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HomeMy WebLinkAboutCC_Minutes_2007_0409 City of ~~~ Regular City Council Meeting Minutes City Hall Council Chambers, 2660 Civic Center Drive Monday, April 09, 2007 1. Call Roll Mayor Klausing called to order the Roseville City Council regular meeting at approximately 6:00 p.m. and welcomed everyone. (V oting and Seating Order for April: Ihlan; Kough; Roe; Pust and Klausing.) Mayor Klausing announced that Councilmember Kough would not be pre- sent at tonight's meeting due to a surgical procedure; and on behalf of the City Council, staff and citizens, wished him a speedy recovery; and assured Tom and his wife Carol and family that everyone's thoughts and prayers would be with him during his recovery. City Attorney Jay Squires was also present. 2. Approve Agenda Councilmember Ihlan requested that Agenda Item 10.a entitled, "Audit Committee - Consider Creation of a Council Subcommittee as a Standing Audit Committee," be removed from tonight's agenda to a future meeting when Councilmember Kough was present for discussion. Councilmembers concurred. The Agenda as approved as amended. 3. Public Comment Mayor Klausing called for public comment by members of the audience on any non-agenda items. No one appeared. 4. Council Communications, Reports and Announcements None. Regular City Council Meeting Minutes of Monday, April 09, 2007 Page 2 5. Recognitions, Donations, Communications None. 6. Approve Minutes a. Executive Session of March 26, 2007 Pust moved, Roe seconded, approval of the minutes of the March 26, 2007 Executive Session as presented. Roll Call Ayes: Ihlan; Roe; Pust and Klausing. Nays: None. b. Regular Meeting of March 26, 2007 Pust moved, Roe seconded, approval of the minutes of the March 26, 2007 Regular Meeting as amended. Corrections: Page 33, Line 4, Item 10, Advisory Commission Appointments (Roe) Amend to read, "A €€Jfifr€Jfitati€Jfial discussion ensued, ..." Roll Call Ayes: Ihlan; Roe; Pust and Klausing. Nays: None. c. Special Meeting of March 29, 2007 Pust moved, Roe seconded, approval of the minutes of the March 29, 2007 Special Meeting as presented. Roll Call Ayes: Ihlan; Roe; Pust and Klausing. Nays: None. 7. Consider Consent Items There were no changes to the Consent Agenda. At the request of Mayor Klausing, City Manager Bill Malinen briefly re- viewed those items being considered under the Consent Agenda. Regular City Council Meeting Minutes of Monday, April 09, 2007 Page 3 a. Check Register - Approve City Manager Malinen identified those Twin Lakes expenditures that would be drawn from the Developer's Letter of Credit. Pust moved, Ihlan seconded, approval of the following claims and payments as presented. ACH Payments $939,455.70 47057-47140 299,267.58 Total $1,238,723.28 Roll Call Ayes: Ihlan; Roe; Pust and Klausing. Nays: None. b. Over $5,000 Report - .A.pprove Over $5,000 ContractslPurchases Pust moved, Ihlan seconded, approval of general purchases and/or contracts as follows: Ron Kassa Construction 13,906.00 J Craft 69,379.43 Amount $22,215.00 15,000.00 18,000.00 24,450.00 42,000.00 94,838.00 curb on street 8,400.00 Roll Call Ayes: Ihlan; Roe; Pust and Klausing. Nays: None. c. Gambling License - Approve One-day Gambling License for a Raffle on April 27, 2007 for Our Lady of Lourdes at Midland Hills Country Club Discussion ensued regarding the out-of-state organization applying for the gambling license; with City Finance Director Chris Miller advis- Regular City Council Meeting Minutes of Monday, April 09, 2007 Page 4 ing that the license was required by the local and State governments, as it was taking place in the City of Roseville and State of Minnesota. Pust moved, Ihlan seconded, approval of the request for the congrega- tion of Our Lady of Lourdes to conduct a raffle on April 27, 2007, at Midland Hills Country Club, located at 2001 Fulham Street. Roll Call Ayes: Ihlan; Roe; Pust and Klausing. Nays: None. d. Burn Permit - Approve a Burn Permit for the Prairie at Owasso Heights Town Homes, 2970 High Pointe Curve Pust moved, Ihlan seconded, authorization for the Fire Marshal to is- sue a bum permit to Prairie Restorations, Inc. to bum the wildflowers and grasses located at 2970 High Painte Curve; conditioned upon compliance with the following stipulations: a) The effective date of the permit shall be from April 1 through June 30, 2007; b) The bum shall be conducted by acknowledged experts; c) The applicant shall notify the neighbors directly adjacent to the property and the Roseville Fire Department no less than two days prior to the date of the burn; and d) The applicant shall apply for and receive a variance from the De- partment of Natural Resources (DNR) for bum restrictions to be lifted. Roll Call Ayes: Ihlan; Roe; Pust and Klausing. Nays: None. e. Burn Permits - Approve Burn Permits for Three Ramsey County Parks and Recreation Sites: 1) Approximately Four Acres on the South Side of Lake McCarrons County Park; 2) One-half Acre Just North of Lake Josephine Swimming Beach; and 3) Approxi- mately Four Acres on the South Side of Little Josephine. Pust moved, Ihlan seconded, authorization for the Fire Marshal to is- sue three bum permits to Ramsey County Parks and Recreation De- partment for bums to be conducted between April 10 and Mary 15, 2007, at the following locations: Regular City Council Meeting Minutes of Monday, April 09, 2007 Page 5 1) The natural area around the ponds at Lake McCarrons County Park (approximately four acres on the south end of the park) 2) A one-half acre area of landscape planting north of the swimming beach at Lake Josephine County Park; and 3) An area approximately four acres in size on the south side of Little Josephine; and conditioned upon compliance with the following stipulations: a) The bums shall be conducted by acknowledged experts from the Ramsey County Parks and Recreation Department; and b) The bums cannot be conducted if winds are in excess of ten miles per hour; and c) Ramsey County Parks and Recreation Department shall notify the Roseville Fire Department at least two days in advance of the date and time of the bums; and d) The applicant shall apply for and receive a variance from the De- partment of Natural Resources (DNR) for bum restrictions to be lifted. Roll Call Ayes: Ihlan; Roe; Pust and Klausing. Nays: None. f. Executive Session Minutes - Approve Executive Session Minutes of November 27, 2006 and December 11,2006 Pust moved, Ihlan seconded, approval of the minutes of the November 27, 2006 and December 11, 2006 Executive Session as presented or as amended. Roll Call Ayes: Ihlan; Roe; Pust and Klausing. Nays: None. g. Resolution - Adopt a Resolution in Support of a Legislative Solu- tion for Dealing with Electronic Waste Pust moved, Ihlan seconded, approval of Resolution No. 10492 enti- tled, "Resolution Requesting Legislative Solution for Electronic Waste;" supporting e-waste that includes provisions to require manu- facturer responsibility, reliable and convenient collection options, re- sponsible recycling of CRT's, a mechanism to address the backlog of Regular City Council Meeting Minutes of Monday, April 09, 2007 Page 6 CRT's, and a funding method that does not require substantial end-of- life fees. Roll Call Ayes: Ihlan; Roe; Pust and Klausing. Nays: None. h. Budget Amendments - Approve 2006 Budget Amendments Discussion included whether the revenues had yet been realized in the Information Technology area from contract cities, or if it was pro- jected revenue; with City Finance Director Miller responding that some had been realized, and some was upfront assistance as part of the engagement process; but noted that the majority had been reim- bursed. Pust moved, Ihlan seconded, approval of the following 2006 year-end budget amendments: Fund Brief Description Amount General Fund Additional appropriation for public safety-related $155,000 expend itu res General Fund Additional appropriation for public works-related 65,000 expenditures Communications Fund Additional appropriation for 'Other Services and 15,000 CharQes' License Center Fund Additional appropriation for salaries, rent and 65,000 renovation costs Lawful Gamblinq Fund Additional appropriation for other charges 34,000 Information Technol- Additional appropriate for 'Other Services and 110,000 ogy Fund Charqes' Roll Call Ayes: Ihlan; Roe; Pust and Klausing. Nays: None. i. Set a Public Hearing - Set a Public Hearing on April 23, 2007 for Lake Owasso Water Ski Course and Water Ski Jump Pust moved, Ihlan seconded, establishing a Public Hearing for the City Council meeting of April 23, 2007, to consider the Lake Owasso Safe Boating Association's request for approval of placement of a wa- ter ski course and jump on Lake Owasso for the 2007 season. Roll Call Ayes: Ihlan; Roe; Pust and Klausing. Regular City Council Meeting Minutes of Monday, April 09, 2007 Page 7 Nays: None. j. Lake Owasso Law Enforcement - Approve Supplementary Ram- sey County Law Enforcement on Lake Owasso Pust moved, Ihlan seconded approving an agreement with Ramsey County for supplemental law enforcement services on Lake Owasso at a cost not to exceed $1,659, to be funded from the 2007 Police Budget; and further authorizing the Mayor and City Manager to sign said agreement upon final review of the City Attorney. Roll Call Ayes: Ihlan; Roe; Pust and Klausing. Nays: None. 8. Consider Items Removed from Consent None. 9. Public Hearings a. Ordinance - Public Hearing and Consideration of an Ordinance Amending Chapter 508 of the City Code Relating to the Donation of Unclaimed Bicycles Mayor Klausing opened the Public Hearing at 6: 10 p.m. Police Chief Carol Sletner provided a short summation of the written Request for Council Action dated April 9, 2007; advising that there would be no cost to the City other than staff time and the cost for pub- lishing notice in the newspaper. Discussion included the amount that may be realized if the bicycles were auctioned; with Chief Sletner advising that historically, sales are very low, estimating between $100 - 400; and that if other similar or- ganizations came forward, the City would consider bicycle donations to them as well. Mayor Klausing closed the Public Hearing at 6: 12 p.m., with no one appearing for or against. Pust moved, Roe seconded, enactment of Ordinance No. 1346 to add Chapter 508.02 entitled, "Donation of Unclaimed Bicycles" to the Regular City Council Meeting Minutes of Monday, April 09, 2007 Page 8 City Ordinance, thereby allowing the Police Department the option of donating unclaimed bicycles to Roseville Area High School. Roll Call Ayes: Ihlan; Roe; Pust and Klausing. Nays: None. b. Liquor License - Public Hearing and Consideration of an on-Sale Intoxicating and Sunday Liquor License for California Pizza Kitchen, 854 Rosedale Center Mayor Klausing opened the Public Hearing at 6: 13 p.m. Finance Director Miller provided a brief summation of the request for an On-Sale and Sunday Intoxicating Liquor License for California Pizza Kitchen, located at 854 Rosedale Center in the new Rosedale Plaza addition. Mr. Miller advised that the necessary fees had been paid by the applicant; and that the City had completed the necessary background investigations. Mayor Klausing closed the Public Hearing at 6: 15 p.m., with no one appeared for or against. Roe moved, Ihlan seconded, approval of an On-Sale and Sunday In- toxicating liquor license for California Pizza Kitchen, located at 854 Rosedale Center, for the term of April 1, 2007 through December 31, 2007. Roll Call Ayes: Ihlan; Roe; Pust and Klausing. Nays: None. 10. Other Business Items a. Audit Committee - Consider Creation of a Council Subcommittee as a Standing Audit Committee Removed from consideration at this time. b. Imagine Roseville 2025 - Update on Implementing Imagine Rose- ville 2025 City Manager Malinen noted that on March 29, 2007, the City Coun- cil had received and adopted the Imagine Roseville 2025 Final Report, Regular City Council Meeting Minutes of Monday, April 09, 2007 Page 9 with the community's visioning statement for the future of Roseville, with 15 goals identified for the City to attain and strategies to meet those goals. Mr. Malinen advised that staff will publicize findings of the report through various media and was looking into other potential marketing strategies for public awareness and their continued input. Mr. Malinen noted that staff would be working over the next 90-days on the day-to-day process for implementation of the goals for City Council consideration and review, by identifying specific departments and potential costs to further the community's vision over the next few decades. Mayor Klausing concurred with City Manager Malinen' s previous suggestion that staff look at and develop implementation strategies and attach costs of those initiatives for presentation to the City Coun- cil for their policy discussions, approaches, and prioritization. Councilmember Pust concurred; but also opined that in addition to that action, the City Council and staff needed to determine how to keep the citizen involvement continuing on an ongoing basis; and re- quested additional discussion at a future Study Session on how to keep the citizens involved. Councilmember Pust advised that she would put together some possible ideas before that meeting. Coun- cilmember Pust further noted the need to keep the visioning process report in front of the community on a regular basis, such as through presentation to community organizations; and questioned if there was a specific staff person that would serve to coordinate such presenta- tion opportunities and/or materials. City Manager Malinen advised that Department Heads had gone through the goals and strategies, and identified the potential lead de- partment; and that the City's Communication staff (Carolyn Curti and Tim Pratt) were already pursuing ways to convey the information and keep the momentum going. Mr. Malinen used, as an example, the in- corporation of photos and graphics with the report on the website to make it more attractive; and were discussing a potential tri-fold pam- phlet for City Council review and consideration, along with similar ideas from the Vista 2000 report; along with talking points or bullets Regular City Council Meeting Minutes of Monday, April 09,2007 Page 10 for the City Council to utilize when meeting with individual organiza- tions, civic or school bodies. Councilmember Pust further opined that while recognizing the need for staff's 90-day review timeframe, she preferred that items requiring less detailed analysis or having less fiscal impact, would be brought to the City Council before that allotted time, rather than waiting for the entire package to be presented; thus allowing more immediate City Council follow-up and citizen awareness that the process was ongo- Ing. Councilmember Roe opined that it made sense for the City Council to get their hands around sections, and have ongoing discussions, as well as more detailed discussions on certain areas after the 90-day time- frame; it was also imperative to get the Advisory Commissions in- volved in the process immediately. Further discussion ensued regarding the value of waiting for the entire 90-days for a systematic approach, or reviewing items in smaller pieces; and the need to keep citizens involved in the implementation process. Councilmember Ihlan was amenable to the 90-day approach; however noted that individual Councilmembers may have their own goals and priorities as the 2008 Budget process approached, and may need to do their own goal setting and priorities individually, while staff is doing their review; to allow all entities to be ready to discuss policy direc- tions the public advocated for implementation. Councilmember Pust opined that, with the visioning process repre- senting such an important investlnent of citizen time and resources, perhaps a standing item should be included on each Council agenda for ongoing updates and as another way to keep the item before citi- zens and hold the City Council accountable for moving goals forward. Further discussion included periodic review of the City Council and staff of broad goals and objectives to allow staff to identify particular steps and areas of interest, while recognizing changing technologies; how to provide staff of individual and corporate Councilmember fo- cus of the visioning with other City Council priorities and projects; Regular City Council Meeting Minutes of Monday, April 09, 2007 Page 11 Council goal setting from the visioning document as identified by the public; levy limits and structural budget considerations balanced with citizen priorities and advocacy, and linking budget and goal discus- SIons. City Manager Malinen noted that, in reviewing City Council policies, he was not finding them as well memorialized as he'd like them to be, and advised that as the City Council discussed their priorities and those items that the organization wanted to carry forward, staff would be presenting those items prior to and during the budget process; and anticipated that in future years, the City Council and staff could en- gage in identifying priorities and cycles in January of each year. 11. Councilmember-Initiated Items for Future Meetings Councilmember Ihlan Councilmember Ihlan advised her intent, at the April 16, 2007 Study Ses- sion, to bring forward preliminary City Council consideration of requesting appropriate advisory commissions to discuss parking restrictions throughout the City; noting the number of complaints she was receiving, some related to rental housing and some related to overnight parking. Councilmember Ihlan requested that, at a minimum, the City Council request that the Housing and Redevelopment Authority and the Public Works, Environment and Trans- portation Commission study this issue and make recommendations for ordi- nance amendment, along with studying what other communities are doing, rather than reacting to individual complaints; to look at banning overnight street parking city-wide, or place restrictions on that parking, rather than re- viewing on a case-by-case basis using "No Parking" signs and simply mov- ing the problem around. Mayor Klausing requested staff to provide references and studies performed to-date on these issues for City Council consideration prior to that discus- SIon. Councilmember Pust noted that most recent complaints had been referred to the City's Traffic Safety Committee; and requested that staff include that historical data as well. Regular City Council Meeting Minutes of Monday, April 09, 2007 Page 12 Councilmelnber Ihlan acknowledged that past practice, however noted that this was a staff committee and she was looking for a policy issue discussion at the Commission level for their recommendation to the City Council. Councilmember Roe Councilmember Roe requested an update from staff on the status of the Comprehensive Plan Update following last month's City Council discussion. City Manager Malinen noted that this was included as an item on the April 16, 2007 Study Session Agenda. 12. Adjourn The meeting was adjourned at 6:47p.m. ATTEST: