisions, in how to get the "biggest bang for the buck." Councilmember Roe was encouraged to hear that the sense of neighbor- hoods was evidenced; and specifically identified future Council discussions on what the City can do to foster that sense of community and keeping people en- gaged in the process. Councilmember Pust concurred with Mr. Keel's comment that diversity repre- sented a productive richness in the community, not a problem, and expressed inter- est in pursuing conversations emphasizing tolerance and appreciativeness for dif- ferences of opinion, and the City Council's responsibility to be a role model in providing a civil, informed and responsive government that reflected those City Special City Council Meeting Thursday, March 29, 2007 Page 6 of 20 values. Councilmember Pust opined the need to "grow into" that diverse comlnu- nity richness; and the need for the Council to authentically reflect the visioning discussions about the values in that diversity. Councilmelnber Kough opined that the City of Roseville parks were second to none in the State of Minnesota; and expressed the need to balance park improve- ments with available funding resources; and the Council's dependence on Depart- ment Heads in identifying priorities and needs in the parks. Mr. Keel observed that, in the category of community, something that distin- guished Roseville was the perception that volunteerism wasn't a way of using peo- ple to get things done inexpensively, but a way to engage people who desire to keep service levels and facilities intact or enhanced. Steering Committee member Stephen Burwell noted that this was his first opportu- nity participating in Roseville government, and enthusiastically noted that this had been a very interesting process and a real learning experience, with him taking away more than he brought. Mr. Burwell opined that it had been an honor to work with the Steering Committee and subcommittees, as well as citizens, and encour- aged anyone in the community who would like to volunteer for any community ac- tivity to not be intimidated, but to step up and realize how rewarding the experi- ence could be. Mayor Klausing concurred with Mr. Burwell's comments about volunteers receiv- ing more than they give through their participation. Ms. Edstrom encouraged discussion and consideration in how to initiate and de- velop the good ideas in the community through joint opportunities between our schools and the City, specifically in volunteer programs. Councilmember Pust noted the need to keep that image obvious in mind; that there was a "huge" community out there, not just the people regularly attending meet- ings or already involved, but that the Council needed to make sure they were kept aware that everyone had a place at the table and in the decision-making. Safety The goal was identified as: Roseville is a safe comlnunity. Special City Meeting Thursday, March 29, 2007 Page 7 of 20 Strategies identified were: provide strong police, fire and emergency medical ser- vices so neighborhood residents feel and are safe; and provide appropriate policies and funding to meet national standards for response times and services for fire, po- lice and emergency medical services. Mr. Keel noted that the overall sense of the community was that they felt safe. Mr. Keel advised that the consensus was to suggest that the City discuss the ilnportance of investing in the community and discuss how to develop measurements to define "safe" and develop objective levels for those measurements (i.e., local crime com- pared to national standards and averages). Mr. Keel noted that such considerations for safety were across the board in all subcommittees, such as pathways and con- nections serving to enhance the perception of safety. Mayor Klausing asked City Manager Bill Malinen to comment on recent discus- sions they had held regarding how those lneasurements could be analyzed. City Manager Malinen outlined performance measurement practices to understand how and why we do things, as well as keeping both the City Council and staff ac- countable, with the ultimate measurement in determining efficiencies. Mr. Ma- linen advised that this was an initiative that he would like to put forward and pur- sue actively with departments and the City Council. Councilmember Roe concurred with the benefits of performance measurement in identifying where improvements were needed, as well as recognizing what was be- ing done well; and how that would add to people's sense of safety and would be a vital part of the process. Councilmember Pust sought clarification on community consensus on their feeling of safety, and whether that perception was an area of concern, or if the community felt that what was being done was adequate. Ms. Edstrom noted that the general feeling of citizens were that they were safe, but they also acknowledged that the community was changing and growing fast, and bore watching. Mr. Majerus concurred with the insecurity that safety was not something that should be taken for granted, or remain static, but for the sense of security of the community, they needed to know that the City Council and staff were continually measuring safety levels. Special Meeting Thursday, March 29, 2007 Page 8 of 20 Councilmember Pust sought clarification that there was not an overall sense in the community that people were not feeling safe. Ms. Berry responded that the issue had not come up during discussions, indicating that people seemed to take those services for granted, or didn't see it as an issue and felt pretty comfortable. Mr. Traynor noted that the several of the strategies with this goal discussed meet- ing national standards; and that, even while we're "safe," we don't have adequate benchmark figures to compare to national standards related to our emergency and fire response times for adequate measurements; and that some interest had been expressed in exploring where we are, and not just accepting the current status without further examination. Mr. Majerus noted that would be where the Inetrics would come in. City Manager Malinen concurred; and opined that, along with performance meas- urements, asking the cOlnmunity for their perceptions in community surveys al- lowed staff to know how services were being interpreted, and allowing the City Council to make decisions on where best to put limited resources. Mr. Keel noted that this had been a difficult subject for the subcommittee, as deliv- ery of public safety services was very emotional, with very strong feelings on both ends of the spectrum. Councilmember Pust concurred that the community should define benchmark stan- dards for our community, but the City Council and staff should be aware of other standards for comparison purposes and as an alert to trends. Housing The housing goal was identified: Roseville housing meets community needs. Strategies identified were: coordinate housing plans with all other community plans; ensure sufficient affordable housing; implement programs to ensure safe and well-maintained properties; ensure life-cycle housing throughout the city that at- tract and retain a diverse mix of people, family types, economic statuses, ages, and so on; fund housing progralns to meet diverse and long-term needs; employ flexi- ble zoning for property redevelopment to meet broader housing goals such as den- Special City Meeting Thursday, March 29, 2007 Page 9 of 20 sity, open space, and lot size; and develop design guidelines to support new or renovated housing that contributes to neighborhood character, sustainability, and other community expectations. Mr. Keel noted the majority opinion to provide sufficient, affordable housing, and to meet the needs in providing for a full-range of economically diverse residents. Mr. Keel noted that those discussions included Inaintaining current housing stock; lifecycle housing; and allowing for some flexibility in zoning and regulations to accommodate those diverse needs, with the caveat that flexibility be done in a high quality manner and neighborhood impacts are taken into consideration. Mr. Keel further noted that discussion included lot sizes, with comments favoring slnaller lot sizes, as long as the housing on them is of high quality; or increased density pro- vided for transit needs as well. Ms. Edstrom noted that design guidelines during these discussions was a continu- ing theme expressed by residents; and the need, for instance, to not have a small home next door to an excessively large home, and to consider other individual home and overall neighborhood design considerations. Mr. Keel noted that what the committees heard was that people are not saying smaller is better for the sake of smaller lot sizes, but in order to balance the need for affordable housing goals, while at the same time protecting existing neighbor- hoods as appropriate. Councilmember Roe advised that the study group was having that actual discussion as their analysis. Councilmember Kough opined that having paid for a 25 year visioning study, and then suggesting the need for a community survey seemed to be a duplication. Environment The identified goal was: Roseville is an environmentally healthy community. Strategies included: preserve and enhance soil, water and urban forest resources; and reduce negative human impacts by conserving energy and reducing pollution. Mr. Keel noted that main concerns seemed to be for the City to ensure that wet- lands and other assets be protected. Mr. Keel further noted that sustainability was a major discussion; consideration of how the City develops or redevelops and the S pedal Thursday, March 29, 2007 Page 10 of 20 impacts of that hUlnan develoPlnent or redevelopment. Mr. Keel also advised that major discussion of and support for additional or new ways to conserve energy and recycle were strongly advocated. Councilmember Roe opined that his ilnpression from the meetings he'd attended, and the sense of the process, was that environmental issues were one of the ways the community was interested in being leaders in the field; and were supportive of using that leadership role as a great opportunity for the City of Roseville to pursue creative ways to improve the environment, whether through how the government itself does business or by standards the City established for other's doing business in the community, developing/redeveloping, or building homes. Parks, Open Space, Recreation, Wellness Goals identified were: Roseville has world-renowned parks, open space, and multi- generational recreation programs and facilities; and Roseville supports the health and wellness of community members. Strategies identified were: expand and maintain year-round, creative programs and facilities for all ages, abilities and interests; provide high quality and well- maintained facilities, parks and trails; promote and encourage active and healthy lifestyles for all; and support initiatives and partnerships to improve health care quality, affordability, and access. Mr. Keel noted that residents throughout the community were very protective of their neighborhood parks, as well as all parks and open spaces in the community. Mr. Traynor noted that if there were any area where citizens wanted to be leaders, the parks and open spaces were it! Mr. Traynor opined that this was where any community modesty was shed, and citizens were very careful and protective of their parks and open spaces. Mr. Traynor advised that citizens recognized the need to have a balance, but no one commented that the City needed less park space. Mayor Klausing noted his initial involvement with the City through the Infrastruc- ture Advisory Committee, and at that time, citizens felt there was no need to ac- quire additional park land unless it was adjacent to existing land and would fill out that space; but the consensus was to maintain the quality of existing parks. Mayor Klausing questioned if that remained the community's perception. Special City Council Thursday, March 29, 2007 Page 11 of 20 Mr. Keel noted that there were no COlnments about the City buying more land for parks and/or open space; however, there was a consistent theme of investing in on- going maintenance for existing park and open spaces. Councilmember Kough noted how fortunate the City was with groups adopting parks and the various foundations that had been established over the years, allow- ing for the improvements achieved, and additional pathways established. Mayor Klausing concurred; and opined that the City couldn't do what they do without the leadership and participation of those groups. Mr. Keel noted that this brought up the part of volunteerism in the cOlnmunity and activating and utilizing that volunteer asset. Councilmember Pust concurred, observing that volunteering from the government perspective and for those needs, but also in school districts, neighboring communi- ties and the region, not just locally. Ms. Berry provided another historical perspective from the initial anger expressed by residents at the time the Central Park property was acquired due to the huge acreage purchase. Ms. Berry noted that this prompted the establishment of the Central Park Foundation and initial fundraising efforts in the early 1960' s, and the numbers of people involved over the years. Ms. Berry observed that those initial volunteers were at the point where younger citizens needed to take up the torch, and become involved in maintaining and improving the park, not just as partici- pants in activities and events at the park. Mr. Keel observed that considerable repeat discussions were heard from citizens seeking the highest level of maintenance for City parks; and some concern ex- pressed that maintenance was not up to their expectations. Mr. Keel noted that such comments impacted the wellness of the community, and how the City chose to promote active lifestyles, by maintaining the infrastructure amenities to encourage that active lifestyle. Education The goal identified was: Roseville supports high quality, life-long learning. Special Council Thursday, March 29, 2007 Page 12 of 20 Strategies identified were: promote the benefits of life-long learning and intergen- erational education; provide sustainable, cutting edge educational technology; and encourage high expectations and active involvement in public education. Mr. Keel noted that many COmlTIents were related to promoting lifelong learning and providing technology to accolTIplish that leaning, by utilizing lifecycle learning and partnering with schools and other local agencies. Mayor Klausing discussed ways the sense of community was perceived, and recent discussions he and City Manager Malinen had held with a newspaper report, ad- dressing the fact that, even though the COlTIlTIUnity didn't have a downtown, the re- porter observed that a sense of community is often affiliated with the cOlTImunity's high school and those various community activities contributing to that community ownership. Mr. Keel concurred that the education system and school districts served as a ma- jor focal point in discussions related to a sense of community, participation and in- volvement. Mr. Majerus observed that school districts provided education for all ages, from the cradle to the grave, and served to maintain or improve the wellness of the community. Ms. Edstrom observed that they also served as a challenge expressed by some community members to determine how to fit in, their family situations with or without children and how to feel connected in the community, in neighborhoods, and in community activities and events. Ms. Edstrom spoke of her personal ex- perience in not meeting her neighbors until the parent met at the school bus on their children's first day of kindergarten, and the community and neighborhood that created. Ms. Edstrom noted the need to achieve that sense of community through the schools and community events, through lifelong learning and intergen- erational involvement. Councilmember Ihlan arrived at this time. Mayor Klausing recognized the dark side of breaking or plugging into the commu- nity, if a household didn't have children in school, no matter their age group, and how hard it was to break into activities unless involved through similar interests, at least initially for new residents and/or families. Special Council Meeting Thursday, March 29, 2007 Page 13 of 20 Infrastructure Identified goals were: Roseville has a cOlllprehensive, safe, efficient and reliable transportation system; Roseville has well-maintained, efficient, and cost-effective public infrastructure; and Roseville has technology that gives us a competitive ad- vantage. Strategies identified were: provide a road systelll that llloves people and goods safely and efficiently; ensure a robust public transit system that is integral to the metropolitan systelll and meets long-term needs; properly fund public transporta- tion and transit systems; expand, lllaintain, and promote a system of continuous and connected pathways that encourage walking and biking; pro actively communi- cate about and prolllote transit and pathway options; maintain and upgrade public infrastructure to meet long-term needs; develop and illlplement environmentally sensitive public infrastructure planning, design and construction; provide sufficient funding for long-term infrastructure construction and operations; ensure that the technology infrastructure is in place to optilnize public and private sector perform- ance; develop a long-term technology infrastructure plan; and establish secure funding sources to operate, maintain, and upgrade technology infrastructure. Mr. Keel noted that there were some obvious and some not-so-obvious infrastruc- ture items identified. Mr. Keel advised that the citizens were interested in consis- tent management plans and funding for long-term infrastructure needs; and ex- pressed strong support for alternatives in transportation (i.e., pathway and transit) and specifically asked for an update of the Master Pathway Plan, and that it be consistently updated as a living document for the community. Mr. Keel advised that many comments were shared regarding the City working with other government agencies, specifically as it related to the issue of mainte- nance, and in keeping with the economic viability of the community. Mr. Keel ob- served that the citizens wanted a high quality system, and high maintenance of that system. Mr. Keel noted that overall, technology was a theme, with the issue of proactively planning for the long-term future. Mr. Keel noted that citizens recog- nized that the availability of technology was a common equalizer for all citizens, and something of value, providing economic advantages to individuals as well as the business community, and that the City should remain proactive, without being on the outer cutting edge of technology. Mr. Keel noted that, while citizens thought access to wi-fi was appropriate (after the bugs had been worked out), a more appropriate consideration would be to install fiber optic access in roadway Special City Council Meeting Thursday, March 29, 2007 Page 14 of 20 projects to anticipate future needs and make access available to the entire commu- nity. Mr. Traynor concurred with Mr. Keel's sumlnary; noting that he heard, "don't take chances on particular technologies, we don't need to be a leader in that field." Finance and Revenue Goals identified were: Roseville has a growing, diverse and stable revenue base; and Roseville responsibly funds programs, services, and infrastructure to meet long-term needs. Strategies outlined were: establish sustainable funding sources and mechanislns to pay for community needs; encourage renovation and redevelopment to increase the tax base; consider alternative mechanisms to fund city services; maintain the high- est financing and budgeting standards; align budget and expenditures to support programs and services for all city functions; actively manage funds to provide long-term fiscal stability; incorporate community priorities in fhnding decision- making processes; and collaborate with other governmental units to leverage and manage costs for operations, services, and capital improvements. Mr. Keel noted that most comments recognized that Roseville had a growing, di- verse and stable revenue basis, and all sought that the City continue to responsibly fund programs, services and infrastructure to meet future needs. Mr. Keel noted that citizens thought that an ongoing question should be whether the City had too much or not enough retail, and felt that Roseville would benefit from a balance, noting that retail businesses provided a financial stability to the community. Councilmember Kough expressed his personal concern in meeting transportation needs now and into the future, specifically for senior citizens, such as the circulator bus; and questioned whether additional funding could be explored, such as through additional hotel/motel taxes, to provide needed services. Mr. Keel noted that a common theme throughout the committees was one ofpursu- ing partnerships and working with other government agencies to maximize respon- sible, long-term financing. Ms. Berry noted that few people discussed going to the State of Minnesota for a local sales tax; however, she observed that if the City were going to maintain its parks and provide a transit system to serve older residents, in addition to students Special City Meeting Thursday, March 29, 2007 Page 15 of 20 needing public transportation and to discourage additional vehicles for environ- mental improvements, that may be a possible solution. Ms. Berry noted that the City's Metropolitan Council representative, Ms. Chris Sanda, noted that there was a circulator bus that served the community; however, many expressed a lack of knowledge of the scheduling and complained about the consistency of service. Ms. Berry suggested there may be ways to better publicize the routes and schedule. Councilmember Pust noted that there was the circulator bus serving seniors through the Community Education program, as well as the NSSC that ran a shuttle bus. She opined that this was one example of two different entities trying to run a transit service, designed for the saIne population, and neither breaking even opera- tionally; and suggested this was a good area to begin seeking to make one program as administratively efficient as possible, and a way to determine actual need, how to achieve efficiencies, how to establish fees, and how to accomplish a good pro- . gram. Mr, Majerus noted that the underlying point with citizens discussing finance and revenue issues, was that while visioning is wonderful, we as a community need to know what it's going to cost, and to be clear on where the money is coming from and where it's going. Ms. Berry noted that the community's willingness to invest was reflected in the successes of levy referendums for the City as well as the School District. Mr. Majerus observed that success was due to established goals, vision, commu- nity education and involvement and clarity of each issue. Councilmember Ihlan questioned whether comments were heard regarding promo- tion and encouragement of small business in Roseville, and if that diverse revenue base was reflected in goal statements. Mr. Keel noted that those issues were reflected in strategies, and were supportive of small businesses. Next Steps / Implementation Mr. Keel noted that the goals and strategies were a nice picture of what citizens wanted the community to look like; however, that the implementation plan would be handed over to the City Council to achieve results. Special City Meeting Thursday, March 29, 2007 Page 16 of 20 An implementation scenario was outlined by the Steering Committee as follows: Responsibilities: '? Specific assignments '? Monitoring '? Identification of needed resources '? Mechanism for updating Schedule: '? Annual updates '? Major re-do; '? Comprehensive Plan Mr. Keel noted that the visioning document was a living document; and opined that the City had perhaps waited too long to update the Vista 2000 visioning document; and suggested that a mechanism be built into this visioning process to update it on a more regular basis. Steering Committee members suggested perhaps an annual update on the anniversary of this presentation. Councilmember Pust suggested that perhaps by continuing the Steering Commit- tee, the City Council could continue to achieve community participation and input. Councilmember Pust opined that there was a richness to this process, with so many people providing their input; and further opined that she didn't want to wait an- other 15 years to initiate another process. Councilmember Pust sought input on how to keep the process going in an authentic way to continue to receive input from the community, not just the City Council. Ms. Edstrom noted that on a more critical and broader issue, the Steering Commit- tee was aware that the community wanted to be involved, but sometimes they just didn't know how to do so. Ms. Edstrom noted that there were many good ideas out there, but citizens didn't know where to go with them. Ms. Edstrom concurred with Councilmember Pust's observation that the process would only continue to be effective if the ideas came from the community on up, rather than from the City Council on down. Ms. Edstrom suggested that the Council may need to review ways to make involvement less intimidating, and find creative ways to gather in- put, outside of the City Council Chambers, perhaps in schools and churches or other regular gathering areas and groups. Mr. Majerus noted that, while people thought the Vista 2000 work was excellent and they had great expectations, the hard part was in following through; and an en- Special City Council Meeting Thursday, March 29, 2007 Page 17 of 20 tity needed to be established that was going to take ownership, or become the care- taker, to make sure the vision came to fruition. Mr. Traynor noted that this was a question of the community as well, how to make the follow through happen. Councilmember Pust opined that as elected officials, the City Council needed to have the discussion on what to do and in what order, or the visioning document would become stale quickly and just be another piece of paper. Mr. Traynor opined that embedded in this document were opportunities to provide meaningful engagement by adopting and developing work items around that en- gagement and allowing the comlTIunity to check in on the document; having mile- stones established to determine how we're progressing; and to celebrate milestones as opportunities to gauge progress and keep citizens involved in the process. Mr. Traynor provided an example when the Planning Commission sought staff input on whether Vista 2000 had been implemented; with staff providing a point by point update on what had been achieved, and the Planning Commission noting the re- markable number of items that had been implemented, and that were embedded in the document as milestones. Ms. Berry suggested that, perhaps, all people participating in subcommittees, could come together on the anniversary of this presentation; and that the City could call on Chairs of each subcommittee, with the assistance of staff, and make them re- sponsible for contacting their committee members to get together. Ms. Berry noted that many of those younger people will need to carry the vision forward, as they become active in the community and their expectations of the City Council and fu- ture City Council's in moving the document forward, as well as the City Council calling their attention to the document to see that they're watching and continuing to invite their participation. Councilmember Kough expressed his interest in adopting the document. Mayor Klausing concurred with Councilmember Kough, and noted that while the City Council adopts the document and will be initially responsible for moving things forward, over the long-term things will flow upward from the grass roots of the community and provide legitimacy to the living document and its recommenda- tions. Special City Council Meeting Thursday, March 29, 2007 Page 18 of 20 Mayor Klausing asked City Manager Malinen to talk about transferring goals and responsibilities; "why" and "what" to accomplish; with staff making the "how" possible for transition. City Manager Malinen observed that, in his short time as City Manager, he had ob- served that the City was fortunate to have a top-notch staff; and noted that staff, in preparation for this meeting, had already begun to discuss how to support the City Council by identifying projects and policies, and the steps in each of the categories, along with a policy statement for each. Mr. Malinen noted that staff would serve as a resource for the City Council however the Council wanted to involve the community in bringing forth ideas, with the City Council needing to ultimately identify the short and long-term ideas to allow staff to develop a work plan and process. Mr. Malinen noted that, at the Department Head level, staff was quickly identifying which department specifics were applicable and putting a dollar amount or policy to be adhered to, and were looking for action with steps identified and relative or major costs, to be laid out in greater detail. Mr. Malinen supported the concept of getting into a pattern on an annual basis, more in advance of the budget process, to determine specific projects and ideas to meet those goals as identified. Mr. Malinen suggested that staff should have additional information and specifics within a probable 90-day time frame that could bring some ideas to life. Councihnember Roe compared the adoption of this document to that of adopting a child: that the vision is adopted by staff, community groups, advisory commis- sions, and the City Council with multiple layers of roles, with the notion of keep- ing the involvement of the groups in the visioning process. Councilmember Roe sought input from individual Advisory Commissions for their input on areas that were within their specific jurisdiction, and with staffs involvement, provide sug- gested ways to incorporate the goals and vision statements. Councilmember Roe suggested that such mundane ways as identifying in specific "Requests for Council Action," those items that correspond or conflict with specific vision goals would prove helpful, and would serve as a key aspect of maintaining the vision, along with an ongoing annual review and more detailed review on longer term margins. Councilmember Roe encouraged the City Council to look at developing or creating a habit of dealing with the vision, as a great legacy this City Council could leave for future Councils. Councilmembers enthusiastically concurred with Councilmelnber Roe on creating such a habit. Special City Council Meeting Thursday, March 29, 2007 Page 19 of 20 Pust enthusiastically moved, Roe and Kough simultaneously seconded, approving a formal motion to adopt the final report and executive summary of the Imagine Roseville 2025 Steering Comlnittee; and recognized the excellent work and sub- stantial time and energy commitment of the Steering Committee, subcommittees and their Chairpersons, and the participating citizens of Roseville; and thanked the Roseville City Council for pursuing the visioning process. Councilmember Pust encouraged the City Council and citizens to commit to continued discussions in making the vision an actuality and not just a piece of paper; and to actively set the tone for the community and its future. Mayor Klausing reiterated the community's and City Council's appreciation to the Steering Committee, subcommittees, Chairs, community people who participated, both residents and business owners; expressed appreciation to staff for their sup- port and expertise; and to Consultant Anne Carroll. Mayor Klausing noted that this document represented the efforts of many people; and he looked forward, with excitement, to working on bringing the vision to fruition, recognizing the endless series of opportunities. Mayor Klausing personally opined that, while often it seemed elected officials had an endless series of opportunities to irritate people, this process was what it all came down to and encompassed what it was actually all about and the legacy one group left for the future. Roll Call Ayes: Pust; Ihlan; Kough; Roe and Klausing. Nays: None. City Manager Malinen advised that staff would be bringing specifics from the document back for future discussion and City Council action as appropriate. Adjourn The meeting was adjourned at 8:33 p.m. Special City Council Thursday, March 29, 2007 Page 20 of 20 ATTEST: +- -0 C ::J o L- 0) ~ u CO CO ~! +- cu "'C s:: CD C) <( (/) +." .s:: .~ s:: o I- CJ) Q) '0> Q) ~ Ci5 -0 C co CJ) co o <.9 -0 C :J o 0, ~ u CO CO CJ) 0.. Q) Ci5 X Q) z iii iii iii ~ ~ s:: cu a. 'u ~ cu Q. 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