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HomeMy WebLinkAboutCC_Minutes_2007_0514.2 EXTRACT OF MINUTES OF MEETING OF THE CITY COUNCIL OF THE CITY OF ROSEVILLE * * * * * * * * * * * Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Roseville, County of Ramsey, Minnesota was duly held on the 21 8t day of May 2007 at 6:00 p.m. The following members were present: Roe, Kough, Thlan; Pust and Klausing and the following were absent: none. Member Roe introduced the following resolution and moved its adoption: RESOLUTION 10503 RESOLUTION ADOPTING THE OPERATING BUDGET POLICY FOR THE CITY OF ROSEVILLE WHEREAS, the City Council of the City of Roseville, Minnesota desires to establish financial and budget policies that provide for the sustainability of City programs, services and infrastructure; and WHEREAS, the City Council of the City of Roseville, Minnesota desires to maintain the City's strong financial condition; and WHEREAS, the City Council of the City of Roseville, Minnesota desires to provide appropriate fiscal and budgeting controls. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Roseville, Minnesota, that the following Operating Budget Policy be adopted and remain in effect until such time that a subsequent policy action is taken. Operating Budget Policy Purpose The purpose of the City's Operating Budget Policy is to ensure that the City's annual operating expenditures are based on a stable stream of revenues. The policies are designed to encourage a long-term perspective to avoid pursuing short-term benefits at the expense of future impacts. The intent of this policy is to enable a sustainable level of services, expenditures, and property tax levies. Scope This policy applies most critically to those programs funded through the property tax, as fluctuations in this revenue source can have substantial impacts. Policy D The City will pay for all current expenditures with current revenues. The City will avoid budgetary procedures that balance current expenditures at the expense of meeting future years' expenses. Specifically, accruing future year's revenues shall be prohibited. Practices to be avoided include postponing expenditures, rolling over short-term debt, and using reserves to balance the operating budget D The operating budget will provide for adequate maintenance of capital plant and equipment, and for their orderly replacement. D A proportionate share of the administrative and general government costs incurred by the general operating fund of the City shall be borne by all funds as is practicable. Such administrative charges shall be predetermined and budgeted annually D New programs or proposals shall be reviewed in detail by City staff and both a policy and fiscal analysis shall be prepared prior to budgetary inclusion, and provided to the City Council for its review D A request for a program or service expansion or reduction must be supported by an analysis of public policy implications of the change D A request for new personnel must be supported by an analysis demonstrating the need for the position based on workload measures, comparative staffing levels, and City and department priorities D A request for purchase of new (additional) capital equipment must be supported by an analysis demonstrating that the value of the benefits of the equipment is greater than the cost of the equipment over its expected life D As specified under City Code section 103.05 all general purchases and/or contracts in excess of $5,000 must be separately approved by the Council In recognition of industry-recommended budgeting practices, the City has established the following budget controls: D The City will maintain a budgetary control system to ensure adherence to the budget D The Finance Department will prepare regular reports comparing actual expenditures to budgeted amounts as part of the budgetary control system. These reports shall be distributed to the City Council on a periodic basis. I:J Department heads shall be primarily responsible for maintaining expenditures within approved budget guidelines that are consistent with approved financial policies Implementation The budget as approved meets the above criteria and as a result, the above policies are considered to be implemented The motion for the adoption of the foregoing resolution was duly seconded by Member Pust and upon a vote being taken thereon, the following voted in favor thereof: Roe, Kough, Ihlan, Pust and Klausing and the following voted against the same: none. WHEREUPON, said resolution was declared duly passed and adopted. Resolution Adopting Operating Budget Policy STATE OF MINNESOTA ) ) ss COUNTY OF RAMSEY ) I, the undersigned, being the duly qualified City Manager of the City of Roseville, County of Ramsey, State of Minnesota, do hereby certify that I have carefully compared the attached and foregoing extract of minutes of a regular meeting of said City Council held on the 21st day of May, 2007 with the original thereof on file in my office. WITNESS MY HAND officially as such Manager this 21st day of May, 2007. L~~ William J. Malinen, City Manager (Seal)