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City Council Agenda
Monday, June 8, 2015
6:00 p.m.
City Council Chambers
(Times are Approximate — please note that items may be earlier or later than listed on the agenda)
6:00 p.m. 1. Roll Call
Voting & Seating Order:
Etten, Roe
6:02 p.m. 2. Pledge of Allegiance
6:04 p.m.
6:06 p.m.
6:11 p.m.
6:16 p.m.
6:20 p.m.
3. Approve Agenda
4. Public Comment
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6.
7.
6:25 p.m. 8.
Laliberte, McGehee, Willmus,
Council Communications, Reports and Announcements
Recognitions, Donations and Communications
a. Introduce New Officers Haivy Vang and Matt Sisterman
b. Accept Golf Cart Donation from Roseville Police
Foundation
Approve Minutes
a. Approve May 11, 2015 Council Meeting Minutes
b. Approve May 27, 2015 *Special* Council Meeting
Minutes
c. Approve June 1, 2015 *Special* Council Meeting Minutes
Approve Consent Agenda
a. Approve Payments
b. Approve New Applications for Business and Other
Licenses
c. Approve 2015 Business and Other License Renewals
d. Approve General Purchases and Sale of Surplus Items in
Excess of $5000
e. Receive Grant Application Update
f. Approve a Resolution to Accept the Work Completed,
Authorize Final Payment, and Commence the One-Year
Warranty Period on the 2014 Sanitary Sewer Lining
Council Agenda - Page 2
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h.
i.
J•
k.
Project
Request by the Community Development Department for
an Approval of an Amendment to the Joint Cooperation
Agreement with the Ramsey County Housing and
Redevelopment Authority ("Authority") for the Allocation
of Funding for Community Development Block Grant
("CDBG") and Home Investment Partnership Act
("HOME") Programs
Approve Purchase of a New Medical Response Vehicle
Certify Unpaid Utility and Other Charges to the Property
Tax
Approve Roseville Firefighters' Relief Association Bylaw
Ratification
Approve No Parking Resolution for Cleveland Ave
6:30 p.m. 9. Consider Items Removed from Consent
10. General Ordinances for Adoption
6:35 p.m. a. Consider Amending City Code Chapter 302 Liquor
Control to Allow for Off- and On Sale Microdistillery
Sales and to Allow for Sunday Sales of Growlers
6:45 p.m
7:00 p.m
11. Presentations
12. Public Hearings
13. Budget Items
14. Business Items (Action Items)
a. Request by Premium Real Estate Solutions, LLC for
Approval of a Preliminary Plat at 311 County Road B
b. Request by Cities Edge Architects for Approval of an
Amended Common Interest Community Plat at 2715 Long
Lake Road
15. Business Items — Presentations/Discussions
7:15 p.m.
8:00 p.m.
8:30 p.m. 16.
8:40 p.m. 17.
8:45 p.m. 18.
a. Discuss Draft Policy Priority Planning Document
b. Discuss Twin Lakes Next Steps: Land Use Definitions and
Building Height
City Manager Future Agenda Review
Councilmember Initiated Items for Future Meetings
Adjourn
Council Agenda - Page 3
Some Upcoming Public Meetings... ... ...
Tuesday Jun 9 6:30 p.m. Finance Commission
Thursday Jun 11 6:30 p.m. Community Engagement Commission
Monday Jun 15 6:00 p.m. City Council Meeting
Tuesday Jun 16 6:00 p.m. Housing & Redevelopment AuYllority
Wednesday Jun 17 6:00 p.m. Human Rights Commission
Monday Jun 22 6:00 p.m. City Council Meeting
Tuesday Jun 23 6:30 p.m. Public Works, Environment & Transportation Commission
Monday Jun 29 Rosefest Parade
Jul
No Meeting in July Parks & Recreation Commission
Wednesda Jull 6:30 .m. Plannin Commission
Frida Jul 3 Ci O aces Closed - Inde endence Da
Monda Jul 6 6:00 .m. Cit Cotincil Meetin
Thursday Ju19 6:30 p.m. Community Engagement Commission
All meetings at Roseville City Hall, 2660 Civic Center Drive, Roseville, MN unless otherwise noted.
Date: 6/8/2015
Item:
1
M E M O D UM New Police Officers
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DATE: June 8, 2015
TO: City Manager Pat Trudgeon
FROM: Chief Rick Mathwig
SUBJECT: New police officer introductions
At the 6/8/i5, City Council Meeting Chief Mathwig will introduce new Roseville police officers
Haivy Vang and Matt Sisterman to the City Council and public.
Service � Integrity � Respect � Innovation
Department Approval
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REQUEST FOR COUNCIL ACTION
Date: 6/8/2015
Item No.: 6.b
City Manager Approval
Item Description: Accept Donation of Golf Cart from Roseville Police Foundation
BACKGROUND
The Police Department's Citizens Park Patrol uses a 2003 golf court to patrol Roseville Parks. While
Park Patrol can also use the department's ATV, many park patrol members prefer the comfort of the
golf cart and do not wish to use the ATV.
The Police Department wishes to expand the current Park Patrol into other Roseville parks and allow
for increased volunteer options with the Park Patrol.
The Roseville Police Foundation has agreed to orchestrate the donation of a 2015 Cub Cadet
Transporter with an approximate value of $8,000.
Roseville Police Foundation board members, Julie Wearn and Mike Bilski are scheduled to attend this
meeting and make the donation.
POLICY OBJECTIVE
Allow the police department to accept the donation of the cart.
FINANCIAL IMPACTS
� There is no initial cost to the city. Additional minor gasoline and maintenance costs are eXpected and
� will be within current budgetary limits.
STAFF RECOMMENDATION
Allow the police department to accept the donation from the Roseville Police Foundation.
REQUESTED COUNCIL ACTION
Request Council approval to accept the donation from the Roseville Police Foundation.
Prepared by: Rick Mathwig
Attachments: Picture of cart
Page 1 of 1
Club Car Transporter 4 � Club Car
Page 1 of 6
Attachment A
Contact � Find a Dealer � Manuals
~• • Personal Commercial Golf Operations Contac? Us Accessories
�esources Our Company
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Department Approval
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Item Description:
BACKGROUND
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REQUEST FOR COUNCIL ACTION
Approve Payments
Date: 06/08/2015
Item No.:
City Manager Approval
State Statute requires the City Council to approve all payment of claims. The following summary of claims
has been submitted to the City for payment.
. ,
ACH Payments $1,238,251.98
77400-77666 $864,104.57
Total $2,102,356.55
A detailed report of the claims is attached. City Staff has reviewed the claims and considers them to be
appropriate for the goods and services received.
POLICY OBJECTIVE
Under Mn State Statute, all claims are required to be paid within 35 days of receipt.
FINANCIAL IMPACTS
All expenditures listed above have been funded by the current budget, from donated monies, or from cash
reserves.
STAFF RECOMMENDATION
Staff recommends approval of all payment of claims.
REQUESTED COUNCIL ACTION
Motion to approve the payment of claims as submitted
Prepared by: Chris Miller, Finance Director
Attachments: A: Checks for Approval
Page 1 of 1
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REQUEST FOR COUNCIL ACTION
Department Approval
�� �
Item Description: Approval of 20 ] 5 Business and Other Licenses
Date: 06/08/2015
Item No.: 8.b
City Manager Approval
BACKGROUND
Chapter 301 of the City Code requires all applications for business and other licenses to be submitted to the
City Council for approval. The following application(s) is (are) submitted for consideration:
Sale of Consumer Fireworks License
Cub Foods West #31334
2100 Snelling Avenue
Roseville, MN SSll3
Dollar Tree #4588
1121 Larpenteur Ave W
Roseville, MN 55 ] 13
Massage Therapv Establishment License
Wellspring Massage Therapy
Located within the Roseville Chiropractic Center Office
1935 W. County Road B2, Suite 185
Roseville, MN 55113
Massa�e Therapist License
Tonia Thorson
Wellspring Massage Therapy
� Located within the Roseville Chiropractic Center Office
1935 W. County Road B2, Suite 185
Roseville, MN 55113
Gordon Sieveke
Massage Xcape, LLC
1767 Lexington Avenue N
� Roseville, MN 55113
Brittney Sarchet
� � Massage Xcape, LLC
1767 Lexington Avenue N
Roseville, MN 55113
POLICY OBJECTIVE
Required by City Code
FINANCIAL IMPACTS
The correct fees were paid to the City at the time the application(s) were made.
STAFF RECOMMENDATION
Staff has reviewed the application(s) and has determined that the applicant(s) meet all City requirements. Staff
recommends approval of the license(s) pending successful background checks.
REQUESTED COUNCIL ACTION
Motion to approve the business and other license application(s) pending successful background checks.
Prepared by: Chris Miller, Finance Director
Attachments: A: Applications
Page 2 of 2
City of Roseville
Finance Department, License Division
2660 Civic Center Drive, Roseville, MN 55113
(651) 792-7032
Sale of Consumer Fireworks License Application
Business Name Cub Foods West #31334
Business Address 210o sn
ROSEVI
Business Phone
Ave.
MN 55113
Person to Contact in Regard to Business License:
i � I
Name �....,�) �m° ���t�. �
��.;
Address �' � � ��' �.`�C...l �L�
r
Phone 4% ) (.�' � �� � � " / 9 �� l.,i
��'�� �_� f��_....
I hereby apply for the following license(s) for the term of one year, beginning January 1, 2015 , and ending
December 31, 2015 , in the City of Roseville, County of Ramsey, State of Minnesota.
License Required
Sale of Consumer Fireworks in existing retail business
Sale of Consumer Fireworks as a sole business
Fee
$100.00
$350.00
The undersigned applicant rnakes this application pursuant to all the laws of the State of Minnesota and regulation as
the Council of the City of Roseville may from time to time prescr' , includ' Minnesota Statue #624.20.
�
Signature � _ �'
Date � C �a i �
If completed license should be mailed somewhere other than the business address, please advise.
FIRE SAFETY INSPECTION IS REQUIRED PRIOR TO THE SALE
OF ANY CONSUMER FIRE WORKS ITEMS.
INSPECTION TO BE SCHEDULED WITH THE
ROSEVILLE FIRE DEPARTMENT (651 792-7341).
LICENSE TO BE PROMINENTLY DISPLAYED IN SALES AREA.
�� ��� i' � �'
City of Roseville
Finance Department, License Division
2660 Civic Center Drive, Roseville, MN 55113
(651) 792-7032
Sale of Consumer Fireworks License Application
Business Name
Business Address
Business Phone
Person to Contact
Name
Address �/,
Dollar Tree #4588
1121 Larpenteur Ave. W
ROSEVILLE, MN 55113
%
to Business
� �L�� � �� `�/
Phone (.� � / "' � �p �/ .-' �� / "y'
I hereby apply for the following license(s) for the term of one year, beginning January 1, 2015 , and ending
December 31, 2015 , in the City of Roseville, County of Ramsey, State of Minnesota.
License Required
Sale of Consumer Fireworks in existing retail business
Sale of Consumer Fireworks as a sole business
Fee
$100.00
$3 .
The undersigned applicant makes this application pursuant to all the laws of the State of Minnesota and regulation as
the Council of the City of Roseville may from time to tirne prescribe, including Minnes �'� a e#624. ?
—�'..._. � '�.�,
Signature
Date ..�_... -_ '7��y//`�
If completed license should be mailed somewhere other than the business address, please advise.
FIRE SAFETY INSPECTION IS REQUIRED PRIOR TO THE SALE
OF ANY CONSUMER FIRE WORKS ITEMS.
INSPECTION TO BE SCHEDULED WITH THE
ROSEVILLE FIRE DEPARTMENT (651 792-7341).
LICENSE TO BE PROMINENTLY DISPL YED IN SALES AREA.
��� -iJL �
F� J
Finance Department, License Division
2660 Civic Center Drive, Roseville,lVNi 55113
(651) 792-7036
NTassage Therapy Establishment License Application
❑� Nevv License ❑ Renewal
Business Name Welispring Massage Therapy
For License Year Ending June 30, 2016
Business Address � 935 W COUnty Rd. B2, Suite 185 (in Roseville Chiropractic Center Office)
Business Phone 763-957-9296
r-,ma�� aadress toni@wellspringmassage.net
Person to Contuet in Regnrd t� Brtsiness License:
Pull Legal Name (Please Print)
Home Address
(Street)
Telephone (
Date of Birth (mm/dd/yyyy)
Uriver's License Ntunber
Ethnicity:
Sex:
Thorson
(Last)
� Cell
Tonia
(First)
(City)
❑Home ❑Woi-k
Lynn
(Middle)
(State) (Zip)
State ofIssuance M N
Have you ever used or been known by any name other than the legal name given above?
� Yes ❑ No If Yes, List each full name along r��th dates and places where used.
Has the business held any previous massage therapy establishment licenses? If yes, in which city was it licensed?
❑ Yes
C .
The infot�nation that you are asked to provide on the application is classified by State law as either public, private or
confidential. All data, with the exception of driver's license numbers, will constitute public record if and when the license is
granted. Our intended use of the infiormation is to perform the backb-ound check procedures required prior to license issuance.
If youu refuse to supply the information, the license application may not be processed.
The undersigned applicant makes this application pursuant to all laws of the State of Minnesota and regulation as the Council
of the City of Roseville may fi-om time to time prescribe, includino Minnesota Statue #176.182. In additio«, the applicant
acknowledQes that they are responsible for reviewing the background and work history of their employees, including those that
have received a tnassa�e therapist license from the Citv.
By signin� below you certify that the above information is correct and authorize the Ciry of Roseville Police Department to run
your information for the rzquired background checks. (Note: Baekaround checks may take up to 30 davs to complete.)
Signature ��...- i Date '� � ( ' � `�
License Fee is �300.00
Additional �150 background check fee for all fu•st-time applicants
Make checks payable to: City of Roseville
[�� _ +��—��
�� ���_�
:��3 . 1 � ;����
Fivance Department, License Division
2660 Civic Center Drive, Roseville, Mi�155113
(651) 792-7036
Massage Therapist License
� New License ❑ Renewal
1. Full Legal Name (Please Print) Thorson
(Last)
2. Home Address
(Street)
3. Telephone
4. Date of Birth (�nm/dd/yyyy)
5. Email Address
6. Drivei's License Number
7. Ethnicity:
8
0
Sex:
ror the License Year Ending June 30, 2016
Tonia
(c��')
Lynn
(First) (Middle)
(State) (Zip)
� Cell ❑ Home ❑ Work
State of Issuance
Have you ever used or been laiown by any name other than the legal name given in number 1 above?
❑� Yes ❑ No Tf Yes, List each full name along with dates and places where used.
Tonia Lynn Dahlin (maiden name) 1958-1984
10. \'ame and address of the 1 icensed Massage Therapy Establishment at which you expect to be employed:
Wellspring Massage Therapy (in Roseville Chiropractic Center office) 1935 County Rd B2, Suite 185
11. Have you held aziy previous massage therapist licenses? If yes, in which city were you licensed'?
❑ Yes
� No
12. if you answered Yes to number 11 above, were any previous massage therapist licenses revoked, suspended or not
renewed? If yes, explain in detail on the back of this page.
❑ Yes ❑ No ❑ N/A
The information that you are asked to provide on the application is classified by State law as either public, private or
confidential. All data, with the exception of driver's license numbers, will constitute public record if and when the license is
�ranted. Our intended use of the information is to perform the background check procedures required prior to license issuance.
If you refuse to supply the information, the license application may not be processed.
By signing below you certify that the above information is con-ect and authorize the City of Roseville Police Department to run
your information for the required background checks. (Note: Background checks maV take up to 30 davs to complete.)
� �,� r
n
S ignature � � G�.:� ; �,,� / ��,j�,�� Date `� `� ) �/ " / ' -�
�
Please pt�int this form and mail or hand-deliver along with a certified copy of a diploma or certificate of graduation from a
school of massage therapy including proof of a minimum of 600 hours in successfully completed course work as described in
Roseville Ordinance 116, Massage Therapy Establishments.
License Fee is �100.00 (prorated quarterly)
Make checks payable to: City of Roseville
����.� � ., ..,, �
��...., � .,�o ..�
Finance Department, License Division
2660 Civic Center Drive, Roseville, MN 55113
(651) 792-703G
Massage Therapist License
�� New License ❑ Renewal
1. Full Legal Name (Please Print)
rr a��,
2. Home Address _
(Street) �
3. Telephone
4. Date ofBirth (�n,n/dd/yyyy)_
5. Email Address
6. Driver's License Number
7. Ethnicity:
8. Sex:
Fo the License Year Ending June 30, ��
r,,
� f � t� �' , ��-� �7 i. _� i , �� �
i ...,.+. �,,,�: a a, ..
(City) � a � (State)
� Cell ❑ Home ❑ Worlc
State of Issuance_
9. Have you ever used or been known by any name other than the legal name given in number 1 above?
❑ Yes �,No If Yes, List each full name along with dates and places where used.
10. Name and address of the licensed Massage Therapy Establishment at which you expect�to be employed:
11. Have you held any previous massage therapist licenses? If yes, in which city were'you licensed?
` ,
�Yes 1 �-h►�,r _� -��� ❑ No
(Zip)
12. If you answered Yes to number 11 above, were any previous massage therapist licenses revoked, suspended or not
renewed? If yes, explain in detail on the back of this page.
❑ Yes �] No ❑ N/A
The information that you are asked to provide on the application is classified by State law as either public, private or
confidential. All data, with the exception of driver's license numbers, will constitute public record if and when the license is
granted. Our intended use of the information is to perform the background check procedures required prior to license issuance.
If you refuse to supply the information, the license application may not be processed.
By signing below you certify that the above information is correct and authorize the City of Roseville Police Department to run
your information for the required background checks. (Note: Back�round checks ma t�p to 30 days to complete.)
�; ...� r j
Signature �j"_���j_,.�:i--�� Date � .._..,1_C._� 1. �
Please print this form and mail or hand-deliver along with a certified copy of a diploma or certificate of graduation from a
school of massage therapy including proof of a minimum of 600 hours in successfully completed course work as described in
Roseville Ordinance 116, Massage Therapy Establishments.
License Fee is $100.00 (prorated quarterly)
Malce checks payable to: City of Roseville
_ ���.�L � � � i J i i f .L
� � - -
�i���e� Dep�rt���t, Lieeuse I�ivisi�n
2660 C�a� ���ter D�i�a�, Rosevilte, MN �S� ��
(��Y) 732--7036
Massa�e �'herapist Licens�
❑ I�Ie�v License [�ItenewaI
I. �uli Legal i�ame (i'iease Print)
�. �ome Address
(strzst)
3. 'i'elephane �---
4. Date ofBirtiz {��,/dd��yyy)�
S. Email Address
S. I3river's License Numbex
T. E4hnacity:
8. Sex:
��Cefl
- . ��
For the License Year Ending June 3U, ��, �
� , it . . /'t� I _��
(FisStj fl �1 . , e
_ , . _, ,
(City} (State)
0 �-Iome ❑ Work
State of Issuanc�
9. Haye you ever �sed or been knawn by any name other than the Iegal name given in number 1 abov�?
[] i'es (� 2�3o IfYes, List each �'ia�i narne along with da�es az�d places vvhere u�ed.
iU. 1lame and ac�dress of the 3icensed Nlassage T�ei�py �,stablishment at whi�12 you expect to be
M�.�erarAr �r,: n� ��rs7 I ok�,n�,�-� �vc �l, (�r�� ��� lt� , J
11. HaVe you held any previpus massa,ge therapist licenses? Ifyes, in which city were you licensed?
� Yes .�0��__ C] �o
(�rliddle)
_ ,. _ ..
(Zip)
2?. �f ys�u asaswen�i �'es to nt�mber 11 a.b�vs, �*cere any grevic�aas massag�.therapisi licea�ses revok�d,.suspended or n�st
renewed? If yes, expiain in detail an the back af ih�s p�ge.
[� 'Yes ❑ P3o [� i�i/A ��ivCc.,�.1 ��� t��" �"�-.-li �� CS�� GS� �i� � ���
The infcirmaCion that you are asked to provide on the ap�licaiio� is classifed by State law as either public, private or
confidentiai. Ait data, with the exception of driver's iicense nian6ers, vvili cai�stitute public record if and when the Iicense is
granted. Onr iniended uss of the ini'oranation is to perforin the background chsck pracedures required prior to license issuance.
ifyou refvse to supply #l�e infarmation, the iicense applicatit�a� may not b� processed.
By sigping beiow you ceriify that the above informat�on is,correct and authorize the City of Rosevilte Poiice Dep�rtment ta run
your information for the required ba�kground checks. (No#e: Backeraund checks may take up to 30 days to comnlete.)
Date�� ���
Please print this form and ta�ail ar hand-deIiver along with a certified copy of a diploma or certificate of graduation from a
scl�anl of massage therapy including proaf of a minimum of 600 hour� in successfully coanpleied course vvork as d�s�ribed in
Roseviile tJrdinance 116, ATassa,�e T�erapy Establishments.
License Fee is �100.40 (pror�ted quarterly)
Make ch+ecks payable to: Ciiy ofi' Roseville
��� �
�
REQUEST FOR COUNCIL ACTION
Date: 06/08/2015
Item No.: 8.c
Department Approval City Manager Approval
�' �: �
Item Description: Approval of 20 ] 5 Business and Other License Renewals
BACKGROUND
Chapter 301 of the City Code requires all applications for business and other license renewals to be submitted
to the City Council for approvaL The City has received the following renewal applications for the 2015-16
license year:
❖ 6 Amusement Device Licenses
❖ 20 Cigarette/Tobacco Products Licenses
•'• 1 Game Room License
: 1 Gas Pump — Private License
❖ 12 Gas Station Licenses
❖ 26 Massage Therapist Licenses
❖ 15 Massage Therapy Establishment Licenses
❖ 2 Pool/Billiards Licenses
❖ 1 Theater License
❖ 3 Veterinary Examination Licenses
POLICY OBJECTIVE
Required by City Code
FINANCIAL IMPACTS
The correct fees were paid to the City at the time the applications were made.
STAFF RECOMMENDATION
.. Staff has reviewed the applications and has determined that the applicants meet all City requirements. Staff
recommends approval of the licenses.
REQUESTED COUNCIL ACTION
� Motion to approve the business and other license applications.
Prepared by: Chris Miller, Finance Director
Attachments: A: Requested license renewals for 2015-16.
Amusement Device License
B-Dale Club
2100 N Dale Street
Roseville, MN 55113
Buffalo Wild Wings
1777 West County Road B2
Roseville, MN 55113
Dandy Amusement International Inc.
�� At AMC Theatres Rosedale 14
850 Rosedale Center
Roseville, MN 55113
MT Restaurants (Roseville), Inc dba Joe Senser's Sports Grill & Bar
2350 Cleveland Avenue
Roseville, MN 55113
National Entertainment Network, LLC
At Old Country Buffet # 14
2480 Fairview Ave N
Roseville, MN 55113
National Entertainment Network, LLC
At Wal-Mart #3404
1960 Twin Lake Parkway
Roseville, MN 55113
Ci�arette/Tobacco Products License
Amarose Convenience Store
1595 Highway 36 W #245
Roseville, MN 55113
Clark #2376
2719 Lexington Ave N
� Roseville, MN 55113
� Croix Oil Company dba Croix Convenience/B-Dale #68
� � 2151 North Dale Street
Roseville, MN 55113
Diamond Lake 1994, LLC dba Cub Foods #6686
� 2100 N Snelling Ave
Roseville, MN SSll3
Diamond Lake 1994, LLC dba Cub Foods #6694
Attachment A
Page 2 of 9
1201 Larpenteur Ave W
Roseville, MN 55113
DMTS, LLC dba Roseville Marathon
2216 County Road D West
Roseville, MN SSll2
Jade Inc. dba Rosedale BP
2441 N Fairview Ave
� Roseville, MN 55113
MGM Wine & Spirits
1149 Larpenteur Ave W
Roseville, MN 55113
Minnesota Fine Wines & Spirits dba Total Wine & More
2401 Fairview Ave N, Suite 105
Roseville, MN 55113
NAD, Inc dba Adam's Food & Fuel
2815 Rice Street
Roseville, MN 55113
Northern Tier Retail, LLC dba SuperAmerica #4115
2785 North Hamline Ave
Roseville, MN 55113
Northern Tier Retail, LLC dba SuperAmerica #4210
2172 Lexington Ave
Roseville, MN 55113
Northern Tier Retail, LLC dba SuperAmerica #4502
2380 West County Road D
Roseville, MN 55113
Northern Tier Retail, LLC dba SuperAmerica #4520
2295 Rice Street
Roseville, MN SSll3
Rod Petroleum, Inc. dba Roseville Winner
2163 N Snelling Ave
Roseville, MN 55113
Roseville Liquor, Inc. dba Chuchao Liquor
700 West County Road B
Roseville, MN 55113
S&Z, Inc. dba Tri-City BP
Page 3 of 9
3110 Cleveland Ave
Roseville, MN 55113
Tobacco Tree, Inc.
1734 Lexington Ave N
Roseville, MN SSll3
Walgreens #13685
2635 Rice Street
Roseville, MN 55113
Walgreens #15560
2700 Lincoln Drive
Roseville, MN 55113
Game Room License
Dandy Amusement International Inc.
At AMC Theatres Rosedale 14
850 Rosedale Center
Roseville, MN 55113
Gas Pumps — Private License
Ryder Truck Rental, Inc
2580 Long Lake Road
Roseville, MN 55113
Gasoline Station License
Clark #2376
2719 Lexington Ave N
Roseville, MN 55113
Croix Oil Company dba Croix Convenience/B-Dale #68
2151 North Dale Street
Roseville, MN SSll3
Dave's Roseville Auto Care Inc.
2171 N Hamline Ave
Roseville, MN 55113
DMTS, LLC dba Roseville Marathon
2216 County Road D West
Roseville, MN 55113
Jade Inc. dba Rosedale BP
2441 N Fairview Ave
Roseville, MN 55113
NAD, Inc dba Adam's Food & Fuel
Page 4 of 9
� 2815 Rice Street
� Roseville, MN 55113
Northern Tier Retail, LLC dba SuperAmerica #4115
2785 North Hamline Ave
Roseville, MN SSll3
Northern Tier Retail, LLC dba SuperAmerica #4210
2172 Lexington Ave
Roseville, MN 55113
Northern Tier Retail, LLC dba SuperAmerica #4502
2380 West County Road D
Roseville, MN 55113
Northern Tier Retail, LLC dba SuperAmerica #4520
2295 Rice Street
Roseville, MN 55113
Rod Petroleum, Inc. dba Roseville Winner
2163 N Snelling Ave
Roseville, MN 55113
S&Z, Inc. dba Tri-City BP
3110 Cleveland Ave
Roseville, MN 55113
Massa�e Therapist License
Rebecca Dobson
Elements Therapeutic Massage
2100 Snelling Ave N, Suite 66B
Roseville, MN 55113
Lisa Goodwin
Elements Therapeutic Massage
2100 Snelling Ave N, Suite 66B
Roseville, MN 55113
Sylvia lsaacson
Elements Therapeutic Massage
2100 Snelling Ave N, Suite 66B
Roseville, MN 55113
Bruce Jorgensen
Elements Therapeutic Massage
2100 Snelling Ave N, Suite 66B
Roseville, MN SSll3
Julie Pagani
Page 5 of 9
Elements Therapeutic Massage
2100 Snelling Ave N, Suite 66B
Roseville, MN 55113
Jonita Scott-Jiles
Elements Therapeutic Massage
2100 Snelling Ave N, Suite 66B
Roseville, MN 55113
PaChia Thao
Elements Therapeutic Massage
2100 Snelling Ave N, Suite 66B
Roseville, MN SSl 13
Lian Ping Deng
Hao Massage
1961 Rice Street N
Roseville, MN 55113
Jinmei Wu
Hao Massage
1961 Rice Street N
Roseville, MN 55113
Mary Piersig
Heartland Home Care and Hospice
2685 Long Lake Road, Suite 105
Roseville, MN 55113
Sharon Pollock
Heartland Home Care and Hospice
2685 Long Lake Road, Suite 105
Roseville, MN SSll3
Joshua Willcoxen
Juut Salon
1641 County Road C
Roseville, MN SSll3
Elizabeth Kaul-Bjornson
Kairos Center for Well-Being
2301 Woodbridge Street #103
Roseville, MN 55113
Jennifer Cunningham
Massage by Jennifer, LLC at Roseville Hair Design
2191 Snelling Ave North
Roseville, MN 55113
Gary Sarppo
Page 6 of 9
�
�
L'
Massage Rejuvenation
2499 Rice Street, #135
Roseville, MN 55113
Lisa Thompson
Mighty Fit Chick
2353 Rice Street #130
Roseville, MN 55113
Stephanie Monaco
Monaco Bodyworks
2355 Hwy 36 West, Suite 400
Roseville, MN SSl 13
Julie Scott
Optimal Wellness Solutions, LLC
2233 N. Hamline Avenue
Roseville, MN 55113
Misty Meier
Spa Organica @ Red Clover Clinic
2233 N Hamline Ave, Suite 433
Roseville, MN 55113
Anita Teigen
Red Clover Clinic
2233 N Hamline Ave, Suite 433
Roseville, MN 55113
Theresa May
Roseville Acupuncture and Massage
2201 Lexington Ave N, Suite 103
Roseville, MN SSll3
Greg Steiner
Steiner Naturopathy, LLC
2353 Rice Street, Suite 208
Roseville, MN SSll3
Jin Li
Sunshine Spa
1315 W Larpenteur Ave, Suite J
Roseville, MN 55113
Margaret Fritzke
Who Loves Massage?
2151 Hamline Ave N# 111
Roseville, MN 55113
Yan Liu
Page 7 of 9
Zen Asian Spa, LLC
2334 Lexington Ave N
Roseville, MN 55113
Yue Zhao
Zen Asian Spa, LLC
2334 Lexington Ave N
Roseville, MN 55113
Massage Therapv Establishment License
Elements Massage
2100 Snelling Ave N, Suite 66B
Roseville, MN SSll3
Hao Massage
1961 Rice Street N
Roseville, MN 55113
Juut Salon Spa
1641 County Road C
Roseville, MN 55113
Massage by Jennifer, LLC at Roseville Hair Design
2191 Snelling Ave North
Roseville, MN 55113
Massage Rejuvenation
2499 Rice Street, #135
Roseville, MN 55113
Mighty Fit Chick
2353 Rice Street #130
Roseville, MN 55113
Monaco Bodyworks
2355 Hwy 36 West, Suite 400
Roseville, MN 55113
Optimal Wellness Solutions, LLC
2233 N Hamline Avenue, Suite 412
Roseville, MN 55113
Red Clover Clinic
2233 N Hamline Ave, Suite 433
Roseville, MN SSll3
Rocco Altobelli Salon and Spa Massage
10 Rosedale Center, Suite 945
Roseville, MN 55113
Roseville Acupuncture and Massage
Page 8 of 9
2201 Lexington Ave N, Suite 103
Roseville, MN 55113
Steiner Naturopathy, LLC
2353 Rice Street, Suite 208
Roseville, MN SSll3
Sunshine Spa
1315 W. Larpenteur Ave, Suite J
Roseville, MN 55113
Who Loves Massage?
2151 Hamline Ave N #111
Roseville, MN 55113
Zen Asian Spa, LLC
(Formerly Asian Massage)
2334 Lexington Ave N
Roseville, MN 55113
Pool/Billiards License
Al's Billiards
1319 W Larpenteur Ave
Roseville, MN 55113
B-Dale Club
2100 N Dale Street
Roseville, MN 55113
�- � Theater License
� AMC Theatres Rosedale 14
� 850 Rosedale Center
Roseville, MN 55113
�.
� Veterinarian Examination & Inoculation Center License
Petco #602
� 2575 N. Fairview Ave
�_� � Roseville, MN 55113
�, .
y_ :
425
St. Francis Animal & Bird Hospital
1227 Larpenteur Ave W
Roseville, MN 55113
Suburban Animal Hospital
2581 Cleveland Avenue N
Roseville, MN 55113
Page 9 of 9
Department Approval
�. �: �
�[��'i
.,►..�
REQUEST FOR COUNCIL ACTION
Date: 6/08/2015
Item No.: 8.d
City Manager Approval
Item Description: Approve General Purchases or Sale of Surplus Items Exceeding $5,000
BACKGROUND
City Code section 103.05 establishes the requirement that all general purchases and/or contracts in
excess of $5,000 be approved by the CounciL In addition, State Statutes require that the Council
authorize the sale of surplus vehicles and equipment.
General Purchases or Contracts
City Staff have submitted the following items for Council review and approval:
Division Vendor Description
Fire Tactical Fire Equipment Fire Hose
Parlcs & Rec Upper Cut Tree Care Diseased & Hazardous Tree Removal
Parks & Rec Trugreen Weed & Feed Fertilizer
Parks & Rec Biolawn Weed & Feed Nitrogen
Streetscape Advanced Coating Systems Larpenteur Ave. Fence Maint.
Streetscape Gertens Blanket P.O. for Plants
Streets Upper Cut Tree Care Blanket P.O. for Tree Removal
Comments/Description :
a) Fire hose for new engine
b) Total budget for turf maintenance/weed control in the parks is $38,270
c) $60,000 total budget set aside for 2015 for streetscape maintenance.
d) Blanket P.O. for tree removal in the street right-of-way.
Key
a
b
b
c
c
d
Budget
Amount
n/a
75,000.00
38,270.00
38,270.00
60,000.00
60,000.00
25,000.00
P.O.
Amount
$ 10,280.18
30,000.00
4,041.00
3,368.00
9,010.00
12,000.00
25,000.00
Budget /
CIP
CIP
Budget
Budget
Budget
Budget
Budget
Budget
Sale of Surplus Vehicles or Equipment
City Staff have identified surplus vehicles and equipment that have been replaced and/or are no longer
needed to deliver City programs and services. These surplus items will either be traded in on
replacement items or will be sold in a public auction or bid process. The items include the following:
De artment Item / Descri tion
POLICY OBJECTIVE
Required under City Code 103.05.
Page 1 of 2
FINANCIAL IMPACTS
Funding for all items is provided for in the current operating or capital budget.
STAFF RECOMMENDATION
Staff recommends the City Council approve the submitted purchases or contracts for service and, if
applicable, authorize the trade-in/sale of surplus items.
REQUESTED COUNC[L ACTION
Motion to approve the attached list of general purchases and contracts for services and where
� applicable; the trade-in/sale of surplus equipment.
Prepared by: Chris Miller, Finance Director
Attachments: A: 2015 CIP Purchase Summary
Page 2 of 2
City of Roseville
2015 Capital Improvement Plan Summary
Updated May 31, 2015
Council YTD
Budget Approval Actual
Asset Tvue Department / Function Item / Description Amount Date Amount Difference
Vehicles Police Marked squad replacement (5) $ 165,000 $ -$ -
Vehicles Police Unmarked vehides (l) 24,000 - -
Vehicles Fire Staffed engine replacement 525,000 Various 237,226 287,774
Vehicles Fire Medic unit 55,000 - -
Vehicles Engineering Vehicle #303 Survey Crew 30,000 - -
Vehicles Streets Vehicle #104: 1-ton pickup 33,000 - -
Vehicles Streets Vehicle #155 Stering 3-ton w/ plow 180,000 3/2/2015 - -
Vehicles Streets Vehicle #159 Crafco router 10,000 - -
Vehicles Engineering Services Vehicle for ROW Specialist 20,000 1/26/2015 24,301 (4,301)
Vehicles Sanitary Sewer Vehicle #201 Jetter/Vactor 350,000 3/2/2015 - -
Total Vehicles $ 1,392,000 $ 261,527 $ 283,473
Equipment Central Services Postage Machine/Copier Rental $ 77,840 $ 25,559 $ 52,281
Equipment Police Computer equipment 7,400 - -
Equipment Police Office furniture 2,100 - -
Equipment Police Patrol area cubicles 7,400 - -
Equipment Police Laptop replacement for squads 126,075 - -
Equipment Police Printer replacement for squads 7,210 - -
Equipment Police Non-lethal weapons 1,600 - -
Equipment Police Long-gun parts 3,090 530 2,560
Equipment Police Sidearm parts 2,060 - -
Equipment Police Tactical gear 5,150 3,173 1,977
Equipment Police SWATvests 6,180 1,682 4,498
Equipment Police Cell phone extraction device 6,000 - -
Equipment Police Crime scene equipment 1,000 - -
Equipment Police Bite suit 1,545 - -
Equipment Police Defibrillators 1,575 - -
Equipment Police Radarunits 4,120 - -
Equipment Police Stop sticks 1,030 - -
Equipment Police Rear transport seats 2,705 - -
Equipment Police Control boxes 4,000 - -
Equipment Police Visabars 8,250 722 7,528
Equipment Police Radio equipment 15,500 11,516 3,984
Equipment Fire Weather and traffic protection 21,000 640 20,360
Equipn7ent Streets Street signs 50,000 Various - -
Equipment Streets Mower/ Snow blower combo 35,000 3/2/2015 - -
Equipment Maintenance Garage Vehicle analyzer 1,000 - -
Equipment Maintenance Garage Brake lathe 8,300 - -
Equipment Maintenance Garage Colurnn lifts rehab/replace 2,500 - -
Equipment Maintenance Garage Tire Changer/Lift - 3/2/2015 8,728 (8,728)
Equipment Park Maintenance Belos & blower 145,000 2/9/2015 144,002 998
Equipment Park Maintenance Park security systems 150,000 6,070 143,930
Equipment Park Maintenance Unit #536 Jacobsen 16' mower 95,000 - -
Equipment Park Maintenance Push mowers 1,000 - -
Equipment Park Maintenance Unit #565 Smithco sweeper 8,000 - -
Equipment Skating Center Compressors - OVAL 50,000 - -
Equipment Skating Center Rental skates - OVAL 5,000 - -
Equipment Skating Center Permiter fence pads - OVAL 35,000 - -
Equipment Communications Council Chambers camera replacement 80,000 3/9/2015 7,599 72,401
Equipment Information Technology Computers, monitors printers 116,315 Various 32,145 84,170
Equipment Information Technology Network: servers, routers, etc. 215,325 Various 78,616 136,709
Equipment Water Water meters, AMR system 600,000 - 84
Equipment Storm Drainage Replace Flail Mower (2014 CIP) - 3/2/2015 14,441 (14,441)
Equipment Storm Drainage Replace Unit # 164 Turf gator 10,000 4/20/2015 - -
Equipment Storm Drainage Portable generator 100,000 - -
Equipment Storm Drainage Tractor/snowblower 35,000 3/2/2015 25,255 9,745
Equipment Golf Course Gas pump and tank replacement 10,000 - -
Equipment Golf Course Course netting/deck/shelter 8,000 - -
Equipment Golf Course Cushman #1 and #2 28,000 - -
Total Equipment $ 2,101,270 $ 360,678 $ 518,056
City of Roseville
2015 Capital Improvement Plan Summary
Asset Tvue
Bldgs & infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructw-e
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastnicture
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & lnfrastructure
Bldgs & Infrastructure
Bldgs & lnfrastructure
Budget
Department / Function Item / Description Amount
General Facilities VAV's heat/cool $ 15,000
General Facilities VAV's cool 10,000
General Facilities Update flooring: City HaII & PD 25,000
General Facilities Update restrooms: City Hall 30,000
General Facilities LED conversion: City Hall 50,000
General Facilities Brimhall g}nnnasium improvements 80,800
General Faciliries Central Park gymnasium improvements 5,000
General Faciliries Gymnasrics center improvements 10,000
Street Lighting General replacement - streetlight fixtures 25,000
Skating Center Rubber floaring in locker room - Arena 8,000
Skating Center Dehuinidification system - Arena 87,500
Skating Center Scoreboard (large) - Arena 30,000
Skaring Center Garage doors - OVAL 12,000
Pathways Pathway Maintenance 180,000
Information Technology Office furniture 25,000
License Center Electrical improvements 4,500
License Center Kitchen improvements 5,500
Comm Development Office furniture 500
Pavement Mangement Mill & Overlay 1,000,000
Pavement Mangement MSA Street Construction / Overlay 1,000,000
Park Improvements Park Renewal Program 4,743,750
Park Improvements Park Improvement Program 40,000
Water Water system improvements 500,000
Water Booster starion improvements 354,000
Sanitary Sewer Sanitary Sewer improvements 1,000,000
Sanitary Sewer I& I reducrion, Lift starion repairs 665,000
Storm Drainage Pond Improvements, sewer replacement 650,000
Golf Course Course improvements 5,000
Golf Course Parking lot improvements 8,000
Golf Course Clubhouse: general upkeep and repairs 8,000
Golf Course Clubhouse roof replacement 33,000
Total Buildings & Infrastructure $10,910,550
Updated May 31, 2015
Council YTD
Approval Actual
Date Amount Difference
$ - $ -
23,833 156,167
670 3,830
859 999,141
53,550 946,450
1,914,248 2,829,502
1,581 38,419
28,654 771,346
48,475 951,525
2,498 662,502
55,804 594,196
$ 2,130,172 $ 7,953,078
Total - All 2015 Funded C1P ltems $14,403,820 $ 2,752,378 $ 8,754,606
Department Approval
Item Description
BACKGROUND
���
�
REQUEST FOR COUNCIL ACTION
Receive City Grant Applications Update
Date: June 8, 2015
Item No.: 8.
City Manager Approval
On March 9 the City Council met and considered receiving the City Grant Applications Report.
The item was subsequently tabled to allow staff additional time for reformatting and to clarify
the `city requirement' identification on the report. A revised 2014 and 2015 report is attached.
Please note that any amount listed in the `city requirement' column has been planned for in the
budget unless otherwise noted.
Grant dollars awarded (not including city contribution) in 2014 totaled: $444,301.09
Grant dollars awarded (not including city contribution) in 201 S have so fa� totaled:
$1,217,861.00
POLICY OBJECTIVE
To notify the Council of grant applications that the City has applied for in recent months.
STAFF RECOMMENDATION
_ Receive the report.
REQUESTED COUNCIL ACTION
Receive the report.
Prepared by: Kari Collins, Assistant to the City Manager/City Clerk
Attachments: A: List of grant applicarions and status report for 2014 and 2015
Page 1 of 1
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REQUEST FOR COUNCIL ACTION
Department Approval
� v`'�—
�
Date: June 8, 2015
Item No.: 8.f
City Manager Approval
Item Description: Approve a Resolution to Accept the Work Completed, Authorize Final
Payment, and Commence the One-Year Warranty Period on the 2014
Sanitary Sewer Lining Project
BACKGROUND
On March 3, 2014, the City Council awarded the 2014 Sanitary Sewer Lining Project to
Insituform Technologies USA, LLC, of Chesterfield, Missouri. The work for this contract was
iinished in January, 2015, and the contractor has requested final payment. This project consisted
� of 32,912 linear feet (6.23 miles) of sanitary sewer main lining in areas throughout the City
identified as having root intrusion or infiltration problems.
POLICY OBJECTIVE
City policy requires that the following items be completed to finalize a construction contract:
• Certification from the City Engineer verifying that all of the work has been completed in
� accordance with plans and specifications.
� • A resolution by the City Council accepting the contract and beginning the one-year warranty.
� � FINANCIAL IMPACTS
�:� The final contract amount, $827,958.00 is slightly less than the original contract amount of
�i_ $838,270.00. During the project, it was discovered that some segments were PVC material, not
1: vitrified clay pipe. PVC pipe does not need to be lined, as roots cannot penetrate the material.
���� Staff updated the as-built records to reflect these changes, and added additional segments that
1�� needed lining to maintain the contract quantity as close as possible.
�<� This project was funded using sanitary sewer utility funds and Metropolitan Council
�� Environmental Services Municipal Inflow and Infiltration Grant funds.
2r STAFF RECOMMENDATION
2 Since all necessary items have been completed in accordance with project plans and
�, specifications, staff recommends the City Council approve a resolution accepting the work
z completed as the 2014 Sanitary Sewer Lining Project and authorize final payment of $41,397.90.
2 REQUESTED COUNCIL ACTION
z:_ Approve the resolution accepting the work completed as 2014 Sanitary Sewer Lining Project,
, starting the one-year warranty and authorizing final payment.
Prepared by: Kristine Giga, Civil Enginecr
Attachments: A: Resolution
B: City Engineer Certification
Page 1 of 1
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EXTRACT OF MINUTES OF MEETING
OF THE
CITY COUNCIL OF THE CITY OF ROSEVILLE
� � � � � � � � � � � � � � � � �
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Roseville, County of Ramsey, Minnesota, was duly held on the 8th day of June, 2015, at 6:00
p.m.
The following members were present: and the following members were absent:
Councilmember introduced the following resolution and moved its adoption:
RESOLUTION No.
FINAL CONTRACT ACCEPTANCE
2014 SANITARY SEWER LINING PROJECT
BE IT RESOLVED by the City Council of the City of Roseville, as follows:
WHEREAS, pursuant to a written contract signed with the City on March 3, 2014, Insituform
Technologies USA, LLC, of Chesterfield, Missouri, has satisfactorily completed the
improvements associated with the Storm Sewer Main Lining Project contract.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ROSEVILLE, MINNESOTA, that the work completed under said contract is hereby accepted
and approved; and
BE IT FURTHER RESOLVED: That the City Manager is hereby directed to issue a proper
order for the final payment of such contract, taking the contractor's receipt in full; and
BE IT FURTHER RESOLVED: That the one year warranty period as specified in the contract
shall commence on June 8, 2015.
The motion for the adoption of the faregoing resolution was duly seconded by
Councilmember and upon vote being taken thereon, the following voted in favor
thereof: and the following voted against the same: .
WHEAREUPON said resolution was declared duly passed and adopted.
Final ContractAcceptance 2014 Sanitary Sewer Lining Project
STATE OF MINNESOTA )
) ss
COUNTY OF RAMSEY )
I, the undersigned, being the duly qualified City Manager of the City of Roseville,
County of Ramsey, State of Minnesota, do hereby certify that I have carefully compared the
attached and foregoing extract of minutes of a regular meeting of said City Council held on
the 8th day of June, 2015, witb the original thereof on file in my office.
WITNESS MY HAND officially as such Manager this 8th day of June, 2015.
Patrick Trudgeon, City Manager
(SEAL)
����
����
June 8, 2015
TO THE CITY COLTNCIL, CITY OF ROSEVILLE, MINNESOTA
RE: 2014 Sanitary Sewer Lining Project
Contract Acceptance and Final Payment
Dear Council Members:
I have observed the work executed as a part of the 2014 Sanitary Sewer Lining Project. I find
that this contract has been fully completed in all respects according to the plans, specifications,
and the contract. I therefore recommend that �nal payment be made from the improvement fund
to the contractors for the balance on the contract as follows:
Original Contract amount (based on estimated quantities)
Final Contract Amount
Actual amount due (based on actua] quantities)
Previous payments
Balance Due
The construction costs for this project have been funded as follows:
Sanitary Sewer Utility
Metropolitan Council Environmental Services Municipal
Inflow and Infiltration Grant
$838,270.00
$838,270.00
$827,958.00
$786,560.10
$41,397.90
$620,968.50
$206,989.50
Please let me know if you have any questions or concerns and would like more information.
Sincerely,
���� ��
Kristine A. Giga, P.E.
Civil Engineer
651-792-7048
Kristine.giga@cityofroseville.com
2660 Civic Center Drive •:� Roseville, Minnesota 55113
651-792-ROSE ❖ TDD 651-792-7399 ❖www.cityofroseville.com
�►�
�►.-�._
REQUEST FOR COUNCIL ACTION
Department Approval
V `�� �.�
Date: June 8, 2015
Item No.: 8.g
City Manager Approval
Item Description: Request by the Community Development Department for an approval of
an amendment to the Joint Cooperation Agreement with the Ramsey
County Housing and Redevelopment Authority ("Authority") for the
allocation of funding for Community Development Block Grant
("CDBG") and Home Investment Partnership Act ("HOME") programs
BACKGROUND
The City has had a cooperative agreement with the Authority since approximately 1985 for the
allocation of CDBG funding from the U.S. Department of Housing and Urban Development
("HUD"). This cooperative agreement with the Authority allows more funding to be allocated to
Ramsey County since the population of all cooperating jurisdictions are accumulated together for
the funding formula.
In 1992, the Home Investment Partnership Act ("HOME") was also added as a financial resource
for Ramsey County under this cooperative agreement.
Traditionally, this agreement renews automatically unless a municipality indicates that it wishes
to opt out.
This year, HUD is requiring an amendment to clarify that municipalities may not trade CDBG
funds but must use them in accordance with Title 1 of the CDBG Act.
The attached agreement has blanlc spaces for the identifying information of the original
agreement. This is intentional. Staff contacted Authority staff who indicated they did not have
that information at this time and that other cities were sending in their agreements with the
blanks remaining so that the Authority can fill them in later.
POLICY OBJECTIVE
This action encourages cooperation between the City and the Authority to maximize federa]
funding available for use in Ramsey County, including Roseville.
BUDGET IMPLICATIONS
It is anticipated that the opportunity for additional federal funding could facilitate future project
opportunities that would otherwise need to be funded by the general levy, City of Roseville HRA
levy or other sources.
Page 1 of 2
, STAFF RECOMMENDATION
� Staff recommends the approval of the attached resolution that will authorize taking all actions
�� necessary to enter into the amended Joint Cooperation Agreement with the Ramsey County
� Housing and Redevelopment Authority.
REQUESTED COUNCIL ACTION
Offer a motion to approve the attached Resolution authorizing an amendment to the Joint
Cooperation Agreement with the Ramsey County Housing and Redevelopment Authority.
Prepared by: Paul Bilotta, Community Development Director
Attachments: A: Resolution
B: Amendment to Joint Cooperation Agreement
C: Letter from Ramsey County dated May 15, 2015
Page 2 of 2
Attachment A
EXTRACT OF MINUTES OF MEETING
OF THE
CITY COUNCIL OF THE CITY OF ROSEVILLE
� � � � � � � � � � � � � � � � �
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Roseville, County of Ramsey, Minnesota was duly held on the 8th day of June, 2015, at 6:00
p.m.
The following members were present: , , , , and Mayor
and the following were absent: .
Member introduced the following resolution and moved its adoption:
RESOLUTION No.
RESOLUTION APPROVING AN AMENDMENT TO THE COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) URBAN COUNTY REQUALIFICATION
PROCESS WITH THE RAMSEY COUNTY HOUSING AND REDEVELOPMENT
AUTHORITY AND THE CITY OF ROSEVILLE
WHEREAS, the City of Roseville ("Cit�') and the Ramsey County Housing and Redevelopment
Authority ("Authority") have signed and renewed CDBG cooperative agreements since
approximately 1985; and
WHEREAS, in 1992, the Home Investment Partnership Act ("HOME") program was also added
as a financial resource for Ramsey County ("County"); and
WHEREAS, the County's eligibility for both programs and the actual dollar amounts received
are based upon the population accumulated through the cooperating jurisdictions; and
WHEREAS, the U.S. Department of Housing and Urban Development ("HUD") has required an
amendment to the agreement as part of the current request far requalification; and
WHEREAS, the City has found and determined that approving the required amendment and
agreement renewal with the Authority is in the public interest.
NOW, THEREFORE, BE TT RESOLVED, that the City Council ("Council") of the City of
Roseville, Minnesota as follows:
1. The Council approves the Amendment to Joint Cooperation Agreement, subject to
modifications that do not alter the substance of the transaction and that are approved by the
City Attorney, provided that execution of the Joint Cooperation Agreement shall be
conclusive evidence of approval.
Attachment A
2. City staff and officials are authorized to take all actions necessary to perform the City's
obligations under the Amendment to Joint Cooperation Agreement as a whole.
The motion for the adoption of the foregoing resolution was duly seconded by Member
and upon a vote being taken thereon, the following voted in favor thereoi , ,
, and Mayor .
and the following voted against the same: .
WHEREUPON said resolution was declared duly passed and adopted.
Attachment A
STATE OF MINNESOTA )
) SS
COUNTY OF RAMSEY )
I, the undersigned, being the duly qualified City Manager of the City of Roseville, County of
Ramsey, State of Minnesota, do hereby certify that I have carefully compared the attached and
foregoing extract of minutes of a regular meeting of said City Council held on the day of,
, 20 with the original thereof on file in my office.
WITNESS MY HAND officially as such Manager this day of , 20
SEAL
Patrick Trudgeon, City Manager
Attachment B
AMENDMENT TO JOINT COOPERATION AGREEMENT
WHEREAS, the Ramsey County Housing and Redevelopment Authority ("Authority")
and City of Roseville ("Municipality"), each a political subdivision of the State of Minnesota,
entered into a joint cooperative agreement dated , as amended
("Agreement"); and
WHEREAS Title I of the Housing and Community Development Act of 1974, 42 U.S.C.
§5301 et seq•, as amended, ("CDBG Act") provides for a program of community development
block grants; and
WHEREAS, computation of a county's population as an Urban County as that term is
used in the CDBG Act included the Municipality with which it has entered into the Agreement to
undertake or to assist in the undertaking of essential activities pursuant to community
development block grants; and
WHEREAS, HUD Notice CPD-15-04 requires that an Urban County requalifying in
fiscal year (FY) 2015 for the FY 2016-2018 qualification period is required to make any
necessary revisions to its cooperation agreements at the time that it requalifies; and
WHEREAS, the Authority is requalifying for the FY 2016-2018 qualification period and
therefore amends and restates the Agreement.
Now, Therefore, the Parties agree to amend the Agreement as follows:
Paragraph 4 should be amended by the addition of the following:
O. The Municipality may not sell, trade, or otherwise transfer all or any portion of its
CDBG funds to another metropolitan city, urban county, unit of general local
government, or Indian tribe, or insular area that directly or indirectly receives CDBG
funds in exchange for any other funds, credits or non-Federal considerations, but must
use such funds for activities eligible under Title I of the CDBG Act.
2. Except as modified herein, the terms of the Agreement shall remain in full force and
effect.
RAMSEY COUNTY HOUSING AND MUNICIPALITY
REDEVELOPMENT AUTHORITY
:
I�
Julie Kleinschmidt
Ramsey County Manager Its:
Dated:
APPROVED AS TO FORM
Harry D. McPeak
Assistant Ramsey County Attorney
This Document Drafted By:
Office of the Ramsey County Attorney
121 7th Place East, Suite 4500
St. Paul, Minnesota
Dated:
Attachment B
���� r�� � �a�� ��a �� l� �� �If�
� County Manager's OfFice
May 15, 2015
Mayor Dan Roe
City of Roseville
2660 Civic Center Drive
Roseville, MN 55113
Dear Mayor Roe:
Attachment C
Ramsey County has been an Entitlemer�t Urban County ar�d received an annual allocation of
Cnmmunity Development Blocl< Grant iCDBG) dollai�s thrcugh the U.S. Department of Housing and
Urban Development (HUD) since 1986. This money has been used to undertake housing and
community development activities primarily benefiting the low and moderate income residents of
suburban Ramsey County. In 1992, the Home Investment Partnership Act (HOME) program was
also added as a resource for the County. Ramsey County's eligibility for both programs and the
actual dollar amount received are based upon the population accumulated through the number of
jurisdictio��s that join with us.
Sixteer, suburban communities have chasen to �artici�ate in the agreement process over the past
tnirry years, ensuring a guaranteed annuaf allccaYion fior the County and those suburban
municipalities that desire to actively participate in tl�,e program.
Our records siiow that since 19f�5 your community has signed cooperation agreem2nts with the
County to ensure eligibility. The agreement provides for automatic renewal unless a municipality
notifies the county in writing by June 19, "L015 that you wish to opt out.
This year, there is a required amendment to the a�reement �,vhich must be made at the time of
requalification. The amendment states that a:
Municipality may not sell, tracde, or otherwise transfer all or any portion of its CDBG
funds to another metropolitan city, urban county, unit of general local yovernment, or
Indian tribe, or insular area that directly or indirectly receives CDBG funds in exchange for
any other funds, creaits or nvn-,�euer:�l c:,n,s:d�rat;ons, b;�t must use such funds for
activities eligible under Title 1 of th,e CUBG Act.
A copy of the amendment is attached to this letter. Please return a fully executed copy by June 1,
2015.
in addition, HUD requires that all participar�ts be notified that:
1. If a municipality chooses to remain with the urban county, it is ineligible to apply for grants
�..�nder the State CDSG program (Small Cities) ��.�hile part of the urban county.
:%. If <: r.�unicipa!itv is part of the urban county, it is also a�,articipant in the Hi�IVIE program; a"nd
3. If a municipality elects to `opt-out" it may not have ��n o��po�t,.initv to participate with the
urban county for the next t��ree years.
250 Courthouse
15 VVest Kellogg Bivd.
Saint Paul, MN 55102
Phone: (651) 266-8000
www.co.ramsey.mn.us
Attachment C
INCLUSION IN THE COUNTY ENTITLEMENT DOES NOT REQUIRE THAT YOU ACTIVELY PARTICPATE
IN THE PROGRAM. IT DOES PROVIDE THE COUNTY WITH THE NEEDED POPULATION TO QUALIFY
AND INFLUENCES OUR ANNUAL ALLOCATION.
We are pleased with the active participation of our municipalities in the program. Ramsey
County's suburban communities have set county-wide priorities for use of CDBG and HOME funds.
These priorities have resulted in the creation/retention of nearly 400 jobs, and over 2,000 low-
income, suburban homeowners receiving rehabilitation funding.
The HOME funds, which are used exclusively for affordable housing, have resulted in the addition
of several large-scale rehabilitation projects, many new rental units, and expanded
homeownership opportunities in suburban Ramsey County for families and senior citizens. HOME
funds have provided down-payment assistance to over 200 first-time homebuyers.
Should you have any questions, or need assistance, please contact Mary Lou Egan at 651-266-
8025 or Denise Beigbeder, at 651-266-8005.
Sincerely,
!- '��(,� � 10V�-
Denise Beigbeder M L u Egan
Ramsey County Community and Economic Development
Department Approval
% � "�`�f p��
Item Description:
BACKGROUND
���
�
REQUEST FOR COUNCIL ACTION
Date: June 8, 2015
Item No.: 8.h
City Manager Approval
Approve Purchase of a New Medical Response Vehicle
The Fire Department continually evaluates the Fire Apparatus Fleet and the need to replace
apparatus as they age and require increased costs of maintenance. The Fire Department is
looking to bolster our medical response apparatus capabilities while decreasing our 20-year
capital improvement costs.
The Fire Department maintains a fleet of two medical response vehicles. In the past we have
purchased a new Chevrolet Suburban every two to three years to replace an existing medical
response vehicle. Going forward the fire department would like to transition to a larger utility-
style vehicle that provides several operational advantages. These advantages include, but are not
limited to, more space in the interior cab, the ability to hold and transport more equipment,
increased safety features with equipment storage and turnout gear storage located outside of the
passenger compartment. In addition to the operational benefits of the transition the fire
department will experience significant iinancial improvement by making the transition. The
utility-style vehicle will have a longer vehicle chassis and body life, allowing us to replace less
often. The fire department will only have to buy a whole new vehicle every 15-16 years, with a
chassis change out occurring every 7-8 years. This significantly decreases the current CIP with
the suburban model and plan in mind.
This purchase will be utilizing the State Bid system through the State of Minnesota.
Furthermore this new vehicle replacement plan includes the trade-in or sale of an existing
suburban to assist with off-setting some ancillary costs.
The Fire Department expects delivery of this new medic vehicle mid-fall 2015.
FINANCIAL IMPACTS
Funding for the replacement of this apparatus is currently part of the 2015 CIP budget; however
the initial purchase of the new utility-style vehicle will be more than what is currently budgeted.
It is however, anticipated this new vehicle style and replacement plan will save the city in
excess of $300,000 over the course of the existing CIP to 2035. Attached is an annual price
breakdown for this response vehicle over the course of the next 20-years of CIP.
Page 1 of 2
� The current 2015 CIP budget for the new medic unit is $55,000, therefore we will be eXceeding
.. the proposed budget amount by $25,000. Future CIP budgets will be adjusted to reflect the new
. vehicle style and long term savings.
.. STAFF RECOMMENDATION
� Staff recommends Council authorize the Mayor and City Manager to enter into a purchasing
�2 agreement for State bid and Rosenbauer Minnesota LLC for the purchase the new response
_ vehicle in the amount of $80,000.
47
49
50
REQUESTED COUNCIL ACTION
Authorize the Mayor and City Manager to enter into a purchasing agreement for State Bid and
Rosenbauer Minnesota LLC for the purchase of a new medical response vehicle in the amount of
$80,000.
Prepared by: Timothy O'Neill, Fire Chief
ia.�r► ttpf� .,�
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Page 2 of 2
Department Approval
Item Description:
BACKGROUND
�:i �
�
REQUEST FOR COUNCIL ACTION
Date: 06/08/15
Item No.: 8.i
City Manager Approval
Certify Unpaid Utility and Other Charges to the Property Tax Rolls
As authorized by City Code, Sections 506, 801, 802, and 906, the City annually certifies to the County
Auditor any unpaid false alarm, water, sewer, and other charges that are in excess of 90 days past due, for
collection on the following year's property taxes. Affected property owners are provided a hearing to
dispute any charges against their property.
Beginning in 2010, the City Council began approving certifications for delinquent utilities on a quarterly
basis. This ensures that any unpaid utilities are brought to the attention of new property owners in a more
timely fashion. It will also allow the City to record a lien against the property in the event that a property
goes into foreclosure and/or is being prepared for sale for other reasons.
Attached is the current list of delinquent charges. Payments (along with accrued interest) received in the
Finance Office prior to June 19th 2015 will be accepted and not levied on the 2016 property taxes.
POLICY OBJECTIVE
Certifying delinquent charges are required under City Code.
FINANCIAL IMPACTS
Not applicable.
STAFF RECOMMENDATION
Staffrecommends approval of the attached resolution levying unpaid utility and other charges for collection
on the property taxes.
REQUESTED COUNCIL ACTION
Motion adopting the resolution approving the certification of unpaid utility and other charges to the County
Auditor for collection on the property taxes.
Prepared by: Jason Schirmacher, Assistant Finance Director
Attachments: A: Resolution approving the certification of unpaid utility and other charges to Ramsey County
B: List of Delinquent Accounts - also noted as Schedule A on the Resolution
Page 1 of 3
EXTRACT OF MINUTES OF MEETING OF THE
CITY COUNCIL OF THE CITY OF ROSEVILLE
� * * * � * � * * * �
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Roseville,
County of Ramsey, Minnesota was duly held on the 8th day of June, 2015 at 6:00 p.m.
The following members were present:
� and the following were absent:
�� Member introduced the following resolution and moved its adoption:
RESOLUTION
RESOLUTION DIRECTING THE COUNTY AUDITOR TO
LEVY UNPAID WATER, SEWER AND OTHER CITY CHARGES FOR PAYABLE 2015 or
BEYOND
� WHEREAS, the City Code of the City of Roseville, Sections 506, 801, 802, and 906 provides that the City
may certify to the County Auditor the amounts of unpaid sewer, water, and other charges to be entered
as part of the tax levy on said premises:
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Roseville, Minnesota, as
follows:
1. E�ibit "A" attached hereto and made a part thereof by reference is a list of parcels of real property
lying within the City limits which are served by the City of Roseville, and on which there are unpaid city
water, sewer, and other charges as shown on the attached Schedule A.
2. The Council hereby certifies said list and requests the Ramsey County Auditor to include in the real
estate taxes due the amount set forth in Schedule A.
The motion for the adoption of the foregoing resolution was duly seconded by member and upon a
vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
WHEREUPON, said resolution was declared duly passed and adopted.
Page 2 of 3
� � State of Minnesota)
) SS
County of Ramsey)
I, undersigned, being the duly qualified City Manager of the City of Roseville, County of Ramsey, State of
� Minnesota, do hereby certify that I have carefully compared the attached and foregoing extract of minutes
of a regular meeting of said City Council held on the 23rd day of February , 2015 with the original thereof
on file in my office.
WITNESS MY HAND officially as such Manager this 23rd day of February, 2015.
Patrick Trudgeon
City Manager
Seal
Page 3 of 3
Schedule A
More than 90 days past due Delinquent Accounts 2nd Qtr 2015 City of Roseville, MN
as of 12/31/14 for 2016 Tax Year 6/8/2015
PIN #
022923320039
142923440027
092923110027
032923240061
142923410072
032923220038
152923230007
032923230071
092923120042
122923240014
112923240010
102923240009
022923120037
132923120016
152923210038
142923340020
142923320010
142923240017
092923110036
112923230021
022923330036
022923320091
022923320080
082923440028
042923220012
122923440025
132923120084
152923210004
122923310085
112923140055
112923140033
122923210031
012923340156
012923130047
022923240056
022923240061
132923240005
042923420005
142923110052
112923140059
032923420062
032923420038
Service Address
2779 AGLEN ST
1755 ALAMEDA ST
2550 ALDINE ST
2903 ALBERT ST
1844 ALTA VISTA DR
3014 ARONA ST
1994 ASBURY ST
2938 ASBURY ST
2552 BEACON ST
404 BROOKS AVE
949 BROOKS AVE
1401 BROOKS AVE
835 BRENNER AVE
311 BURKE AVE
1398 BURKE AVE
1756 CHATSWORTH ST
1849 CHATSWORTH ST
1946 CHATSWORTH ST
2591 CHARLOTTE ST
2465 CHURCHILL ST
2749 CHURCHILL ST
2821 CHURCHILL ST
2846 CHURCHILL ST
2255 CLEVELAND AVE
3080 CLEVELAND AVE
247WCORDB
320 W CO RD B
1378WCORDB
492 W CO RD B2
651WCORDB2
701WCORDB2
422 CO RD C
445 CO RD C
349 CO RD C2
885 CO RD C2
937 CO RD C2
2006 COHANSEY BLVD
1785 CENTENNIAL DR
2099 DALE ST
2415 DALE ST
2835 DELLWOOD ST
2858 DELLWOOD ST
$ Amount to
Collections
$ 219.42
$ 16.00
$ 110.36
$ 236.09
$ 10.94
$ 229.78
$ 15.52
$ 187.69
$ 121.10
$ 185.88
$ 125.28
$ 231.61
$ 201.40
$ 18.82
$ 13.97
$ 10.09
$ 15.18
$ 13.21
$ 142.00
$ 228.16
$ 152.34
$ 21.39
$ 138.04
$ 238.89
$ 182.04
$ 15.49
$ 44.20
$ 17.26
$ 10.96
$ 151.82
$ 175.06
$ 142.38
$ 192.22
$ 179.62
$ 135.18
$ 163.48
$ 12.92
$ 133.57
$ 17.47
$ 170.81
$ 205.84
$ 16.83
Collections +
$2.00 Fee
221.42
18.00
112.36
238.09
12.94
231.78
17.52
189.69
123.10
187.88
127.28
233.61
203.40
20.82
15.97
12.09
17.18
15.21
144.00
230.16
154.34
23.39
140.04
240.89
184.04
17.49
46.20
19.26
12.96
153.82
177.06
144.38
194.22
181.62
137.18
165.48
14.92
135.57
19.47
172.81
207.84
18.83
Schedule A
More than 90 days past due Delinquent Accounts 2nd Qtr 2015 City of Roseville, MN
as of 12/31/14 for 2016 Tax Year 6/8/2015
172923140044
162923240068
102923110019
132923210017
142923110077
132923140007
082923340043
042923220100
012923420075
012923120030
162923110013
112923120040
162923130019
092923120020
042923310023
042923240044
172923210008
112923420043
132923310089
152923440040
152923420092
032923410046
032923410011
112923120072
102923210062
032923430046
022923410019
092923120078
132923310098
032923430035
152923420057
122923330003
112923340007
012923330003
022923440081
032923140011
032923120009
012923310078
032923310022
012923330025
142923220065
022923330050
122923310037
012923430045
012923430043
2145 DRAPER AVE
1841 DRAPER DR
2561 DUNLAP ST
457 ELDRIDGE AVE
659 ELDRIDGE AVE
249 ELMER ST
2224 EUSTIS ST
3099 EVELYN ST
2795 FARRINGTON ST
3071 FARRINGTON CT
2064 FRY ST
2545 FISK ST
1988 FAIRVIEW AVE
2586 FAIRVIEW AVE
2785 FAIRVIEW AVE
2903 FAIRVIEW AVE
2096 FAIRWAYS LN
778 GRANDVIEW AVE
491 GLENWOOD AVE
1200 GARDEN AVE
1331 GARDEN AVE
2761 GRIGGS ST
2806 GRIGGS ST
2570 G ROTTO ST
2589 HAMLINE AVE STE A
2660 HAMLINE AVE
715 HEINEL DR
2598 HERSCHEL ST
462 HILLTOP AVE
2723 HURON ST
1890 HURON AVE
590 HWY 36
936 HWY 36
528 IONA LN
648 IONA LN
1170 JOSEPHINE RD
1265 JOSEPHINE RD
468 JUDITH AVE
1423 JUDITH AVE
2757 KENT ST
2062 LEXINGTON AVE
2666 LEXINGTON AVE
464 LOVELL AVE
2665 MATILDA ST
2679 MATILDA ST
371.53
24.46
190.84
15.19
16.25
28.00
121.05
242.36
121.10
274.66
77.06
169.50
162.90
180.50
1,660.66
213.28
207.34
12.21
35.18
13.11
19.41
149.22
201.66
164.80
133.58
159.86
77.06
162.90
12.07
180.22
10.95
14.73
26.53
208.22
173.79
154.61
156.71
12.96
188.86
209.54
15.87
110.09
17.36
160.48
150.58
373.53
26.46
192.84
17.19
18.25
30.00
123.05
244.36
123.10
276.66
79.06
171.50
164.90
182.50
1,662.66
215.28
209.34
14.21
37.18
15.11
21.41
151.22
203.66
166.80
135.58
161.86
79.06
164.90
14.07
182.22
12.95
16.73
28.53
210.22
175.79
156.61
158.71
14.96
190.86
211.54
17.87
112.09
19.36
162.48
152.58
Schedule A
More than 90 days past due Delinquent Accounts 2nd Qtr 2015 City of Roseville, MN
as of 12/31/14 for 2016 Tax Year 6/8/2015
132923440005
132923310030
132923130016
012923330462
022923130030
042923140060
042923130040
122923440007
122923440009
122923420049
122923310048
012923140081
012923140082
122923140033
012923410042
112923310031
102923110012
102923120033
012923320025
052923230072
052923210073
012923120009
012923240132
012923230034
022923130009
032923240066
032923210093
032923340047
162923140016
152923430027
102923110046
102923110047
132923230058
152923410005
162923130078
152923410099
132923230055
142923230037
112923140011
102923140051
142923230018
152923130026
162923130013
102923440099
032923230017
182 MCCARRONS BLVD
493 S MCCARRONS BLVD
269 MCCARRONS BLVD
2650 MACKUBIN ST
822 MILLWOOD AVE
1650 MILLWOOD AVE
1771 MILLWOOD AVE
204 MINNESOTA AVE
226 MINNESOTA AVE
265 MINNESOTA AVE
405 MINNESOTA AVE
208 MAPLE LN
216 MAPLE LN
2486 MARION ST
2795 MARION ST
2360 NANCY PL
1149 OAKCREST AVE
1268 OAKCREST AVE
531 OWASSO HILLS DR
2896 OLD HWY 8
3006 OLD HWY 8
353 OWASSO BLVD
472 OWASSO BLVD
609 OWASSO BLVD
2890 W OWASSO BLVD
2904 PASCAL ST
3021 PASCAL ST
1434 RAMBLER RD
1678 RIDGEWOOD LN NO
1272 ROMA AVE
1221 ROSE PL
1223 ROSE PL
577 ROSELAWN AVE
1140 ROSELAWN AVE
1745 ROSELAWN AVE
1142 RUGGLES ST
578 RYAN AVE
1018 RYAN AVE
715 SEXTANT AVE
1150 SEXTANT AVE
1076 SHRYER AVE
1317 SHRYER AVE
1803 SHRYER AVE
1125 SANDHURST DR W
2936 SIMPSON ST
14.74
17.61
13.29
273.81
275.12
182.70
175.44
15.49
30.04
18.15
11.31
208.86
129.46
212.02
175.82
16.66
154.22
41.10
138.96
96.49
222.74
275.65
175.80
169.36
186.02
133.64
150.29
240.06
150.36
16.64
156.56
185.12
13.62
12.83
203.16
15.12
18.34
10.93
150.58
184.90
16.37
11.92
133.64
10.96
200.52
16.74
19.61
15.29
275.81
277.12
184.70
177.44
17.49
32.04
20.15
13.31
210.86
131.46
214.02
177.82
18.66
156.22
43.10
140.96
98.49
224.74
277.65
177.80
171.36
188.02
135.64
152.29
242.06
152.36
18.64
158.56
187.12
15.62
14.83
205.16
17.12
20.34
12.93
152.58
186.90
18.37
13.92
135.64
12.96
202.52
Schedule A
More than 90 days past due Delinquent Accounts 2nd Qtr 2015 City of Roseville, MN
as of 12/31/14 for 2016 Tax Year 6/8/2015
032923230028
042923140025
042923130007
082923340019
152923410060
032923340076
032923340074
012923310040
012923310042
012923310053
012923310051
112923230081
142923340002
022923130047
012923410006
012923140019
012923110054
132923120021
162923130039
122923420089
122923240038
012923430114
022923440052
092923110004
112923120025
172923210001
112923340080
042923120023
112923410067
092923110070
052923210071
152923240043
152923110010
082923430044
102923430005
042923120065
122923420011
102923230042
122923310044
152923240086
032923420054
012923430010
132923230021
152923110026
012923140085
2951 SIMPSON ST
1645 STANBRIDGE AVE
1755 STANBRIDGE AVE
2266 ST CROIX ST
1121 SUMMER ST
1427 TALISMAN CV
1437 TALISMAN CV
388 TERRACE DR
406 TERRACE DR
494 TERRACE DR
476 TERRACE DR
1016 TRANSIT AVE
1789 VICTORIA ST
2992 VICTORIA ST
2857 WOODBRIDGE ST
2980 WOODBRIDGE ST
3075 WOODBRIDGE ST
2077 WILLIAM ST
1988 WHEELER ST
2334 WESTERN AVE
2417 WESTERN AVE
2708 WESTERN AVE
738 WHEATON AVE
2560 FRY ST
750 CO RD C
2322 W CO RD B
2203 VICTORIA ST
3024 FAIRVIEW AVE
703 COPE AVE
1680 OAKCREST AVE
3020 OLD HWY 8
1446 SHRYER AVE
1164WCORDB
2223 W CO RD B
1252 W HWY 36
3017 SHOREWOOD LN
346 W CO RD B2
2433 SIMPSON ST
415 SOUTHHILL DR
1379 ROSEIAWN AVE
2806 DELLWOOD ST
2687 GALTIER ST
540 SHRYER AVE
1171 ELDRIDGE AVE
240 MAPLE LN
194.66
165.25
70.77
142.00
18.38
162.82
173.49
148.94
137.44
167.46
215.71
148.82
17.77
246.65
214.60
148.54
167.31
13.62
156.52
14.96
314.29
183.85
149.98
381.81
165.54
150.36
17.67
121.10
11.69
14.34
932.48
16.91
16.47
183.84
16.09
211.96
15.11
157.20
13.71
28.72
137.82
239.14
16.09
13.59
201.34
196.66
167.25
72.77
144.00
20.38
164.82
175.49
150.94
139.44
169.46
217.71
150.82
19.77
248.65
216.60
150.54
169.31
15.62
158.52
16.96
316.29
185.85
151.98
383.81
167.54
152.36
19.67
123.10
13.69
16.34
934.48
18.91
18.47
185.84
18.09
213.96
17.11
159.20
15.71
30.72
139.82
241.14
18.09
15.59
203.34
Schedule A
More than 90 days past due Delinquent Accounts 2nd Qtr 2015 City of Roseville, MN
as of 12/31/14 for 2016 Tax Year 6/8/2015
012923440044
012923430073
142923120017
112923320005
032923340002
122923340003
112923420086
152923410075
142923230005
112923340010
022923340005
032923320045
032923320048
012923340035
142923330033
032923220059
152923140042
032923420080
142923230056
052923220084
022923430032
112923140060
112923330050
142923210080
012923410036
042923420026
042923140033
112923230008
102923110027
022923210095
012923420104
132923210027
112923230067
032923130006
142923330056
162923240090
032923240069
122923140020
112923120057
022923320002
152923420124
132923230025
132923430017
042923240042
042923210055
2663 MARION ST
2681 FARRINGTON ST
851 PARKER AVE
1016WCORD62
1354 JUDITH AVE
397 HWY 36
795 COPE AVE
1194 SUMMER ST
1065 SHRYER AVE
925 SHERREN ST
2680 VICTORIA ST
1491 APPLEWOOD COURT
1481 APPLEWOOD COURT
395 WOODHILL DR
1067 DIONNE ST
3025 ASBURY ST
1194 SHRYER AVE
2788 HURON ST
1941 CHATSWORTH ST
3082 HIGHCREST RD
789 TERRACE DR
2407 DALE ST
2168 OXFORD ST
896 PARKER AVE
2841 MARION ST
1798 CENTENNIAL DR
1692 STANBRIDGE AVE
1035 BROOKS AVE
1106 OAKCREST AVE
966 LYDIA DR.
2779 VIRGINIA AVE
387 ELDRIDGE AVE
2438 LEXINGTON AVE
1230 JOSEPHINE RD
1765 CHATSWORTH ST
1932 TATUM ST
2924 PASCAL ST
2501 WOODBRIDGE ST
2547 AVON ST
2851 IAKEVIEW AVE
1866 HAMLINE AVE
527 RYAN AVE
295 DIONNE AVE
2911 FAIRVIEW AVE
3021 FAIRVIEW AVE
133.61
388.07
12.45
15.89
163.28
17.87
14.41
13.59
13.59
12.07
144.64
172.02
168.34
249.66
14.35
181.82
12.07
148.01
25.49
121.10
169.16
121.40
15.83
21.03
211.16
137.82
183.72
217.51
134.84
17.62
192.16
13.77
139.47
168.40
15.49
142.00
165.54
248.27
322.61
159.06
16.91
23.99
15.77
146.84
285.15
135.61
390.07
14.45
17.89
165.28
19.87
16.41
15.59
15.59
14.07
146.64
174.02
170.34
251.66
16.35
183.82
14.07
150.01
27.49
123.10
171.16
123.40
17.83
23.03
213.16
139.82
185.72
219.51
136.84
19.62
194.16
15.77
141.47
170.40
17.49
144.00
167.54
250.27
324.61
161.06
18.91
25.99
17.77
148.84
287.15
Schedule A
More than 90 days past due Delinquent Accounts 2nd Qtr 2015 City of Roseville, MN
as of 12/31/14 for 2016 Tax Year 6/8/2015
042923120053
102923120054
032923340027
022923440002
032923340048
132923420026
042923220057
122923340054
012923330456
092923110020
012923130045
042923410041
132923110042
132923230028
122923430059
012923230057
122923340021
012923420029
142923210056
152923240090
022923110021
122923340010
112923430010
092923120097
112923130039
032923210082
152923210062
112923420081
162923240062
022923320010
042923340002
042923340002
042923340002
102923440090
152923110030
022923340014
052923220125
102923440090
032923410008
132923110002
102923120078
032923130064
032923140026
112923130040
012923330367
3061 SHOREWOOD LN
2566 HAMLINE AVE
1390 JUDITH AVE
699 TERRACE DR
1440 RAMBLER RD
330 MCCARRONS BLVD
1990 BRENNER AVE
2170 COHANSEY BLVD
2662 MACKUBIN ST
2598 ALDINE ST
333 CO RD C2
2801 SNELLING AVE
2052 ALBEMARLE ST
555 RYAN AVE
311WCORDB
523 OWASSO HILLS DR
415WCORDB
2848 MATILDA ST
2067 VICTORIA ST
1935 HAMLINE AVE
3048 W OWASSO BLVD
432 MINNESOTA AVE
741 SHERREN ST
2613 ALDINE ST
763 W CO RD B2
3001 ALBERT ST
2115 HAMLINE AVE
823 COPE AVE
1850 RYAN AVE
2777 LAKEVIEW AVE
2690 PRIOR AVE # 2
2690 PRIOR AVE # 1
2690 PRIOR AVE # 3
1173WCORDB
1201 ELDRIDGE AVE
2734 LAKEVIEW AVE
2422 BRENNER CT
1171WCORDB
2828 GRIGGS ST
158WCORDB
2580 HAMLINE AVE
1303 W CO RD C2
1168 MAPLE LN W
757 W CO RD B2
2735 MACKUBIN ST#9
144.56
137.82
202.04
189.30
167.30
14.37
255.60
16.26
173.08
162.90
197.38
260.94
15.19
18.97
15.49
195.68
15.49
100.80
16.63
16.87
182.62
18.80
17.01
153.36
235.50
131.88
17.99
13.43
205.36
138.04
1,672.77
1,848.20
1,672.77
15.11
13.81
141.92
187.98
19.30
154.46
13.87
165.92
142.76
156.71
162.23
152.38
146.56
139.82
204.04
191.30
169.30
16.37
257.60
18.26
175.08
164.90
199.38
262.94
17.19
20.97
17.49
197.68
17.49
102.80
18.63
18.87
184.62
20.80
19.01
155.36
237.50
133.88
19.99
15.43
207.36
140.04
1,674.77
1,850.20
1,674.77
17.11
15.81
143.92
189.98
21.30
156.46
15.87
167.92
144.76
158.71
164.23
154.38
Schedule A
More than 90 days past due Delinquent Accounts 2nd Qtr 2015 City of Roseville, MN
as of 12/31/14 for 2016 Tax Year 6/8/2015
012923110003
162923110079
032923240087
032923220010
012923420116
152923110065
042923130100
112923310057
112923440009
142923320069
012923420038
102923430021
032923320155
022923330024
152923430019
102923240033
122923110049
012923430013
162923110015
152923240056
102923230016
032923210056
102923120045
162923110026
042923240023
152923110069
032923210056
112923340067
162923110015
032923420004
112923230106
012923410005
012923320007
162923110076
195 WOODLYNN AVE
2151 SNELLING AVE
2966 SIMPSON ST
1511 CLARMAR AVE
2848 WESTERN AVE
1129 SKILLMAN AVE
1783 W CO RD C2
976 LOVELL AVE
2237 DALE ST
1862 LEXINGTON AVE
2837 MATILDA ST
2220 MERRILL ST
2821 ARONA ST
2737 OXFORD ST
1235 ROMA AVE
2490 SHELDON ST
2610 WEWERS RD
2665 GALTIER ST
2082 FRY ST
1371 RYAN AVE
1567 TRANSIT AVE
1401 BRENNER AVE
2583 DELLWOOD ST
1620WCORDB
1889 W CO RD C2
1157 SKILLMAN AVE
1401 BRENNER AVE
907WCORDB
2082 FRY ST
2851 FERNWOOD ST
1065WCORDB2
2865 WOODBRIDGE ST
535 IONA LN
2086 SAM U E L ST. #6
77.06
296.15
199.20
266.98
183.11
11.01
162.79
23.31
10.35
14.33
178.96
10.98
129.09
163.40
12.51
110.09
139.29
131.04
99.05
190.00
301.92
193.07
246.76
190.00
150.36
18.07
163.29
45.65
268.74
78.81
164.66
49.39
51.11
33.77
79.06
298.15
201.20
268.98
185.11
13.01
164.79
25.31
12.35
16.33
180.96
12.98
131.09
165.40
14.51
112.09
141.29
133.04
101.05
192.00
303.92
195.07
248.76
192.00
152.36
20.07
165.29
47.65
270.74
80.81
166.66
51.39
53.11
35.77
Total for 2nd Qtr, 2015 to be certified to 2016 Taxes $ 43,165.78 $ 43,767.78
Department Approval
Item Description
BACKGROUND
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REQUEST FOR COUNCIL ACTION
Date: June 8, 2015
Item No.: 8.j
City Manager Approval
Roseville Firefighters' Relief Association Bylaw Ratification
The Roseville Firefighters' Relief Association (RFRA) annually reviews its bylaws for needed
updates. Bylaw updates are necessary to ensure the stability of the fund and proper management
by the RFRA Board.
This past year, the Roseville Fire Department has made the move to include full-time staff and
will be seeing a decrease in the number of paid-on-call firefighters. In addition, the bylaws need
to be compliant with state statutes as they are ratified by the State Legislature. Both of these
circumstances warrant updates to the current bylaw language.
These changes were presented to the active membership for approval during RFRA Annual
Meeting this January. The membership voted and approved the changes as outlined.
The final step in this process is approval of the revised bylaws by the City Council.
POLICY OBJECTIVE
The RFRA's by-laws provide the governance structure for the organization. Periodic updates of
by-laws are necessary to reflect state law changes and membership desires.
BUDGET IMPLICATIONS
There are no budget implications with these changes.
STAFF RECOMMENDATION
To approve the amended bylaws as presented.
REQUESTED COUNCIL ACTION
The Roseville Firefighters Relief Associa�ion requests that the City Council approves the
changes as put forth in the attached documents.
Prepared by: David Breen, President Roseville Firefighter's Relief Association
Attachments: A: Amended Bylaws with the approved edits
Page 1 of 1
Attachment A
RESTATED BYLAWS OF THE
ROSEVILLE FIREFIGHTER'S
RELIEF ASSOCIATION
The charge of the
Roseville Firefighter's Relief Association
is to provide retirement relief
and other benefits to the
members and their dependents.
January 2015
1
Attachment A
INDEX
MEMBERS
Section 1 Place of Meetings
Section 1 A Postings of Meetings
Section 1 B Location of Meetings
Section 2 Annual Meetings
Section 3 Regular Meetings
Section 4 Special Meetings
Section 5 Adjournment
Section 6 Notice of Meetings-Waiver
Section 7 Quorum
Section 8 Voting Rights
Section 9 Proxies
Section 9A Certificate of Membership
TRUSTEES
Section 10 Number-Qualification
Section 10A Duties of the Board of Trustees
Section 10B Compensation of Board Trustees
Section 11 Term
Section 12 Vacancies
Section 13 Place of Meeting
Section 14 Annual Meeting
Section 15 Regular Meetings
Section 16 Special Meetings
Section 17 Notice of Special Meetings-Waiver
Section 18 Quorum
Section 19 Board Action in Writing
Section 20 Mandatory Indemnification
Section 20A Permissive Indemnification
Section 20B Advances
�'�
OFFICERS
Section 21
Section 22
Section 23
Section 24
Section 25
Section 25A
Section 26
Section 26A
Section 26B
Section 26C
Election - Term - Qualification
Authority - Duties
Duties of the President
Duties of the Vice President
Duties of the Secretary
Provision of Minutes
Duties of the Treasurer
Optional Officers - Duties
Authority of Contracting Debts
Appointment by Trustees
BENEFITS AND PENSION
Section 29
Section 30
Section 31
Section 32
Section 35
Section 36
Section 37
Section 38
Section 39
Section 40
Section 41
Section 42
Section 42A
Section 43
Section 44
Section 44A
Section 44B
Section 45
Section 46
Section 47
Section 48
Section 49
Attachment A
Application for Benefits
Relief Committee
Benefit Amounts
Benefits to be prorated
Payment of Benefits
No Benefits for Active Member
Benefit Payments Not Subject to Execution
Temporary Disability Limitation
Injuries to be reported to the Relief Committee
Death Benefits - Causes during Active Duty
Death Benefits - Causes Other than During Active
Pension - 10 Years in Association - 20 Years
Roseville Fire Department
Post-Retirement Increases
Monthly Service Pension
Lump Sum Service Pension
Less Than 20 Years Service
Exclusivity of Benefit
Election of Installment Payments
Deferred Service Pension
Limitation on Retirement Benefits Other Than
Service Pension
Survivor May Apply for Benefits of Deceased
Member
Maximum Pension Allowed if Permanently
3
� . 7C�:J
n
Attachment A
MEMBERSHIP AND FUNDING
Section 52A & B
Section 53
Section 54
Section 55
Section 56
Section 57
Section 58
Section 59
Section 60
Section 61
Section 62
Section 63
Section 64
Membership and Dues
Membership
Failure to Pay Dues
Pension Benefits
Expulsion
Funds of Association
General Fund
Special Fund
Investment of Funds
Amendment of the Bylaws
Order of Business
Reports and Resolutions
Miscellaneous and Definitions
5
Attachment A
Attachment A
MEMBERS
Section 1 Place of Meetings
Meetings of the members shall be held at the registered office of the Association or at such
other place within or without the State of Minnesota as may be designated by the Board of
Trustees from time to time or by written consent of a majority of all members entitled to
vote thereat.
Section 1A Postings of Meetings
The Board of Trustees will endeavor to post notice of its meetings in the City Hall at a
designated location at least twenty-four (24) hours in advance thereof.
Section 1 B Location of Meetings
All meetings will be held, whenever possible, in a public building provided by the City with
accommodations which are handicap accessible and of sufficient size to allow attendance
by interested individuals.
Section 2 Annual Meetings
An Annual Meeting of the members shall be held in January of each year (on a day to be
determined by the Board of Trustees each year). At each Annual Meeting, members shall
elect from their membership in accordance with Section 11, Trustees to serve on the Board
of Trustees and may transact any other business, provided, however, that no business with
respect to which special notice is required by law shall be transacted unless such notice
shall have been given.
Section 3 Regular Meetings
A Regular Meeting of the members may be held each month, exclusive of the month of
January, without the necessity of notice, at a time determined by the Board of Trustees.
Section 4 Special Meetings
A Special Meeting of the members may be called for any purpose or purposes at any time
at the request of the President, or by two or more of the members entitled to vote upon
their request submitted in writing by registered mail or delivered in person to the President,
Vice President, Secretary or to any person or persons entitled to call a meeting. It shall be
the duty of such Officer or persons to forthwith cause notice to be given to the members, in
accordance with Section 6, of the meeting to be held at such time as such Officer or
persons may fix which is not less than ten (10) nor more than thirty (30) days after the
receipt of such request. If the officer or persons fail to give notice of the meeting within
seven (7) days from the day on which the request was made, the person or persons who
requested the meeting may fix the time and place of ineeting, and give notice, in the
manner provided by these Bylaws.
�
Attachment A
Section 5 Adjournment
If any meeting of the members be adjourned to another time or place, no notice of such
adjourned meeting need be given other than by announcement at the meeting at which
such adjournment is taken, except as provided in Section 7.
Section 6 Notice of Meetings - Waiver
Written notice of each meeting of the members stating the time and place, and in the case
of a special meeting, the purpose, shall be mailed at least five (5) days and within thirty
(30) days prior to the meeting to each member entitled to vote at such meeting at such
address as appears on the books of the Association. Notice of the time, place and
purpose of any meeting of the members may be waived in writing by any member; such
waiver may be given before or after the meeting and shall be filed with the Secretary or
entered upon the records of the meeting. Attendance by a member at a meeting is a waiver
of notice of that meeting, except where the member objects at the beginning of the meeting
to the transaction of business because the meeting is not lawfully called or convened, or
objects before a vote on a item of business because the item may not lawfully be
considered at that meeting, and does not participate in the consideration of the item at the
meeting.
Section 7 Quorum
The presence in person or by proxy of a majority of the members entitled to vote at any
meeting of inembers shall constitute a quorum of inembers for the transaction of business.
In the absence of such a quorum, the members may adjourn to such future date, and
notice of such future meeting shall be mailed to each member entitled to vote, at least five
(5) days before such adjourned meeting. The members present at a duly called or held
meeting, at which a quorum of inembers are present, may continue to transact business
until adjournment, notwithstanding the withdrawal of enough members to leave less than a
quorum.
Section 8 Voting Rights
Each active member of record as defined in Section 52, shall be entitled at each
meeting, to one vote on any matter of business properly submitted to the
membership. There shall be no cumulative voting.
Section 9 Proxies
A member may cast their vote in person or through proxy. The appointment of a proxy
shall be in writing, signed by the absent member, and filed with the Secretary at or before
the meeting.
Section 9A Certificate of Membership
The Certificate of Membership if any, shall be signed by the President and Secretary of the
Association.
rl
Attachment A
TRUSTEES
Section 10 Number - Qualification
Subject to State law to the contrary, the business of the Association shall be managed by a
Board of nine (9) Trustees, six of whom shall be elected from the members but may
include one retired member. In addition to the six elected Trustees, the Mayor, the Clerk or
Treasurer and the Chief of the Fire Department of the City of Roseville shall be ex-officio
Trustees.
Section 10A Duties of the Board of Trustees
The Board of Trustees shall have exclusive control and management of all funds received
by its Treasurer, subject to its right of delegation as provided in Section 60 hereof, and
shall constitute the governing body of said Association with full power and authority to carry
out the objects and purposes of the Association as set out in the Articles of Incorporation
and Bylaws of the Association and the laws of the State of Minnesota.
Section 10B Compensation of Board Trustees
Trustees of the Association identified in Attachment B, may be paid a salary out of the
Special Fund. The amount paid limited to the amount in Attachment B. Only after the
amounts listed in Attachment B have been approved by the Roseville City Council may
salaries be paid to non-Officer Trustees. For all Trustees, itemized expenses eligible for
reimbursement are limited to those expenses incurred as a result of fulfilling
responsibilities as administrators of the Sqecial Fund.
Section 11 Term
Two Trustees shall be elected annually at the Annual Meeting to serve for the term of three
years or until their successors have been duly elected and have qualified
Section 12 Vacancies
In the event that any elected member of the Board of Trustees shall retire, resign, die,
become disqualified, or refuse to act as a Trustee during their term of office, their
successor may be appointed by the remaining elected Trustees of the Board to fill such
vacancy for the unexpired term thereof.
Section 13 Place of Meeting
Meetings of the Board of Trustees shall be held at the registered office of the Association
at such time or other place as a majority of the Trustees of the Board may from time to time
determine.
Section 14 Annual Meeting
The annual meeting of the Board of Trustees held for the purpose of election of Officers
and the transaction of any other business shall be held as soon as convenient following the
annual meeting of the members in January of each year with notice at last five (5) days
:
Attachment A
prior thereto if personally served or given by telephone to each Trustee, unless waived.
Section 15 Regular Meetings
A regular meeting of the Trustees shall be held with notice or waiver as provided in Section
17, and in conjunction with the Regular Meeting of the members, as provided in Section 3.
Section 16 Special Meetings
Special Meetings of the Board of Trustees may be called for any purpose or purposes, at
any time, by the President or by one of the Trustees, upon request in writing, by registered
mail or delivered in person to the President, the Vice President, or the Secretary. It shall
be the duty of the President or of such Officer forthwith to cause notice of such meeting to
be given to the Trustees as such Officer may fix, not less than five (5) days nor more than
ten (10) days after receipt of such request for a meeting to be held within fourteen (14)
days of the giving of notice as provided herein. If the Officer fails to give notice of the
meeting within seven (7) days from the day on which the request was made, the person
who requested the meeting may fix the time and place of ineeting and give notice, in the
manner provided by these Bylaws.
Section 17 Notice of Special Meetings - Waiver
Not less than five days' notice shall be given to each Trustee of the time and place of each
Special Meeting of the Board, but any Trustee may, in writing, either before or after the
meeting, waive notice thereof. Attendance by a Trustee at a meeting is a waiver of notice
of that meeting, except where the Trustee objects at the beginning of the meeting to the
transaction of business because the meeting is not lawfully called or convened, or objects
before a vote on an item of business because the item may not lawfully be considered at
that meeting, and does not participate in the consideration of the item at the meeting.
Section 18 Quorum
A majority of the Board of Trustees shall be necessary to constitute a quorum for the
transaction of business. The acts of a majority of the Board present at a meeting at which
a quorum is present shall be the acts of the Board of Trustees.
Section 19 Board Action in Writing
Any action which might be taken at a meeting of the Board of Trustees may be taken
without a meeting if done in writing signed by all the Trustees.
Section 20 Mandatory Indemnification
The Association shall indemnify any of its Trustees or Officers who are made or threatened
to be made a party to a Proceeding as herein defined by reason of the former or present
Official Capacity as herein defined of the Trustee or Officer against claims, judgments,
penalties, assessments, fines, including, without limitation, excise taxes assessed against
the person with respect to an employee benefit plan, settlements and reasonable
expenses, including attorneys fees and disbursements incurred by the person in
connection with the Proceedings, if with respect to the acts or omissions of the person
�
Attachment A
complained of in the Proceeding, the person:
(a) Has not been indemnified by another organization or employed
benefit plan for the same liability described in the preceding
paragraph with respect to the same acts or omissions;
(b) Acted in good faith;
(c) Received no improper personal benefit and the procedures of
Minnesota Statutes 317A.255 concerning conflicts of interest has
been satisfied;
(d) In the case of a criminal Proceeding, did not have reasonable cause
to believe the conduct was unlawful; and
(e) In the case of acts or omissions occurring in the official capacity, had
reason to believe that the conduct was in the best interests of the
Association.
The term "Proceeding" means a threatened, pending or contemplated civil, criminal,
administrative, arbitration or investigative proceeding, including a proceeding by or
derivatively of the Association. The term "Official Capacity" means in the capacity as a
member of the Board of Trustees, or in the capacity as an Officer or at Board direction,
assisting an Officer, as the case may be or, as to any trustees or officers, services, while in
that capacity and undertaken in connection with duties in that capacity, or at the
Association's request, as a trustee or officer or agent of another organization or of an
employee benefit plan.
Section 20A Permissive Indemnification
The Association may but shall not have the obligation to indemnify a current or former
Trustee or Officer from liability for Fiduciary Breach. A"Fiduciary Breach" shall occur if a
Trustee or Officer violates the general standard of fiduciary conduct as specified in
Minnesota Statute 356A.04 in carrying out their activities as a Trustee or Officer. A
"Fiduciary Breach" also shall occur if a trustee or officer violates the provisions of
Minnesota Statute 356A.06, Subd. 9. Any such indemnification under this Section 20A
shall be at the discretion of the Board of Trustees; provided, however, that a decision to
indemnify a Trustee or Officer must apply to all similarly situated Trustees or Officers and
any such current or former Trustee or Officer seeking indemnification shall not participate
in any vote to indemnify pursuant to this Section.
Section 20B Advances
Any Trustee or Officer who is made or threatened to be made a party to a Proceeding and
who would otherwise be eligible for mandatory indemnification under Section 20, is entitled,
upon written request to the Association, to advance payment or reimbursement by the
Association of reasonable expenses, including attorney's fees and disbursements, incurred
by the Trustee or Officer in advance of the final disposition of the proceeding:
(a) Upon receipt of the Association of a written affirmation by the Trustee
10
Attachment A
or Officer of a good faith belief that the criteria for indemnification set
forth in Section 20 have been satisfied and a written undertaking by
the person to repay the amounts advanced by the Association, if it is
determined that the criteria for indemnification have not been
satisfied; and
(b) After determination that the facts then known to those making the
determination would not preclude indemnification under Section 20.
The written undertaking required by clause (a) is an unlimited general obligation of the
person making it, but need not be secured and must be accepted without reference to
financial ability to make the repayment.
OFFICERS
Section 21 Election - Term - Qualification
The Officers of the Association shall be a President, a Vice President, a Secretary and a
Treasurer, and such other Officers as the Board of Trustees may from time to time
designate. The full Board of Trustees shall elect from their six elected members such
Officers; provided, however, that to be eligible to serve as an Officer the member must
have previously served on the Board for a period of at least one year. Such Officers, who
shall serve a term of one year, shall be elected at the Annual Meeting of the Board of
Trustees held as provided herein. In no event shall any Trustee hold more than one Officer
position at any one time, except as set out in Section 24 regarding the Vice President. In
the event any Officer shall retire, resign, die or become disqualified or refuse to act as an
Officer during a term of office, a successor may be appointed by the Board to fill the
unexpired term thereof, notwithstanding the failure of the appointee to otherwise meet the
Board service requirement.
Section 22 Authority - Duties
All Officers shall have such authority and perform such duties in the management of the
business of the Association as provided in these Restated Bylaws and as may be
determined by the Board of Trustees from time to time.
Section 23 Duties of the President
The President shall preside at all meetings of the Trustees and members and shall have
general charge of and control over the affairs of the Association, subject to the instructions,
directions and control of the Board of Trustees.
Section 24 Duties of the Vice President
The Vice President shall perform such duties as may be assigned by the Board of
Trustees. In case of the death, disability, or absence of the President, the Vice President
shall perform and be vested with all of the duties and powers of the President.
11
Attachment A
Section 25 Duties of the Secretary
The Secretary shall keep a record of the Minutes of the proceedings of ineetings of the
members and Trustees and shall give notice if required in these Bylaws of all meetings.
The Secretary shall have custody of all books, records and papers of the Association
except such as shall be in the charge of the Treasurer, or of some other person authorized
to have custody and possession thereof by a resolution of the Board of Trustees. The
Secretary shall keep a list of all members of the Association showing the date each person
became or ceased to be a member. The books of the Secretary shall be at all times
subject to inspection by any member of the Association or by the State Auditor. The
Secretary shall, at each Regular Meeting of the Board of Trustees, make a report in writing,
showing the names of all persons who have become or ceased to be, members since the
last report. The Secretary shall examine all claims for benefits and report to the Board of
Trustees whether or not they are properly submitted before consideration thereof by the
Board.
On or before August 1 st each year as part of the certification of the financial requirements
and minimum municipal funding obligation required by Minnesota law, the Secretary shall
calculate and certify to the governing body of the City of Roseville the average amount of
available financing per active covered firefighter for the most recent three year period, in
the manner required by Minnesota law.
Section 25A Provision of Minutes
Minutes of all meetings, together with other documents designated by the Board, shall be
provided to the ex-officio members of the Board of Trustees and may be made available at
the City Hall for review by the public to the extent that such information does not otherwise
contain privileged information.
Section 26 Duties of the Treasurer
The Treasurer shall keep accounts of all monies of the Association received or disbursed
and shall deposit all monies and valuables in the name of and to the credit of the
Association in such banks and depositories as the Board of Trustees shall designate. All
checks for the payment of money shall be signed by the Treasurer and countersigned by
the President or Secretary. No checks shall be signed in blank. It shall be the duty of the
Treasurer to receive and receipt for all monies belonging to the Association; to keep a
correct account, in the books kept for that purpose, of all monies received and disbursed,
to keep a separate and distinct account of the two funds of the Association, and to prepare
for and present to the Board of Trustees at each annual meeting thereof and at such other
times as the Board shall direct, a complete and detailed statement in writing of the assets
of the Association and the amount belonging to each of said two funds, and to collect all
interest, dividends and other earnings on the assets of the Association. At each Regular
Meeting of the Board of Trustees, the Treasurer shall report to the Board the names of all
persons to whom benefits or pensions have been paid, and the amount paid to each, the
amount of money received since the last report and the source thereof, the amount of
money paid out and expended during such time and for what purpose, the amount of
12
Attachment A
money on hand, and where the same is invested or deposited, and such other information
as shall show the general financial condition of the Association. The Treasurer shall be the
custodian of and responsible for the safekeeping of all bank books, certificates of deposit,
notes, bonds, securities and other obligations for the payment of money belonging to or
held in trust by the Association, and shall deliver the same and all monies and all other
properties in their possession belonging to the Association to the successor in office or to
any person or committee authorized to receive the same by the Board of Trustees. The
Treasurer shall not be responsible for the financial losses of such investments properly
made in accordance with the provisions of these Bylaws, but only for the safekeeping of
the securities. The Treasurer shall, prior to entering upon the duties of the office, give a
good and sufficient surety bond conditioned upon the faithful perFormance of the Treasurer
duties and approved by the City Council in the amount received. The Council may require
at any time that an additional bond be posted. Such bond shall be filed with the City
Manager, and shall be paid for by the Association.
The Treasurer shall furnish to the Secretary, from time to time, such information as may be
required to perForm the duties of the office; and shall perform such other duties as usually
pertaining to the office of Treasurer as designated by the Board.
Upon appointment by the Board of Trustees as provided in Section 60 hereof, the
Treasurer is authorized and directed to consult with and to direct the activities of an
investment agent or agency and further to authorize the investment of the funds in the
name of the Board of Trustees, and in conformity with the laws of the State of Minnesota
governing such investments. In fulfilling said duties, the Treasurer shall in nowise be liable
for losses sustained by reason of the investment decisions of funds, except upon judicially
determined gross negligence of said Treasurer.
Section 26A Optional Officers - Duties
If designated by the Board of Trustees, an Assistant Secretary and an Assistant Treasurer
may serve the Association upon continuing Board approval. Said officers need not be a
Trustee and shall not succeed as a Trustee in the absence of election and qualification.
The duties of said officers shall be to assist the Secretary and Treasurer, respectively, in
the performance of their duties.
Section 26B Authority of Contracting Debts
No Officer or member of this Association shall contract any debt for this Association unless
authorized by the Board of Trustees, or pursuant to the investment authority provided in
Section 60 hereof.
13
Attachment A
Section 26C Appointment by Trustees
In case said Relief Association be discontinued or the Treasurer should resign or be
removed from office, the Board of Trustees shall elect a new Treasurer. If for good cause
shown, the Board fails to elect a Treasurer, the District Court may appoint a trustee or
trustees of said funds or may direct that the funds be paid to the Finance Director of the
City of Roseville, to be held in trust and paid out only in accordance with these Bylaws.
Section 27 Moved to 10A
Section 28 Moved to 10B
BENEFITS AND PENSIONS
Section 29 Application for Benefits
All applications for service pension benefits shall be made to the Board of Trustees within
sixty (60) days of retirement. Following acceptance of the application, and review by the
Secretary, the application shall be considered by the Board of Trustees at the next Regular
Meeting.
All applications for disability benefits shall be made within thirty (30) days from the first date
of the disability or of the event giving rise to the application. An application for disability
benefits shall be accompanied by a certificate of disability from the applicant's treating
physician, stating the length of time that such member has been unable to perform any and
every kind of duty pertaining to that member's usual occupation. Said application shall also
establish that such disability or injury was received at the time and in the manner provided
in these Bylaws to permit an application for disability benefits. The Board of Trustees may
deny a claim for disability for failure to file a timely application.
Section 30 Relief Committee
The President, Vice President and Secretary of this Association shall constitute the Relief
Committee, whose duty it shall be to determine the cause of the disability of any member
and report the same to the Board of Trustees at its next Regular Meeting and it shall be the
duty of each Trustee to notify the Relief Committee of the disability of any member of this
Association.
Section 31 Benefit Amounts
Pension benefit amounts are stated in the Annual Authorization Schedule as approved
by the Board of Trustees.
Section 32 Benefits to be Prorated
All monies of this Association shall be disbursed only as provided herein. All benefits
provided hereunder are maximums, and if the condition of the treasury does not permit the
14
Attachment A
payment of all benefits in full, the available funds shall be prorated among the several
beneficiaries, except that vested service pension amounts shall first be fully paid.
Section 33 Moved to 26B
Section 34 Moved to 26C
Section 35 Payment of Benefits.
The Board of Trustees upon being satisfied of the merit of any claim and lawful entitlement
thereto by the applicant for non-pension benefits shall endorse its approval thereon and the
same shall be forthwith paid by the Association subject to Section 9A hereof. The Board
shall approve payment of vested pension benefits to eligible members in accordance with
these Bylaws.
Section 36 No Benefits for Active Members
No pension shall be paid to any active member of the Fire Department, and no recipients
of a pension shall be entitled to any other benefits from the Special Fund as hereinafter
defined, of the Association except as otherwise set forth in these Bylaws. Members of the
Roseville Fire Department who are in their probationary period shall have such time
included in determining total time for their pension.
Section 37 Benefit Payments Not Subject to Execution
No payments made or to be made by said Association to any member on the pension roll,
or other beneficiary, shall be subject to judgment, garnishment, execution or other legal
process, except pursuant to a Court Order or the laws of the State. Such payments are not
assignable, and the Association shall not recognize any assignment or pay any money
pursuant thereto.
Section 38 Temporary Disability Limitation
Every member of the Association who is temporarily disabled and is unable to perform any
and every duty pertaining to that member's usual occupation shall receive 1/30'" of the
monthly 20 year pension per day for a period not to exceed 26 weeks, payable as directed
by the Board of Trustees; provided, however, that such sickness, disability or injury was
first exhibited, incurred or received while actually engaged in the performance of duties as
a firefighter of the City of Roseville or was directly attributable to the perFormance of said
duties.
Section 39 Injuries to Be Reported to the Relief Committee
Any member becoming temporarily disabled or receiving an injury in the manner set forth
in Section 38, shall report the same to the Relief Committee within thirty (30) days from the
beginning of the disability or of the event giving rise to the claim, in the same manner as set
forth in Section 29, above. The Relief Committee may deny a claim for failure to file a
timely application.
15
Attachment A
Section 40 Death Benefits - Causes During Active Duty
Upon the death of a member caused while acting and performing duties as a firefighter, the
Surviving Spouse, or if none, the member's estate, shall receive the sum of 10% of the 20
year service pension; provided written notice of the injury and evidence of it as the cause of
death is given to the Board of Trustees within thirty (30) days after such injury. Any
payment made pursuant to the terms of this Section 40 shall not preclude a Surviving
Spouse, or if no spouse survives, a minor child or minor children from making any
application and receiving any additional benefits to which the Surviving Spouse or minor
children might otherwise be entitled pursuant to the terms of these Bylaws.
Section 41 Death Benefits - Causes Other Than During Active Duty
Upon the death of a member who does not qualify for a service pension by reason of
having less than 20 years of service in the Roseville Fire Department and less than 10
years as a member of this Association, from causes while not acting and performing duties
as a firefighter, the sum of 1/20t" of the 20 year service pension per year of service not to
exceed the ten year vested pension for each year of service shall be paid to the Surviving
Spouse or if no spouse survives, a minor child or pro rata to the surviving minor children.
Year of service shall mean the quotient obtained by dividing total months of service by
twelve. A remainder of less than six months shall be disregarded, and a remainder of six
months or more shall be counted as one year.
Section 42 Pension - 10 Years in Association - 20 Years Roseville Fire
Department
Anyone who has been a member of this Association for at least ten (10) years and who
has served twenty (20) years in the Roseville Fire Department and who has reached the
age of fifty (50) years, may make application to the Board of Trustees for a service pension
and receive the service pension hereafter set out, providing the application therefore is
received by the Board of Trustees not later than sixty (60) days after the applicant retired
from service.
This service pension may be increased or decreased by the Board of Trustees from time to
time within the limits set herein and in accordance with Minnesota law and the provisions of
these Bylaws. The applicant for such service pension shall release this Association from
any and all claims and payment of benefits except the sum established for such pension.
Neither said years of service nor said years of inembership need be consecutive; however,
time while on leave of absence and time under suspension shall not be included in
determining total time preconditions for pension benefits.
Upon the death of such Pensioner, the Surviving Spouse shall continue to receive the
service pension so long as the spouse does not remarry. In the event that such Pensioner
does not leave a surviving spouse, then the balance of the service pension benefits to
which such Pensioner was entitled shall be payable as limited herein to the surviving minor
child or pro rata to the surviving minor children. The Pension benefits payable to such
16
Attachment A
surviving minor child or minor children in the event that there was no Surviving Spouse of
the deceased shall continue during said child or children's minority. The Board of Trustees
when acting as the Board of Trustees, is hereby authorized to direct payment of said
service pension provided that all qualifications are met as set forth herein.
All applications for benefits must include a certified copy of the death certificate of the
pensioner.
Section 42A Post-Retirement Increases
Whenever the amount of the service pension per year of service credit is increased for
active members of the Association upon their qualification therefore, the amount of the
service pension payable to each Pensioner or other retirement benefit recipient receiving a
service pension as of January 1, 1980 and thereafter, may be increased by the same
amount per year of service credit.
Section 43 Monthly Service Pension
The monthly service pension payable to an eligible retiring member shall be equal to the
Maximum Service Pension determined by reference to Minnesota Statutes §424A.02
Subd. 3 based upon the average amount of available financing per active covered
firefighter determined on or before August 1 st of each year as provided by Section 25
herein.
Payment of all service pensions (monthly, lump-sum and deferred) shall commence on the
First (1St) day of the month next following approval of the application by the Board of
Trustees.
Payment shall terminate on the latter of (a) the date of death of the Pensioner, or (b) the
date of death or remarriage of the Surviving Spouse; or (c) when no child or children of the
Pensioner are minors.-
The Board of Trustees shall establish from time to time the form of Application required to
be submitted with such supporting documents as may be necessary, by an applicant for
death or service pension benefits. In the event that the Board of Trustees shall determine
that payments made to a Pensioner, a Surviving Spouse or to a minor child or minor
children, in error, the Board of Trustees shall be entitled to reclaim the erroneous payments
without interest and the recipient by acceptance of the payment, agrees to forthwith
reimburse the Association to the full extent of payments made in error.
All applications for benefits must include a certified copy of the death certificate of the
pensioner.
Section 44 Lump Sum Service Pension
The Board of Trustees is authorized, at the option of the eligible retiring member, to pay a
service pension to the retiring member in a lump sum, or upon written election of the
17
Attachment A
retiring member, in up to three (3) consecutive annual installments. The amount of the
payment pursuant to this Section 44, whether payable in a lump sum or on an installment
basis shall be determined by reference to Minnesota Statutes §424A.02 Subds. 3 and 8
and shall be the aggregate of the Maximum Lump Sum Service Pension amount payable
for each Year of Service as determined and adjusted therein for installment payment.—
Any person electing to receive, a lump sum or installment distribution as provided herein,
shall thereby waive any right or claim to share in increases in the pension benefits payable,
if any. In the event that the Pensioner dies after making such election but before receiving
the lump sum, or dies in the course of the three (3) year installment payment period, the
benefit so elected shall be paid, as elected, to the Surviving Spouse. If there is not a
Surviving Spouse, it shall be paid, as elected, to the surviving minor children pro rata. If
there shall be no Surviving Spouse or minor children, payment of benefits shall not be
made or shall cease, if previously commenced.
Section 44A Less Than 20 Years Service
Notwithstanding anything to the contrary in these Bylaws, a member who separates from
active service and who has been a member of this Association for at least ten (10) years,
but less than twenty (20) years, and who has completed not less than ten (10) years of
active service as an active firefighter, shall upon attaining the age of fifty (50) years be
entitled to receive a lump sum service pension in such amount as is earned to the date of
separation from active service for each full year of service completed as follows:
COMPLETED YEARS PRO RATE SERVICE
OF SERVICE PENSION AMOUNT
10 60%
11 64%
12 68%
13 72%
14 76%
15 80%
16 84%
17 88%
18 92%
19 96%
20 and thereafter 100%
Qualification for receipt of benefits shall be conclusively determined by the Board of
Trustees only upon completion of the following by the separating member:
1. Execution of a Severance Statement and Acknowledgment of
ForFeiture by the member in the form provided by the Association,
within thirty (30) days next following separation from active service.
2. Within thirty (30) days next following the attainment of the age of fifty
:
Attachment A
(50) years by a separated member, the separated member shall
make application for the lump sum benefit provided herein, on a form
provided by the Association and file same with the Association's
Secretary. Said Application may contain the election to receive the
lump sum benefits in up to three (3) consecutive annual installments,
together with interest as provided in Section 45, and said election
shall be irrevocable.
In the event a separated member shall die before making Application but after attainment
of age fifty (50), or die after making Application and otherwise qualify, but before receipt of
the benefits, said benefit or the balance of installments shall be paid when due to the
Surviving Spouse, so long as said spouse had been living with the separated member for
at least one (1) year prior to the date of death and shall not remarry„ or if there be no
qualifying Surviving Spouse, to the surviving minor child or minor children, including
children born within nine (9) months after the death of the separated member, in equal
shares, provided that they are under the age of eighteen (18) years and were living with the
deceased separated member and dependent upon the separated member for support at
the time of said death. Any amounts not paid shall be forFeited.
Neither the years of service nor membership in the Association as required by this Section,
need be consecutive, however, periods of time while a member is on leave of absence or
under suspension, shall not be included in determining membership or service as required
for qualification of the benefit provided herein. The benefit for which a separated member
may qualify upon completion of all requirements of this Section shall be determined as of
the date of separation from service and shall be endorsed on the Severance Statement.
Section 44B Exclusivity of Benefit
Receipt of benefits pursuant to Section 44A, shall be in lieu of any other benefit to which
the separated member, Surviving Spouse or minor children would have been entitled to
pursuant to the provisions of these Bylaws. However, the Association reserves the right to
increase or decrease the amounts payable pursuant to Section 44A, at anytime authorized
by Minnesota Statutes and the provisions of these Bylaws.
Section 45 Election of Installment Payments
The election of installment payments shall be irrevocable and shall be made by the retiring
member in writing and filed with the Association's Secretary not later than thirty (30) days
prior to the commencement of payment of the service pension.
Section 46 Deferred Service Pension
Anyone who has been a member of this Association for at least ten (10) years and who
has served twenty (20) years in the Roseville Fire Department, but who has not yet
reached the age of fifty (50) years, and who separates from active service and
membership, shall be entitled with Board of Trustees approval to a Deferred Service
Pension, to commence upon the former member reaching the age of fifty (50) years, and
19
Attachment A
making written application therefore as provided in Section 29. The lump sum service
pension amount shall be the amount to which the member would have been entitled had
that member been eligible for retirement on the date of separation from active service and
membership in the Association.
Section 47 Limitation on Retirement Benefits Other than Service
Pension
No retirement benefit other than service pensions paid or payable to a member, former
member or qualified successor of a member or former member may exceed in amount the
total service pension calculated using the service pension amount specified herein and the
years of service credited to the member or former member as of the date the member or
former member became entitled to the retirement benefit or dies. The limitation provided in
this Section shall be subject to any special legislation mandating service pension increase
to retired members, or upon amendment of these Bylaws pursuant to permissive
legislation.
Section 48 Survivor May Apply for Benefits of Deceased Member
Should any eligible member or former member die before making Application for service
pension benefits and have qualified for a service pension pursuant to Section 42 herein
except for the age requirement, or such member died while on active duty as a Firefighter,
then Application for service pension benefits may be made by the Surviving Spouse, if any,
who is otherwise qualified as required by these Bylaws, and thereupon said Surviving
Spouse will be entitled to the monthly benefits payable hereunder as if such Application
had been made by the deceased Pensioner.
If the Pensioner leaves no Surviving Spouse, application may be made on behalf of the
Pensioner's minor child or children, if any, and said minor children will be entitled pro rata
to the monthly benefits payable hereunder as if Application had been made by the
deceased Pensioner, and said benefits shall continue during said child or children's
minority.
All applications for benefits must include a certified copy of the death certificate of the
pensioner.
Section 49 Maximum Pension Allowed if Permanently Disabled
Any firefighter Permanently Disabled as a result of the member acting and perForming the
duties of a firefighter while in the line of duty shall receive the maximum pension.
Maximum pension is hereby defined as the monthly pension one would be paid had the
Pensioner qualified by age and served twenty (20) years in the Roseville Fire Department
and had been a member of this Association for ten (10) years. If said disabled firefighter
has more than twenty (20) years service in the Roseville Fire Department and then (10)
years as a member of this Association at the time they are Permanently Disabled, the
Pensioner shall receive a pension based on the total years of service as provided in
Section 43 and Section 44 herein. Upon the death of said Pensioner, a Surviving Spouse
20
Attachment A
shall receive the pension as long as they do not remarry. If Pensioner has no Surviving
Spouse, the pension shall be paid to his surviving minor child or pro rata to his surviving
minor children as provided in Section 42. If deceased pensioner shall have no Surviving
Spouse or minor children, there shall be no further payments made.
Section 50 Moved to Section 64
Section 51 Moved to Section 64
MEMBERSHIP AND FUNDING
Section 52A Membership and Dues
All active part-time members of the Roseville Fire Department, who are not
participants in a City of Roseville endorsed Pension alternative, including all
eligible part-time members on approved leave of absence from the Roseville Fire
Department, all pensioners who are receiving a monthly pension from said
Association, includinq survivinq spouses, and those members who are in
deferred status from said Association, shall be eligible for membership in said
Association upon the payment of such dues as may be determined by the Board
of Trustees, payable at or before the regular annual meeting of said Association.
• : •- • !
• • ' � • • � ' • • • . . � • " • ' � •
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u� ••�� � �•� �• • � � �• � �� 1 � �� � �� � � •�
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• � • � � � � • � � • . � � ' � � • • � � � r
. . � . . . . . . � . . . � . . . � . .
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Section 53 Membership
Any member of the Association, except for full-time employees who are members of the
Association on or before October 1, 2006, who participates in a City of Roseville endorsed
pension alternative to this Association, including PERA, shall have their Association
membership cancelled and shall forFeit for themselves, their surviving spouse, and minor
children all claims for any benefits payable pursuant to these Bylaws.
Section 54 Failure to Pay Dues
Any member failing to pay annual dues within fifteen (15) days after the Annual Meeting
shall be notified of such delinquency by the Secretary, and if not paid within fifteen (15)
21
Attachment A
days after mailing such notice, the Board of Trustees may, by resolution, cancel their
membership. Any member may be reinstated to membership within sixty (60) days
thereafter by paying the dues arrearages.
Section 55 Pension Benefits
Any member discharged, expelled or who has resigned from the Roseville Fire Department
or from the Relief Association before their right to service pension benefits has been
approved or vested, shall forFeit for themselves, their Surviving Spouse and minor children
all claims for any benefits payable pursuant to these Bylaws, provided however, no such
forFeiture shall result from a granting of a leave of absence from the Fire Department or the
Relief Association.
Section 56 Expulsion
Any member who shall be determined by the Board of Trustees to be or have been
feigning sickness or injury for the purpose of avoiding the member's responsibility for
service or to secure benefits to which the member is not entitled shall be expelled.
Section 57 Funds of Association
All moneys received by the Association shall be kept in two separate funds as set forth
below.
Section 58 General Fund
Funds received from dues, fines, initiation fees, entertainments, and all money or property
donated, given, granted or devised by any person, for the benefit of said fund or for
unspecified uses, shall be kept in a general fund and may be disbursed upon a majority
vote of the members of the Board of Trustees for any purpose reasonably suited to
promote the welfare of the Association and its members, and the maintenance of the
equipment of the Fire Department.
Section 59 Special Fund
All funds received from the Minnesota Fire State Aid monies, all funds received from the
annual tax levied by the City Council and any funds or property donated, given, granted or
devised by any person which are specified for use for the support of the Special Fund, shall
be kept in a special fund on the books of the Association, to be known as the "Special
Fund" and may be disbursed only for the following purposes:
a. For the payment of service pensions to qualified retired members of
the Association;
b. For the payment of temporary or permanent disability retirement
benefits to qualified disabled members of the Association;
c. For the payment of survivor retirement benefits to qualified Surviving
Spouses or minor children of deceased members of the Association;
d. For the payment of any death benefits to the qualified Surviving
Spouse, or if no Surviving Spouse, the estate, of a deceased member
of the Association;
Attachment A
e. For the payment of the fees, dues and assessments to the Minnesota
State Fire Department Association and to the State Volunteer
Firefighters Benefit Association in order to entitle this Association's
members to membership in, and the benefits of the—state
associations; and
f. For the payment of administrative expenses of the Association,
including the following necessary, reasonable and direct expenses
when approved by the Board of Trustees:
1. Office expense including but not limited to rent, utilities,
equipment, supplies, postage, periodical subscriptions,
furniture, fixtures and salaries of administrative
personnel;
2. Salaries and itemized expenses for Trustees the
President, Secretary and Treasurer of the Association,
or their designees, incurred as a result of fulfilling their
responsibilities as administrators of the Special and
General Funds.
3. Tuition, registration fees, organizational dues and other
authorized expenses of the officers or members of the
Board of Trustees incurred in attending educational
conferences, seminars or classes relating to the
administration of the Association;
4. Audit, actuarial, medical, legal and investment
expenses;
5. Reimbursement to the officers and members of the
Board of Trustees, or their designees, for reasonable
and necessary expenses actually paid and incurred in
the perFormance of their duties as officers or members
of the Board; and
6. Premiums on fiduciary liability insurance and official
bonds for the officers, members of the Board of
Trustees and employees of the Association.
Section 60 Investment of Funds
The Board of Trustees may select and appoint investment agencies or advisors to act for
and in behalf of the Association. Upon recommendation of the agent or agency so
selected, the Board of Trustees may invest such of its funds as it deems appropriate, not in
derogation or contrary to any law of the State of Minnesota governing the investment of
Association monies. The Board of Trustees may delegate its absolute authority regarding
the investment of funds to the Treasurer of the Association.
Section 61 Amendment of the Bylaws
The members of this Association by a two-thirds vote of the members present and voting at
a noticed meeting of the members, shall have full power to adopt, amend, and enact all
23
Attachment A
necessary Bylaws for the governing of the Association and the management of its affairs,
provided, however, that said Bylaws must be at all times in conformity with the applicable
laws of the State. Any amendment of these Bylaws which would affect the amount,
manner, or conditions for qualification for service pensions or other retirement benefits or
disbursements other than administrative expenses authorized pursuant to Section 59, and
payable from the Special Fund, shall be effective only after it has been ratified by the
governing body of the City of Roseville.
Section 62 Order of Business
The following order of business shall apply unless waived at Annual and Regular Meetings
of the membership and the Board of Trustees:
1. Call to order;
2. Roll call;
3. Reading minutes of previous meeting;
4. Report of Treasurer;
5. Reports of Committees;
6. Unfinished business;
7. Election of Board members, if applicable
8. Election of Officers, if applicable
9. Miscellaneous and new business
Section 63 Reports and Resolutions
All reports and resolutions shall be submitted to an Officer in writing and no report from a
committee shall be received unless it is approved by a majority of the members of such
committee, provided however, that a minority report may always be presented with the
consent of the Board.
Section 64 Miscellaneous and Definitions
The following terms as used in the Bylaws shall have the meaning ascribed to them:
1. Active Member means the dues payinq participation of a member in the
Association, as defined in Section 52A, and the performance of the
member of such duties or participation as required to effectively contribute
to the Association's stated purpose.
2. Active Service shall mean the perFormance by a member of service
required by the Association of its members in firefighting and ancillary
duties, or the availability of a member therefore.
3. Maturity means that a member or former member has completed all
qualifications and requirements for the receipt of a benefit.
4. Minor means under the age of eighteen (18) years.
5. Permanently Disabled means that a member is certified by a
treating physician acceptable to the Board of Trustees, as being
unable to perForm any and every duty pertaining to that member's
usual occupation and to a reasonable medical certainty, will remain so
throughout the member's lifetime.
24
Attachment A
6. Pensioner means a former member determined by the Board of
Trustees to be entitled to a service pension pursuant to the terms of
these Bylaws and State law.
7. Separating Member means a member of the Association who
terminates active service or active membership after ten (10) years
but less than twenty (20) years of active service and active
membership and who has attained the age of fifty (50) years.
8. Vested means an irrevocable right to receive some or all of a benefit
at Maturity.
9. Minor child or Minor children means a child or children under the
age of 18, living with and dependent upon the deceased member for
support while the deceased member was a member of the
Association, or who was born within nine (9) months after the death of
the member.
10. Surviving Spouse means a person who was the dependent spouse
of a deceased member or retired former member living with the
member at the time of the death of the active member or retired
former member for at least one year prior to the latter of the date of
death of the member or the date on which the member terminated
active service and membership.
11. Year of Service means an aggregate of 24-hour days which
need not be consecutive, totaling 365 (or 366 in a Leap Year).
12. Annual Authorization Schedule means the document
approved at the annual meeting of the trustees regarding the
associations' attorney, auditor, financial institutions, benefits
etc.
25
ATTACHMENT B
Trustee
President Dave Breen
Vice president _Bob Heiple
Secretary Scott Wemyss
Treasurer Jim Bodsgard
Trustee #5
Trustee # 6
Ex-offico
Fire Chief
Ex-offico
Mayor
Eric Dickson
Open Position
Tim O'Neil
Dan Roe
Salary
$19.60 per hour
$19.60 per hour
$19.60 per hour
$19.90 per hour
$19.60 per hour
$19.60 per hour
Declined
Declined
Ex-offico
City Manager Patrick Trudgeon Declined
Department Approval
�
t��'� �
.I�,.,
REQUEST FOR COUNCIL ACTION
Date: June 8, 2015
Item No.: 8.k
City Manager Approval
Item Description: Approve No Parking Resolution for Cleveland Ave
BACKGROUND
The City is reconstructing a portion of Cleveland Ave through the intersection with Twin Lakes
Parkway and the ramps to 35W Northbound. Cleveland Ave is designated as County State Aid Highway
46 and as such must be constructed to State Aid standards.
State Aid standards do not allow parking on both sides of 4 lane roads narrower than 64 feet, parking on
one side would require a minimum width of 58 feet. Cleveland Avenue is currently 52 feet wide on
� average through this area (not including turn lanes) and is striped with no space for parking. It is also
currently signed, although intermittently, restricting parking on both sides.
� As noted, Cleveland Ave is currently posted for No Parking, however we don't have the official
resolutions on file to forward to State Aid for the purposes of spending federal aid dollars on this
proj ect.
We are presenting the attached resolution to the Council to make official record of the in place parking
�� restrictions on the roadway. The parking restriction as formalized in the resolution is along both sides of
Cleveland Ave between County Road C and County Road D.
POLICY OBJECTIVE
In order to utilize Federal Surface Transportation funds, the City must post parking in accordance with
adopted State Aid standards.
STAFF RECOMMENDATION
��� Approve the attached resolutions prohibiting parking on both sides of Cleveland Ave from County Road
� C north to County Road D.
< REQUESTED COUNCIL ACTION
�_ Approve the attached resolutions prohibiting parking on both sides of Cleveland Ave from County Road
� C north to County Road D.
Prepared by: Marc Culver, City Engineer;
Attachments: A: Resolutions
B: No Parking Restrictions Location Map
Page 1 of 1
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REQUEST FOR COUNCIL ACTION
Date: June 8, 2015
Item No.: 10.a
City Manager Approval
Item Description: Consider Amending City Code Chapter 302 Liquor Control to allow for Off- and
On Sale Microdistillery Sales and to allow for Sunday Sales of Growlers
BACKGROUND
The Minnesota State Legislature recently adopted new laws allowing cities to permit Off-Sale
Microdistilleries and On-Sale Microdistillery Cocktail Rooms. The recent law changes also now allow
of Off-Sale of growlers on Sunday. The City Manager instructed the City Attorney to draft an
ordinance amendment to reflect the change in state law for the City Council to consider and potentially
adopt.
The City Attorney has provided a memo detailing the proposed ordinance and a red-lined draft showing
potential changes to Chapter 302
POLICY OBJECTIVE
Administering and controlling the dispensing of liquor is an important regulatory function of the City.
� Amending City Ordinances to reflect State law allows for continued enforcement of liquor control
regulations while providing the business community and consumers a choice on how liquor is sold and
consumed.
FINANCIAL IMPACTS
Allowing for additional licenses will provide for a small increase in fee revenue. There will be minor
� administrative and enforcement costs with the new licenses. The fee schedule will need to be amended
to accommodate the new licenses if they are created.
STAFF RECOMMENDATION
Staff recommends that the City Council review the proposed ordinance change and consider adopting
changes to the ordinance as they deem desirable.
REQUESTED COUNCIL ACTION
The City Council should review the proposed ordinance change and consider adopting changes to the
ardinance as they deem desirable.
Prepared by: Pari-ick Trudgeon, City Manager (651) 792-7021
Attachments: A: Memo from City Attorney Mark Gaughan describing proposed changes to Chapter 302
B: Red-lined copy of the proposed amendments to Chapter 302
Page 1 of 1
RICKSON,
ELL,
ECKMAN &
UINN, P.A.
1700 West Highway 36
Suite 110
Roseville, MN 55113
(651) 223-4999
(651) 223-4987 Fax
www.ebbqlaw.com
June 3, 2015
Mr. Pat Trudgeon
City Manager
City of Roseville
2660 Civic Center Drive
Roseville, MN 55113
Re: City of Roseville re: Ordinances
Our File No.: 1011-00183
Dear Mr. Trudgeon:
James C. Erickson, Sr.
Caroline Bell Beckman
Charles R. Bartholdi
Kari L. Quinn
Mark F. Gaughan
James C. Erickson, Jr.
Erich J. S. Hartmann
Robert C. Bell
(1926 - 2014)
VIA E-MAIL
As we discussed this morning, please find enclosed a redlined version of Roseville City Code
Chapter 302-Liquor Control featuring amendments consistent with recent state legislation for
microdistilleries and small brewers. We did not have complete direction on the exact desired
amendments to City Code, so it would be appropriate for the City Council to fully review this
redlined version and discuss the same at the upcoming June 8, 2015, regular council meeting.
There are some particular items that I believe are noteworthy in such review:
Under 302.02, I have added two new licenses: (1) Off-sale Microdistillery, which under
new state law permits the sale of one 375-milliliter bottle per customer per day of
distilled spirits produced on-site; and, (2) On-sale Microdistillery Cocktail Room, which
under state law permits sale and consumption of distilled liquor drinks on the producer's
premises. I am not sure if the City desires one or both of these new licenses, so I included
provisions for both.
2. Under 302.09, which governs on-sale hours of sale, I did not add any language pertaining
to cocktail room hours. This is noteworthy for a few reasons: (1 } the first sentence of this
provision in City Code technically encompasses such cocktail rooms, as it simply defers
to state law; but (2) it is important to note that under state law only "restaurants, civic
clubs (American Legions, etc.), bowling centers, or hotels" may serve on-sale
intoxicating liquor on Sundays; and, (3) because the cocktail room provisions of state law
are silent on Sunday sales (unlike the taproom provisions, which expressly permits
Sunday on-sale), cocktail rooms cannot operate on Sundays. If the Council wishes to be
more explicit in this distinction, we can certainly add such a provision to this portion of
the Code.
3. Under 302.13, I have crafted the limit on Off-sale Microdistillery licenses to be
consistent with small brewer's off-sale licenses (which is unlimited), not typical retail
off-sale licenses (which is capped at 10). This was not done out of any particular legal or
policy assertion, but rather as a starting point for Council discussion.
Mr, Pat Trudgeon
June 3, 2015
Page 2
4. Perhaps the most newsworthy portion of the new state law is the so-called "Sunday
growler" provision, which can be found as a new 302.13.G in this draft. Please note that
the new state law permits the City to choose the hours of sale. I have inserted 5:00 a.m. to
10:00 p.m. here, so as to be consistent with weekday/Saturday retail off-sale regulations
within the City. But, again, this is an item that the Council has discretion to alter.
5. Finally, I would alert the Council and staff to a provision in state law that might be
relevant to local businesses: under Minnesota Statutes section 340A.22, subd. 2(e), "No
single entity may hold both a cocktail room and taproom license, and a cocktail room and
taproom may not be co-located." While this mandate is not expressly set forth in existing
City Code or in my draft amendments, it is important to note that this state law provision
does apply in Roseville nonetheless and the Council cannot override it. The Council
certainly has the discretion to make this an express part of City Code, however.
Please let me know if you have any further questions or comments on this draft. Of course, I will
certainly be able to answer any questions or comments from the Council at Monday's meeting.
Sincerely yours,
ERICKSON, BELL, BECKMAN & QUINN, P.A.
,������� �
Mark F. Gaughan �
MFG/lj 1
Enclosure
SECTION:
302.01:
302.02:
302.03:
302.04:
302.05:
302.06:
302.07:
302.08:
302.09:
302.10:
302.11:
302.12:
302.13:
302.14:
302.15:
. �HAPT�R 302 . ' :;
.. LIC��4R C�NTIi4i.
Adoption of State Law
License Required
Application
License Fees
Ineligibility
Delinquent Taxes and Charges
Granting of License
Conditions of License
Hours of Sale
Evacuation of On-sale Establishments
Sale Outside of Structure on Licensed Premises
On-sale of Intoxicating Malt Liquor
Off-sale License Regulations
Prohibited Conduct
Civil Penalty
302.01: ADOPTION OF STATE LAVU:
Except where inconsistent with this Chapter, the provisions of Minnesota Statutes, chapter 340A,
relating to the definition of terms, licensing, consumption, sales, conditions of bonds and
licenses, hours of sales and all other matters pertaining to the retail sale, distribution and
consumption of non-intoxicating malt liquor, wine and intoxicating liquor are adopted and made
a part of this Chapter as if set out in full. (Ord. 972, 5-13-85)
302.02: LICENSE REQUIRED:
A. General Requirement: No person, except a wholesaler or manufacturer to the extent
authorized under State license, shall directly or indirectly deal in, sell or keep for sale in the
City any non-intoxicating malt liquor or intoxicating liquor without a license to do so as
provided in this Chapter.
B. Types of Licenses:
1. Intoxicating liquor licenses shall be of �� nine 9 kinds: On-sale, On-sale Wine, On-
sale Brewer Taproom, Club, Special Sunday, OfF-sale a�-, Off-sale Brewery, Off-sale
Microdistillerv, and On-Sale Microdistillerv Cocktail Room. (Ord.1428, 7-24-2012) Ord.----
6-8-2015
2. Non-intoxicating malt liquor licenses shall be oftwo kinds: On-sale and Off-sale.
C. Expiration: All intoxicating liquor and non-intoxicating malt liquor licenses shall expire on
December 31 of each year.
D. On-sale Intoxicating Liquor Licenses: On-sale intoxicating liquor licenses shall be issued only
to hotels and restaurants and shall permit On-sale of intoxicating liquor only, for
consumption on the licensed premises only, in conjunction with the sale of food. For the
purposes of this Chapter, the following definitions are adopted:
HOTEL: A hotel is any establishment having a resident proprietor or manager where, in
consideration of payment, food and lodging are regularly furnished to transients, which
maintains for the use of its guests not less than SO guest rooms with bedding and other
usual, suitable and necessary furnishings in each room, which is provided at the main
entrance with a suitable lobby, desk and office for the registration of its guests, which
employs an adequate staff to provide suitable and usual service and which maintains,
under the same management and control as the rest of the establishment and has, as an
integral part of the establishment, a dining room of at least one thousand 1,800 square
feet.
Such dining room shall have appropriate facilities for seating not less than one 100 guests
at one time. Where the guest seating capacity is between 100and o174, at least 50% of the
gross sales of the restaurant portion of the establishment must be attributable to the
service of ineals. Where the seating capacity is 175 or more, at least 25% of the gross sales
of the restaurant portion of the establishment must be attributable to the service of ineals.
RESTAURANT: A restaurant is any establishment, other than a hotel, having appropriate
facilities to serve meals, for seating not less than 100 guests at one time and where, in
consideration of payment, meals are regularly served at tables to the general public and
which employs an adequate staff for the usual and suitable service to its guests.
Where the seating capacity of the establishment is between 100 and 174, at least 50% of
the gross sales of the establishment must be attributable to the service of ineals. Where
the seating capacity is 175 or more, at least 25% of the gross sales of the establishment
must be attributable to the service of ineals.
E. On-sale Wine Licenses: On-sale wine licenses shall be issued only to restaurants meeting
the qualifications of Minnesota Statutes 340A.404, subdivision 5, and shall permit only the sale
of wine not exceeding 14% alcohol by volume, for consumption on the licensed premises
only, in conjunction with the sale of food. To qualify for a license under this subsection, a
restaurant must have appropriate facilities for seating at least 25 guests at a time, regularly
serve meals at tables to the public for a charge and employ an adequate staff. (Ord, 972, 5-
13-85)
F. On-sale Brewer Taproom License: On-sale brewer taproom liquor licenses shall permit
the licensee to sell intoxicating malt liquor that has been produced for consumption
on the premises in accordance with MN Statutes 340A.301, subdivision 6(b). The license shall
be exempt from any accompanying sale of food requirements contained in other on-sale
license categories. On-sale Brewer Taproom liquor licenses shall include the following
restrictions:
1. The Requirements of section 302.10 shall apply to the closing time of Brewery Taprooms
as established in this chapter. (Ord. 1428, 7-16-2012)
G. Club License: Club licenses for the sale of intoxicating beverages to be consumed on the
licensed premises may be issued to any clubs meeting the requirements of Minnesota
Statute 340A.404, subdivision 1. (1995 Code)
H. Special License for Sunday Sales: A special license authorizing sales on Sunday in
conjunction with the serving of food may be issued to any hotel, restaurant or club which
has an On-sale license. A special Sunday license is not needed for Sunday sales of wine
license.
I. Off-sale Intoxicating liquor Licenses: Off-sale licenses for the sale of intoxicating liquor shall
permit the licensee to sell intoxicating liquor in original packages for consumption off the
premises only. Such licenses may be issued in accordance with the provisions of this
Chapter.
J. On-sale Non-intoxicating Malt Liquor Licenses: On-sale licenses shall permit the licensee to
sell non-intoxicating malt liquor for consumption on the premises only.
K. Off-sale Non-intoxicating Malt Liquor Licenses: Off-sale licenses shall permit the licensee to
sell non-intoxicating malt liquor in original packages for consumption off the premises only.
(Ord. 972, 5-13-1985)
L. Off-Sale Brewery Malt Liquor License: Off-sale brewery malt liquor licenses for the sale of
intoxicating liquor shall permit the licensee to sell intoxicating liquor that has been
produced and packaged on the licensed premises in accordance with MN Statutes
340A.301, subdivision 7(b). (Ord.1406, 4-25-2011)
M. Temporary On-sale Licenses: Temporary On-sale licenses may be issued to a club or
charitable, religious or nonprofit organization in existence for at least three years in
connection with social events within the City, for up to three days in accordance with
Minnesota Statutes section 340A.404, subdivision 10. (1995 Code)
N. Temporary On-sale License In Central Park: Upon payment of the fee and submission of a
completed application form, the City Manager is authorized to approve a temporary On-
sale license for the sale and distribution of non-intoxicating malt liquor to a club,
charitable, religious or other nonprofit organization in existence at least three years, for
such sale and distribution in Central Park only for a time not to exceed three consecutive
days, provided the following conditions are met:
1. Insurance: Proof of liquor liability insurance in an amount equal to and in the form
required by subsection 302.03C of this Chapter is filed with the application.
2. Security Plan: A security plan, approved by the Chief of Police, is filed along with the
application.
3. Hours of Sale: In addition to the limitation on hours found elsewhere in this Code, the
hours of sale shall be only during the time that Central Park is open to the public. Sales and
distribution shall be located only in a shelter building or a temporary shelter, such as a tent,
approved by the City Manager.
In the event the City Manager denies the application, for any reason, the applicant may
appeal the decision of the City Manager to the City Council. (Ord. 1102, 9-23-1991)
O. Intoxicating Liquors at The Roseville Skating Center: Intoxicating liquor may be sold within
controlled areas at the Roseville Skating Center only under the following conditions:
1. The intoxicating liquor may only be sold by the holder of a retail on-sale intoxicating
liquor license issued by the City or by an adjacent municipality.
2. The licensee must be engaged to dispense intoxicating liquor at an event held by a
person or organization permitted to use the Roseville Skating Center for such event, and
may dispense intoxicating liquor only to persons attending the event.
3. The licensee must deliver to the City a certificate of insurance providing liquor liability
coverage satisfactory to the City, naming the City of Roseville, to the full extent of statutory
coverage, as an additional named insured.
4. All other rules and regulations established by the City relating to the sale or dispensing
of intoxicating liquor at the Roseville Skating Center are complied with.
(Ord. 972, 5-13-1985) (Ord.1398, 10-18-2010)
P. Off-sale Microdistillerv Licenses: Off-sale Microdistillerv licenses shall permit the licensee
to sell distilled spirits, as that term is defined under Minnesota Statutes section 340A.101,
manufactured on-site, subiect to all re�ulations and restrictions contained in this Chaqter
and Minnesota Statutes section 340A.22. (Ord.----, 6-8-2015)
Q. On-sale Microdistillerv Cocktail Room Licenses: On-sale Microdistillery Cocktail Room
Licenses shall permit the licensee to sell distilled liquor produced bv the distiller for
consumption on the distiller's premises, subiect to all regulations and restrictions
contained in this Chapter and Minnesota Statutes section 340A.22. (Ord.----, 6-8-20151
302.03: /�PPLICATION:
A. Requirements: The requirements set forth in this Section shall apply to applications for
those licenses named in Section 302.02 of this Chapter.
B. Form:
1. Information Required: Every application for a license under this Chapter shall state the
name of applicant, applicant's age, presentations as to applicant's character, with such
references as the City Council may require, applicant's citizenship, the type of license
applied for, the business in connection with which the proposed license will operate and its
location, whether the applicant is owner and operator of the business, how long applicant
has been in that business at that place and such other information as the City Council may
require from time to time.
2. Verification: In addition to containing such information, the application shall be in the
form prescribed by the State Liquor Control Director and shall be verified and filed with the
City Manager. No person shall make a false statement in an application.
3. Subsequent Data: From time to time, at the request of the City Manager, a licensee will
provide data to the City concerning that portion of its revenue attributable to the sale of
food and the sale of liquor and/or wine. (Ord. 972, 5-13-1985)
C. Liability Insurance:
1. Policy Limits: Prior to the issuance or renewal of a license under this Chapter, the
applicant shall file with the City Manager a certificate of insurance in a form to be provided
by the City covering liquor liability, loss of ineans of support and pecuniary loss in the
amount of ($500,000.00 of coverage because of bodily injury to any one person in any one
occurrence; $1,000,000.00 because of bodily injury to two or more persons in any one
�
C
occurrence; $100,000.00 because of injury to or destruction of property of others in any
one occurrence; $200,000.00 for loss of ineans of support or pecuniary loss to any one
person in any one occurrence; and $500,000.00 for Ioss of ineans of support or pecuniary
loss for two or more persons in any one occurrence.
2. Annual Aggregate Limits: Annual aggregate limits as provided by Minnesota Statutes
section 340A.409 shall not be less than $1,000,000.00.
In the event such policy provides for ($1,000,000.00 annual aggregate limits, said policy
shall further require that in the event that the policy limits are reduced in any given year
because of the $1,000,00O.00annual aggregate policy limit, the insurance carrier shall
provide the City with written notice of said reduction in policy limits within 30days of said
reduction becoming effective. (Ord. 1175, 10-28-1996)
3. Further Requirements: After the reduction becomes effective, the City Council may
require the licensee to take further action with regard to liability insurance in order to
protect citizens of the City during the period of the reduced aggregate policy limit.
4. Applicability: The requirements of this Section shall be applicable to new licenses issued
after the effective date of this subsection and for renewals applied for after the effective
date ofthis subsection. (Ord. 1046, 9-12-1988)
Approval of Insurance: Liability insurance palicies shall be approved as to form by the City
Attorney. Operation of a licensed business without having on file with the City, at all times,
a certificate of insurance as required in subsection C of this Section is a cause for
revocation of the license. All insurance policies shall state that the City will be given ten
days' notice, in writing, of cancellation. (Ord. 972, 5-13-1985)
Insurance Not Required: Subsection C of this Section does not apply to licensees who by
affidavit establish that they are not engaged in selling any intoxicating or non-intoxicating
malt liquor in Central Park and that:
1. They are On-sale 3.2 percent malt liquor licenses with sales of less than $10,000.00 of
3.2 percent malt liquor for the preceding year;
2. They are Off-sale 3.2 percent malt liquor licenses with sales of less than $20,000.00 of
3.2 percent malt liquor for the preceding year;
3. They are holders of On-sale wine licenses with sales of less than $10,000.00 for wine for
the preceding year; or
4. They are holders of temporary wine licenses issued under law. (Ord. 1175, 10-28- 1996)
302.04: LICENSE FEES:
A. Annually: Annual license fee shall be as established by the City Fee Schedule in Section
314.05. (Ord. 1379A, 11-17-2008)
B. Fee:
1. Payment: $500.00 of the On-sale intoxicating liquor and wine licenses and the entire
license fee for all other licenses shall be paid at the time of application. The remaining
balance, if any, shall be paid prior to the time of issuance of the license.
2. Refund: All fees shall be paid into the General Fund of the City. Upon rejection of any
application for a license or upan the withdrawal of the application before approval of the
issuance by the City Council, the license fee shall be refunded to the applicant except
where the rejection is for willful misstatement on the license application.
3. Proration: The fee for On-sale intoxicating liquor and On-sale wine licenses granted after
the commencement of the license year shall be prorated on a monthly basis. The fee for
On-sale non-intoxicating malt liquor licenses granted after the commencement of the
license year shall be prorated on a quarterly basis.
4. Investigation: At the time of each original application for a license, except special club,
On-sale non-intoxicating malt liquor and Off-sale non-intoxicating malt liquor licenses, the
applicant shall pay, in full, an investigation fee. The investigation fee shall be $300.00. No
investigation fee shall be refunded. (Ord. 972, 5-13-1985; amd. 1995 Code)
302.05: I N ELIG 1 BI LITY:
No license shall be granted to any person made ineligible for such a license by state lawl. (Ord.
972, 5-13-1985)
302.06: DELINQUENT TAXES AND CHARGES:
No license shall be granted for operation on any premises on which taxes, assessments or other
financial claims of the city are delinquent and unpaid. (Ord. 972, 5-13-1985)
302.07: GRANTING OF LICENSE:
A. Investigation and Issuance: The City Council shall investigate all facts set out in the
application. Opportunity shall be given to any person to be heard for or against the
granting of the license. After the investigation and hearing, the City Council shall, in its
discretion, grant or refuse the application. At least ten days published notice of the hearing
shall be given, setting forth the name of the applicant and the address of the premises to
be licensed.
B. Person and Premises Licensed; Transfer: Each license shall be issued only to the applicant
and for the premises described in the application. No license may be transferred to another
person or place without City Council approval. Before a transfer is approved, the transferee
shall comply with the requirements for a new application. Any transfer of the controlling
interest of a licensee is deemed a transfer of the license. Transfer of a license without prior
City Council approval is a ground for revocation of the license. (Ord. 972, 5-13-1985) (Ord.
1390, 3-29-2010)
302.08: CONDITIONS OF LICENSE:
Every license is subject to the conditions in the following subsections and all other provisions of
this chapter and any other applicable ordinance, state law or regulation:
A. Licensee's Responsibility: Every licensee is responsible for the conduct of licensee's place of
business and the conditions of sobriety and order in it. The act of any employee on the
licensed premises, authorized to sell intoxicating liquor there, is deemed the act of the
licensee as well and the licensee shall be liable to all penalties provided by this chapter and
the law equally with the employee.
� M.S.A. §340A.402.
B. Inspections: Every licensee shall allow any peace officer, health officer or properly
designated officer or employee of the city to enter, inspect and search the premises of the
licensee during business hours without a warrant.
C. Manager and Server Training: With the exception of temporary on-sale licenses issued
pursuant to Section 302.02, subparts k and I, all licensees and their managers, and all
employees or agents employed by the licensee that sell or serve alcohol, shall complete, to
the City's satisfaction, a city approved or provided liquor licensee training program. Both
the City's approval of the training and the required training shall be completed:
1. Prior to licensure or renewal for licensees and managers, or
2. Prior to serving or selling for any employee or agent, and
3. Every year thereafter unless probationary extension is granted for hardship reasons.
All licensees shall maintain documentation evidencing that this provision has been met, and
produce such documentation as part of each application for licensure or renewal and upon
reasonable request made by a peace officer, health officer or properly designated officer or
employee of the city pursuant to the inspections provision noted above. An applicant's or
licensee's failure to comply with this provision in its entirety is sufficient gounds for denial
or non-renewal of a requested license. (Ord. 1243, 11-27-2000) (Ord. 1390, 3-29-2010)
302.09: WOURS OF SALE:
The hours for the sale of intoxicating or non-intoxicating liquor for consumption on the premises
shall be those allowed under Minnesota Statute §340A.504. On-Sale brewer taprooms shall be
limited to the hours of 8:OOa.m. — 1:OOa.m., Sunday through Saturday. (Ord. 1428, 7-16-12)
(Ord. 1475, 12-8-2014)
302.10: EVACUATtON OF ON-SALE ESTABLISHMENTS:
A. Thirty Minute Restriction: All patrons of an on-sale establishment selling intoxicating liquor
or non-intoxicating malt liquor must vacate the premises within 30 minutes of the
termination of sales by Minnesota Statute §340A.504. Any patron who remains on the
licensed premises or any licensee or licensee's employee who allows a patron to remain on
the licensed premises beyond the 30 minute limit is in violation of this subsection. (Ord.
1056, 3-16-1989) (Ord. 1290, 8-11-2003)
B. Extension of Restriction for Sale of Food: If an on-sale establishment remains open for the
sale of food beyond the 30 minute evacuation limit, all intoxicating liquor and non-
intoxicating malt liquor must be secured within the 30 minute limit in such a manner as to
prevent consumption. Any patron who consumes intoxicating liquor or non-intoxicating
malt liquor on the licensed premises or any licensee or employee of licensee who allows
such consumption or allows intoxicating liquor or non-intoxicating malt liquor to remain
unsecured on the licensed premises beyond the 30 minute limit is in violation of this
subsection. (Ord. 1056, 3-16-1989)
302.11: SALE OUTSIDE OF STRUCTURE ON LICENSED PREMISES:
The sale of wine and intoxicating liquors, pursuant to any of the licenses issued in accordance
with this chapter, shall be limited to sale and consumption inside of a structure on the licensed
premises, unless the licensee applies for and receives permission from the City Council for sale
and consumption outside of a structure on the licensed premises by an endorsement to the
license. Issuance of an outside sale and consumption endorsement shall be accomplished as
follows:
A. Application: The licensee shall make written application using forms provided by the city
and there shall be a nonrefundable application fee of twenty five dollars ($25.00) at the
time of making application.
B. Notice: The owners of all property adjacent to the licensed premises will be given written
notice of the fact that such an application has been made and of the date and time of the
City Council meeting at which the application will be considered by the City Council.
C. Endorsement: The City Council may, in its discretion, issue such an endorsement or refrain
from issuing such an endorsement and may impose conditions to the endorsement such as,
but not limited to, screening, time of day limitations and noise limitations. (Ord. 972, 5-13-
1985)
302.12: ON-SALE OF INTOXICATING MALT LIQUOR:
The holder of an on-sale wine license who is also licensed to sell non-intoxicating malt liquor
and whose gross receipts are at least 60% attributable to the sale of food may sell intoxicating
malt liquor at on-sale without an additional license. (Ord. 1021, 9-28-1987)
302.13: OFF-SALE LICENSE REGULATIONS:
In addition to the other requirements of state law or this chapter, the following regulations are
applicable to off-sale intoxicating liquor licenses:
A. Number of Off-Sale Liquor Licenses:
l. The number of Off-sale Liquor Licenses which may be issued is 10.
2. The number of Off-sale Brewery Malt Liquor Licenses is not limited.
3.The number of Off-sale Microdistillerv licenses is not limited.
(Ord. 1406, 4-25-2011) (Ord.----, 6-8-2015)
B. Use of License: If a license is not used within one year, the license shall automatically
terminate.
C. Size of Premises: A licensed premises shall have at least 1,600 square feet of sales floor
space including sales coolers and excluding walk-in storage coolers.
D. Considerations: In addition to the other requirements of this chapter and applicable state
law in determining whether or not to issue an off-sale license for a particular premises, the
City Council shall consider all relevant factors relating to the health, safety and welfare of
the citizens of the city such as, but not limited to, effect on market value of neighboring
properties, proximity to churches and schools and effect on traffic and parking.
E. Delivery of Alcoholic Beverages; Identification Required: A person autharized to serve, sell,
or deliver alcoholic beverages must determine through legitimate proof of identification
that all deliveries of wine, beer, and alcoholic beverages are accepted only by eligible
persons who are 21 years of age or older.
F. Delivery Records: Upon any delivery of alcoholic beverages off the licensed premises, the
seller, purchaser, and delivery recipient (if other than the purchaser} must sign an itemized
purchase invoice. The invoice shall detail the time, date, and place of delivery. The licensee
must retain the delivery records for a period of one year. The records shall be open to
inspection by any police officer or other designated officer or employee of the city at any
time. (Ord. 1243, 11-27-2000)
G. Off-sale Brewerv Malt Liquor Sundav Sales: Subiect to all other re�ulations and restrictions
contained in this Chapter and Minnesota Statutes sections 340A.24 and 340A.504, Off-sale
Brewery Malt Liquor licensees mav sell malt liquor in �rowlers, as that term is defined in
Minnesota Statutes section 340A.285, at off-sale on Sundavs between the hours of 8:00
a.m. and 10:00 p.m. (Ord.----, 6-8-2015)
302.14: PROHIBITED CONDUCT:
A. Policy: Certain acts or conduct on premises licensed pursuant to this chapter or licensed
pursuant to Minnesota statutes, chapter 340A, are deemed contrary to public welfare and
are prohibited and no license issued pursuant to this chapter or licensed pursuant to
Minnesota statutes, chapter 340A, may be held or maintained where such acts or conduct
is permitted. (Ord. 808, 11-21-1977)
B. Prohibited Conduct: The prohibited acts or conduct referred to in subsection A of this
section are:
1. The employing or use of any person in the sale or service of beverages in or upon the
licensed premises where such person is unclothed or in such attire, costume or clothing as
to expose to view any portion of the female breast below the top of the areola or any
portion of the pubic hair, anus, cleft of the buttocks, vulva or genitals.
2. The employing or use of the services of any host or hostess while such host or hostess is
unclothed or in such attire, costume or clothing as described in subsection B1 of this
section.
3. The encouraging or permitting of any person on the licensed premises to touch, caress
or fondle the breasts, buttocks, anus or genitals of any other person.
4. The permitting of any employee or person to wear or use any device or covering
exposed to view which simulates the breast, genitals, anus, pubic hair or any portion
thereof.
5. The permitting of any person to perform acts of or acts which simulate:
a. With or upon another person, sexual intercourse, sodomy, oral copulation,
flagellation or any sexual acts which are prohibited by law.
b. Masturbation or bestiality.
c. With or upon another person the touching, caressing or fondling of the buttocks,
anus, genitals or female breast.
d. The displaying of the pubic hair, anus, vulva, genitals or female breasts below the top
of the areola.
6. The permitting of any person to use artificial devices or inanimate objects to depict any
of the prohibited activities described in subsections B5a through 65d of this section.
7. The permitting of any person to remain in or upon the licensed premises who exposes to
public view any portion of his or her genitals or anus.
S. The permitting or showing of film, still pictures, electronic reproductions or other
reproductions depicting:
a. Acts or simulated acts of sexual intercourse, masturbation, sodomy, bestiality, oral
copulation, flagellation or any sexual acts which are prohibited by law.
b. Any person being touched, caressed or fondled on the breast, buttocks, anus or
genitals.
c. Scenes wherein a person displays the vulva, or the anus or the genitals.
d. Scenes wherein artificial devices or inanimate objects are employed to depict, or
drawings are employed to portray, any of the activities described in subsections 61
through B7 of this section.
C. Revocation of License: Any license issued pursuant to this chapter, licensed pursuant to
Minnesota statutes, chapter 340A, shall be revoked if any of the acts of conduct described
in this section occur on the licensed premises. (Ord. 808, 11-21-1977; amd. 1995 Code)
302.15: CIVIL PENALTY:
A. Penalty For Noncompliance: In addition to any criminal penalties which may be imposed by
a court of law, the City Council may suspend a license for up to 60 days, may revoke a
license and/or may impose a civil fine on a licensee not to exceed $2,000.00 for each
violation on a finding that the license holder or its employee has failed to comply with a
statute, rule or ordinance relating to alcoholic beverages, non-intoxicating malt liquor or
wine.
B. Minimum Penalty: The purpose of this section is to establish a standard by which the City
Council determines the civil fine, the length of license suspensions and the propriety of
revocations, and shall apply to all premises licensed under this chapter. These penalties are
presumed to be appropriate for every case; however, the council may deviate in an
individual case where the council finds that there exist certain extenuating or aggravating
circumstances, making it more appropriate to deviate, such as, but not limited to, a
licensee's efforts in combination with the state or city to prevent the sale of alcohol to
minors or, in the converse, when a licensee has a history of repeated violations of state or
local liquor laws. When deviating from these standards, the council will provide written
findings that support the penalty selected. When a violation occurs, the staff shall provide
information to the City Council to either assess the presumptive penalty or depart upward
or downward based on extenuating or aggravating circumstances. The staff shall notify the
licensee of the information being considered and acted upon by the City Council.
(1) Except as otherwise provided in this Chapter, the following violations will subject the
licensee to the following administrative penalties:
OFF SALE - Type of Violation ls� Violation 2°d Vioiation 3'd Violation 4t'' Violation
Sale of alcoholic beverage to a $1,000 and $2,000 and $2,000 and Revocation
person under the age of 21
0 day 3 day 7 day
suspension suspension suspension
Sale of alcoholic beverage to an $1,000 and $2,000 and $2,000 and Revocation
obviously intoxicated person 1 day 3 day 7 day
suspension suspension suspension
Refusal to allow City inspectors $1,000 and $2,000 and Revocation N/A
or police admission to premises
3 day 7 day
suspension suspension
After hours sale, possession by a $1,000 and $2,000 and Revocation N/A
patron or consumption of
alcoholic beverages 3 day 7 day
suspension suspension
Illegal gambling on premises $1,000 and $2,000 and Revocation N/A
3 day 7 day
suspension suspension
Sale of alcoholic beverages while 30 day Revocation N/A N/A
license is under suspension suspension
Cominission of a felony related to Revocation N/A N/A N/A
licensed activity
(Ord. 1408, 5-16-2011)
ON SALE & 3.2 - Type of lst Violation 2°d Violation 3`d Violation 4th Violation
Violation
Sale of alcoholic beverage to a $1,000 and $2,000 and $2,000 and Revocation
person under the age of 21
1 day 5 day 15 day
suspension suspension suspension
Sale of alcoholic beverage to an $1,000 and $2,000 and $2,000 and Revocation
obviously intoxicated person
1 day 5 day 15 day
suspension suspension suspension
Failure of an on-sale licensee to $1,000 and $2,000 and $2,000 and Revocation
take reasonable steps to prevent a
person from leaving the premises 1 day 5 day 15 day
with an alcoholic beverage (on- suspension suspension suspension
sale allowing off-sale)
Refusal to allow City inspectors $1,000 and $2,000 and Revocation N/A
or police admission to premises
7 day 14 day
suspension suspension
After hours sale, possession by a $1,000 and $2,000 and Revocation N/A
patron or consumption of
alcoholic beverages 7 day 14 day
suspension suspension
Illegal gambling on premises $1,000 and $2,000 and Revocation N/A
7 day 14 day
suspension suspension
Sale of alcoholic beverages while 60 day Revocation N/A N/A
license is under suspension suspension
Sale of intoxicating liquor with Revocation N/A N/A N/A
only 3.2 percent malt liquor
license
Commission of a felony related to Revocation N/A N/A N/A
licensed activity
(Ord. 1408, 5-16-2011)
(2) Any prior violation that occurred more than 36 calendar months immediately preceding
the most current violation will not be considered in determining successive violations.
(3) In addition to the administrative penalties identified above, the city may in appropriate
circumstances choose to not renew a license at the end of its current term for non-compliance
with any provision of this Chapter or for any other reason allowed by law.
(Ord. 1390, 3-29-2010) (Ord. 1422, 11-28-2011)
C. Hearing and Notice: If, after considering the staff's information, the City Council proposes
to suspend, revoke or not renew a license, the licensee shall be provided written notice of
the City Council's proposed action and shall be given the opportunity to request a hearing
on the proposed penalty by providing the City a written notice requesting a hearing within
ten days of the mailing of the notice of the City Council's proposed action. The notice of
the proposed action of the City Council shall state the reasons for such suspension,
revocation, or non-renewal and the action the City Council proposes to take, shall inform
the licensee of the right to request a hearing prior to the action being final, and shall
inform the licensee of the date the City Council's proposed action will be considered a final
decision if a hearing is not requested. Any hearing, if requested, will be conducted in
accordance with Minnesota statutes section 340A.415 and sections 14.57 to 14.69 of the
Administrative Procedures Act ("APA"). If a hearing is requested, the licensee shall be
provided a hearing notice at least ten days prior to the hearing, which shall state the date,
time and place of the hearing and the issues involved in the hearing. An independent
hearing officer shall be selected by the City Council to conduct the hearing and shall make a
report and recommendation to the City Council pursuant to the provisions of the APA. The
City Council shall consider the independent hearing examiner's recommendation and issue
its final decision on the suspension or revocation. (Ord. 1243, 11-27-2000; Ord. 1280, 3-
31-03) (Ord, 1336, 5-08-2006) (Ord. 1422, 11-28-2011)
0
Item Description
���
�
REQUEST FOR COUNCIL ACTION
Agenda Date: 6/8/2015
Agenda Itein: 14.a
City Manager Approval
Request by Premium Real Estate Solutions, LLC for approval of a
preliminary plat at 311 County Road
The action deadline for this request, mandated by City Code § 1102.01, is June 8, 2015.
GENERAL SITE INFORMATION
Applicant:
Location:
Property Owner:
Land Use Context
Premium Real Estate Solutions, LLC
311 County Road B
Michael Boudin
Existing Land Use
Site � One-family residential, detached
North One-family residential, detached
West One-family residential, detached
East One-fainily residential, detached
South � One-family residential, detached
Cemetery
Natural Characteristics: The site includes many trees and steep grades.
Guiding Zoning
LR LDR-1
LR LDR-1
LR LDR-1
LR
LR
IN
LDR-1
LDR-1
INST
Planning File History: PF14-002; denied request for rezoning to LDR-2 and a preliminary
plat that included the abutting lot to the east. Preservation of an
historic wind mill on the site was the subject of some concern related
to the 2014 application; the present applicant has been worlcing with
nearby property owners to preserve and relocate the wind mill.
Planning Commission Action:
On May 6, 2014 the Planning Commission unanimously recommended
approval of the proposed preliminary plat, subject to certain
conditions.
PF15-004_RCA_060815-Prelim (2).doc
Page 1 of 4
1 PROPOSAL
2 Real Estate Solutions, LLC proposes to demolish the existing home and replat the property into
s six lots for development of one-family, detached homes. The proposed preliminary plat
4 information, the staff analysis presented in the Request for Planning Commission Action, other
5 supporting documentation, and meeting minutes is included with this report as RCA Exhibit A.
6 The preliminary plat meets or exceeds all applicable requirements, and the Planning
� Commission's approval recommendation included five conditions as follow:
�� a. The Public WoNks Department shall approve easements, rights-of-way, grading and drainage,
9 and public utility requirements as necessary to meet the applicable standa�ds prior to the
� o approval of the final plat or issuance of permits for site improvements;
�� b. The applicant shall create a homeowners' association or other suitable mechanism for
�2 consideration at the time offinal plat approval to ensure the proper maintenance of the large
� 3 d�ainage and utility area in the rear of Lot 6 as well as the storm water facilities therein.
� 4� Alternatively, the applicant may work with Public Works staff to implement a regional storm
� 5 wate� facility to be dedicated to the City in an outlot for public ownership and maintenance.
� 6 c. Permits for site improvements shall not be issued without evidence of an approved permitfrom
� � the Capital Region Watershed Dist�ict;
� 8 d. Permits for site improvements shall not be issued without approval of a final t�ee
� 9 preservation plan, accounting for any impacts not yet anticipated, by the Community
2o Development Department; and
2� e. The applicant shall satisfy the necessa�y conditions outlined in the May 6, 201 S MnDOT
22 letter to the City.
23 Since the Planning Commission met, the applicant has been working with Public Works staff on
24 the engineering-related plans, and the proposal has been revised such that a larger storm water
25 management system is being designed to accommodate storm water from the broader
26 neighborhood, and the proposed easement area in the rear of proposed Lot 6 will become an
27 outlot to be dedicated to Roseville along with the storm water facilities for public ownership and
2� maintenance. The revised preliminary plat drawing and engineering plans are included with this
29 RCA as Exhibit B. While final details must still be approved for issuance of permits for
3o construction to begin, significant progress is being made to satisfy condition "b" of the
3� recommended preliminary plat approval, and a revised condition is recommended in this RCA.
32 Expansion of the storm water facilities has also changed the location and quantity of existing
33 trees that would be removed as a consequence of the development and, likewise, the tree
34 preservation plan has been adjusted accordingly. The updated tree preservation plan is also
35 included in Exhibit B and will be reviewed by Mark Rehder, with S&S Tree Service, who is
ss under contract with Roseville to review tree preservation plans, and inspect and manage tree
3� removal, protection and replanting at construction sites.
38 ROSEVILLE STRATEGIC GOALS
ss Planning Division staff observes that the proposed plat would be developed with six homes that
4o are likely to contribute to meeting the City Council's strategic goal of facilitating development of
41 "move-up" housing units to provide more local options for people who are ready to move out of
42 starter homes, thus increasing the availability of more affordable homes for first-time buyers. No
4s such housing units have been developed since this goal was established in March 2015, but a
PF15-004 RCA_060815-Prelim (2).doc
Page 2 of 4
4�+ home in this category is under construction at 1840 Hamline Avenue that was facilitated by an
45 HRA program.
46 PUBLIC COMMENT
4��� The public hearing for this application was held by the Planning Commission on May 6, 2015;
4� draft minutes of the public hearing are included with this report as RCA Exhibit B. No members
��� of the public spoke to this issue at the public hearing and, after discussing the application and the
�o comment received prior to the hearing, the Planning Commission voted unanimously to
5� recommend approval of the proposed preliminary plat. At the time this report was prepared,
52 Planning Division staff has not received any additional public comments.
5:: RECOMMENDED ACTION
5�- Pass a motion approving the proposed Farrington Estates preliminary plat of the property
a:�� at 311 County Road B, based on the findings and recommendation of the Planning Commission
5� and the content of this RCA, subject to the following conditions:
5?' a. The Public Works Department shall approve easements, rights-of-way, grading and drainage,
5a and public utility requirements as necessary to meet the applicable standards prior to the
�� approval of the final plat or issuance of permits for site improvements;
so b. The applicant shall continue working with City staff to implement a regional storm water
6� facility, approved by the Public works Department, to be dedicated to tbe City in an outlot for
62 public ownership and maintenance;
6� c. Permits for site improvements shall not be issued without evidence of an approved permit from
��� the Capital Region Watershed District;
6s d. Permits for site improvements shall not be issued without approval of a final tree
E� preservation plan, accounting for any impacts not yet anticipated, by the Community
6�� Development Department under advisement by Mark Rehder;
68 e. The applicant shall satisfy the necessary conditions outlined in the May 6, 2015 MnDOT
6� letter to the City; and
7o f. Based on the February 6, 2014 recommendation of the Roseville Parks and Recreation
�� Commission and pursuant to City Code § 1103.07, the City Council will accept park
�_ dedication of cash in lieu of land. Because the proposed six-lot plat would add five, one-
�3 family residential building sites to the subject land area and the 2015 City of Roseville fee
7�� schedule establishes a park dedication fee of $3,500 per residential unit, a payment of the
�� $17,500 park dedication shall be made by the applicant before the signed final plat is
��� released for recording at Ramsey County.
77 ALTERNATIVE ACTIONS
�t� A) Pass a motion to table the item for future action. Tabling beyond June 8, 2015 may
7� require an agreement to extend the 60-day action deadline established in City Code
8c� § 1102.01 to avoid statutory approval.
s� B) By motion, deny the proposed preliminary plat. Denial should be supported by
s2 specific findings of fact based on the City Council's review of the application, applicable
�� zoning or subdivision regulations, and the public record.
Prepared by: Senior Planner Bryan Lloyd
651-792-7073 � bryan.11oyd@ci.roseville.mn.us
PF15-004_RCA_060815-Prelim (2).doc
Page 3 of 4
RCA Exhibits: A: Preliminary plat information and B: Revised plat drawings
7/9/2014 RPCA packet
PF15-004_RCA_060815-Prelim (2).doc
Page 4 of 4
RCA Exhibit A
f�
Agenda Date: 5/6/2015
REQUEST FOR PLANNING COMMISSION ACTION Agenda Item: Sa
D�A.}�pro� Agenda Section
� � � � PUBLIC HEARINGS
Item Description: Request by Premium Real Estate Solutions, LLC for approval of a
preliminary plat at 311 County Road (PF15-oo4)
The action deadline for this request, mandated by City Code § 1102.01 E, is June 8, 2015.
GENERAL SITE INFORMATION
Applicant:
Location:
Property Owner:
Land Use Context
Real Estate Solutions, LLC
3ll County Road B
Michael Boudin
Existing Land Use
Site � One-family residential, detached
North One-family residential, detached
West One-family residential, detached
�
East One-family residential, detached
South One-family residential, detached
Cemetery
Guiding Zoning
LR � LDR-1
� Natural Characteristics: The site includes many trees and steep grades.
LR LDR-1
LR LDR-1
LR LDR-1
LR LDR-1
IN INST
2 Planning File History: PF 14-002; denied request for rezoning to LDR-2 and a preliminary
� plat that included the abutting lot to the east. Preservation of an
n� historic wind mill on the site was the subject of some concern related
�� to the 2014 application; the present applicant has been warking with
6 nearby property owners to preserve and relocate the wind mill.
LEVEL OF CITY DISCRETION IN DECISION-MAKING �'
;; o
Action taken on a plat request is quasi-judicial; the y�;��o-Q
City's role is to determine the facts associated with the w��
, ;�
request, and weigh those facts against the ]egal standards �`�,�'
contained in State Statute and City Code. ��^�
Page 1 of 22
�,Q`' varian�e
,r ,
1�`%�O�` Conditlonal Us� �?� , r�
/ t^.,"'
Su6division ` �' .
,.�
Zoning/5ubdivision _ o
Ordinance �r�. �
s� �
Comprehensive Plan
PF 15-004 RPCA 050615
Page 1 of 5
RCA Exhibit A
7 PROPOSAL
8 Real Estate Solutions, LLC proposes to demolish the existing home and replat the property into six
9 lots far development of one-family, detached homes. The proposed preliminary plat documentation
� o is included with this report as Attachment C. The existing home is identified as site #18 on Roseville
� � Historical Society's (RHS) "Heritage Trail;" the RHS says the following about the property:
�2 "This is said to be one of the oldest homes in Roseville. The foundation of this French-
13 Canadian style home is constructed of concrete and fieldstones - 30 inches thick! The
� 4� framing is of rough sawn lumber, the exterior is of brick. A well, windmill, garage, chicken
� 5 coop and smokehouse still exist on the property now consisting of 3 1/2 acres. There are no
16 windows on the west or north sides of this house, more than likely to conserve heat."
� � Identification of the property on the Heritage Trail does not carry any regulatory obligations as do
� s legal registries like the National Register of Historic Places. The RHS has been notified of the
� 9 plans to demolish the structures and they may coardinate with the applicant to photograph the
2o property prior to demolition.
2� When exercising the so-called "quasi judicial" authority on a plat request, the role of the City is
22 to determine the facts associated with a particular request and apply those facts to the legal
23 standards contained in the ordinance and relevant state law. In general, if the facts indicate the
24� application meets the relevant legal standards and will not compromise the public health, safety
25 and general welfare, then the applicant is likely entitled to the approval. The City is, however,
26 able to add conditions to a plat approval to ensure that the likely impacts to parks, schools, roads,
27 storm sewers, and other public infrastructure on and around the subject property are adequately
28 addressed. Subdivisions may also be modified to promote the public health, safety, and general
29 welfare, and to provide for the orderly, economic, and safe development of land, and to promote
3o housing affordability for all levels.
3� An applicant seeking approval of a plat of this size is required to hold an open house meeting to
32 inform the surrounding property owners and other interested individuals of the proposal, to
33 answer questions, and to solicit feedback. The open house for this application was held on March
34 17, 2015; the brief summary of the open house meeting provided by the applicant is included
35 with this staff report as Attachment D.
36 PRELIMINARY PLAT ANALYSIS
3� As a preliminary plat of a residential subdivision, the proposal is subject to the minimum lot
38 sizes and roadway design standards of the subdivision code, established in Chapter 1103 (Design
39 Standards). The applicable standards are reviewed below.
4o City Code §ll03.04 (Easements): Drainage and utility easements 12 feet in width, centered on
4� side and rear property lines, are required; the easements shown on the preliminary plat drawing
42 meet these requirements. Additional easement area is shown coinciding with the proposed storm
43 water retention/infiltration and wetland areas.
44 City Code §1103.06 (Lot Standards): Corner lots must be at least 100 feet in width and depth
4� and comprise at least 12,500 square feet of area, and interior lots must be at least 85 feet wide,
46 110 feet deep, and comprise at least 11,000 square feet in area. Because the subject parcel is
47 irregularly shaped, all of the proposed lots vary in size, but all of the proposed lots meet or
�;� exceed the applicable minimum standards.
PF 15-004 RPCA 050615
Pagea�eo2f°L�25
RCA Exhibit A
49 Roseville's Public Works Department staff have been working with the applicant to address the
5o requirements related to grading, drainage, easements, and dedication of additiona] right-of-way
5 � along both County Road B and Farrington Street. While these details are essential parts of a
52 preliminary plat application, the Planning Commission is not asked to review and digest such
53 engineering-related plans; instead, actions by the Planning Commission and the City Council
5� typically include conditions that such plans must ultimately meet the approval of Public Works
5� staff.
5� City Code § 1011.04 (Tree Preservation) specifies that an approved tree preservation plan is a
5% necessary prerequisite for approval of a preliminary plat. A tree survey has been provided which
�� identifies the trees on the property as well as the trees which are likely to be removed as a result
5�� of the current grading and utility plans and anticipated locations of houses and driveways. The
6o site contains 347 trees with trunks at least 6 inches in diameter; based on the present proposal,
6�i 160 trees would be removed and a total of 39 replacement trees would be required. The
6�: replacement trees may be any combination of coniferous trees that are at least 6 feet tall and
63 deciduous trees with trunks at least 3 inches in diameter. While the replacement formula can be
6<;� calculated even at this time, the final tree preservation plan depends upon the final grading plan,
6� which may not be finalized until after the preliminary plat is approved; for this reason, it is
6� prudent to proceed with review and possible approval of the preliminary plat with the condition
67 that site grading and building permits should not be issued without an approval of the final tree
6� preservation plan.
69 At its meeting of February 6, 2014, Roseville's Parks and Recreation Commission reviewed the
�� then-proposed preliminary plat against the park dedication requirements of § 1103.07 of the City
7�� Code and recommended a dedication of cash in lieu of land; the Parks and Recreation Director
�r has confirmed that this recommendation still stands. The eXisting land area is composed of one
�3 buildable parcel subdivided from Lot 7 of the 1881 Michel's Rearrangement of Lots 9 to 16
7� Inclusive of Mackubin and Iglehart's Addition of Out Lots plat. Since the eXisting land comprises
��� one residential unit, the proposed six-unit plat would create five new building sites. The 2015
�� Fee Schedule establishes a park dedication amount of $3,500 per residential unit; for the five,
�7 newly-created residential lots the total park dedication would be $17,500, to be collected prior to
7� recording an approved plat at Ramsey County.
7;� The Public Works Department staff has reviewed the proposed preliminary plat and development
so plans as illustrated in Attachment C and has the following comments.
8� • The existing 20 foot wide storm water utility easement will need to be vacated prior to the
82 filing of the final plat. Close coordination with the applicant on timing for the easement
83 vacation is requested.
��'� • Staff has farwarded the applicant detailed comments related to the proposed storm water
85 management for this development. Staff will continue to work with the developer on a
8� design that can be approved by the City and the Capital Region Watershed District. The
8� final design of said stormwater management system may require alterations to the
szs proposed drainage and utility easement as currently shown on the plat.
��a Roseville's Development Review Committee (DRC) met on April 16 and 23, 2015 to discuss
90 this application. Beyond the above comments pertaining to the zoning code and storm water, the
9� DRC only raised the issue of the large drainage and utility easement in the rear of proposed Lot
g2 6. The concern is that the owner of the lot could be overly burdened with the maintenance of the
93 storm water facilities, or that the facilities could be neglected and become a site of dumping, and
PF 15-004 RPCA 050615
Page 3 of 22 Page 3 of 5
RCA Exhibit A
94 so on. If the plat is approved with this configuration, a homeowners' association or other
s5 approved mechanism will be required to ensure the proper maintenance of the storm water
s6 management facilities within that easement. Alternatively, coordination between the City and the
9� developer may result in a larger storm water management system to accommodate storm water
9s from the broader neighborhood, in which case, the proposed easement area could become an
s9 outlot to be dedicated to Roseville along with the storm water facilities for public ownership and
100 maintenance.
101 PUBLIC COMMENT
�02 At the time this report was prepared, Planning Division staff has not received any
� o; communications from members of the public about the proposal.
10� OUTSIDE AGENCY COMMENT
105 Because of the subject property's location abutting Ramsey County Road B and Minnesota
�06 Highway 36, comments have been solicited from the offices of the Ramsey County Engineer and
�07 Minnesota Department of Transportation. At the time this report was prepared, Planning Division
�08 staff has not received any comments from these arganizations.
109 ROSEVILLE STRATEGIC GOALS
� � o As a part of this year's City Council strategic planning efforts, it has set a goal of facilitating the
111 development of "move-up" housing units. "Move-up" housing is generally understood to occupy
� � 2 a segment of the residential real estate market that is above the first-time-homebuyer segment.
113 The City Council mentioned that it considered homes over $350,000 as representing move-up
� �4 housing, and the goal of facilitating development in this market segment is to provide more local
115 options for people who are ready to move out of their starter homes, thus increasing the
116 availability of more affordable homes for first-time buyers. No such housing units have been
� � � developed since this goal was established in March 2015; the applicant has indicated that the six
� � 8 dwellings that would be developed pursuant to the proposed plat are expected to sell within the
� � 9 noted price range of move-up homes.
120 RECOMMENDED ACTION
�2� By motion, recommend approval of the proposed preliminary plat of the property at 3ll
122 County Road B, based on the comments and findings of this report, and subject to the following
123 conditions:
�24 a. The Public Works Department shall approve easements, rights-of-way, grading and
� 25 drainage, and public utility requirements as necessary to meet the applicable standards
� 26 prior to the approval of the final plat or issuance of permits for site improvements;
�2� b. The applicant shall create a homeowners' association or other suitable mechanism far
�2s consideration at the time of final plat approval to ensure the proper maintenance of the
� 29 large drainage and utility area in the rear of Lot 6 as well as the storm water facilities
� 3o therein. Alternatively, the applicant may work with Public Works staff to implement a
� 3� regional storm water facility to be dedicated to the City in an outlot for public ownership
132 and maintenance.
� 33 c. Permits for site improvements shall not be issued without evidence of an approved permit
� 3� from the Capital Region Watershed District; and
PF 15-004 RPCA 050615
Pagea�eo�°L�25
RCA Exhibit A
� 3�> d. Permits far site improvements shall not be issued without approval of a final tree
� 3� preservation plan, accounting for any impacts not yet anticipated, by the Community
� 37 Development Department.
138 ALTERNATIVE ACTIONS
� s9 Pass a motion to table the item for future action. Tabling beyond June 8, 2015 may require
�4o extension of the 60-day action deadline established in Minn. Stat. § 15.99
�4� By motion, recommend denial of the proposed preliminary plat. A recommendation to deny
�42 should be supported by specific findings of fact based on the Planning Commission's review of
�4�'�5 the application, applicable zoning or subdivision regulations, and the public record.
Prepared by: Senior Planner Bryan Lloyd
651-792-7073 � bryan.11oyd@ci.roseville.mn.us
Attachments: A: Area map C: Preliminary plat information
B: Aerial photo D: Open house materials
PF 15-004 RPCA 050615
Page 5 of 22 Page 5 of 5
1
RCA Exhibit A
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� Garage I � � ii �s.w.3< � � II � / / i ,
� ,.i /i �, . W. LJNE OF THE E,45T x � /
g�20 sae a '"��� �40-00 FEET OF LOT ]
/
3� ..
� \�`\� , I �,
RAMSEY COUNTY, MINNESOTA ' /� � - � � �� , . . � � � ; - � � � �
ox ER��E
�
(NO SCALE) / / � < I �,ioNs ; snea i 3a �� °� i /e
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PROPERTY DESCRIPTION ' � �� �_, -. � � ���:; � `� � � � � ������°� c ' ° I � � ,
o, ��s
-- _ � � � � ��
�eve ) M�ih Is Rearra-�_ enI ol lcl� g tc 1. �n�lusive of Mack�blo and - �, I ��"� � as. � ���� �� �� s5�00� �� � �� B idln�� �i � I �
Iqle��arL � ic Con ol t li,ls fo Sl_ Paul, �xcepl lhe Fos. 'f�10 feeL of Ll�ie South --- �� � . � . ��9J0 K �� _ � � , ,
�
., i �
� , i
A
. , w .. . . ssz
z ' /
,_u0 feet �n�i subje�. �:ole Highwoy S5- �,� ,' � �,�° � � d ,�, i ,
_ . . e��22 aa saz.sa � � E X C� E P T I 0 N � , , ��
w s
� � =-- ; �� I ...� ps �9 30 ¥xt� � � - -- -- ------- --- 2ao.00 ------- „ - - �
so 60 00 --�. . '/� � I
/ � ` "` "� �o � �e � � � �sE � � � ,
;r 9 " I ii H ��m EH �s �
;>
;, , �, e.=, �
// j I : �rv .. :' . J(29� �� iE/ I i
, ����� � � 1 � � �
/ ; I /' ./ o �BORING r�1 q w,.o EH � 9 6'ng �
xl
I �, � I v+ sav� \ 934.38 . s / o�e s5o.ssp�s'O� / Hou I � / �i � I
O / p
0.00�_.. . I �� s . � - "9. /
NOTES � -- �'� �` � � Q� s/ I " I � I � NORTH
- fee ownershi is vesteo �� Michoel D. Boudin Tr�stee of the Mlchael D. ��� �" � �` � . ' � � .. � ° � �o,oa szssa � � � �
Boudln Revoc�able Tiust Under Agreement dc�ted Jan,�ary 73 -2007. �H 9� ' � . . ,� „oo �zBa o ° � � � ����� � � �
�� I I � � . � a � � %
� Parcel ID Number: 1229.23.43.0059 ����j/ �A�e..s 92781 � .;�� � � j%� � � w� �
I%� _- BORING /J2 ,� z�oa ; --:. IINE OF THE WES� ,6 0-00 FEET��F'� i I I
� Address of the surveyed preinlses: 311 County Road B W, Rasevllle, MN ..50 � � '���' ,�g� _ -- 1N� tAST 240.0o FEET oF LOT 7 i
.i � o �
Q � o.
a_„ �
55113. I � I ���. '�� � . . �
a I
I \ . 932 ¢ . � - / q — — —
R•• \ I I�N�D v°A oa F�Ni� PXr
m
IP
- Boundary orea of the surveyed premises: 152,496 sq. ft (3-50 acres) " . x92J62 '� a�.<s zf . ��
,�
indudin roadwa easement " �"�� � � � � � - � - � -�
q sa
•. <. re
9 Y n� � a� �I �eecE - — — � ---
�
s3o.s> �..�.I�
- — — — — . > > o - — —
.. � .. .... .� a q zr- —
- �leld survey was completed by E.G. Rud ond Sons, Inc. on 1�09�14_ ' a � � _ s FNOP N
c e A .. NI
�.
= ;, - ` °
-- - - .. � F3; .. s5� . -� , �., ,� N�Q°57'22 �, t "= 3a�ss�As �AS ` ����
„
� ,
- �As 33zs � es�.s�"°
3earings shown ore on Ramsey County Coordinote System_ ' . ans �cn,��eF--cn� �- , e�_ ,��— _ �c ' SE CORNER
_ sv.a oa �� - ... — a
�t— — —� 9�9 SEC.12-T29N-R23W-i
� � e c v s� —� - v ; o yu��
"o -- SOUTH LJNE Or LOT � e .�� R +
- Curb shots are taken ot the top and bad< uf curb. �. "' » > »—�—>'� �
�I a eca �� �
e'aCv � � » »--I >� z � � » 17PI.�8 . — �/
- �h�s survey was prepared based upon Title Cemmltment Flle Nos- 00049806 ca �� �� ��' �» > »—�� -'� ' �� 3s6.� _ � — —� '" — t �
and 00049801, prepared by Network Tltle, Inc-, Issuing agents for Old -� _ 545�6 ��,� — — — -- - NB�.S���z�E ��� 25i 73� � �SouTH uNE oF
�r SEC.12-T29N-R23W
Republic Natlonol Title Insuronce Compony, both files dated December Sth, �-- �/ v T �,:
2013- � � ' ' �� ens u_-_�.� ,_ > > >
�-S1�C CORNER n cA5 , _ > � �
/�rc A5
� cn5 cn5 �GnS ��
SEC..12-T25N R23W cns s �
- Surveyed premises shown on thi� survey map is in Flood Zone X (Areas � � . e�cv ���� , `�� ' � _ _ _ _ _ _ _ _ —
� �-9a., a - .. -- -cns \\. �ty, � oHw — — —
determined to be outside the Q2% annual ..hance floodplotn.), occording to *c.s � a:s (e��w� s cns oH�_ ���_ � o"�. — — �'� �� -------- —
�-1ood Insw-ance Rate Map Community Panel No. 27123C0038G by the Federol o� aHw � oHw �anw —w=�� -- _- _
�mergenty Managemznt Agency effective date June 04, 2010. -� � — — — � ��W �-� I , � .� � , � � L_ ., � ,-. ,
- �ue to field work being complet d d�ring the winter eeasori there rnay be � �� �� , �
mp veri t'n dc h. tc +Y . e Y o tY at re eot Jsible due t� snow �� � � _ � „ _ _�� �� � .
and .�_ condltlon� .�i�rt_r:sn� c, Mlnies��ta wint�r�. � ., , ., � , ,:�, �� �� „ ,- .� , ,- �� � r � .. � �,._ � �._ � . �
BENCNMARK LEGEND ., _, � ., .. �'�� i _ , ., . . . , , � "�, � ,
, � — I � „� �: � .. ;; � �:. ,..��� . � .... �. ��
� �� � ,,
� � � ,,,, . .� �� „ . � �
• DENOiES IRON MONUMENT FOUND �AJ l_AI3l�l} D x x DENOTES WOVEN WIRE FENCE
RFMSEY COUNTY Ff NCiiUA4K N0. 9168 O DENOTES IRON MONUMENT SET, MARI<E� RLS# 41578 �� �- - �ENOTES EXISTiNG 2 FOOT CONTOUR INTERVALS
ELEV.=941.81 (NAVGB�) � ___ �
DGNOTES RAMSEY COUNTY CAST IRON MONUMENT DENOTES EXISTING 'L FOOi CONTOUR INTERVALS
Cl DENOTES CATCH BASIN PER RAMSEY COUN7Y GIS MAPPING I hereby cerfify thot this survey, plon
G DENOTES STORM SEWER MANHOLE ' DENOTES EXISTING SANITARY SEWER er report wos prepared by me or under
DENOTES EXISTING STORM StWER my direct supervision ond thot I orn
C� DENOTES �ANITARY SEWER MANHOLE �� o duly Reglstered Land Surveyor under
DENOTES EXISTING WATER MAIN
5 DENOTES ITYDRANT � ti�e laws of the State of Mlnnesota. oRawra er dEN doe No- isoeoPP D�+re o2/ze/ix
esi.t9n %� ��� �ENOTEs ovERr+Ea� wiRE GRAPHIC SCALE
PPOf@SSIOIIdI LdIIC� $UI'V2y01'S � o�NOTEs caTE va�vE �„E�K e, �eR s�,NN�o ❑ _
`� DENOTES POWER POLE � DENOTES CONCRETE SURFACG -
6776 Lake Drive N E Suite 110 ___ oE , 7ES a 7 M�No�s S�RFA�E '� � � 'i�° , o„o,,,� �. e,, H�� � ��, � ���
www.egrud.com , � � DENOT�.S WFLL AT10� �� -� � SON E RUD 2 I
szas D�NOTES EXIS7ING SPOi ELEV
�� Lakes, MN 55014 � oENOTEs ��,�HT Po�E _- oE�oTES ��A�E� S�RFA�E �,N FEET, oare 4,o�,,s ���ens., No 4,5�� 3 —
Page g Q I�{ 51)361-8200 Fqx(651)361-8701 ex�e,�� $�� uFNotFs sc�i� eoRiNc ev ilco niuFo F�,ciN:tHi�;c ,;��n = 30 « No onrE � o� . ��,
� DENOTE= S Of2M SEWER AI�RON BORING p2
15090PP
���NARY PLAT
�of� FARRINGTON ESTATES
�for� NEW DESIGN PROPERTIES
9183 109TH AVE. NW
ELK RIVER, MN 55330
763-528-0872
VICINITY MAP
PART OF SEC. 12, TWP. 29, RNG. 23
RAMSEY COUNTY, MINNESOTA
(NO SCALE)
,�
\```��-=-
PROPERTY DESCRIPTION �
Lol S_ve (7) �41 tEls Rear�c�ye�ne-t o Lo�s a t �P I e�.us.�. of Mod«'��i� cnd
I�leho i Ad� �,n a�. Oatlots to S_ Peul, exuept Y�e �st �4� feet of che South
20Q �eat � d scb;ect 3tote �-ic w�y 36_
DEVELOPMENT DATA
APPROXIMATE TOTAL SITc AREA =�.901 ACRES
6 PROPOSED SINGLE FAMI�_Y _O-S
3ENSITY = 1J1 LOTS / ACRE
ZONING AND SETBACKS
��.RPE�T hwc r LCP � �' E� �. iTt� PE ��,FNr�AL)
R!"'CSED 7�WtiG i �JR I(L�J � ��li � Rt-��CENTIAL)
FRONT SE7BACK 30 FEE7
SIDE YARCI 5 FEET
CORNGR i0 FEE7
REVERSE CORNER 30 FEET
REAR SETBACK 30 FEET
DEVELOPMENT REQUIREMENTS FOR ZONE LDR i (LOW DENSITY RESIDENTIAL
MiNIMUM LOT AREA W7ERIOR 11,000 S.F.
MINIMUM LOT AREA CORNER 12,500 S.F.
MiNIMUM LOT WIDiH iNTERItJR 85 FT.
MINiMUM LOT WIDTH CORNER 100 FL
MiNIMUM LOT DEPTH W7ERIOR 110 FT.
MINIMUM LOT DEPTH CORNLR 100 FT.
NOTES
- ?orcel ID Numbers. 1229-23.43-0059.
- Address of the surveyed premises- Jil County Road B W, Rosevllle, MN
Si113.
- =1eld =urvey was com pleted by E.G. Rud and Sons, Inc. on 1�09�14.
- '3earings shown ora on Romsey Counfy Coordinote Systam.
- urb shots are taken ot the top and bock of �urb.
- Thls survey was prepored without the beneflt of tltle work. Additlonol
easements, restnctions and�or encumbrances may exist other than those
shown hereon. Survey subject to revision upon receipt of a current title
cornmitmeni or an attomey's title opinlon.
- Surveyed premises shown on thls survey rnap is in Rood Zone X(Areas
determined to be outslde the Q2% annual chance floodplain-), according to
I od Insuronce Rate Map Commui ty Pa el N. 27123C0038G by the Federol
mergency Manage nt Agency eff ctive date Jur,e 04 L010.
� ,�e to field work b.ing completed during the winte seasan there may be
�mprovements in add�tion to those sFow� tF,ot were ,ot v*sible due to snow
ani +ce �onditlons �noraderistic �f Minnesoto wint� s.
ES'.,9" professional Land Surveyors
www.egrud.com 6776 Lake Drive NE, Suite 110
L�r�� Lakes, MN 55014
Page 9 ar i�� 51) 361-8200 Fax (651) 361-8701
o��o��P�S „_ R �
RPCA Attachment C
�— -------------
i�-- � �"�>��ip���,� �.aR�_s � ' -' �- ; , ,. , .
- - � -'�zfllQ�g�_ 82'03'70.E ' ` � � � . � � . ,-
, � ---___ z��s � __ � E �h „ � ,.... . .,
I I ---___ � 9529%'� CHORD=
-_ _ 452.54
-�'LY R/W LINE
^ � - ---o -_� - � _°36' p•• ', OF sT.H. N -Few�e �es +_6 rE NoerH
�' As o. s6 ` oF aoaEarr uNEEr
� m � � � � MONUMENiED
� I , ,z zz�x4 — — _x ,, � x_
�L_� 'I� 1 , � — --ks��— -----------
,
,
, ,
__ ,
�, 23,368 59 Ft ! -a��-__- �
10-0 g -_eiose � _______ ___ \
_____ O
m ��-- � ___"__________________ o _"'_. �
� �x 1�2 �PFvey��NE£:�
, ��` NORTH
i � ,�o .
i -- F----t ?o� —�
--------- a�o�a�_ --
--
i --a���a�_---ew�e_ - -- - --
`� ------------- � - — - —
� --
� ------------- ------------�----- __ - --�.��-_ 09 — ,
___
------ -- EASEMENT TO BE VACATED-' -
__ ____�I __ — _ _ _ — _ — _ — _ — � ________ _______________
_ T
r �(SEE SKETCH AND �ESCRIPTION EXHI IT) � _ � _ __ _ __
o a --�� _ — _ — _ —_ m - T- '__________ \�"_F /_________ _________ �es�a e
.- ' _—_—_— � 9 � � ��
__ �—'�- I-- m �--20 FOOT N11DE PERPETUAL EASEMENT FOR �
as�
, ______________________________________- � � \
i__ _____ �
o � --------- j- � CONSTRUCTIN6, MAINTAINING AND OPERATIN i �
50 � � I __- __- _- __ ` a�`
ss�
____________________________
_ �_ I � � q STOFM JEWER AND STORM WA�ER DIT -
L_ _ � _T _ _ _ _ _ _ _ _ _ _ _ _ _ _ PER GOC. NO 24fi3839 � e
o l_---- -' o-- -� �
� ` -PROPOSED Oi'.AINAGE AND UTILITY EASEMENT--�- II/
�2� 0 6 _`
, � + � /I �� � i
- - - - - - I _ i
- �
� r-- ---- � I "'_____-: PROPOSED DRAINAGE AND UTILITY EASEMENT ----_'�--------------------------'-'------"_""_-
p,-______ __
- 10.0 - ' � / _ _ ' , _,_ _ _i_ ' ' _ ,`` _
I� 17,904 59 Ft II 9 , � ., . .� �� , . . �. .. � � i � � ,� , . �. �. . .. , .. ` ., ., L�_ ,� „
i z I II �I I \�
..� � III I Q', I,���
_- W I V �� T--�'----
L-- ---- --
�-------- 210-6
125.6 85-0
i - - - - -' - - - - - - - �
�--- I
I m I � 12
'� 3 � � P��� -. �
� �i ii.saa sa Fc m �I o�Ps�� Vj
I m SEo � � /
I � I � oeo� I
�I �i i I �'--'��P°� � I
� i �� �
�i i
I i
I �
�--y-- -----T--� i� I
o.�e� aeFvaEv R soN� aas I
- - - W �
{��y{. � _ _ 545.16
} ' ✓
'-si/a coRNER
SEC�2-T29N-R23W
COUNTY I20AD B
`- SOViH 'JNE 0� LOT �
.. 3b6.19 _ _ _- —
— — -' N88'5�'22,•E — — � 261273
- I tvoo�i �,c u -�-�-- . i I ��� �
I I I-�N. LINE OF TFIE �i I ' I
�OUTH 200 FEET
� oF �oT � � ��_ I
fi �
?)9 23 4} 0069 �.Zq �} aH 00 i �' I
.— W. LINE OF THE EA'_�T �er� SnLvaDOR & ne ANA M
240.00 FEEi OF LOi 7 BaRe.+Rn wENOEZ � � II I
253 CO RD B w II II
�e a�oo�N '� I I � I�
� � o
'�� �� ' �� �e.. MicHAe� s x �ANe �
� II
i IIII I E X C E P T I 0 N I I � II
�------- c,,.00 -----��{-�----------------------- zao.00 ------�-------------�i---��
---------- �
I I �'� I I
� � �I I
: I� � � , o
r � ol I
� � �� ��i � � �
I � �� �
--F.". LINE OF THE WEST ,50.00 FEET OF i I
--`- THe easT zaa.00 FEEr oF �oT � I
I— — — — ♦ _
� �—�----�-----��---� _���
3
� SE CORNEF.
SEC.92-T25N-R23W--i
M _ '17C11.38 _ — . -S. � �
-' — — u — — ` — — . — — — � J
-SOUTH LINE OF
SEC.�2-T"L9N-R23W
- — — — — — — — — — — — _ - _ — — — — — — — 3-15-23-t2-0086 � _ — — — —J — � Ow�e.� MN iSLnM [ CEUEiERv - - — — — _ - — _ - — _ — " - — — —
_ _ _ _ � _ � Ow�er�o. JO N29w &3 � M �R�SPiN Owner�o. �'ETZAEL �f & SHE�Ln �e _ saA50� 0 RD B w � • i � � � � � _ � � � � � � � v
PIN No. 1} ?y �3 1[ � E3 ^�
oB' Aaaress�. 32? CO RJ B w �w �'� �EftESA ANrv
AtltlresscA 96 COSRG B W I nadre L �
�e r.me � — — — — — —I I : � ., �� � � �_ � , �-, � .
viN rvo. �a ze I
I --
� I airv No. i3 z9 I _ __,_ _
a� _�_ __ - ' -� � . ._ �, -r i r
�� �� �� . , , � � . , . , . � �� .. � �� . : � � � . �. . i , , , , . .. _ . , � . , � � � � � � _ � , �
LEGEND
• DENOTES IRON MONUMtNT rOUND AS LABELED
O �ENOTES IRON MONUM�-NT SET, MARKED RLS� 41578
� DENOTES RAMSEY COUNTY CASTIRON MONUMENT
= -sz-�e-oaoa DeNOTES ADJACENT PARCEL OWNER WFORMATION
_ (PCR RAMSFY COUNTY Tl�X INFORMATION)
RAMSCY CO��NTY :�tN��H:�lAxr: Nu. 9168
ELEV.=941.�,' (NAVC88)
GRAPHIC SCALE
( In FEET )
t inch �= 30 fl.
I hereby certlfy thot this survey, plon
or report was prepared by rrie or under
my drect supervision and thot I am
a duly Reglstered Land Surveyor under
the laws of thie State of Mlnnesota.
SON E RUD
Date: 4����15 Llcense No. 41578
DRA WN BY JEN JOB N0- i5C90PP PFlTF� 07/20/15
cnECK 5r, dER scnNNeTi ❑ �
i aa/o�/ts� Re�. ondru �o��t & cir�,t �eN
z _
N0. DATE OESCki�
. . � .=o
�� , D RAI NAG E, AN D'`�-� ��
_
___
�
� �-�� 4 __ -- ;
� �
�� �
EROSION CONTROL PLAN '' !� �� ��� � -����-��=� ����� - �
E f g �G//� II ' --�.., .- �-x�
H � ��5- ��
� g
�
RPCA Attachment C
/ �� � .. � { f ; I g2� � _ - . s�zH.ae _- _ _._ - . 1. '_ _' - "_ - - 92
�of� FARRINGTON ESTATES � "� ` � ,s,/ �,� -- -- " � -- -- -
_ -_._ _ __ _
� _ ,��
' . II � $� a � �rv V0.550LD
-� �rr+¢ee _ � � -
/ � ' � 's�n �- m �
Fmu �
,
�for� NEW DESIGN PROPERTIES ' � - � - a� - - - _ \� _- - -- ---
/ � �032 a.9a y� - -r' E
�� �
3- � �1
m m
/ ` � I x �
II � " \ No Po
9183 109TH AVE NW `` - - - s=°`° - - -_
� ,
�
,
ELK RIVER MN 55330 %� ' 933 '� I' � ---�-----_---
5 � �� �s36 , _ �s x�
' � � ' � �� � � 3� m ---a„a _ �
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� I Q
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� � .g. � .ee � I / � {PyACE MEDIALAS SHOWN) � N
0
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�I IE 9�� @'y°si I�' � 9 � ELEV 919.00 �
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_ 920.39 � IN
r. r. �. sa e" '�, u �. � ..
� a�a�s� _... _
.r „ . s � s- � � ; .an 9 I � ENGINEER-APPROVED HEAVY-DUTY ' � �s0 �
,
/ � sG o /
�
TYPICAL LOT
; �-TYP OPA/NALE � UTiVTY EASc.
I`p/RFCIION OF SURFACE ORA/NAGE
�R FiN/SWEO GRqOE �03" be/ow /ow floo�
_ - wolkout /otsJ
QS (O7" be/ow /owest opening
n /oakout /otsJ
5� for 6U/LO/NG TYPE
70 f t , � - LO DEN07£5 LOOKOUI W/NOOWS
W'�'" lN0 DENOTES FULL BASEMENT WALKOU7
* /ND/C� 7ES OROPPFO GARAGc'
9� 2' ' ��� F/N/SHEO GROUNO ELEUA770N
� NOTE' G/lRAGE F(00/7 0.3" ABOlE
F/N/SHEO GROUNO ELEUA770N
- -F/_FV OF STRFET AT CENTERL/NF
= 7REFj
�909.},�� -
EROSION CONTROL /
REVEGETATION SPECS.
�. aRiorr rr o�i_r+ vRaoiNc 'Ns a�� �r r�. FEvice
IN I.00A7CN �HOWN_ hIIDITIJNAI fLf 51QP FFNCE
WILL LE RCOJIR D WHERE L!'CAL (;ONDIiION PEQUIRL
INSTPLL TREE PROTE�TION A �EEMED NECE554RY
hY iHF CIiY FORESTER PRIOk TO ANY C'RADING.
2- l�NY GRApING SHALL PROCtEO ON AN AREA 91' AREA
OA515 TO MINIMIZC UNCOMPLCTED AREAS.
3. AS EAdi AREA OUiSIDE THE STREET IS GRADEO PROVIDE
NAiIVE i0P501L, SEEO AND MULCH ANCHORED WITH A
STRAfGHT SE7 D1SC VJI7HIN SEVEN DAYS AFTER ROUGH GRF�OING.
4_ MAINTAIN ANp REPAIH SIL SiOP FENCFS (INCLUDING
REMOVAL OF AGCUMULATED SILT) UNTIL VEGETATION IS ESTA6LISHFC.
5. SEE '�TORM WA7ER POLLUTION PREVENTION PLAN' FOR A�DITIONAL
ERO51_nV CONTFOL NOiES ANO SITE SEOUCNCING-
� CRAP}IIC SCALE
( IN FEET )
1 inch 30 ft.
PONDING CALCULATIONS
AND STORM SEWER DESIGN BY
PLOWE ENGINEERING, INC.
PLOWE
��� ENGINEERING, INC.
6��6 LAKE DRIVE
� SUITE1t0
'� LINO LAKES, MN SSOt4
SITE PLANNING PHONE'. (651) 36t-8210
& ENGINEERING FAX: (651) 361-8701
I HEREBV CERTIFV THATTHIS PLAN WAS
PREPARED BV ME OR UN�ER MY DIRECT
SUPERVISION ANO THAT I AM A DU�Y LICENSE�
PROFESSIONAL ENGINEER UNDER THE LAWS OF
THE STATE OF MINN
� .�17
ADAM GIN EL
OATE: 04.07.20'IS LIC. NO. 43963
�
ES'.,9" professional Land Surveyors
www.egrud.com 6776 Lake Drive NE, Suite 110
Li�1 QLakes, MN 55014
Page l Or��t �L�1) 361-8200 Fax (651) 361-8701
�y�-��. > _ _ _ _ _ � sad�a TURF RE-INFORCMENT MATERIAL FOR �/ - � � .g �,n � �
�a�r�ns�- ��-�� - -I� DISTURBED AREAS IN OVERFLOW P � "� '�
as
< y 4 CY CLASS�3��.�
Acv ecs.e -" . .. . . . �
ec'ss \ ___ - ! _ �- =--� � / RILTERAF BR
� LIT�' E SEME�i / CY RIP RAP W�
e I , �_ � " _ _ _ __ -
D � � GPO EQ RA:NA E AND RIC '' ' � . .
UTI �
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A IC
o EA R
I /
I � 6" DRAINTILE OUTLET
\� � 9�26.9 / (� �PRE TREATMENT BASIN e INVB��750 '-_,� .,P
I', I y 1 700-YEAR HWL-920.4 � 15 FT WIDE 6VERFLOW �,
� �I�`� ELEV=919.60 �
y � a`
a � I
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I 56 �II � % � .
u
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q � �- � ., r� o � NRF RE-INFORCMENT MATERIA� FOR
z � � � ��. LL 0" ''. �, N � Q.. DISNRBED AREAS IN OVERFLOW "'-
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( �ENUTES STORM �EWER APRON
C DENOTES GATCi-I B�SIN
OO DENQTES STORM SEWER MANHOLE
OO �EN�TES SANITARY SEWER MANHOLE
� o�NOTEs HvoRnNT
� DENOTES GATE VALVE
=a, DENOTES POWER POLE
� DEIvOTES UGHT POLE
/� DENOTES WELL
- DENOTES DIRECTION OF URAINA�E
;_� DENOTES PROPOSE� SPOT ELEVATION
seqi
9Q�.72 L�ENOTES SOIL BORING BY ALLIED TESTING
x�_a DENOTES EXSTING SPOT ELEVATION
LEGEND
* * DENOTES WOVEN WIRE FCNCE
> DtNOTES EXISTING SAi�ITARY SEWER
» DENOTES EXISTING STORM SEWER
i DENOTES EXISTING WATER MAIN
o�w DENOiES OVERHEAD WIRE
��������-�� DENOTES EXiSTWG 2 FOOT CONTOURS
� DENOTES PROPOSED 2 FOOT CONTOURS
>�� DENOTES PROPOSFD STORM SEWER
DCNOTES PROPOSGD SILT � TREE PROTECTION FENC-
� DENOTES CONCRETE SURFACE
L i DENOTCS BITUMINOUS SUR�ACC
NOTE�. SEE PLAN � PROFILE DRAwIV(;S FOR STORM
SEWcR RIMS, INVERTS AND SIZES.
�i � M�=A�
Li ,
� _ . -� _ _ �_ �
PROVIDE�CATCH BASIN INLET �� � >--» >� M��M 21�r-
PR9FEC71E3N �RfOfi Tf3�A1V1 '�> >�-»
CONSTRUCTION ACTIVITV (T1P.) ��
��As__ > > > > > > >
� IF 919-0 ec
_ _ _.aHw ._ - Orow--- -' -' - - - - - - - _
_ _ _"� _ . oHw _ oHw �
•, i � � nT �R�n�u� n�Tn��
I hereGy certlfy thot this surveg plon
_r report wos prepared by me or under
my direct supervlsion and thot I am
a duly Reglstered Land Surveyor under
the lows of the State of Minnesota.
SpN E RUD
Date: h/07�15 License No. 41578
Typlcal Section Controlled FIIL WO and LO lots
WO denotes 12 c e basement walkout lot
LO denotes 12 cou�se basement wiih lookout windows
�..._..-'s0._--{_-_30_._-'f'--_35_�+,*�-.�
eE�y o I
I I at°��ds`
r�� I
�s
��� T I
. CONTROLLED FIL _
<j� ea� ..-_
tin9 9 _& subg� ��-
- `Ett- ouBot t 5un
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� �w�a�, e a�» �d o �� �� . �
aao �au 3� as eaaw E a ao s cc rznoE c.cvaroN.
BENCHMARK
RAMSEY COUNTY BENCHMARI� N0. 9168
ELEV_-941_81 (NAV�88)
fR��WN BY� MN_ �04 fv� 15 9 FP !'�iF: ^.[ 14
f 0 0 0�/Z /
�z�..:o %c�/t� aF�,Pd cO���g o�d ci���� rrn�
N0. DATE OESCki�
1509
��� NARY TR EE
INVENTORY AND TREE
REMOVAL PLAN
�of� MOORE'S FARRINGTON ESTATES
�for— J.W. MOORE CONSTRUCTION
714 PENNINGTON PLACE
VADNAIS HEIGHTS, MN 55127
651-426-3703
TREE DETAII TREE CHART
-��C� TC > TRCC .,UAN TY
o __���� I�S ����� <IL� L1ECI�UOUS GONI�EROUS
--D�NOIEJ I�REE IYPt TREEGOUNT 307. 4
TREES TO BE ��p 4
REMOVED
X C-VOTES TREE TO BE REMOVcD rreEE; ro
REMAIN �3? 0
F,A35 f,=NOTES BASSWOOD
C?OX DCNOTES BOX ELDER
CHELM DEN�TES CHINESE ELM
����KBN o�N�TEs �A�k�EB°RRY TREE INVENTORY LIST
_ ., , _ _ E�
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Li�1 QLakes, MN 55014
Page 11 r��t �L�1) 361-8200 Fax (651) 361-8701
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NOTES
- Fleld survey was comp;etec by -.�. Rud ane Sons. Inc. �n �/05�14.
LEGEND
• DENOIES IRON MORUMENT FOUND A.S I_ABEI_�cD x x DENOTES WOVEN WIRE FENCE
O DENOTES IRON MONUMENT SET, MARKED RL�# 41578 .���� �- DENOTES EXISTING 2 FOOT COM�Oi,F INI�ERV�4S
� DENOTES RAMSEY COUNTY CAST IRON MONUMENT -'-- � DENOTES EXISTING 2 FOOT CONTOUF2 N IFRVAiS
Il DENOTES CATCH BASIN PER RAMSEY COUNTY GIS MAPPING
> DENOTES EXISTING SANITARY SEWER
OO DENOTES STORM SEWER MANHOLE » �ENOTES EXISTING STORM SEWER
_ DENOTES SANITARY SEWER MANHOLE
D�NOTES ITYDRANT � DENOTES EXISTING WATER MAIN
� OcNOTES GATE VAI..VE DENOTES OVERHEAD WIRE
Nw
'-o� DENOTES POWER PpLF � DENOTES CONCRETE SURFACE
p DENOTES LIGHT POLE OENOTES BIT�MINOUS SURF�C'{
Ow DENOTES WELL L DtNOTES GRAVEL �URFACE
t DENOTES STORM SEWER APRON
��� � � > » � » � :��
��
=szo.iz � � � ,
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____ �
---v(+w_ - oHv
— — — ';H',r \ =;u�� -- _. - _ -
RAMS�Y CO��NTY .�tNCHMA<� N��. 916F] I hc � srtlty th�t this �- ��, plan
or report wos �rrpared by rre � under
ELEV.=941.�,' (NAVC88) my direct supervision and thot I am
a duly Reglstered Land Surveyor under
GRAPHIC .�,L,ALE the laws of thie State of Minnesota.
a J ON E .UD
( In FEET ) Date: `�'�07�1� Llcense No. 41578
t inch �= 30 fl.
�'
RAMSEY COUNTY, MINNESOTA
(NO SCALE)
ORAWN @Y'� JEN J0L3 NO' 15050PP OATE' 02/26/14
CHECK HY; JEft SCANNED ❑
7 3/3/14 AODED iREEINVENTORY BPN
2 c/m/ie Rz��s d e�d y�w r.ees deN
3 a
No I>nTF n�'s, iFiioN Rr
RCA Exhibit A
REMIUM REAL ESTATE SOLUT[ONS, LLC.
Date 4/ 1 /2015
RE: 31 1 Countv Road Q, Roseville, MN Neighborhood open house Summary
To Whom it may concern:
RPCA Attachment D
We are applying for plat approval fior the noted above address. In accordance with guidelines for this process,
an open house was held on March l7, ?O15 at 6p��� at the Roseville Skatin� Center in the Raider Room 132.
Letters were mailed to a list provided by the city. No phone calls or emails were received pcior to, or since the
meetin��. 12 people were in attendance at the meeting.
As noted in the letter, we are not asking for any zonii�g chai��es or variances and are simply askin� for Plat
approval with all ciirrent zoning. This new plate(development), will be called }�arringtoi� Estates. The
questions raised b� those in attendance ti�ere ver} fair and typical for any neighborhood residential
development:
-What is the construction timeline for these homes to be built?
-How many lots will there be?
-Will there be fences aro�u��d the homes'?
-When ��°ill site work begin?
-How many trees will be removed
-Will there be certain architectural standarcls that we have?
-How can ai� area like this s�ipport the types �f homes that will be built- meaning higher quality and
price point.
-Can we build apartments or 4 plex's instead of single family homes after approval by the city'?
-What are the steps for approval of a�lat?
-Whattiines will construction take place?
-are there city laws regarding start times, work times?
-Will our tases �o up?
-Will tl�ere be a souiid wall installed along hwy 36?
We did address all of these questioi�s to the best of our ability. There were no questions that struck us as a
major coucern; other than tases, which is out of our controL Many of the people simply wanted to make s�ire
that we will not be building any apartment building or multi-housing, which we assured that we will not be.
This project is ciirrentl� roned R-1 and �ve are not asking to change that. Those in attendance �-vere also vei-y
interestecl to pursue a so�ind wall, especially since there will be additional t�omes. We would like to pursue
tl�is further and discuss with the city or co�inty how we can work with these residei�ts to help witll this.
Overall th� meeting endcd very well. We felt that all questions were answered to tl�eit- satisfactioi� in eegards
to the plat in question.
18140 ZANI: �TREET NW # 314, ELK RIVL-�R, MI� 5533(1 DIRECT: (61Z) 209-5110 ��FFICE: (7E�3) C�33-7687 EXT. Z87
Michael Muniz: michael@prsrealestate.com •:• Jennifer Vogel: admin@prsrealestate.com
Page 12 of 22 ,.. ,:-. _. _ Page 1 of 2
RCA Exhibit A RPCA Attachment D
�
�,
Here a is a list of those that sigi�ed our sign in sheet. a fe«� did not sign: �
-Mike and Sherry Pole. 335 Sandhurst Dc. W
-Barb Mendez, 293 Ct` Rd B W
-Ka} Phillips, ?83 Cty Rd B W
-Judy and Henry O'Neil, 359 Cty Rd B.
-Mike Boudin, 31 1 Ct� Rd B W
-Nancv Bahe, 336 Sandhurst Drive W
-Jim Daire 2�56 Hamline Ave N. �
-Ava ai�d Jon Locke, 285 Ct}� Rd B W ��
-one of the attendees ��°as teei�age boy of one of the above family's.
Please feel free to contact us if you have any questions.
Sincerely,
Michael Muniz,
Chief Manager
612-209-5110
18140 ZANE �TREET NW # 314, LLK RIVER, �ti1� 55330 DIRECT: (C�12) Z09-5110 OF[�ICE: (763) 633-7687 EXI��. Z87 ��
Michael Muniz: michael@prsrealestate.com ❖ Jennifer Vogel: admin@prsrealestate.com
Page 13 of 22 Page 2 of 2
RCA Exhibit A
4�'`'NE�°r4.�fl Minnesota Department of Transportation
' � Metropolitan District
�fi�, �a Waters Edge Building
�F �`P � 1500 County Road B2 West
Roseville, MN 55113
May 6, 2015
Bryan Lloyd, City Planner
City of Roseville
2660 Civic Center Dr.
Roseville, MN 55113
SUBJECT: Farrington Estates, MnDOT Review #P15-023
South of MN 36, West of Rice St.
Roseville, Ramsey County
Control Section 6212
Dear Mr. Lloyd:
The Minnesota Department of Transportation (MnDOT) has reviewed the Moore's Farrington
Estates plat in compliance with Minnesota Statute 505.03, subdivision 2, Plats. Before any
further development, please address the following issues:
Water Resouaces:
The proposed project includes development that affects drainage to MnDOT right of way. The
existing drainage patterns will likely be altered with this development. MnDOT has culvert
drainage that enters and exits this property. MnDOT will need to review the calculations and
construction plans.
A MnDOT drainage permit review will be required to ensure that current drainage rates to
MnDOT right-of-way will not be increased. Drainage patterns and flow conditions within
MnDOT right of way cannot be adversely affected by this development. The drainage permit
application, including the information below, should be submitted to:
Minnesota Department of Transportation
Metropolitan District - Permit Ofiice
1500 W. County Road B-2
Roseville, MN 55113
The following information must be submitted with the drainage permit application:
1) A grading plan showing existing and proposed contours,
2) Drainage area maps for the proposed project showing existing and proposed drainage areas.
Any off-site areas that drain to the project area should also be included in the drainage area
maps. The direction of flow for each drainage area must be indicated by arrows,
3) Drainage computations for pre and post construction conditions during the 2, 10, 50 and 100
year rain events,
Page 14 of 22
RCA Exhibit A
4) Time of concentration calculations,
5) An electronic copy of any computer modeling used for the drainage computations, and
6) Relevant construction plan sheets.
Direct questions concerning drainage issues to Bryce Fossand, Metro Water Resources, at 651-
234-7529 or bryce.fossand(a�state.mn.us.
Residential Noise:
MnDOT's policy is to assist local governments in promoting compatibility between land use and
highways. Residential uses located adjacent to highways often result in complaints about traffic
noise. Traffic noise from this highway could exceed noise standards established by the
Minnesota Pollution Control Agency (MPCA), the U.S. Department of Housing and Urban
Development, and the U.S. Department of Transportation. Minnesota Rule 7030.0030 states that
municipalities having the authority to regulate land use shall take all reasonable measures to
prevent the establishment of land use activities, listed in the MPCA's Noise Area Classification
(NAC), anywhere that the establishment of the land use would result in immediate violations of
established State noise standards.
MnDOT policy regarding development adjacent to existing highways prohibits the expenditure
of highway funds for noise mitigation measures in such developed areas. The project proposer is
required to assess the existing noise situation and take the action deemed necessary to minimize
the impact to the proposed development from any highway noise. If you have any questions
regarding MnDOT's noise policy, contact Peter Wasko in Metro District's Noise and Air Quality
Unit at 651-234-7681 or Peter.Wasko(�a,state.mn.us.
Survey:
The distance along the east line of lot 6, as flagged, should be 233.00 feet; not 200.00 feet.
Regarding the curve along TH36 right-of-way (r/w), the proposed plat holds the record, chord
definition radius of 3014.93 feet. Holding the rest of the geometry on the proposed plat, the
curve length and central angle compute to 452.89 feet and 8^36'24" respectively. The plat
identifies the same at 452.97 feet and 8^36'30". Please check the curve data.
Note that MnDOT determines r/w based on the field surveyed location of the monumented
centerline and monuments on the r/w line. The monumented "L" centerline (see map 13-59)
yields a radius of 3021.715 feet on the r/w line adjoining the proposed plat. Nevertheless, the
portion of the boundary of the proposed plat, that coincides with MnDOT's r/w, is very close to
MnDOT's determination of the r/w and is acceptable. For questions regarding these comments,
please contact Matt Wernet (matt.wernet(u�state.mn.us or 651-366-4345) in Metro District's
Surveys Unit.
Review Submittal Options:
MnDOT's goal is to complete the review of plans within 30 days. Submittals sent electronically
can usually be turned around faster. Submit one of the following:
Page 15 of 22
RCA Exhibit A
1. One pdf version of the plans. MnDOT accepts plans at metrodevreviews.dot(a�state.mn.us,
provided that each e-mail is less than 20 megabytes.
2. Three sets of full size plans. Submitting seven sets of full size plans will expedite the review
process. Send plans to:
MnDOT — Metro District Planning Section
Development Reviews Coordinator
1500 West County Road B-2
Roseville, MN 55113
3. One compact disk.
4. Plans can also be submitted to MnDOT's external FTP site. Send files to:
ftp://ftp2.dot.state.mn.us/�ub/incoming/MetroWatersEdge/Planning. Internet Explorer may
not work using ftp, using an FTP Client or your Windows Explorer (My Computer). Send a
note to metrodevreviews.dot(a�state.mn.us indicating that the plans have been submitted on
the FTP site.
If you have any questions concerning this review, feel free to contact me at (651) 234-7793.
Sincerely,
� _ r,,
�����������
. r:
r �f �
I�,� , .� �I'"`�;/�
Michael J. Corbett, PE
Senior Planner
Copy sent via E-Mail:
Bryce Fossand, Water Resources
Peter Wasko, Noise and Air Quality Unit
Buck Craig, Permits
Nancy Jacobson, Design
Tiffany Kautz, Right-of-Way
Dale Gade, Area Engineer
Gayle Gedstad, Traffic
Matt Wernet, Surveys
Russell Owen, Metropolitan Council
Craig Hinzman, Ramsey County Surveyor
Page 16 of 22
RCA Exhibit A
e�n �r
�i��
�
� sr�«�,�.,�t:�. � s,�
Planning Commission Regular Meeting
City Council Chambers, 2660 Civic Center Drive
Draft Minutes — Wednesday, May 6, 2015
i 1. Call to Order
� Chair Michael Boguszewski called to order the regular meeting of the Planning Commission
., meeting at approximately 6:30 p.m. and reviewed the role and purpose of the Planning
� Commission.
� 2. Roll Call & Introduction
.� At the request of Vice Chair Boguszewski, City Planner Thomas Paschke called the Roll.
, Members Present: Chair Michael Boguszewski; Vice Chair Shannon Cunningham; and
�3 Members Robert Murphy, James Daire, Chuck Gitzen, James Bull, and
9 David Stellmach
'i o Staff Present: City Planner Thomas Paschke and Senior Planner Bryan Lloyd
"i 3. Review of Minutes
i � April 1, 2015 Regular Meeting Minutes
�� 4.
MOTION
Member Cunningham moved, seconded by Member Daire to approve the April 1, 2015
meeting minutes as presented.
Ayes: 7
Nays: 0
Motion carried.
Communications and Recognitions:
20 a. From the Public (Public Comment on items not on the agenda)
2� None
22 b. From the Commission or Staff
2:3 City Planner Paschke announced the upcoming joint meeting of the Commission and City
�r' Council in July, referencing his previous e-mail to that effect, and asked that members
�:� brainstorm agenda items for discussion by the body at their June meeting.
?.� At the request of Chair Boguszewski, Mr. Paschke advised that the e-mail earlier today
��' related to cable television service and plat information that had been received by
��� Planning Commissioners had been sent erroneously to them, and staff had responded to
�^ the e-mail clarifying proper procedure.
3r 5. Public Hearings
3�i Chair Boguszewski reviewed the protocol for Public Hearings and subsequent process.
32
33
��
35
a. PLANNING FILE 15-004
Request by Premium Real Estate Solutions, LLC for approval of a Preliminary Plat
at 311 County Road B
Chair Boguszewski opened the public hearing for Planning File 15-004 at 6:35 p.m.
3� Senior Planner Bryan Lloyd noted, in the history of this file (formerly PF14-002), that the
:>�� previous request for rezoning to LDR-2 and a preliminary plat including the abutting lot to
:� the east had been denied. Mr. Lloyd advised that preservation of a historic windmill on
3�, the site was apparently the subject of some concern related to that 2014 application; and
� o the present applicant had been working with nearby property owners to preserve and
�� i relocate that windmill.
��
4.s
44
Page 17 of 22
Mr. Lloyd summarized the request by Real Estate Solutions, LLC for proposed demolition
of the existing home and replatting the property into six lots for development of single-
family, detached homes as detailed in the staff report dated May 6, 2015. Mr. Lloyd noted
RCA Exhibit A
Regular Planning Commission Meeting
Minutes — Wednesday, May 6, 2015
Page 2
�5 that these homes would be considered "move-up" homes anticipated at a price of over
4�� $350,000, helping the City meet the goals of its strategic planning efforts, and allowing for
4; availability of more affordable homes opening up for first-time home buyers.
4�; Mr. Lloyd noted that, due to the subject property's location abutting County Road B under
49 Ramsey County jurisdiction and MN Highway 36 under the jurisdiction of the Minnesota
5o Department of Transportation (MnDOT), comments had been solicited from both
5� agencies and their respective engineers. Mr. Lloyd advised that earlier today, staff had
5<y received a response from MnDOT addressing discrepancies in the width of the right-of-
5� way, outlining their conditions for approval, and future potential sound barrier provisions
5Q along this corridor; this letter will be included as part of the public record to be reviewed
55 by the City Council.
56 As noted in the staff report, Mr. Lloyd advised that staff was recommending approval of
57 the proposed Preliminary Plat of the property at 311 County Road B, based on the
5�; comments and findings detailed in the report and subject to the conditions as noted.
5� Commission/Staff Discussion
6o In noting the MnDOT right-of-way, Member Stellmach asked if since the right-of-way is
6� larger than depicted on the plat, could it affect minimum lot sizes for those lots, especially
62 those on the northern most portion.
6�; Mr. Lloyd clarified that the MnDOT letter appeared to address the 10' discrepancy in the
6� total length of the right-of-way line, not in its width to the highway.
65 In reviewing that area, Member Bull questioned if the current construction activity he
6E observed was on this site or on the adjacent property.
6z Mr. Lloyd clarified that the current construction was occurring on the adjacent property,
6�> addressed as 297 County Road B. As noted in the background review detailed in the staff
6:; report, Mr. Lloyd advised that, due to the denial of the last preliminary plat, that property
7� now remains a separate parcel.
7� Member Bull noted the substantial ravine on Farrington Street at the bend onto
7�� Sandhurst Drive, and asked Mr. Lloyd what the plans were for wetland access on Lot 1.
73 Mr. Lloyd displayed the grading map related to that specific lot; reviewing the existing
7� easement and how it corresponded to the ravine and lower areas for stormwater
75 drainage and proposed relocation of the future easement driven more by drain
7�, infrastructure versus overland drainage further east.
7�' Member Bull sought assurance, confirmed by Mr. Lloyd, that the Engineering Department
7�� would look hard at the cover area on the corner to ensure it didn't impede stormwater
79 drainage as part of the City Engineer's review throughout the planning and building
8o permit application process.
8 i Member Gitzen questioned if part of tonighYs approval for this Preliminary Plat should
82 include a condition vacating the existing 20' easement.
8: Mr. Lloyd stated that while it may be appropriate to include such a condition, it was
8 r something the City would pursue as a matter of course, since the vacation would be in
85 place for the benefit of future property owners and part of the new easement yet to be
86 drafted. In his discussions with the City Engineer, Mr. Lloyd advised that he would prefer
8 t to handle the easement vacation as part of the process after final plat approval to ensure
8� replacement of the easement was in place before vacating the existing easement.
8� At the request of Member Gitzen, Mr. Lloyd confirmed that the Outlot dedication would be
9c deeded to the City.
9` At the request of Member Gitzen as to whether or not the access easements for the
9� Outlot would be granted at the same time, Mr. Lloyd clarified that they would be part and
�3 parcel of the future drainage and utility easements.
Page 18 of 22
RCA Exhibit A
Regular Planning Commission Meeting
Minutes — Wednesday, May 6, 2015
Page 3
:��� At the request of Member Daire, Mr. Lloyd confirmed that the current drainage easement
9� was between the current property owner and City of Roseville; as well would future
�,5 easements involve the property owner(s) and City.
���� Member Daire referenced the staff report indicating that the existing home was one of the
��� oldest homes in Roseville, and asked that staff address that in more detail.
99 As noted in the staff report, Mr. Lloyd reported that the home located at 311 County Road
� c�� B was along the Heritage Trail defined by the Roseville Historical Society that identified
� c� ! area historic homes. Mr. Lloyd clarified that this was basically an interest versus a
� c�% regulatory list, and even though not considered insignificant that the property was located
� c�.s along the trail, its historical designation on that local trail was not something the City
� G��- could regulate. Mr. Lloyd also noted that the windmill on the subject property site, having
1 G� created some concern with its preservation in the previous preliminary plat, was currently
1 c�� being addressed by the applicant in working with the property owners on the south side
107 of County Road B to relocate versus demolish it as redevelopment occurs.
1 G3 Member Daire asked if the applicant was intent to demolish that old home.
109 Mr. Lloyd responded that plans for demolition were his understanding as it was on the lot
1 � o line or near enough to the lot boundary that it would require relocation. Given the age and
11 � condition of the structure, Mr. Lloyd advised that he was not sure how feasible that would
1�t � be cost-wise and/or in re-using the structure, allowing the applicant to recover their
1 � 3 expenses. However, since the Roseville Historical Society is now aware of
1 �=? redevelopment plans, and the existing structures on site, staff anticipated they would be
115 coordinating any physical or photographic preservation of the property as they desired.
1 i� Specific to a proposed sound barrier along Highway 36, and from discussions held with
1 �% the previous preliminary plat proposal in 2014, Member Daire sought clarification on
1 � 3 whether or not nearby residents preferences for noise mitigation had been considered or
1 � 9 if a sound barrier was part of future plans, and questioned how its construction might be
12o financed.
12 i Mr. Lloyd responded that the applicant was not required to construct a sound barrier to
1<r; the standards that would be required by MnDOT, even though interest may have been
123 peaked in doing so. In discussions earlier today with the applicant, Mr. Lloyd stated that
124 the applicant planned to build the house closest to the highway with a higher level of
125 insulation to mitigate noise concerns with highway traffic. However, Mr. Lloyd noted it
12� remained to be seen whether that would perForm well enough to address the noise and
12� would serve to determine whether that additional level of insulation would be applied to
12�3 other homes as well. If defusing sound through berms or plantings was possible, Mr.
� 29 Lloyd advised that it would be the responsibility of the applicant for that mitigation as
� 3:� needed. However, Mr. Lloyd clarified that sound mitigation was governed by the
13 i Minnesota Pollution Control Agency (MPCA).
13; Member Daire questioned whether existing homes adjacent to the property north of
1.>;; Farrington Street were shielded or would be updated for sound-proofing.
13=il Mr. Lloyd responded that he was not aware of anything that would trigger such a
13 � requirement as part of this redevelopment, since the State would not enforce that for
13�� existing homes.
� 3� Based on the future study and findings by MnDOT for a possible noise barrier, Chair
� 38 Boguszewski questioned whether that would be in the form of a mandate or simply a
� 3G recommendation.
1�� Mr. Lloyd advised that he was not aware of the specific language under Minnesota Rules
14� as cited in the MnDOT letter or the ultimate affect of those rules, but anticipated there
1�?% were probably requirements in place to mitigate noise in order for the State to allow
1��3 construction to occur. However, Mr. Lloyd stated he did not know that it gave the City any
1�=<--! right to restrict the number of lots to ensure homes were further away from the highway
��� or what enforceable mitigation there would be as a result.
Page 19 of 22
RCA Exhibit A
Regular Planning Commission Meeting
Minutes — Wednesday, May 6, 2015
Page 4
i4E�
14l
Member Daire questioned if the burden of providing sound mitigation and shielding the
development from existing highway noise fell to the developer.
14�; Mr. Lloyd responded that only to the extent that something was determined needing done
149 to address highway noise; with the applicant then possibly needing to pursue a
15o public/private partnership of some kind and depending on what was available in order to
15 i protect nearby homeowners.
152
153
15�
155
156
157
158
159
160
16�
162
At the request of Member Cunningham, Mr. Lloyd clarified that there were no sound walls
on the back of the homes, but confirmed that current owners had already stated their
issues with noise from Highway 36 prior to this redevelopment proposal.
Based on his recollection of previous discussions, Member Daire opined that inquiries
had been made by property owners encouraging the City to have a role in encouraging
MnDOT to improve existing sound structures; and questioned the status of that request.
While unable to recall that previous discussion at this time, Mr. Lloyd opined that there
may have been an initiative to that effect, but since the previous project didn't come to
fruition, he was not aware of any formal action by the City to pursue the request.
With these new homes projected at a price point of $350,000 plus, Chair Boguszewski
questioned if that was comparable to existing home values in the neighborhood.
16:; Mr. Lloyd opined that his sense was that the values would be a little above existing
16�°- homes, but he was not sure of how much of a variable there would be. Mr. Lloyd noted
16:> that the balance of the increased home values would include the work grading and
16�> drainage required to the property on the north side, while still being able to produce a
16-�' housing product that was not too far above comparable market values in that area that
16�z would make them unsellable.
169 Regarding the drainage area at the back of Lot 6, Member Stellmach expressed curiosity
17o about the maintenance aspect of that and how it would be maintained and whether the
17� proposed language for a motion would need to address that: whether through a
17�� homeowner's association or by the City taking responsibility.
17� Mr. Lloyd stated that staff would have no preference for responsibility beyond standard
17�? operating procedures for a case such as this and the general desire suggested by the
17�; City Engineer to address regional stormwater coming from the west. Mr. Lloyd noted that
17�; the potential to address drainage from a broader area beyond just this development
17�' made the City an interested participant in the project while work was underway anyway.
17�: Mr. Lloyd opined that, if it was eventually found that the regional drainage plan would not
17s work, a private public works/infrastructure agreement would be amenable to the City as
18o with other developments.
18"
182
Member Stellmach questioned how that determination would be made and eventually
implemented, whether on the City Council or staff level.
18:; Mr. Lloyd advised that it was ultimately up to the City to approve stormwater
18�� management plans for this development as well as a system operating for regional
18 j stormwater treatment. Mr. Lloyd referenced comments from the City Engineer included in
18h the staff report and addressing details of a private system and information needed to
18�� formalize such a system in coordination with the developer. Mr. Lloyd clarified that it
18� would be up to the City's Public Works and Engineering staff to determine if something
18�; larger is worthwhile and then negotiate that with the developer, watershed districts and/or
190 other agencies as applicable.
191
19?
19:,
19�:
195
Page 20 of 22
With the proposed homes falling under the City Council's definition for "move-up"
housing, Member Cunningham expressed her curiosity about the actual prices range
involved for the plus amount beyond $350,000 in order to put things in perspective.
Mr. Lloyd advised that he was not aware of the City Council establishing an accepted
upper value under their current definition in its preliminary stated, and suggested they
RCA Exhibit A
Regular Planning Commission Meeting
Minutes — Wednesday, May 6, 2015
Page 5
�:�� would probably establish a better definition of that range in their future discussions of
��> i� their strategic goals, just completed and not yet adopted, in March of 2015.
1�� Member Cunningham opined that, from her perspective, she found it a little disturbing
1��� that price ranges for "move-up" housing may fall in a range that could potentially change
2c�o the entire character of the neighborhood.
20� In the spirit of that, Chair Boguszewski asked City Planner Paschke that this would be a
2c�% good discussion point to have with the City Council at the joint meeting with the
2c�.s Commission, asking them to provide some specificity and numbers as part of a
2G��- directional statement for their advisory commissions in support of those City Council
2C�� initiatives.
2G6 Applicant Representative Michael Muniz, Chief Manager, Premium Real Estate
20� Solution, LLC, 18140 Zane Street, #314; Elk River, MN
2G8 As requested by Member Cunningham, Mr. Muniz noted that "move-up" or any housing
2G9 value was always market driven, and noted that while values were increasing they were
2 � o still fluctuating. Given the current unknowns with development of the property and site
2 ��i improvements, Mr. Muniz noted his difficulty in determining an exact top price point at this
2 i �F time.
2�i 3 At the request of Member Cunningham to provide an estimate, Mr. Muniz stated that he
2 i<� anticipated the top value would be less than $600,000 based on comparable values in
2 i� the neighborhood. In reviewing those comparables, Mr. Muniz noted that an existing
2 i� home for sale in the neighborhood was currently valued at $600,000, but it had also been
2 i 7 for sale for some time even though it was in this area of higher-valued homes.
2�i 8 Member Bull asked the applicant if the Historical Society had been in touch yet regarding
2�i:, getting photographic documentation of the existing structures and site.
22o Mr. Muniz responded that they had not yet done so, but given previously expressed
2? i interest in the site and its historical value to them, stated that they were prepared to work
2?:% with the Society or neighbors across the street regarding relocation of the windmill.
223 However, Mr. Muniz stated he could not guarantee the possible relocation of the existing
22�! structure given its condition.
225 In response to Member Bull's observation of ladders against the existing structure, Mr.
226 Muniz advised that they were perForming initial preparations for assessment by Ramsey
22;� County to address any hazardous materials removal from the structure.
228 At the request of Member Daire as to which neighbors across the street had expressed
22� interest in the windmill, Mr. Muniz responded that he was unsure of which specific
23o neighbors, but they had been in the 320 to 324 County Road B West vicinity.
23�i Chair Boguszewski closed the public hearing at 7:14 p.m.; no one spoke for or against.
232 Member Murphy noted the applicanYs open house meeting summary and list of names of
2;; : those attending; and since Member Daire had been in attendance asked him if he was
2;��E aware of anything from that discussion that may be of benefit to include in the proposed
2 �5 motion.
2,� Member Daire confirmed that he had attended; and commended the applicant in their
2� � meeting summary and report of the discussion in a neutral and unbiased fashion.
2�s Member Daire expressed his amazement in the objective summary provided by the
23� applicant, as well as their organization of that summary, expressing his appreciation for
2��u their report.
2�r i Prior to a motion being put on the table, Chair Boguszewski asked Member Gitzen if he
2�� proposed to add an additional condition as originally discussed related to the vacation
2�� issue after staff's response that it should not be necessary. Chair Boguszewski opined
2��a that he found the easement and right-of-way process sufficient as conditioned in the staff
2�5 report's recommended conditions.
Page 21 of 22
RCA Exhibit A
Regular Planning Commission Meeting
Minutes — Wednesday, May 6, 2015
Page 6
?_4 E�
24r
24 f;
Member Gitzen agreed with staff's portrayal and ongoing involvement of the City
Engineer, and the Engineer's rationale for having the new easement in place prior to
vacating the existing easement.
24� MOTION
25C Member Murphy moved, seconded by Member Bull to recommend to the City
25 � Council approval of the proposed PRELIMINARY PLAT of the property at 311
25�� County Road B, based on the comments and findings of the staff report dated May
25:> 6, 2015, and subject to the conditions as detailed in that report, lines 124 — 137;
25� amended as follows:
255
25C
25?
25�t
25S
26C: b
26"
26�'
263
• Additional Condition: The Applicant shall satisfy the conditions outlined in the
MnDOT letter to the City as indicated.
Ayes: 7
Nays: 0
Motion carried.
PLANNING FILE 15-005
Request by Cities Edge Architects for approval of a Preliminary Plat at 2175 Long
Lake Road
Chair Boguszewski opened the public hearing for Planning File 15-005 at 7:18 p.m.
26�� City Planner Thomas Paschke summarized this request as detailed in the staff report for
26�� Cities Edge Architects, in cooperation with the owners of the Holiday Inn Express, to
26� correct/modify Rosedale Corporate Plaza Condominium (condominium no. 266), a
26-e- Common Interest Community (CIC) Plat, requiring replatting.
26f; Commission/Staff Discussion
26�> Member Murphy questioned if other members of the CIC had to agree to this or had a
27G vote in it, representing the view of the remaining participants beyond that of the applicant.
27
272
Z�J
27�=
27`�
276
277
Mr. Paschke advised that the applicant could speak to that, but he agreed with Member
Murphy's supposition that majority support would be required to change any boundaries
or reduce common space area.
However, at the request of Member Murphy, Mr. Paschke advised that it, along with other
issues, would be part of the process in advance of but required for Final Plat approval.
Chair Boguszewski questioned if there was anything else that triggered this required
action other than a change to the description in the original plat.
27& Mr. Paschke responded that this was the only trigger for the change based on the lot
27s boundary and description change requiring replattiing since this common area could be
280 considered a lot and therefore the description would need to be revised for recording
28� purpose with Ramsey County.
28?
28:�
28a
28E;
28E>
287
28�
28J
290
29"
292
Page 22 of 22
Member Stellmach questioned if this would prompt any change in the number of units in
the building; with Mr. Paschke clarifying that the proposed addition was specific to a pool
and associated mechanicals and was not for any additional motel units.
Member Bull noted that the area proposed for the addition was in the parking lot area
with handicapped parking, and questioned if that would result in fewer handicapped spots
based on his review of the displayed sketch plans.
Mr. Paschke advised that handicapped spaces were addressed as part of the Building
Permit application process; and those inspectors would determine how many spots would
be required and their location, but that it was not part of this planning process.
Applicant Representative Jesse Messner, Cities Edge Architects
Mr. Messner concurred with the presentation by Mr. Paschke.
2
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Item Description
���
�
REQUEST FOR CITY COUNCIL ACTION
Agenda Date: 06/08/2015
Agenda Item: 14.b
City Manager Approval
Request by Cities Edge Architects for approval of an Amended Common
Interest Community Plat at 2715 Long Lake Road
GENERAL SITE INFORMATION
Applicant:
Location:
Property Owner:
Land Use Context
Site
North
West
East
South
Cities Edge Architects
2715 Long Lake Road
HIX Roseville LLC
Existing Land Use
Fully developed — hotel and office buildings
Metz Bakery
Magellan (tank farm)
Interstate 35W and Twin Lakes
Tesoro (tanlc farm)
Guiding I Zoning
BP I O/BP
BP O/BP
I I
CMU CMU
I/BP I/O/BP
� Natural Characteristics: Fully developed site that currently includes a number of offices
� (FICO and Minnesota State Lottery) and a hoteL There are no known wetlands, steep slopes, or
�� other significant natural resources on this site.
a
J
Planning Commission Action: On May 6, 2015, the Planning Commission unanimously
recommended approval of the amended CIC plat.
PROPOSAL
Cities Edge Architects in cooperation with the owner of the Holiday Inn Express proposes to
correct/modify Rosedale Corporate Plaza Condominium (condominium no. 266) a Common
Interest Community (CIC) Plat. The Holiday Inn Express, as a condominium property, is a
distinct real property interest, therefore, modifications to the property lines require re-platting,
just like any other property subdivision application. The proposed amended CIC plat
information, the staff analysis presented in the Request for Planning Commission Action, and
other supporting documentation is included with this report as RCA Exhibit A.
PF15-005_RCA_060815 (3).doc
Page 1 of 2
14 PUBLIC COMMENT
15 The public hearing for this application was held by the Planning Commission on May 6, 2015;
� s draft minutes of the public hearing are included with this report as RCA Exhibit B. No members
� � of the public spoke to this issue at the public hearing. After discussing the application and the
� 8 comment received prior to the hearing, the Planning Commission voted unanimously to
� 9 recommend approval of the proposed amended CIC plat. At the time this report was prepared,
2o Planning Division staff has not received any additional public comments.
21 RECOMMENDATION
22 The amended CIC plat meets or exceeds all applicable requirements, however, after the Planning
23 Commission hearing on this matter, the City Planner determined the following condition should
24 be included in the approval:
25 1. The applicant/property owner is responsible for providing written evidence of approval to
26 modify Unit 6 from the Condo Association, thus allowing a small poNtion of common area to
2� be added into the building area.
28 Based on the comments and findings outlined above, the Planning Division recommends
2g approval of the proposed a1vrEN�E� CIC PLaT pursuant to Title 11 of the Roseville City Code.
30 SUGGESTED ACTION
s� By motion, recommend approval of the proposed change to Unit 6 of Rosedale Corporate
s2 Plaza Condominium AMENVEn CIC PLAT based on the comments, findings, and condition
s:; stipulated above.
�<', ALTERNATNE ACTIONS
35 Pass a motion to table the item for future action. Per Minnesota State Statutes §462.358, the
s6 City Council has until August 7, 2015, (120 days) to approve/deny the request before an
37 extension is necessary.
38 Adopt a resolution to deny the requested approval. Denial should be supported by specific
39 findings of fact based on the Planning Commission's review of the application, applicable
4o zoning or subdivision regulations, and the public record.
Prepared by: City Planner Thomas Paschke - 651-792-7074 � thomas.paschke@cityofroseville.com
RCA EXhibits: A: Preliminary plat information and B: PC final minutes of OS/06/15
OS/06/15 RPCA packet
PF15-005 RCA_060815 (3).doc
Page 2 of 2
1
���
�
REQUEST FOR PLANNING COMMISSION ACTION
iv n A ro
_ l l- 1
Agenda Date: OS/06/2015
Agenda Item: Sb
Agenda Section
PUBLIC HEARINGS
Item Description: Request by Cities Edge Architects for approval of a Common Interest
Community Plat at 2715 Long Lake Road (PF15-oo5).
GENERAL SITE INFORMATION
Applicant:
Location:
Cities Edge Architects
2715 Long Lake Road
Property Owner: HIX Roseville, LLC
Land Use Context
Existing Land Use
Guiding
Site � Fully developed BP
North Metz Bakery BP
West Magellan I
East � Interstate 35W and Twin Lakes
South Tesoro and multi-tenant office
CMU
UBP
Zoning
O/BP
O/BP
I
CMU
I I/O/BP
Natural Characteristics: Fully developed site that currently includes a number of offices (FICO
and Minnesota State Lottery) and a hotel. There are no known
wetlands, steep slopes or other signiiicant natural resources on this
site.
LEVEL OF CITY DISCRETION IN DECISION-MAKING
Action taken on a variance request is quasi-judicial; the City's role is to determine the facts
associated with the request, and weigh those facts
against the legal standards contained in State � Statute
and City Code. �
�,
r'':
;� , �v
a ,�J�
C �5�
� o-P
" J�'��
'�,� ��
� : �o?�
°,��a�z���e�
Canditional Use
5ubdivision
ZoningfSubdivision
Ordinance
Camprghensive Plan
PF15-005 RPCA 050615
Page 1 of 3
2 REQUESTED ACTION
3 Cities Edge Architects in cooperation with the owner of the Holiday Inn Express proposes to
4 correct/modify Rosedale Corporate Plaza Condominium (condominium no. 266) a Common
5 Interest Community (CIC) Plat. The Holiday Inn Express, as a condominium property, is a
s distinct real property interest. Therefore, modifications to the property lines require re-platting,
� just like any other property subdivision application.
8 BACKGROUND
9 The subject property, located in Planning District 11, has a Comprehensive Plan land use
� o designation of Business Park (BP) and a Zoning District classification of Office/Business Park
� � (O/BP) District. The CIC revision and PRELilvtrlvaxv PLaT proposal has been prompted by plans
� 2 to develop a swimming pool addition to the south side of the building, which requires a
� 3 modification in the Unit description.
�4 When exercising the so-called "quasi judicial" authority when acting on a PLaT request, the role
� 5 of the City is to determine the facts associated with a particular request and apply those facts to
� s the legal standards contained in the ordinance and relevant state law. In general, if the facts
� 7 indicate the applicant meets the relevant legal standard, then they are likely entitled to the
� 8 approval, although the City is able to add conditions to a PLAT approval to ensure that the likely
� 9 impacts to urban design, roads, storm sewers, and other public infrastructure on and around the
2o subject property are adequately addressed. A CIC is not all that different from standard plats, but
2� in this instance requires less review of our platting requirements since all that is being proposed
22 is an addition to the existing building, which affects few platting standards in Chapter 11 of the
2s City Code.
24 PRELIMINARY PLAT ANALYSIS
25 PLAT proposals are reviewed primarily to ensure that all proposed lots meet the minimum size
26 requirements of the Zoning Code, have desirable lot layout and grading, protect natural
2� resources, have adequate streets and other public infrastructure in place or identified and a plan
2� to be constructed, and have addressed potential storm water issues to prevent problems either on
2g nearby property or within the storm water system. As a pxEL�MrtvAxY pLaT of a property in the
so O/BP district, the proposal leaves no zoning issues to be addressed since the Zoning Code does
3� not establish minimum lot dimensions or area. The proposed PREL�IvttNARY P[,AT is included with
32 this report as Attachment C.
s� On April 16 and 23, 2015, the Development Review Committee (DRC) met to review/discuss the
s4 submitted plans. No substantial comments were offered as the proposal is to expand the
35 building, triggering the need for a new legal description for Unit 6, for which the legal
36 description and increase in unit size found no objections by the DRC.
3a The building/unit addition space is currently "common elements" under the recorded Rosedale
ss Corporate Place Condominium and is under negotiation with the other property owners for
39 removal and inclusion into the modified Unit 6 description. Assuming final agreements can be
ao reached with all property owners, the final description would be created and final plat sought
�: i from the City.
PF15-005 RPCA 050615
Page 2 of 3
42 PUBLIC COMMENT
4- At the time this report was prepared, Planning Division staff has not received any
4�� communications from the public about the pxELlivtrtvAxv pLAT request.
45 RECOMMENDATION
4� Based on the comments and findings outlined above, the Planning Division recommends
��� approval of the proposed pxELilvrrtvaxv PLaT pursuant to Title 11 of the Roseville City Code.
4z3 SUGGESTED ACTION
a� By motion, recommend approval of the proposed change to Unit 6 of Rosedale Corporate
5� Plaza Condominium PUEL�M�NAuv P�.A'r, based on the comments, findings, and conditions
5� stipulated above.
5; ALTERNATIVE ACTIONS
5� Pass a motion to table the item for future action. Per Minnesota State Statutes §462.358, the
�� City Council has until August 1, 2015, (120 days) to approve/deny the request before an
5:�� extension is necessary.
�.� Adopt a resolution to deny the requested approval. Denial should be supported by specific
5� findings of fact based on the Planning Commission's review of the application, applicable
c�s zoning or subdivision regulations, and the public record.
Prepared by: City Planner Thomas Paschke - 651-792-7074 � thomas.paschke@ci.roseville.mn.us
Attachments: A: Area map C: Existing CIC
B: Aerial photo D: Proposal
PF15-005 RPCA 050615
Page 3 of 3
Attachment A for Planning File 15-005
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- LE(3AL DESCRIPTIqd
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�TFAT�MEN�O�POTE�N^TI�AL ENCROAC�HrMENTS:
�p TI�TLE�SURVEY
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CRV COUNTYCREDIT UNION
SffE: HOLIDAY INN EXPRESS
2715 LONG LAKE ROAD
ROSEVILLE, MINNESOTA
CERTIFIC�TION.
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" Proposed Condition ^ Attachment D
Attachment B
Extract of the May 6, 20�5, Roseville Planning Commission Minutes
b. PLANNING FILE 15-005
Request by Cities Edge Architects for approval of a Preliminary Plat at 2175 Long Lake Road
Chair Boguszewski opened the public hearing for Planning File 15-005 at approximately 7:18 p.m.
City Planner Thomas Paschke summarized this request as detailed in the staff report for Cities Edge Architects, in
cooperation with the owners of the Holiday Inn Express, to correct/modify Rosedale Corporate Plaza
Condominium (condominium no. 266), a Common Interest Community (CIC) Plat, requiring replatting.
Commission/Staff Discussion
Member Murphy questioned if other members of the CIC had to agree to this or had a vote in it, representing the
view of the remaining participants beyond that of the applicant.
Mr. Paschke advised that the applicant could speak to that, but he agreed with Member Murphy's supposition that
majority support would be required to change any boundaries or reduce common space area.
However, at the request of Member Murphy, Mr. Paschke advised that it, along with other issues, would be part of
the process in advance of but required for Final Plat approval.
Chair Boguszewski questioned if there was anything else that triggered this required action other than a change
to the description in the original plat.
Mr. Paschke responded that this was the only trigger for the change based on the lot boundary and description
change requiring replattiing since this common area could be considered a lot and therefore the description would
need to be revised for recording purpose with Ramsey County.
Member Stellmach questioned if this would prompt any change in the number of units in the building; with Mr.
Paschke clarifying that the proposed addition was specific to a pool and associated mechanicals and was not for
any additional motel units.
Member Bull noted that the area proposed for the addition was in the parking lot area with handicapped parking,
and questioned if that would result in fewer handicapped spots based on his review of the displayed sketch plans.
Mr. Paschke advised that handicapped spaces were addressed as part of the Building Permit application process;
and those inspectors would determine how many spots would be required and their location, but that it was not
part of this planning process.
Applicant Representative Jesse Messner, Cities Edge Architects
Mr. Messner concurred with the presentation by Mr. Paschke.
As to the number of units, Mr. Messner confirmed that it would not change, and displayed a better drawing
depicting the plans and location of the proposed addition. Mr. Messner noted the existing canopy that would be
redone but remain in place.
Specific to parking, Mr. Messner advised that there were no plans to reduce or disturb any stalls, and everything
would remain branded as is, with only the addition of a small pool.
At the request of Chair Boguszewski, Mr. Messner confirmed that the pool would be an indoor, enclosed pool.
Specific to ownership sign-off, Mr. Messner clarified that the property belonged to an association and they would
need to approve the proposal, which was still pending at this time with only a preliminary plan recently submitted
to them. Mr. Messner reported that the results of their decision would carry weight as to whether or not this
proposal proceeded.
Member Murphy questioned if what was currently outlined on the map was currently part of the common area for
the community rather than part of the description of the current Unit 6.
Member Murphy clarified that the reason for the applicant's request, represented by Mr. Messner, was to present
the application and take the lead for the proposed change on behalf of the association.
Mr. Messner responded affirmatively.
Attachment B
Mr. Messner responded affirmatively, advising that the only change in the original description would be an
increase in the square footage.
Chair Boguszewski closed the public hearing at approximately 7:28 p.m.; with no one appearing for or against
Member Murphy stated that his only comment would be that this application represents only one owner of a
shared community, who was proposing something. Under those circumstances and as a Planning Commissioner,
Member Murphy noted that he found the application something he could support, while recognizing the need for
the majority in the CIC to concur.
Chair Boguszewski recognized Member Murphy's comments.
MOTION
Member Cunningham moved, seconded by Member Gitzen to recommend to the City Council approval of
the proposed changes to Unit 6 of Rosedale Corporate Plaza Condominium PRELIMINARY PLAT, based
on the comments and findings of the staff report dated May 6, 2015.
Ayes: 7
Nays: 0
Abstentions:
Motion carried.
�:i �
�
REQUEST FOR COUNCIL ACTION
Department Approval
Item Description: Discuss Draft Policy Priority Planning Document
BACKGROUND
Date: June 8, 2015
Item No.: 15.a
City Manager Approval
As part of the work done in February, the City Council and Department Heads identified five strategic
goals to focus on during the next two years. They were:
• Civic Engagement
• Housing and Redevelopment
• Effective Governance
• Organizational Effectiveness
� • Infrastructure Sustainability
City Council and Department Heads also identified lcey outcome indicators and measurable targets for
each strategic priority. Leadership team staff worked on identifying strategic initiatives. The draft
�� report and presentation about the strategic initiatives were presented to the City Council on May 11.
(See Summary Sheet dated May 11 - Attachment A). At this point the summary sheet has not been
��� modified but will be based on discussion and direction at the June 8t'' meeting.
During the discussion, there was a lot of feedback on the key outcome indicators (KOIs), targets and the
strategic initiatives. The full discussions are contained in the draft May l lth meeting minutes included
as Attachment B.
�� Staff has summarized the maj or points of conversation during the May ll t'' meeting to help guide the
City Council on further discussion. There are of course, other items that may need to be included to
� take into account public comments and additional thoughts from the City. Below are some points for
the City Council to consider and decide.
Civic En�a�ement
� • Volunteer Opportunities
o Should target be changed to focus inore on number of new volunteers attracted versus
the stated target of increasing volunteer opportunities by 5%?
• Community Satisfaction
o Should the community survey remain in Civic Engagement or be moved to the strategic
priority of Organizational Effectiveness or Effective Governance?
Page 1 of 3
o Should the community survey instead remain in Civic Engagement but the KOI and
target be changed to reflect and measure community engagement?
• Participation of under-represented population
o What is the role of the on-going and future work of the Community Engagement
Commission in implementing this priority?
� Housin� and Redevelopment
• Are the metrics identified in the targets for all the KOPs acceptable (living wage jobs/value
increases?
• What role should the HRA play in the Housing and Redevelopment Strategic Initiatives?
• Move-up Housing
o How does High Density and Medium Density factor into any move-up housing
programs.
EfFective Governance
• RespectfulInteraction
o Should this remain as a KOI?
• Process Transparency
o Should Process Transparency be moved to Civic Engagement?
O��anizational E�'fectiveness
• Employee Satisfaction
o Should this KOI and the resulting employee survey be in the document at all?
• Suggested New KOI — Building Organizational Strength
o Should a new KOI be included and Employee Satisfaction be removed?
� o Targets to be considered under this KOI could include succession planning and building
depth of staff skillsets
• Resource Allocation
o Should target be changed to more clearly measure whether the City's resource allocation
meets citizen's priorities?
Infrastr�ucture Sustainability
• No changes identified
The list above is meant to be representative of the conversation on May l lth. If there are items/issued
that were brought forward during the discussion, please bring them up in the conversation. Also as
previously mentioned, if there are other thoughts or ideas that have come up since the last meeting, also
bring them forward.
As part of the public comment received at the May l lth meeting, it was noted that there were several
errors in the document. These have been corrected and the revised Policy Priority Planning Document
is included as Attachment C. Members of the public also brought forward objections to be
characterized as a"customer" versus a"citizen" and asked that the City's advisory Commissions
review the draft document.
Page 2 of 3
After the meeting on May l lth, staff sent out the draft document out to all Commissioners and posted
the document on the City website asking for comment. Comments from Commissioners and the public
�� received to date have been included as Attachment D. Additional public comment is welcomed as part
of the discussion at the June 8th meeting.
POLICY OBJECTIVE
Adopting strategic priorities will provide the City Council and staff direction in providing City services
and programs in a planned and targeted way. Moving forward, the strategic priorities will be part of
department work plans and operations.
FINANCIAL IMPACTS
There are no further costs as part of finalizing the final report. As these goals will be implemented over
� the next two years, there will be costs that will need to be budgeted far and staff time taken into
account.
STAFF RECOMMENDATION
Staff requests discussion and feedback on the draft report from the City Council and the public.
REQUESTED COUNCIL ACTION
The City Council should provide comments and direction on the final report. Final approval of the
� document is planned to be considered at the June 22 City Council meeting.
Prepared by: Patrick Trudgeon, City Manager (651) 792-7021
Attachments: A: Summary document of Strategic Priorities
B: Draft Minutes from the May 11, 2015 City Council Meeting
C: Draft Policy Priority Planning Document
D: Public Comments received
Page 3 of 3
Attachment A
Strategic Priority Key Outcome Target Strategic Initiatives
Indicator (KOI)
Community satisfaction 90% satisfied w/ city Conduct Regular Community Surveys
services
Volunteer opportunities Increase volunteer
Civie Engagement opportunities by 5% Create Strategy for use of Volunteers
Participation by under- Engage three new
represented population segments of community Establish Community-oriented Outreach
Program
SE Roseville Increase in comm. MV Create Southeast Roseville Redevelopment Plan
Increase in resid. MV
Formalize Southeast Roseville Working Group
Housing and Twin Lakes 5o Increase in living wage
Redevelopment jobs Establish Twin Lakes Economic Development
Program
Move-up housing zo Increase units $35ok/>
Establish Move-Up Housing Program
Residential hsg value �o% chng. Owner-occupied
value-zoi5-zo Establish Housing Value Support Program
io% chng. Rental value-zo�5-
zo
Council actions All Items resolved at mtg. Improve Meeting Management
they are introduced
Effective Process transparency All items include indication
GOvern�nCe of place in decision process Improve Clarity in Decision Making Process
Respectful interaction- i00% judged respectful Establish framework for respectful dialogue and
leadership team exchange of ideas
Employee satisfaction Measureable improvement
in subsequent surveys Conduct Annual Employee Satisfaction Survey
Organizational
EffeCtiveness Review Organizational Needs/Changes
Resource allocation Resource allocation reflects Conduct Annual Review of Organizational
citizen's priorities Interdependencies & Collaboration
Opportunities
Capital improvement Adopted comprehensive Establish enterprise-wide consistency for asset
funding infrastructure plan & management plan implementation
Infrastructure funding strategy
Sustainability Infrastructure Condition Adopted standards for each Establish measure of effectiveness for each
asset category infrastructure asset
1
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12
13
14
15
16
17
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26
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Attachment B
DRAFT Regular City Council Meeting
Monday, May 11, 2015
Page 11
Mr. Culver responded that, as part of the City's normal erosion control permitting
process, the developer had to maintain construction entrances to prevent that ma-
terial getting into the streets, addressed via sweeping requirements. Mr. Culver
advised that staff made periodic inspections, and developers were required to
"sweep on demand," and if they did not comply, the City held an escrow account
on demand allowing reimbursement if the City was required to perform that
sweeping.
Etten moved, McGehee seconded, accepted the HR LLC (TPI Hospitality) Envi-
ronmental Review Worksheet (ERW) requirements established by City of Rose-
ville Resolution No. 11198; and directed staff to approve permits when such nec-
essary information and project details comply with City and State Code.
In general, Councilmember McGehee stated that she appreciated this document
and developer responses, and the way staff reviewed it. However, Councilmem-
ber McGehee stated that her only caution is to have the form's future format not
indicate a developer didn't have to answer a question without a further explana-
tion of rationale in not requiring them to do so (e.g. traffic study).
Mayor Roe suggested stating, as an example in this case, that the traffic study ex-
isted elsewhere to address the rationale in not requiring a response from the de-
veloper.
Councilmember McGehee suggested, whenever something was referenced by the
RERW, it become part of the document or at a minimum a summary of the refer-
enced material.
Roll Call
Ayes: Willmus, Etten, McGehee and Roe.
Nays: None.
15. Business Items — Presentations/Discussions
a. Review Draft Policy Priority Planning Document
City Manager Patrick Trudgeon provided an overview of this iirst look by the
City Council of staff's attempt to identify strategic initiatives as part of the City
Council Retreat held in February and iive strategic priorities, key outcome indica-
tors (KOI), and targets it had established, along with Department Heads, at that
time. A Summary Document (Attachment A) and Retreat Facilitator Craig
Rapp's Summary Report (Attachment B) were referenced by Mr. Trudgeon, as
outlined in the RCA.
Mr. Trudgeon noted that this first look at strategic initiatives developed by staff
was intended to provide talking points for further discussion and a general over-
view of those initiatives. Mr. Trudgeon advised that the intent was to provide
check-in and reporting opportunities by staff to the City Counci] on those efforts
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over the next two years. As noted on Attachment A entitled "City of Roseville —
Strategic Plan Summary 2016 — 18," Mr. Trudgeon noted the KOI and Targets
were broken into different subgroups, with Department and Assistant Department
Heads in attendance tonight to speak to each of the areas they'd worked on, even
though the entire group had addressed all of the initiatives from an organizational
standpoint to determine if they were feasible. While this is only a summary, Mr.
Trudgeon expressed staff's excitement in working with the City Council on their
direction over the next two years.
Mr. Trudgeon suggested, after the City Council had time to provide feedback and
further consider the documents and staff's presentation tonight, the draft plan be
brought forward at the June 8, 2015 City Council meeting for final consideration
and approval. However, Mr. Trudgeon recommended that the City Council re-
ceive public input on the draft document at tonight's meeting as well as at the
June 8, 2015 meeting.
Strate�ic Priorities
Effective Governance
Staff assigned: City Manager Pat Trudgeon and Fire Chief Tim O'Neill
City Manager Trudgeon briefly reviewed the strategic initiatives outlined on At-
tachment A for City Council consideration and feedbacic.
Councilmember McGehee expressed appreciation for the template idea, recogniz-
ing that it would require a lot of work but also provided an automatic guide inter-
nally and externally as staff guided changes, or for new people coming into the
process. However, Councilmember McGehee questioned how and at what point
additional information was provided to the City Council, or how moving from
presentation to action was anticipated and in what format it would come forward.
Councilmember McGehee expressed her interest in receiving more information
sooner rather than later and in advance of a meeting.
City Manager Trudgeon responded that the format would depend on the specific
topic, whether bringing information forward for a first look as a preliminary
presentation and then subsequently for action at a future meeting, either on the
Consent Agenda or Business/Action Item, depending on the topic. Mr. Trudgeon
noted some initiatives would be mare straightfarward and require ]ess review,
while others would be more involved and not as routine in nature. Mr. Trudgeon
noted the need for the City Council to make that determination and provide staff
with sufficient feedback as to what information they were seeking to be included
on future RCA's depending on the particular topic.
Councilmember Willmus expressed appreciation for City Manager Trudgeon's
comments, opining that often staff looked at issues differently than the City
Council, but at the end of the day the elected body was accountable to the voters.
Councilmember Willmus noted that this often created a messy, sloppy process
needing to be muddled through. However, Councilmember Willmus opined that
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1 this City Council had been effective in working through a myriad of complex is-
2 sues, and while not always pretty or on the proscribed schedule they remained ac-
3 countable to their constituents. Under that scenario, Councilmember Willmus
4 noted that often things may come up during a City Council meeting that staff had
5 not previously thought about and therefore additional information and time was
6 required to resolve a particular issue.
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8 Regarding the strategic initiative identified as "establish framework for respectful
9 dialogue and exchange of ideas," Councilmember Willmus opined that there
10 would always be Councilmembers who were passionate about a particular issue
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and who may disagree. However, Councilmember Willmus questioned the bene-
fit for staff to spend too much time attempting to address that concern.
14 Recognizing how much additional preliminary work may be required of staff to
15 get information to the City Council ahead of time and how that may dramatically
16 change the current operating procedures, Councilmember Etten cautioned creating
17 additional work for staff that may not prove useful to the City Council. Regard-
18 ing timeframes, Councilmember Etten expressed appreciation for those times staff
19 clearly laid out in the RCA the "next steps" and a proposed timeframe (e.g. Dale
20 Street Project). Using the Dale Street Project as an example, Councilmember Et-
21 ten suggested pulling some of the pieces from the Development Agreement for
22 that timeline to provide a direct target or window for presentations or action by a
23 Commission or the City Council, since staff often has that information available
24 without causing them too much additional work.
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While recognizing that the strategic initiative identified as "establish framework
for respectful dialogue and exchange of ideas," may be tough to maintain a con-
tinuum for respectful meetings, Councilmember Etten suggested each new City
Councilmember packet include a refresher from the League of Minnesota Cities
(LMC) materials for discussion. Councilmember Etten agreed that, while the
body could agree to disagree, there should always be a reminder to remain re-
spectful with no need to go for blood.
34 Regarding that referenced initiative, Mayor Roe opined that respect went beyond
35 the City Council, but also the City Council's respect of staff, and also to everyone
36 participating in a meeting. Mayor Roe further opined that it was the City Coun-
37 cil's role to set a good example for everyone else, otherwise it became easy for a
38 member of the community to follow their lead.
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As part of that respect initiative, Mayor Roe suggested a trial period providing an
opportunity for anyone participating in a meeting to turn in a response at the end
of that meeting as to whether they found the meeting respectful or not, with a tally
of those responses to see if it matched the impressions of the City Council.
Mayor Roe suggested this would provide a chance for feedback, whether at the
end of the meeting, or reported at the neXt meeting, and if tracked far awhile, it
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may provide enlightening. Mayor Roe recognized that there would always be is-
sues where someone was passionate, and regardless of how the discussion went, if
the decision didn't go their way, they may feel it wasn't a respectful meeting.
However, overall, Mayor Roe noted the desire was to do public business in a re-
spectful manner.
Regarding getting preliminary information earlier under the strategic initiative to
"improve meeting management," Mayor Roe noted this was of benefit to the pub-
lic as well as the City Council by involving them earlier in the process. Mayor
Roe noted there would be obvious exceptions when negotiations were underway
or developments not yet ready to make a formal application. However, Mayor
Roe opined it would be beneiicial to have mechanisms available if they didn't be-
come overly cumbersome or burdensome to staff and as things were ready to be
moved to a public forum.
Councilmember McGehee opined that to here there seemed to be two points to
consider under that initiative: that of the City Council as addressed, but also from
staff's perspective. Councilmember McGehee noted there were times when staff
brings things forward and the City Council didn't respond in a timely fashion, or
the City Council didn't provide the information staff needed. Councilmember
McGehee stated that this seemed, from her perspective, to be part of being re-
spectful of each other and how the groups reacted to one another; but also opined
that they were all adults and vigorous discussions should be available without
showing any disrespect.
City Manager Trudgeon admitted there were often challenges, especially when
things were on a meeting agenda for discussion or action, but due to longer-than-
anticipated discussion or time constraints, the item may be deferred to a future
mee�ing, even though s�aff made themselves available at that time. Mr. Trudgeon
recognized the improvements of the City Council in bringing questions or con-
cerns to staff's attention prior to a meeting allowing them to address those ques-
tions or remove or deferring an item if information was not immediately availa-
ble. However, Mr. Trudgeon stated that the more that could be emphasized, the
better, allowing staff to respond and the City Council to be better informed to
make a decision. If the City Counci] could alert him or identify any problem are-
as earlier in the meeting, Mr. Trudgeon noted he could release staff rather than
having them sit through an entire meeting without their agenda items being ad-
dressed. Mr. Trudgeon noted that this also involved managing agendas to make
sure there was not too much business anticipated for a meeting, while allowing
sufficient time to take care of business as needed.
Councilmember McGehee opined that she had noticed an improvement in staff
RCA's allowing for topics being more fleshed out, as well as allowing sufficient
time on the agenda for discussion and to complete the agenda.
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Mayor Roe clarified that all of the strategic priorities, KOI's and targets had been
developed from joint discussions by the City Council and staff at the Retreat and
were not just staff observations, but involved all participants in that conversation.
City Manager Trudgeon sought to clarify that staff was not intending to com-
municate that they were making any attempt to force decisions, but for those ac-
tions needing more discourse and discussion, staff recognized delays were neces-
sary versus those that allowed for immediate decision-making by the City Council
without the need for further consideration.
As an example, Councilmember Etten noted the Twin Lakes Redevelopment Area
discussion that involved complex and important decisions, but got delayed by a
variety of issues. Councilmember Etten opined that this, in part, also involved the
need for maintaining respectful dialogue rather than people using their positions
to make personal points, whether to each other, staff or commission members.
Councilmember Etten opined that this was the part for him that came off poorly as
a result of such dialogue that put people in poor positions.
Councilmember McGehee noted the positive steps staff has been taking with
those complex issues in breaking them into more manageable chunks versus the
City Council attempting to address the broader picture involving too many mov-
ing parts; opining that was a big improvement.
With a municipal election held every two years that may influence how a position
ar issue is approached, Mayor Roe noted some tbings are entirely out of staff or
the public's control, a reality that needed to be acknowledged as part of this dis-
cussion. However, Mayor Roe agreed that it was up to each Councilmember and
the corporate body to manage things to get the business of the city accomplished.
Mayor Roe reiterated the comments of City Manager Trudgeon that this was the
first look at this draft summary, and would include public feedback prior to ap-
proval.
Civic Engagement
Staff assigned: Police Chief Rick Mathwig, Assistant Parks Director Jill An-
fang, City Planner Thomas Paschke
Chief Mathwig provided an overview of the proposed strategic initiatives.
Specific to the initiative to "establish community-oriented outreach program,"
City Manager Trudgeon identified an awareness of three new segments of the
community, with others were yet to be determined. Mr. Trudgeon noted that fur-
ther work would involve plugging this initiative with the Community Engagement
Commission's (CEC) Neighborhood Group Task Force and Renter's Notification
Task Force. Since this was still a work-in-progress, Mr. Trudgeon advised that
this was only a portion of segments needing focus and identifying other groups
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and how to further plug them into the process would require additional review for
implementation.
4 Specific to the initiative to "create a strategy for use of volunteers," City Manage
5 Trudgeon noted staff's initial review of the "Service Enterprise Program" certifi-
6 cation for improving strategies for using volunteers and coordinate ideas, even
7 above and beyond those initiatives already implemented by Volunteer Coordina-
8 tor Kelly O'Brien. Mr. Trudgeon noted the improved ways staff was pursuing a
9 more organizational approach and way of thinking about volunteers, and antici-
10 pated ability through using this program to cast a wider net and more effectively
11 engage volunteers and manage them. Mr. Trudgeon noted that this "Points of
12 Life" initiative was well-known within non-profit agencies and was just starting
13 to become incorporated in the government sectar; with the next level for volunteer
14 engagement made more feasible through this certification program. Mr. Trudg-
15 eon reported that the City's management team and Department Heads were com-
16 mitted to and all actively engaged in performing a strategic look at how to use
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Specific to the initiative to "conduct regular community surveys," Councilmem-
ber Etten referred to a question he'd received from a member of the CEC about
whether the community survey was actually related to community engagement or
simply a tool to measure organizational effectiveness. As related to him by the
CEC member, Councilmember Etten suggested the goal was actually to increase
the target for the number of volunteers involved in the community, seeking anoth-
er potential target for involving more people, not just for events and/or activities.
Specific to the decision-making process, Councilmember Etten opined that the
under-reported population and CEC task force addressing renters was an excellent
example for him in addressing new segments. However, Councilmember Etten
suggested changing that target some to address what was being done by other
communities as well for comparison purposes to improve efforts in Roseville.
At the request of Councilmember McGehee, Councilmember Etten clarified his
remarks about measuring or engaging through the community survey, suggesting
further discussion may be prudent in defining whether the survey's goal was a
measurement of organizational effectiveness or how it was involving people.
Mayor Roe suggested is may be both, including a way to measure engagement as
well.
41 Councilmember McGehee expressed her appreciation for the community survey
42 and its usefulness to her, depending on what questions were asked and how they
43 were asked. While agreeing with the need for clarification, Councilmember
44 McGehee suggested the need to determine whether or not the City had been
45 communicating effectively and providing the opportunities people were seeking.
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Councilmember Etten opined that the initiative also went to the priority of "effec-
tive governance" as well.
Mayor Roe opined that it helped inform the engagement process.
Councilmember Willmus agreed with Councilmember Etten, that the community
survey tool provided a metric for various issues, which could then be used as a
basis to see how the organization was doing versus the organization's effective-
ness. While he could see an engagement component of the community survey,
Councilmember Willmus opined that it was probably not the best tool available to
facilitate what was needed in that regard.
Mayor Roe recalled previous discussions at the Retreat that the survey was in-
tended to measure satisfaction with engagement.
City Manager Trudgeon concurred with Mayor Roe's recollection of those discus-
sions, noting the KOI identified at the Retreat served as a driver for that satisfac-
tion and could be moved down to the other priority.
Mayor Roe clarified "measuring satisfaction with our engagement in the commu-
n1ty."
Councilmember Willmus stated that he may have additional questions and/or need
clarification on some of the proposed strategic initiatives, since the City Council
had yet to be involved in that portion of the summary. Even though the City
Council had helped develop the KOI and Targets at the Retreat, Councilmember
Willmus noted that this is their first look at the draft Strategic Initiatives.
City Manager Trudgeon duly noted that this was the iirst look for the City Coun-
cil and intended for their feedback as well as that of the City Council.
Councilmember Etten noted the changes already being implemented to engage the
community more deeply in the City Council's decision-making, as noted in the
"Effective Governance" priority. While questions remained in how to do it,
Councilmember Etten questioned if it needed to be included in this priority as
well or something continually looked at and systematically included in the pro-
cess early on. Councilmember Etten noted this included continuing to maintain
and improve the city website, printing communication in a timelier manner and
getting information out in a more timely fashion by using other media options
(e.g. NextDoor.com) to target specific neighborhoods. Councilmember Etten
opined this involved continually looking for new ways to improve those commu-
nication and engagement efforts.
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Specific to "Civic Engagement," Mayor Roe expressed appreciation for staff's
comments regarding involving advisory commissions, recognizing that their feed-
back would be helpful as they had insights to offer beyond those of the City
Council and/or staff.
Councilmember McGehee suggested incorporating various templates for deci-
sion-making (e.g. next steps and timelines) to enhance communication efforts and
ways to memorialize communication in the decision-making process providing
fewer concerns for residents.
Housing & Redevelopment
Staff assigned: Community Development Director Paul Bilotta, Battalion
Fire Chief of Operations David Brosnahan, and Deputy Fire Chief Chris
Snyder
Community Development Director Bilotta summarized the strategic initiatives
drafted for this priority.
Specific to the initiative to "establish a move-up housing program, Councilmem-
ber Willmus referenced the many discussion held at the Retreat regarding this
KOI and Target, and questioned how to facilitate this and how it related to high
density residential (HDR) and/or medium density residential (MDR) zoning des-
ignations. Councilmember Willmus questioned if MDR was the buffer between
single-family residential and HDR or what specific things needed to be looked at,
since he didn't see that addressed in the strategic initiative.
As a first step, Mr. Bilotta advised that staff would be presenting this first look of
the summary document to the HRA at their meeting next week, along with a list
of target properties for them to consider as MDR sites as a preliminary for their
consideration and discussion to address at the upcoming joint meeting of the HRA
and City Council.
Councilmember Willmus questioned if the intent was to lump rezoning with
move-up housing as one and the same thing.
Mr. Bilotta clarified that the main question was how to facilitate either or both
beyond simply setting a goal. Mr. Bilotta opined that a iirst step would involve
identifying MDR as an untapped need in the community and potential sites and
whether they may need rezoned or other ideas on how to achieve that priority and
target. Mr. Bilotta noted this may include determining the HRA's role and that of
the City Council: whether acquisition, marketing, incentives or other means and
all part of the programming process.
Specific to other metrics listed under the Target category, Councilmember
Willmus opined that he didn't recall discussion at the Retreat about putting out
specific numbers on the number of living-wage jobs, owner-occupied, housing
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value rentals and other targets identified and questioned whether those numbers
had come from.
Mr. Bilotta stated that staff had simply attempted to predicted what a reasonable
number of living-wage jobs may be in the two-year time frame for discussion
purposes only.
Regarding owner-occupied housing and rental value changes, Mr. Bilotta noted
that these estimates were for five years, through 2020, with considerable fluctua-
tion being seen at this time across the City, and staff's attempts to compare it with
inflation over that same five year period, again hard to predict and depending on
the numbers impacted by all units for that type of housing stock.
For clariiication, Mayor Roe noted that the targets would become part of the dis-
cussion for anything the Council eventually adopted, making staff's suggestions
make more sense.
Specific to the KOI for "SE Roseville, Councilmember McGehee congratulated
staff and the working group on their efforts to-date in starting from the bottom-up
to achieve a good plan for that area rather than trying to force it in one direction
or another, which she found to be a new approach for Roseville. However, Coun-
cilmember McGehee cautioned that the efforts of the working group not become
so formalized as to become a rigid extension of City government.
While supporting all of the strategic targets proposed by staff, regarding the initia-
tive to "establish a Twin Lakes economic development program," Councilmember
McGehee expressed her anticipation of what was projected.
Councilmember Etten echoed the comments of Councilmember McGehee specific
to the SE Roseville working group, as well as questioning long-term economic
development plans for the Twin Lakes area. Councilmember Etten stated that his
questions regarding move-up housing and rezoning had been addressed by Mr.
Bilotta's response to Councilmember Willmus's similar concerns.
Specific to the SE Roseville working group, Mayor Roe clarified that those efforts
were and should remain open to general public participation as well as that of the
neighborhood. Mayor Roe stated that he envisioned involving feedback from
people living and/or doing business there as well to make sure they were part of
the process. Mayor Roe also noted the need to look at a long-term redevelopment
plan for the area as a more formalized process as well as short-term efforts.
Speciiic to move-up housing, Mayor Roe stated he was leery of tying that to
MDR zoning, since he wasn't sure the values would be $350,000 or more; and
opined that multiple strategies were needed, with the MDR serving as only one
tool. Mayor Roe noted that single-family homes, similar to those having gone up
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over the last few years, could also help to accomplish that goal, such as facilitat-
ing that type of development in single-family designated zoning areas or pockets
throughout the community as long as they were not out-of-character with the rest
of the neighborhood.
Councilmember Willmus agreed with Mayor Roe's comments, opining they were
valid and well-taken, as long as the target thrown out was understood to be casu-
ally estimated at 50 units at $350,000 or above.
Mr. Bilotta expressed appreciation for Mayor Roe and Councilmembers touching
on the "bottom up" aspect as a continuing consideration by the CEC and Neigh-
borhood Association endeavors in deferring some items until seeing what comes
out of the SE Roseville working group and then plug it in to various subgroups as
specific topics came forward. Mr. Bilotta noted that it was anticipated that addi-
tional members may come and go, but also that it was anticipated that a core
group would remain long-term to address this target and various initiative.
Mayor Roe suggested an inter jurisdictional role as well to involve the communi-
ties of Maplewood and St. Paul.
Mr. Bilotta advised that to-date the working group had not brought those cities in,
but the Police Department was approaching them, and the little seed continued to
grow into other areas as efforts progressed.
Mayor Roe advised that he had planted some seeds with the Mayor of Maplewood
several months ago.
Organizational Effectiveness
Staff assigned: Assistant to City Manager/City Clerk Kari Collins, Infor-
mation Technology Network Manager Terre Heiser, former Public Works
Director Dwayne Schwartz
City Clerk Kari Collins provided an overview of the efforts for this priority.
Specific to the survey topic, Mayor Roe stated that the more he considered re-
source allocation, the mare he found it as a tool providing a metric as to whether
citizens felt their priorities were being met versus how those resources were being
allocated.
As part of the initiative to "conduct annual review of organizational interdepend-
encies and collaboration opportunities," Councilmember McGehee suggested in-
cluding external opportunities in surrounding communities as well.
Ms. Collins assured Councilmember McGehee that would be a part of the discus-
sion, noting the work already underway by Volunteer Coordinator Kelly O'Brien
in pursuing public/private partnerships.
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Councilmember McGehee expressed appreciation for this part of the presentation,
opining that she was unaware of any opportunities in the past for employees to
conduct a satisfaction survey, which she found to be a good idea and providing an
opportunity for employees to see if their job descriptions resemble the job they
were actually doing.
Regarding collaboration opportunities, Councilmember Willmus noted in the past
discussion had been held regarding looking to other local government units (e.g.
Ramsey County, MnDOT, and others) on a broader basis. Councilmember
Willmus expressed his concern also that, initially starting from Retreat discus-
sions as what was desired over the next few years, had now expanded to 5-6
years, and suggested being cognizant of how to bring that all together and tie it
up.
Regarding an employee satisfaction survey, Councilmember Willmus admitted he
wasn't quite sold on how that tied to other items being proposed as initiatives,
opining that it could take him a while to get to that.
Councilmember Etten suggested a different KOI for this priority entitled "Build-
ing Organizational Strength," and several targets, one of which could be "em-
ployee satisfaction." Councilmember Etten noted the value and importance of the
City Council listening to those performing the City's work day-to-day, but not
necessarily as a separate KOI, but in order to develop and nurture succession
planning and develop staff skills. As an example, Councilmember Etten noted
there should be more than one staff person skilled to serve as a liaison to an advi-
sory commission, addressing development of more depth and strength for em-
ployee skills moving forward. Councilmember Etten stated that he could support
including another KOI for staff development in a different format, or remove
"employee satisfaction" and add his suggestion, allowing initiatives to flow from
that and include additions.
Mayor Roe opined that sounded familiar to him from Retreat discussions as well.
Councilmember McGehee disagreed, opining that she found it important to have
an employee satisfaction survey to find out if they had sufficient training for the
jobs they were performing and if they felt they were in a safe environment to
work, and there was enough flexibility for them to grow within based on the
strength of the arganization from their perspective. Councilmember McGehee
opined that, in many ways, the City's employees were customers, and if they felt
they had no advancement opportunities or no succession planning was in place, or
not enough depth was available in their jobs, or if they felt unable to respond to
certain situations, she thought those were important things far the City Council to
be aware o£ As the City Manager became aware of those issues as well, Coun-
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cilmember McGehee opined that it would provide a pool of information to build a
more effective organization.
Councilmember Etten clarified that he felt an employee survey was important, but
not as a KOI, but as one of the targets from building organizational strength.
Mayor Roe noted that clarification provided a level of agreement between Coun-
cilmembers Etten and McGehee.
Mayor Roe suggested referencing the meeting notes from the Retreat to determine
the discussion on this KOI and how it had evolved to this, and whether employee
satisfaction was originally part of organizational strength. Mayor Roe opined that
having a handle on the needs of the organization was a key part as well as em-
ployee satisfaction, and suggested moving the "employee satisfaction" KOI fur-
ther right on the summary.
Councilmember Willmus concurred, opining that it was currently weighted too
heavily.
Infrastructure Sustainabilitv
Staff assigned: Public Works Director Marc Culver, Public Works Director
Lonnie Brokke
Public Works Director Culver provided an overview of this priority.
Councilmember McGehee questioned the status city-wide of the asset manage-
ment software program. Councilmember McGehee opined that when the City
Council agreed to initiate the program some time ago, it was her understanding
that all departments would be on it; however, after another two years, it was her
understanding that was not the case, and she questioned why it seemed to be so
difficult to get all city assets catalogued onto this software program.
Mr. Culver responded that the Public Works Department had embraced the pro-
gram and catalogued its assets and was also documenting time and maintenance
on spent on those assets. While the program was really borne out of the Public
Works Department, Mr. Culver advised that discussion was ongoing for imple-
mentation with other departments, with the Parks & Recreation beginning to use
it, and another review being done city-wide to see if there were ways for their de-
partments to make use of the software program.
Councilmember McGehee asked City Manager Trudgeon for clarification if it had
been the intent, when the City Council supported the software, that every depart-
ment become engaged, at least at a minimum to catalogue assets.
City Manager Trudgeon confirmed that intent, advising that it was still in process,
but was not there yet, and would continue to be a continual process for some time,
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1 recognizing that the Parks & Recreation Department had recently made substan-
2 tial progress, and other departments were still coming. With reorganization ef-
3 forts recently implemented, Mr. Trudgeon advised that staff was now in a better
4 position with time and resources to get everyone on board eventually.
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At the request of Councilmember McGehee, City Manager Trudgeon responded
that it was the goal to have everyone on board and organized by the end of 2016.
Mayor Roe clarified that it was a goal, while recognizing work efforts would and
could shift as well.
12 In his previous discussions with Finance Director Miller, Mayor Roe noted one
13 challenge may be to link the Capita] Improvement Program (CIP) document to the
14 infrastructure management and financial tracking documents, as well as getting
15 the park program into that CIP system allowing them to show on the same report.
16 While understanding it was just a spreadsheet that needed to be managed through
17 some expertise, Mayor Roe expressed his desire to be able to track infrastructure
18 with CIP dollars to make sure the money set aside in Enterprise Fund areas was
19 the right amount and being spent in a timely fashioned, or if it needed reallocated
20 elsewhere. If traciced well and dollars clearly identified, Mayor Roe opined that
21 the City Council may be able to look at rates and only address inflationary pieces
22 for a few years without continuing to adjust those rates. However, until known
23 for sure, Mayor Roe noted the difficulty in tracking that information.
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25 Conclusion
26 City Manager Trudgeon, in conclusion noted that this was the point where staff
27 exited the process and this draft became a City Council working document. Mr.
28 Trudgeon stated the reason for tonight's presentation was to populate ideas on
29 how to achieve priorities and KOI, and various targets. While appreciating feed-
30 back so far, Mr. Trudgeon suggested the need for the City Council to determine
31 its comfort level and how to express their various components. Mr. Trudgeon
32 clarified that staff was reliant on the City Council saying what they wanted to do
33 and how to do so; and suggested if something didn't make sense or a change was
34 needed to a previously-stated KOI, they provide that additional feedback. Mr.
35 Trudgeon further clarified that the strategic initiatives on the summary plan were
36 only intended as suggestions from staff to begin discussions, and in the meantime,
37 he sought additional feedback from the City Council before bringing the docu-
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ment back on June 8, 2015.
Councilmember Willmus noted several areas that would benefit from feedback
from the CEC ar HRC; and questioned how City Manager Trudgeon saw that fit-
ting into the timeline for City Council action proposed for June 8, 2015.
City Manager Trudgeon stated that was entirely up to the City Council, whether
they wanted additional time for vetting ar discussion, even though staff was eager
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to begin work on some of the initiatives if directed to do so. If the plan changes,
Mr. Trudgeon stated that staff was comfortable deferring action or taking action
on June 8, at the discretion of the City Council and at their lead.
Discussion ensued regarding upcoming advisory commission meeting schedules
and how that aligned with proposed action on June 8, 2015.
In general, Councilmember Etten suggested shrinking the timeline to only cover
2015-17, depending on the outcome of the next election and potential new Coun-
cilmembers, but to cap it at 2017. Even though some goals may be longer than
those two years, Councilmember Etten suggesting keeping that limit, and project
those necessary for a longer-term, with a review every January of each new year
to see progress to-date. Also, Councilmember Etten suggested staff report back
periodically (e.g. every six months) on these items, and expressed his preference
if possible that it run parallel with the annual budget calendar to determine after
one year whether or not this has proven helpful, whether it was working or not,
and providing check-ins on its overall effectiveness.
Along those lines, Mayor Roe suggested similar reports ar updates on a quarterly
basis or even more frequently as currently done for other staff reports provided as
part of the Consent Agenda. Mayor Roe opined that a six month period for re-
porting seemed a little too long to him, but agreed that regular updates were es-
sential.
Councilmember Etten expressed his willingness for shorter timeframes as appli-
cable, as long as an overall look was provided for those items listed.
While this is a City Council document, Councilmember McGehee noted the last
column for "strategic initiatives" at this point was only staff input. To the eXtent
those have been discussed and additional tweaking and wording revised, Coun-
cilmember McGehee questioned City Manager Trudgeon's intended schedule if
planning to bring this back on June 8, and how and when public and advisory
commission input would be heard. Councilmember McGehee expressed her in-
terest in a list of actual items after tonight's discussion and a timeframe with im-
plementation dates, not only for 2015-2016, but also sustainable beyond that.
In response, City Manager Trudgeon explained his thought process was that at
some point the City Council would approve the document, and then loop the advi-
sory commissions in. Mr. Trudgeon cautioned doing so before the City Council
had provided a clear context and direction. However, if the City Council deter-
mined it was important to communicate this draft with advisory commissions and
bring them into the loop now that could be accommodated, even though Mr.
Trudgeon recognized that several of those commissions had already met this
month and may further delay the process. Mr. Trudgeon noted that a lot of work
was intended far the firs� two years, with half of this first year already gone,
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prompting the need to look at dates again. Mr. Trudgeon clarified that staff was
open to the process dictated by the City Council, but also cautioned that by bring-
ing more people into the loop at this point, it would create a much larger area of
context.
While recognizing the benefit of tonight's discussion, Councilmember Willmus
questioned how to bring Councilmember Laliberte into that discussion prior to
taking formal action.
In fairness to that desire, City Manager Trudgeon suggested perhaps another dis-
cussion on June 8, perhaps a summary plan not fully ratified would suffice for the
HRA's joint meeting with the City Council on June 15, provided the City Council
was comfortable with the housing and redevelopment aspect and any other priori-
ties involving the HRA directly that would serve to facilitate that conversation.
Councilmember Etten agreed with City Manager Trudgeon that this document in-
volved a lot of work for the City Council, and there would be many additional op-
portunities for staff to involve the community and/or advisory commissions.
Councilmember Etten also recognized that 2015 was half over before this docu-
ment was going to be adopted, and therefore, he expressed his support for a final
touch on June 8, followed by formal action at the next meeting to move it far-
ward. Councilmember Etten also noted that this was a living document and
should be flexible enough to allow revisions based on the six month updates — or
quarterly if applicable — but would still allow those changes and the process to
move forward sooner rather than later.
Based on his perception of discussions to-date, Mayor Roe stated he considered
these strategic priorities as the focus indicated by the City Council for the next
few years, in addition to other items that are standard operating or special circum-
stance issues.
Therefore, Mayor Roe opined he didn't see a need at this time to seek agreement
from advisory commissions with the Strategic Plan Summary, but instead to make
sure they have an opportunity to engage and provide additional suggestions to the
mix, with this document serving as a starting point. Based on that general under-
standing apparently shared by the body, Mayor Roe suggested coming bacic to the
June 8 meeting to incorporate Councilmember Laliberte's feedback with staff
providing this original draft document, and a revised red-lined copy as well incor-
parating tonight's discussion; with final adoption slated for adoption on June l 5.
Mayor Roe further clarified that future joint meetings of advisory commissions
and through their feedback to staff liaisons, they would be plugged into the pro-
cess, starting with the first joint meeting with the HRA, and provide additional in-
put to the revised strategic initiatives. However, Mayor Roe supported going
ahead with further discussion on June 8 and adoption on June 15.
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Councilmember Willmus agreed with Mayor Roe's proposal, recognizing that the
City Council was under the time constraints due to their own doing. While valu-
ing the opinions and thoughts by advisory commissions on the issues, whether he
agreed with them or not, Councilmember Willmus suggested beginning the pro-
cess by June 15.
Councilmember McGehee agreed with Councilmember Etten and Mayor Roe that
this was a living document, but it was important to get it going. Toward those ef-
forts, Councilmember McGehee noted that this discussion was available to Coun-
cilmember Laliberte via various means and providing her with the ability to re-
spond to the discussion for the benefit of the Ciry Council and staff, not delaying
the process any further.
Mayor Roe thanked staff for their participation throughout this process and for
their presentations tonight, expressing appreciation from the City Council for this
team effort between the body and staff.
Mayor Roe opened the meeting for public comment at this time for those in at-
tendance at tonight's meeting.
Public Comment
Lisa McCormick, Wheeler Street
Ms. McCormick apologized for her comments at the last meeting if she had come
across as being harsh with the City Council, stating that was not her intent. Ms.
McCormick opined that the City Council and her neighborhood were closer in
their thinking than being farther apart. Ms. McCormick noted her frustration was
in part with the process. Ms. McCormick stated that, seeing this report was a
good example of that frustration.
Ms. McCormick stated her initial excitement about this Retreat and what the City
Council might come up with for their community priorities moving forward. Ms.
McCormick stated she was further heartened when attending the Retreat and hear-
ing the City Council's earnestness in engaging the community, and therefore, she
was eager for those results. Ms. McCormick, in watching the Retreat afterwards
and reading the meeting notes and hearing City Manager Trudgeon's summary in
his closing comments, stated that she found them moving, in addition to Coun-
cilmember Laliberte's comments about community building community and
working together in partnership. In that way, Ms. McCormick noted she had first
heard about customer intimacy; and clarified that she did not view herself as a
customer, but wanted to feel she offered a contribution and wanted to participate
in her community.
However, in reading this report, Ms. McCormick noted her concerns, since she
had paid attention to the other aspects, and the results portrayed by staff. Initially,
Ms. McCormick stated she thought this was a mistake, especially when the sum-
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mary says staff's desire is to move toward operational excellence, which she
found in direct conflict with her notes and recollection. Ms. McCormick opined
that clearly the move was for staff and the City Council to move toward customer
intimacy, not operational excellence, as was being portrayed in this report. Based
on the ranking in Mr. Rapp's report, and in her watching the video again to make
sure his summary was accurate, Ms. McCormick noted his verbal summary was
for the City to move toward a culture of collaboration and custoiner intimacy,
with no one contradicting him then, and obviously therefore, not in error.
Ms. McCormick noted her frustration stemmed from residents attending and lis-
tening because they cared, and then even though things may be delayed, when
they come out, such as this report, they are in direct opposition to what was heard
previously. Ms. McCormick expressed appreciation for the City Council's will-
ingness to make public information available, and thanked City Manager Trudg-
eon for his commitment toward those efforts and the City Council for their efforts
towards transparency. However, Ms. McCormick questioned if everyone was ac-
tually on the same page in this matter.
In his review tonight of the summary report, Mayor Roe concurred with Ms.
McCormick that it appeared incorrect.
City Manager Trudgeon apologized and advised he would check it out.
If it is in error, Ms. McCormick questioned how the results affected the credibility
of the report.
Mayor Roe eXpressed his hope that by fixing it, it would serve to establish that
credibility.
Diane Hilgren (SP?), Bayview Drive
Ms. Hilgren agreed that she was a citizen, not a customer, and having reviewed
the meeting notes from the Retreat, expressed her trouble in being called a cus-
tomer.
Along with the efforts of the CEC and HRC, Ms. Hilgren noted that everyone was
trying to change culture, and it could often talce a long time. In the City Council
using verbiage to describe things, Ms. Hilgren opined that it often came across
that residents were customers and the City was a business, which she did not find
true. Ms. Hilgren opined that the City was an entity, and the CEC was trying to
be a proponent of having people look at becoming better and more involved citi-
zens, even though the road may be bumpy and some things difficult to achieve.
Ms. Hilgren encouraged the City Council to give this more time, and send this
document to its advisory commissions and the public, since their input also had
value. Ms. Hilgren opined that this was an amazing document, and she gave cred-
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it to the City Council for producing it, but also noted it may have many unfore-
seen consequences and needed the extra time. Ms. Hilgren questioned if one
more month would seriously impeded the document, while noting it would pro-
vide advisory commissions and citizens time for review, comment, and grant
them validity in providing that input.
Ms. Hilgren opined that taking the extra time was worth it, and expressed her en-
thusiastic interest in moving forward with this culture change. However, Ms.
Hilgren underscored that she was a citizen and found it offensive to be called a
customer.
Gary Grefenberg, 91 Mid Oaks Lane
Mr. Grefenberg stated he was speaking personally, but basing his comments on
his six years in developing civic engagement in the community. Mr. Grefenberg
stated dialogue needed to begin, and opined that instead of continuing to have
staff involved the next meeting to discuss this should include advisory commis-
sions. Mr. Grefenberg further opined that no staff, with the exception of Mr. Bi-
lotta understood the goal and perpetuated the "top down" approach to these priori-
ties through their proposed strategic initiatives. Mr. Grefenberg stated he too was
offended to be called a customer, opining that the City Council was not a Board of
Directors for a business; and had no desire for them to be intimate with him, but
wanted instead their respect and to provide him with an opportunity to participate.
Since the CEC was set up by the City Council for just this purpose, Mr. Grefen-
berg opined it seemed an end-run to adopt the strategic plan without receiving any
input from them.
Mr. Grefenberg asked two specific questions: 1) A description of what was actu-
ally meant in establishing a community-oriented outreach program; and 2) How
will this strategic plan be used and how flexible will it be?
Mayor Roe responded, as previously noted in staff's presentation earlier in this
meeting, there remained a lot to flesh out in the plan at this point, and the City
Council still needed to figure out what that was going to be. Mayor Roe clarified
that the involvement of the CEC would play a key role in the future in figuring
that out.
Mr. Grefenberg responded that staff concentrated or focused on in-reach versus
outreach, opining that this caused him to see the old culture based only on those
staff-identified strategic initiatives versus the actual work of advisory commis-
sions. Since no one as yet was aware of this 2016-2018 strategic plan, Mr. Gre-
fenberg questioned why communication efforts could not be undertaken to pro-
mote that understanding before adoption.
Regarding how flexible this document would be and how it would be used, Mr.
Grefenberg opined that it was very disrespectful of the City Council to take action
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without first talking to the CEC, noting the commissions and general public were
part of the process, not only staff.
Using Councilmember McGehee's recent issue related to garbage collection, in
order to come up with ways to engage the community from the ground up versus
from the top down, Mr. Grefenberg opined that the community outreach aspect
needed more fleshing out and determine what was meant. Mr. Grefenberg ex-
pressed his unwillingness to be part of a commission that came in after the fact
and rubber stamped what staff had put together. While it was within the City
Council's authority to proceed, Mr. Grefenberg encouraged them to not only talk
the talk but walk the path of civic engagement and seek more input from commis-
sions and the public. Mr. Grefenberg further opined that another format was
needed beyond that provided by this type of public comment opportunity. Mr.
Grefenberg suggested that the City Council meet with advisory commissions as
they had already done with staff 3-4 times; and asked that the Mayor and City
Manager meet with the CEC rather than have the staff liaison to the CEC serve in
that role, since he hadn't been present for any of these discussions.
Sharon Sanders, S McCarron's Blvd.
Ms. Sanders also noted her status as a citizen not a customer; and agreed with
previous speakers and Councilmember Willmus on the need to push the time back
and seek public feedback as well as have six month reviews moving forward.
Ms. Sanders noted her attendance at the Planning Retreat and hearing the City
Council and staff state their desire for community engagement. However, Ms.
Sanders opined there appeared to be confusion city-wide about the definition of
civic and community engagement. Ms. Sanders advised that she had joined the
CEC because she wanted to help, and thought at least they would be reviewing
this strategic plan. Ms. Sanders asked for that time to allow the CEC to review
the plan and offer their suggestions before adoption. Since the draft notes are
public, Ms. Sanders agreed with the suggestion of Mr. Grefenberg, that citizens be
given time to become aware of the discussions and in the interest of community
engagement, see what feedback was forthcoming toward that cultural change.
Donna Spencer, 2267 Laurie Road
As a recent, three-year resident of Roseville, formerly living in St. Paul and Min-
neapolis, Ms. Spencer admitted she had not read this report in full yet, but sought
the opportunity to do sa In agreement with previous speakers, Ms. Spencer
opined it would be ideal to provide the CEC and Task Forces serving under the
commission to review this document and provide their feedback and comments,
further opining that there was already wark underway in those groups that could
serve to improve the document.
Ms. Spencer also agreed with the sentiment for giving the public a chance to re-
view the strategic plan and have advisory commissions meet with the City Coun-
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cil as they had provided for staff to do. Ms. Spencer opined that the CEC's
Neighborhood Engagement Task Force would have relevant comments for this
document, specifically related to civic engagement and ideas for strategic initia-
tives, since the task force would not be concluded until mid-summer.
In response to concerns raised about being considered customers versus citizens,
Mayor Roe assured that this term had come up as part of Mr. Rapp's work involv-
ing a goal of becoming "customer intimate," and the City Council certainly didn't
think of its citizens as customers. Mayor Roe clarified that the point was to make
sure the organization was paying attention to those participation in what was hap-
pening and being provided an opportunity for feedback to that process, not only
upfront, but also afterwards, to ensure things were continuing to improve.
Mayor Roe clarified that the process had always involved advisory commissions
participate as well as seeking public involvement. Mayar Roe further clarified
that the five strategic priorities and KOI's were mostly the City Council's part in
the process and intended to reflect what the City Council had already heard from
its constituents through the election processes, the Imagine Roseville 2025 com-
munity visioning process, and ongoing and constant contact with residents; and
was certainly intended to be reflective of the community. Mayor Roe noted that
the feedback from the public would serve to support whether or not the City
Council heard those five community priorities correctly, while recognizing they
were not all-inclusive; and the KOI's, when adopted, would provide direction in
achieving those priorities, and further feedback and adjustments would be ongo-
ing.
Mayor Roe reiterated that this was a living document, and agreed that, now that
the draft plan had been established, the idea of a Town Hall meeting made sense
going forward with the process. Mayor Roe noted that part of the role for the
CEC would be to provide that type of feedback, and therefore, opined that the
process was in good shape from his perspective.
Mayor Roe thanked the public for the corrections brought to the City Council's
attention as well, and expressed appreciation for the community support and
hoped it would be reflected in the feedback received going forward.
Mayor Roe encouraged this draft plan get to residents by whatever means were
available; and also encouraged public participation at the June 8 and June 15
meetings. At that time, if the City Council determined more time was needed, or
if it was found that the five strategic priorities were inaccurate, Mayor Roe ad-
vised additional time would be taken. If the five priorities were deemed accurate
by the community, Mayor Roe then noted that the KOPs could be fixed and/or
adjusted with the targets and strategic initiatives.
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From her perspective, Councilmember McGehee stated it was her understanding
of the process was that the City Council set up the strategic priorities and then
handed them off to staff, and now the next phase was to get feedback from the
public, providing an entirely additional column. Councilmember McGehee fur-
ther clarified that staff's involvement was not to change the City Council's five
priorities, but to look at their role in how they would address those priorities from
their perspective, and how they would parse out those details. Councilmember
McGehee stated that, now the next role was for the public and advisory commis-
sions to state their responses, ideas and feedback for those priorities, continuing
the evolution of this living document and allow their voices to be heard.
Mayor Roe concurred with that synopsis by Councilmember McGehee, agreeing
with the ongoing need for input. Mayor Roe noted that the strategic initiatives
were simply ideas proposed to achieve those priorities, and would continue to
change going forward, reiterating that this is only the first stab with the draft plan.
If this is ultimately identified as what was needed by the community, as it
evolved, Mayor Roe noted this would then go forward. However, Mayor Roe
noted that the City Council needed to remain true to the mission they'd estab-
lished for themselves, and realize that as a body of five, the majority ruled and
they would need to accept those consequences as well.
Councilmember Willmus expressed his agreement with much of what had been
stated by his colleagues. However, Councilmember Willmus also noted the value
in having other sets of eyes weigh in and review the draft plan, since it was also
their document and their feedback was important.
Mayor Roe clarified, that from his understanding that was also the consensus of
the body.
Councilmember Etten questioned if more time should be allowed before adopting
the document, suggesting additional discussion on June 15, and allowing all advi-
sory commissions a review.
City Manager Trudgeon cautioned that the June 15 meeting already had a full
agenda, including time allotted for the joint meeting with the HRA.
City Manager Trudgeon asked for specific direction from the City Council on
how to proceed, and the timing far getting the draft document to advisory com-
missions for feedback.
Councilmember Etten clarified that this was a City Council document, and he had
originally pushed to have the Retreat based on his meeting with representatives of
the Village of St. Anthony, and their retreat model to go off to a hotel by them-
selves wi�h staff and create similar documents, and subsequently publishing them
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1 at a future meeting of the body and allowing for zero public input. Councilmem-
2 ber Etten noted the lacic of desire by the Roseville City Council in following that
3 model, and allowing public input. Councilmember Etten noted the question at
4 this point appeared to be how the process would now unfold. Councilmember Et-
5 ten recognized the need for feedback from staff, advisory commissions and the
6 public; and in response to concerns expressed during public comment, noted the
7 first strategic priority listed was "civic engagement," that should serve to alleviate
8 those concerns, and had been addressed with various ideas during the Retreat it-
9
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self.
11 Regarding "customer intimacy," Councilmember Etten noted that this was a term
12 brought up by Mr. Rapp in his framing discussions and desired goals, and clari-
13 fied that the City Council hadn't spoken that term at all, and certainly were not
14 looking at anyone as a widget or customer; and stated that her personally certainly
15 didn't feel that way, and it only represented the framing of terms used by Mr.
16 Rapp at the Retreat, and subsequently in his report. Mr. Etten apologized to Ms.
17 Hilgren if this was not clear on his part, and reiterated that this was Mr. Rapp's
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framing, and not that of the City Council or their intent.
Councilmember McGehee agreed on the strategic initiatives proposed, and agreed
with the bottom up approach to reorganize and solve problems in SE Roseville.
But when it comes to the sustainability of the community and its infrastructure,
resting on the City's finances and CIP, Councilmember McGehee opined that this
was part of the local government mission individual Councilmembers were as-
signed as elected officials. However, Councilmember McGehee agreed that there
was room for many lenses in reviewing whether or not the City Council had been
accurate in designating the five strategic priorities far the community, welcomed
scrutiny of those priorities going forward and as part of the process. However,
Councilmember McGehee opined that the City Council at a minimum needed to
approve its own document before having it further critiqued.
Mayor Roe observed that there appeared to be at least three voices for not seeking
advisory commission feedback prior to June 8 or June 15; but indicating participa-
tion by those advisory commissions was intended going forward.
36 Councilmember Willmus stated his preference for having the CEC, HRC and
37 HRA provide feedback on those areas falling under their roles and providing va-
38 lidity for proposed targets and strategic initiatives.
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42
Mayor Roe suggested then looking at discussion on June 8 and June 22 to allow
for that process and in light of other agenda items.
43 City Manager Trudgeon sought further clarification on the actual direction being
44 given to staff from the City Council, opining that he was hearing mixed messages
45 as to involvement at this time by advisory commissions and prior to City Council
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Attachment B
DRAFT Regular City Council Meeting
Monday, May 11, 2015
Page 33
adoption of the strategic plan. City Manager Trudgeon noted previous discus-
sions for involvement of advisory commissions at some point in the future, but
not for adopting the underlying strategic priorities developed by the City Council
at their Retreat.
Mayor Roe clarified that the intent was for involvement of advisory commissions
as things proceeded, but focus discussion and approval on the Strategic Priorities
and KOI's themselves; and revise the draft document to identify staff's proposed
strategic initiatives as "Preliminary Strategic Initiatives." Mayor Roe opined that
this should make it easy to receive feedback from anyone on those first two col-
umns for Strategic Priorities and Key Outcome Indicators (KOPs).
Councilmember McGehee suggested that tomorrow, every advisory commission
chairperson send a link with this document and any other applicable information
provided in tonight's agenda packet, for circulation to their members, but not nec-
essarily for feedback. Councilmember McGehee further suggested providing the
information on the City's front page website.
Mayor Roe concurred; however, corrected the process for disseminating that in-
formation to advisory commissions through staff, not by chairpersons; and sug-
gested instructions for them to provide their feedback on or before June 8 and an-
ticipated adoption by the City Council. Mayor Roe noted this would allow them
to determine if they wanted to provide any feedback.
City Manager Trudgeon opined that a lot of context needed to be given beyond
just the document itself; opining that it would lead to discussion at those advisory
commission meetings that staff would need to address.
Mayor Roe opined that the context could be provided.
City Manager Trudgeon responded that it could be provided with substantial staff
time. City Manager Trudgeon apologized for his continued attempts to get clear
direction. However, Mr. Trudgeon noted that, while the strategic plan summary
was in writing, it still needed some context, and if the intent and direction was for
staff to be responsive to advisory commissions, the strategic plan should be an
agenda item for their meetings.
Mayor Roe clarified that the intent was for advisory commissions, just like for
any other member of the public, have this information and be given the opportuni-
ty as individuals to respond with their feedback, and provided the dates for those
opportunities. Mayar Roe further clarified that it was not intended as an advisory
commission agenda item, but intended for the awareness of commissions and the
opportunities available for their persona] feedback.
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DRAFT Regular City Council Meeting
Monday, May 11, 2015
Page 34
16.
17.
18.
Attachment B
Councilmember McGehee concurred, opining that she did not think staff should
have to spend a lot of time, since the February Retreat meetings were archived
and available for advisory commissioners to review, as long as staff provided
them with the links to do so. Councilmember McGehee opined that she was not
asking staff to provide a summary at each advisory commission meeting.
Mayor Roe directed staff to provide those links to meeting minutes and the Re-
treat, the same as the public would receive, not as a commission, but as individual
commissioners and residents.
Willmus moved to bring this item back to the City Council at the June 22, 2015
meeting, and in the meantime to disseminate via links and applicable electronic
documents to advisory commission members or via the City's website. Coun-
cilmember Willmus opined this would provide those advisory commissions over a
month to provide desired input.
The Chair declared the motion failed for ]ack of a second.
By consensus, the direction to staff as concluded by Mayor Roe was approved.
City Manager Future Agenda Review
City Manager Trudgeon briefly preliminarily reviewed future meeting agendas.
Councilmember-Initiated Items for Future Meetings
Adjourn
Etten moved, McGehee seconded, adjournment of the meeting at approximately 9:27
p.m.
Roll Call
Ayes: Willmus, Etten, McGehee and Roe.
Nays: None.
ATTEST:
Patrick J. Trudgeon, City Manager
Daniel J. Roe, Mayor
Attachment C
June �0�5
� ��� � �� �' ��
CI?AI�RAPP, ��c
IMPROVING ORGANIZATIONS AND THE PEOPLE WHO LEAD THEM
CI�AI�f�,PP,LLC
IMPf�QVING PRGANIZAI vl'�.�:: �,�—;�_ ����-r� a�'✓�✓P—ip LEAD TNEM
City of Roseville Strategic Plan Report zoi5-zoi7 � JuP���"i�ent C
RE: FY zo�6-zo�8 Strategic Plan- City of Roseville
Dear Mayor Roe,
I am pleased to present this FY zo�5-zo�7 Strategic Plan and Summary Report to the City of
Roseville. The plan reflects the organization's commitment to strategic thinking, measurable
results and the delivery of quality services.
Thank you for the opportunity to assist the City with this project. You, the City Council and
senior staff are to be commended for your dedication and effort.
I also want to thank Pat Trudgeon and the staff for the help and support provided during the
process.
Yours truly,
V
Craig R. Rapp
President
C I�,�'�, I G f�AP P, ��:_
i,� :;",_ _• 40 EasT Chicago Ave�ue �340, Chicago, IL 60611 • c.vr ��E �Yi _�.,�; 3208 West Lake Street ¢�42, Minneapalis, MM 55416
rwinFa: CraigRappLLC • rncFnc?nk CraigRappLLC • rou Frri-E , 800 550 0692 • CraegRapp.com, CompassFeerGrvup.com
Page 2
Attachment C
Table of Contents
ExecutiveSummary .............................................................................................................. z
Strategic Plan Summary zo�6-zo�8 ............................................................................................... 3
City of Roseville Strategic Planning Process ................................................................................ 4
Effective Governance, Culture and Value Proposition .................................................. 4
Reviewing the Environment, Setting Strategic Priorities ........................................................... 6
Defining Strategic Priorities .......................................................................................................... 8
Key Outcome Indicators By Priority ............................................................................................. 9
Implementing the Vision: Developing Strategic Initiatives and Action Plans ............................ g
Strategic Planning Participants ..................................................................................................... ��
Appendices: SWOT Analysis Data ................................................................................................. i
Appendix �: SWOT Results — Strengths ....................................................................................... ii
Appendix z: SWOT Results — Weaknesses .................................................................................. v
Appendix 3: SWOT Results — Opportunities ............................................................................... viii
Appendix 4: SWOT Results — Threats .......................................................................................... xiv
Appendix 5: SWOT Results — Highest Priorities .......................................................................... xviii
Attachment C
City of Roseville Strategic Plan Report zo�5-zo�7 � June zo�5
On February �7 and �8, and March zo, zo�5, the City of Roseville's leadership team engaged in a
teambuilding and strategic planning process. The three meetings yielded a draft strategic plan
for the three-year period zo�5-zo�7.
The strategic plan consists of a set of five strategic priorities, which are the highest priority issues
for the next three years; a series of key outcome indicators and targets, which describe desired
outcomes and success measures; and a list of strategic initiatives, which define the actions that
will be taken to ensure successful effort.
At the initial planning meeting on February �7, the group discussed their operating philosophy,
culture, and value proposition. In addition, they reviewed their operating environment and
identified a list of challenges facing the community. Based upon those challenges, on February
�8, the group identified a set of strategic priorities for the performance period. This was followed
by the development of a set of key outcome indicators (KOI's) for each priority, which defined
desired outcomes and measurable targets. On March zo, the senior staff created a set of
strategic initiatives and action plans to address the priorities and achieve the key outcomes.
The strategic priorities and key outcome indicators are summarized on the following page:
2
Attachment C
City of Roseville Strategic Plan Report zo�5-zo�7 � June zo�5
Strategic Priority Key Outcome Target Strategic Initiatives
Indicator (KOI)
Community satisfaction go% satisfied w/ city a) Conduct Regular Community
services Surveys
Volunteer opportunities Volunteer opportunities
increased by 5% b) Create Strategy for use of
Volunteers
Participation by under- Three new segments of
represented population community engaged c) Establish Community-oriented
Outreach Program
SE Roseville Increase in comm. MV a) Create Southeast Roseville
Increase in resid. MV Redevelopment Plan
Twin Lakes 5o new living wage jobs b) Formalize Southeast Roseville
Working Group
` ` Move-up housing zo additional units $35ok/>
c) Estabiish Twin Lakes Economic
Residential hsg value �o% chng. Owner-occupied Development Program
value-zo�5-zo
d) Establish Move-Up Housing
io/ chng. Rental value-zoi5- Program
zo
e) Establish Housing Value Support
Program
Council actions All Items resolved at mtg. a) Improve Meeting Management
they are introduced
Process transparency All items indude indication b) Improve Clarity in Decision
_. of place in decision process Making Process
Respectful interaction- ioo/ judged respectful c) Establish framework for
leadership team respectful dialogue and exchange
of ideas
Employee satisfaction Measureable improvement a) Conduct Annuai Employee
in subsequent surveys Satisfaction Survey
��-��ganizatior���,°��
. ���tjU����= b) Review Organizational
Needs/Changes
Resource allocation Resource allocation reflects
citizen's priorities c) Conduct Annual Review of
Organizational Interdependencies
& Collaboration Opportunities
Capital improvement Adopted comprehensive a) Establish enterprise-wide
funding infrastructure plan & consistency for asset management
funding strategy pian implementation
�_'�. ___ ._�.
, Infrastructure Condition Adopted standards for each b) Estabiish measure of
asset category effectiveness for each
infrastructure asset
3
Attachment C
City of Roseville Strategic Plan Report zo�5-zo�7 � June zo�5
Strategic planning is a process that helps leaders examine the current state of the organization,
determine a desired future state, establish priorities, and define a set of actions to achieve
specific outcomes. The process followed by the City was designed to answer four key questions:
(�) Where are we now? (z) Where are we going? (3) How will we get there? (4) What will we do?
Effective Governance, Culture and Value Proposition
On Tuesday, February �7, the leadership team reviewed and discussed the role of governance—
briefly discussing best practices, and the need for a compelling vision, or "Why?" The group
discussed their current community aspiration statements, and concluded that they fairly
represented their "Why".
The group then turned to a discussion of the organization's culture and the value proposition.
The culture and value proposition provide the foundation for the way in which services are
delivered and strategic direction is set.
Four core cultures and three value propositions (including strengths and weaknesses) were
presented and summarized:
��
Four Core Cultures
Control Culture (Military - command and control)
Strengths: Systematic, clear, conservative
Weaknesses: Inflexible, compliance more important than innovation
Competence Culture (Research Lab – best and brightest)
Strengths: Results oriented, efficient, systematic
Weaknesses: Values can be ignored, human element missing, over planning
Collaboration Culture (Family-teams)
Strengths: Manages diversity well, versatile, talented
Weaknesses: Decisions take longer, group think, short-term oriented
Cultivation Culture (Non-profit/religious group-mission/values)
Strengths: Creative, socially responsible, consensus oriented
Weaknesses: Lacks focus, judgmental, lack of control
Th_ree Value Propositions
Operational Excellence (Wal-Mart, Southwest Airlines)
❑ They adjust to us (command and control)
Product/Service Leadership (Apple, Google)
❑ They `ooh and `ah' over our products/services (competence)
4
Attachment C
City of Roseville Strategic Plan Report zo�5-zo�7 � June zo�5
Customer Intimacy (Nordstrom, Ritz-Carlton)
❑ We get to know them and solve their problems/satisfy their needs (collaborative)
The answers to a brief questionnaire on both culture and value proposition provided a starting
point for a facilitated discussion of the current and desired states. Summarized below are the
responses, sorted by Council and staff:
Core Organizational Culture (current state)
City Council
❑ Control i9
❑ Collaboration g
❑ Competence 6
❑ Cultivation 6
Staff
❑ Control 27
❑ Collaboration �7
❑ Competence �3
❑ Cultivation z3
Value Proposition
City Council
Operational Excellence
Product/Service Leadership
Customer Intimacy
All things to everyone
Staff
Operational Excellence
Product/Service Leadership
Customer Intimacy
All things to everyone
��
Current state Desired state
z9
z
6
5
Current state
46
z
10
12
5
7
z4
10
Desired state
4
7
3�
24
The Council and staff engaged in a discussion regarding the organization's value proposition-
noting the solid agreement on the current state, and a general agreement about the primary and
secondary focus for the future desired state.
The group came to a general consensus that customer intimacy is the primary value proposition.
The group agreed to continue this discussion in order to determine the changes necessary to
achieve the desired state.
5
Attachment C
City of Roseville Strategic Plan Report zo�5-zo�7 � June zo�5
Reviewing the Environment, Setting Strategic Priorities
Following the culture and value proposition discussion, the leadership team began the process of
developing the strategic plan. The first step taken in the process was an assessment of the
environment within which the City operates. This was done via a SWOT (Strengths, Weaknesses,
Opportunities, and Threats) analysis: a process that examines the organization's internal
strengths and weaknesses, as well as the opportunities and threats in the external environment.
To facilitate this, a SWOT questionnaire was distributed to the City Council and senior staff in
advance of the planning session. The SWOT process revealed the most frequently mentioned
characteristics in each area:
Financial health-City and broader community
City Staff
Caring and engaged citizens
City services provided
Location
Looking backwards instead of forward
Top-down public engagement; pushing instead of listening (development)
Council deliberation process (personal attacks, indecision)
Lean budgeting vs. unwillingness to cut or reduce programs
Changing demographics and workforce
Lack of move-up housing options
Silos; lack of inter-departmental collaboration
Redevelopment sites
Engagement/col laboration
Situational advantages
Organizational evolution
Politics
Development
Crime
Demographics
Housing
Location
Resources
The group then engaged in an exercise using the summarized SWOT data. They compared
strengths with opportunities and weaknesses with threats, to determine which opportunities
would maximize strengths, and which weaknesses would be exacerbated by the threats. This
C�
Attachment C
City of Roseville Strategic Plan Report zo�5-zo�7 � June zo�5
effort helped to crystalize the current challenges and opportunities facing the community. The
results of this analysis are listed below:
S I RtNGTHS-C7F'�C7�t I Li�flTitS
(Make �oad thin�s happen)
Engagement/col laboration
Redevelopment sites: $ health/citizens, location
New employees/new ideas
Workforce renewal
WEAKNESSES-THREATS
(K�P� ��ar� thir��s frc�m hanr�enin�l
Minimize ineffective allocation of available resources
Consider public safety impacts in day-to-day decisions
Ineffective decision-making- politics
Housing diversity/quality
Ineffective public engagement
�
This led to the identification of a broad set of issues and/or challenges facing the community:
Civic engagement �
Housing and redevelopment
Ineffective decision-making
Public safety implications �
Aging infrastructure
Determining priorities/greatness
Organizational value proposition/service delivery promise
Service levels/quality
Once the current challenges were identified, the group discussed the issues that were most
important over the next three years. From that discussion, a set of five Strategic Priorities
emerged. They are:
�. Civic Engagement
z. Housing and Redevelopment
3. Effective Governance
4. Organizational Effectiveness
5. Infrastructure Sustainability
7
Attachment C
City of Roseville Strategic Plan Report zo�5-zo�7 � June zo�5
Defining the Strategic Priorities
In order to clarify the meaning of each priority in the context of Roseville, the group identified
key concepts for each. The concepts are listed below, and will be used by the group to establish
the final definitions.
Connection, transparency, authenticity, communication, proactive, early/timely, process,
broad/inclusive, valued
Variety/diversity-housing, redevelopment, commercial; prepared for change,
reinvestment, growth of tax base, proactive, job creation, living wage jobs, meets
community needs, public safety considerations, cost/benefits
Process-consistent, transparent, constructive, clear decision-making
Timely decision making, decisive decision-making, respectful, forward-looking,
thorough/informed analysis, acceptance of decisions
Customer intimacy, interdepartmental cooperation, adapting to change, performance
measurement, prioritizing resources, adequate funding, efficient and effective structures and
resource use, leadership/workforce
Funding, long-term planning, equipment, facilities, all in-ground, parks, trails,
accommodates change without extreme fluctuations, innovation, reliable, long-life cycle,
matching community needs and values, addresses current deficits
Determining Success: Defining the Key Outcome Indicators
After identifying strategic priorities, the group focused on developing a set of Key Outcome
Indicators (KOI's). KOI's define what success looks like and includes a description of successful
outcomes, expressed with measures and targets.
The KOI's provide organizational focus by establishing a limited set of desired outcomes and
performance targets for achievement for each strategic priority. The alignment created between
KOI's and Strategic Priorities is important, not only for clarity, but for maintaining a disciplined
focus on the desired results.
t�
Attachment C
City of Roseville Strategic Plan Report zo�5-zo�7 � June zo�5
Key Outcome Indicators, by priority are:
a. KOI: Community satisfaction; Target: 90% satisfied with city services
b. KOI: Volunteer opportunities; Target: Volunteer opportunities increased by 5%
c. KOI: Participation by under represented population; Target: three new segments of the
community engaged
a. KOI: SE Roseville; Target: increase in commercial market value; increase in residential
market value
b. KOI: Twin Lakes; Target: 5o new living wage jobs
c. KOI: Move-up housing; Target: zo additional units at or above $350,000
d. KOI: Residential housing value; Target: �o% change in owner-occupied value zo�5-zo, �o%
change in rental value zo�5-zo
a. KOI: Council actions; Target: All items resolved at the meeting where introduced
b. KOI: Process transparency; Target: All items include indication of place in decision
process
c. KOI: Respectful interaction-leadership team; Target: �00% judged respectful
a. KOI: Employee satisfaction; Target: Measurable improvement in subsequent surveys
b. KOI: Resource allocation; Target: Resource allocation reflects citizen's priorities
;usta
a. KOI: Capital improvement funding; Target: Adopted comprehensive infrastructure plan
and funding strategy
b. KOI: Infrastructure condition; Target: Adopted standards for each asset category
Implementing the Vision: Developing Strategic Initiatives and Action Plans
To successfully address the strategic priorities and achieve the intended outcomes expressed in
the KOI's, it is necessary to have a focused set of actions, including detailed implementation
steps to guide organizational effort. The City of Roseville will accomplish this through
development of strategic initiatives for each priority. Strategic initiatives are broadly described,
but narrowly focused activities that are aligned with the priorities, and targeted to the
achievement of outcomes expressed in the KOI's.
Attachment C
City of Roseville Strategic Plan Report zo�5-zo�7 � June zo�5
The senior staff, during a strategic planning session on March zo, developed a set of strategic
initiatives, along with detailed action steps:
a. Establish regular community surveys
b. Create a volunteer strategy
c. Establish a community outreach program
a. Create SE Roseville redevelopment plan
b. Formalize SE Roseville working group
c. Establish Twin Lakes economic development program
d. Establish move-up housing program
e. Establish housing value support program
: : �.
a. Improve meeting management
b. Improve clarity in decision making process
c. Establish a framework for respectful dialogue and exchange of ideas
a. Conduct annual employee satisfaction survey +,
b. Review organizational needs/changes
c. Conduct annual review of organizational interdependencies and collaboration
opportunities
a. Establish enterprise-wide consistency for asset management plan implementation
b. Establish measures of effectiveness for each infrastructure asset
.�
10
Attachment C
City of Roseville Strategic Plan Report zo�5-zo�7 � June zo�5
Strategic Planning Participants
The strategic plan was developed with the hard work and dedication of many individuals. The
City Council, with its foresight and dedication led the way, taking time out their schedules to
commit to long-term thinking. They defined a direction and a set of outcomes that are important
to the community. The senior staff supported the City Council and also engaged in new ways of
thinking.
Dan Roe, Mayor
Jason Etten, Councilmember
Lisa Laliberte, Councilmember
Patrick Trudgeon, City Manager
Paul Bilotta Community Development
Tammy McGehee, Councilmember
Robert Willmus Councilmember
Duane Schwartz, Public Works Director
Lonnie Brokke, Parks & Recreation
Director Director
�hris Miller, Finance Director
Rick Mathwig, Police Chie f
Tim O'Neill, Fire Chief
11
SWOT Analysis Data
Attachment C
In order to clarify the strategic challenges confronting the community, the City Council and
senior staff conducted a review of the current operating environment using a SWOT analysis
methodology.
SWOT stands for Strengths, Weaknesses, Opportunities and Threats. The internal strengths and
weaknesses and the external opportunities and threats were assessed. This was done in two
parts: (�) in advance of the retreat, all participants completed a SWOT questionnaire; and (z) the
group participated in a facilitated process that used the questionnaire results as the basis for
analysis and decision-making.
The following Appendices contain the complete information contained in the questionnaire
responses.
SWOT Results — Strengths
Attachment C
Council
Tremendous people who care deeply
Staff and elected leaders who are putting in extraordinary effort to improve the city every
day
Citizens who are engaged and caring and willing to put in time to improve the world around
them.
A solid plan for many future capital expenses.
Solid levels of reserve funds to prevent a need for major cutting if we hit another recession.
Individual members of our community and the service of volunteer groups
Hard working, knowledgeable and dedicated staff providing high-level service to our
community, as well as to support JPAs with other communities
Excellent bond ratings
Diverse tax base
Well positioned geographically; convenient to major freeways and both metro cities
Engaged HRA and Commissions to help with advising the Council
Council commitment to increased engagement with and within the community
Majority of residents support the city and its leadership
Council's prioritization for maintaining/replacing city infrastructure
Parks spaces and places; recent investments
Investments in Fire — new station and transition to new staffing structure
Rosedale; one of the strongest retail destinations in the Twin Cities
Location with respect to either downtown metropolitan area
Solid fiscal position
Abundant reserves
Good distribution of amenities: shopping, open space, parks, residential areas
Well educated residents
High voter turnout
Public eager to be engaged and willing to volunteer
Expanding transit options
Good schools
Well maintained streets and homes
ii
Attachment C
Bonding authority
Commitment of council to performance improvement and accomplishment of city goals.
Engaged department heads.
Generally good staff-council working relationship.
Very solid city finances.
Geographic location within the Twin City metropolitan area.
The organization's employees.
Transparent and open government.
Excellent interaction / shared services with other LGUs.
Numerous citizen advisory commissions.
Diversified tax base.
Reinvestment in municipal infrastructure.
Forward-looking Council majority.
Healthy local business economy.
Support for existing and creation of new neighborhood associations.
Excellent levels of service provided the community by Police, Fire, Public Works and Parks
and Recreation.
Very supportive public, most in the community feel the city is headed in the right direction.
Strong fiscal position as indicated by our AAA bond rating
Staff
Strong reputation of service to the public and providing opportunities
o Others look to Roseville as a positive example
History of positive community engagement
Efficient delivery of programs and services with small staff
Dedicated, committed and high performing employees
Talented, active and involved residents
High expectations
Addresses issues in a timely fashion
An depth of resources available city wide
Nationally Accredited and recognized Parks and Recreation System
Strong business climate
�
Attachment C
Location
Innovative and progressive
Upgraded facilities
Willingness to collaborate with others, i.e. schools, other cities...
Ability to use volunteers effectively
Location (easy access to both Downtowns)
In a biosciences corridor
Large parks system
Dedicated staff
Caring Council
Active community
Desire to be innovative
Code Enforcement/Rental Licensing/Abatement process
Still a desirable retail location (but losing regional strength/stature)
"Can do" and helpful working culture between departments and with Council
Strong institutional knowledge
Commitment to industry-recommended practices
Inter and Intra-organizational collaborative approach to service delivery
Location
People who care
Tax base
Infrastructure
Knowledgeable staff
Effective City Manager
Committed Department Heads
Committed City Departments
Excellent reputation with citizens-see recent survey
It's staff resources, their experience and good reputation in the eyes of their peers in other
cities
Location in the metro area
Good financial health
iv
SWOT Results – Weaknesses
Attachment C
Council
One councilmember's response to opposition or disagreement is viewed as a personal
attack, and responds in-kind often outside of council chambers leading to public cynicism and
polarization.
Some city staff advocate rather than analyze and provide options for counsel direction.
This is improving but still occurs from time to time.
External city communication is often focused on City Hall rather than neighborhood and
community issues.
The power of the status quo.
Lean staffing can limit ability to change or adapt easily.
Still a lot of silos in organization.
Improving at public engagement, but can do better.
Too much political focus on past disagreements, concerns, issues. Inability of some political
leaders and members of the community to move on once decisions are made.
Heavy reliance on retail and health care employment opportunities
Lack of "living wage" jobs
Lack of some housing options:
Medium to upscale senior housing
Upscale apartments
Upscale housing
Lack of neighborhood recognition and support
Lack of adequate contact about changes
Lack of requests for ideas
Lack of small, local service providers—coffee shop, bakery, dry cleaner, hardware...
Lack of vision
Piecemeal approach to planning
Lack of thorough and transparent policies that are consistently and strongly supported
Lack of engagement of the public at the "front end" of project or development planning
Lack of transparency in planning and development
Continued reliance on ideas from the past
Lack of Class A office buildings
v
Attachment C
Traffic
Pollution
Lack of inedium-density, owner-occupied housing stock
Lack of clear direction/vision about what we want in Roseville and then a lack of
structure/process to actively market the city for those (re) development opportunities (i.e.,
reactive not proactive)
Continual increases in taxes, fees and debt service
Reluctance by leadership and staff to really look at opportunities for expense reduction
Tendency by staff to chase trends of what other cities do
Old history being dredged up over and over again; not propelling us forward
A"tough guy" reputation of our police department; less known for neighborhood presence
In the area of development we lack firm direction and solid decision-making. This has been a
problem for decades so is not new but that does not reduce the negative impact.
Some loss of a willingness to look down the road 5-�o years and favoring short-term solutions
from budgeting to development to making key investments.
Staff
Failure to think big picture
Acceptance of status quo versus pushing for innovation
Too many silos between departments
City Council's lack of faith in staff
Micro-management of day to day activities
Our geographic locations
Lean staffing levels limit accomplishments and innovation
Inter departmental cooperation
Aging workforce with anticipated turnover- employees do not fully represent demographics
of city
City employees underpaid compared to peer cities
Lack of organized training among all city departments
Increased reliance on city reserve funds to pay for daily expenses
Location
Inability to look and plan long term
Inability to plan for the next generation. It will be different.
vi
Attachment C
Lack of clear prioritization of programs and services
Limited ability to respond to changes or opportunities due to lean approach
Inability or unwillingness to discontinue under-performing or lower-valued programs or
services
Indecisive City Council
Community distrust/conspiracy theories
Some departments understaffed for Council's current desires
Regulations/processes that are missing or inadequate
Very little community identity besides the parks system/Rosedale
HRA is historically staffed/funded for housing initiatives while HRA Board/Council appear to
be more interested in Economic Development
Reactive, not proactive
Community tends to look backwards at perceived mistakes rather than forwards towards
new opportunities
Departmental coordination, cooperation — not having or being able to take the time to
understand what others are doing
Depth of staff is non — existent - very lean — limited by small staff
Forced in many ways to be reactive more than proactive
High volume of traffic Feeling amongst some female employees that the work place is not
inclusive
vii
SWOT Results — Opportunities
Attachment C
Council
Many staff leaders are nearing retirement. A transition over time to strong new leadership
could keep our generally positive direction going plus add new ideas.
There are tremendous opportunities with redevelopment of sections of Roseville that, if
planned well with all stakeholders, could bring a great rebirth to the entire city.
Continued enhancements of key services to citizens can create a desirable community that
more and more people are interested in living. Quality improvements to the Parks system,
city events and positive growth in local school districts hold great potential.
Two old fire station properties
Low interest rates (but they won't last forever)
Ability to pursue a more proactive and focused approach to redevelopment work, for
commercial as well as housing
Increased public discussion can help our residents and businesses to be more knowledgeable
and engaged with city issues
Consider changes to promotion and policies to help generate more revenue through license
center, new park buildings, golf course, banquet center and other sites/services
Police desire to be part of problem solving in the community
No recent change in council members offers consistency and the opportunity to continue
work and discussions from the previous two years
Increased collaboration with neighboring cities, the county and other units of government
(i.e., Southeast Roseville, arterial roads in Twin Lakes, metro transit, MNDOT, etc.)
New development/redevelopment options provided by:
o TCAP development
o New transit options
o Shared resources with surrounding communities
o Movement back to central city
o Appreciation of smaller homes/retro
o Housing appropriate for changing demographic
o Smaller families
o Older and/or single owners
o Improved economy
viii
Attachment C
Generally, low cost of entry into our housing market.
Location advantages of close-in suburb.
Community interest in innovation such as solar, etc.
Great potential volunteer base.
Improve upon both written and electronic communications, what we do as a city, how we do
it, and why we do it.
Focus our economic redevelopment efforts on a few areas and projects. Specifically
commercial redevelopment (Twin Lakes, Har-Mar).
Encouraging authentic outreach to foster public discussion.
Redevelopment of twin Lakes
Stabilizing Southeast Roseville neighborhoods
Staff
To further engage the entire community through Renewal Program improvements and the
Parks and Recreation System, i.e. Natural Resources education and engagement, Southwest
Roseville Park and Recreation improvements...
More volunteer involvement in all areas
Work with and better support organizations and citizens (volunteers) to provide quality
offerings to the community as an extension of the city
Park and Recreation System Master Plan phased implementation
Understanding and meeting needs of varying community demographics including age,
culture...
Alternative modes of transportation, i.e. trail system extensions, mass transit...
Public Art - cultural amenities
Redevelopment
Twin Lakes development
Snelling BRT
Demographic shifts to center cities/first ring suburbs
Embracing diversity to provide more unique cultural identity
Har Mar redevelopment
Rosedale makeover/expansion like the other market major malls have completed to remain
competitive
ix
Attachment C
Engaging active community to foster positive government relations
Capitalizing on new technologies to increase efficiency and service levels
Capturing different perspectives and skillsets from a more diverse City Council and employee
applicant pool
Access to intelligent information regarding people's future needs, demands, desires, and
expectations
Taking advantage of a community that wants to be special
Timing- take an act now approach to future opportunities, not allow the future to drive the
city.
Take advantage of the location, make Roseville the designation of choice
Look at what other cities have done as examples of success
Location- first ring suburb, close to everything * Continued improvement of economy
Diversified tax base= consistent levy distribution among homes/businesses
Strong MN workforce, attitudes of workers
Location
Cooperation with our neighbors
Capitalize on our location to position ourselves as premiere city
Shifting demographics (age and ethnicity)
Redevelopment of brownfield and under-utilized properties
To be an example of how diversity can be embraced and used to strengthen communities
and by extension greater society.
x
SWOT Results — Threats
Attachment C
Council
Interjecting political partisanship into local elections.
Individual councilmembers that are unable to move forward and often dwell upon past
council actions.
Balancing the community's expectations with regard to providing high levels of service,
infrastructure needs and low tax rates.
Potential deterioration of large retail sector due to marketplace changes (e-commerce,
etc.).
Aging (and subsequent potential deterioration) of housing and commercial properties
and public infrastructure.
Lingering perception of Roseville government as difficult to work with among
development community.
TCAP Development competition
o Met Council demands
o Declining support for northern suburbs
o Rising crime in metropolitan areas
o Metropolitan area competition
o Jobs
o Housing
o Amenities: theater, music, nightlife
o Changing demographics
o Worsening economy
o Traffic
o Air pollution
o Water shortages and regulation
Roseville's reputation with developers of being "difficult to work with — constantly
changing direction from City and the various Councils
Partisan politics becoming a bigger presence in the elections for city offices
External pressures to have more population density
Increasing labor and materials costs to maintain city facilities and infrastructure
xiv
Staff
Attachment C
Rising personnel costs (is our current model and H R policies sustainable?)
Difficulty in sorting out the true intent and desires of the community, due to:
o Vocal minority of residents trying to force their opinions on the rest of the
community through policy change and regulation
o Council members who try to lobby and shift the direction of community input
to support their own positions
Commercial / business changes
o Growing presence of discount retailers moving in to our commercial spaces
o We need to be more aware of a changing retail marketplace and threats to
brick and mortar businesses that occupy so much of our city
o Consolidation among national chains; our retail base does not consist of
small, independent, entrepreneurs
Backyard and border issues with multiple jurisdictional interests (or lack of interest)
Real Estate value concerns — Fear that we are on a slippery slope to become like
other older communities with increased rental properties and declining real estate
values, etc.
Police & rising crime concerns
The possibility of increased need for services due to too much (?) retail, rental
properties, transit changes, etc.
Criminal element in some of our hotels
The negative political process in Roseville leaves many great minds and talents on the
sidelines of leadership. Many who would contribute more do not get involved in city
politics because of the destructive actions of a handful.
Many staff leaders are nearing retirement. Unplanned loss of leadership or changes
to weaker leaders could leave holes in the effectiveness of key departments and
reduce the quality of services to our citizens.
Leaders and citizens could end up at odds over redevelopment and change in the
city. This would weaken the connection between the city and its citizens and reduce
potential positive growth.
A neglect of key assets, neighborhoods and development zones could result in a
lower quality of life and a less desirable city. The neglect could result in reduced
interest in the city as a place to live and lower home values.
Lack of proper funding
Shifting demographics (age and ethnicity)
Overcoming politics to make sound policy decisions
xv
Attachment C
Maintaining economic viability
Decline of housing stock
Crime and other urban issues
Location- proximity to both inner cities and challenges that follow
Consistent scrutiny of government employees- media, social media
Turnover of state legislators= decrease in commitments to long-term solutions
Topics of the day= shiny objects of elected officials which distract local governments
First ring suburb impacts
Losing our identity
The changing demographics
Older residents who care about the community are leaving
Younger residents who don't care about "community" are moving in.
Failing to attract young families with school-aged children.
Resting on our laurels or reputation
Frequent alterations of the City's vision or strategic plan
Catastrophic retail collapse/retail disinvestment/increased competition
Aging population limits household income/local economic impact/choices
Original privately owned buildings are nearing the end of their useful life without
substantial or ongoing reinvestment
Traffic impacts from new St. Croix River bridge may be substantially more than
currently anticipated
Growing blight/crime from adjacent communities where we have limited influence
Failure to adequately engage more challenging populations (i.e. recent immigrants
with limited English skills)
Hotel criminal activity
Preventing crime from coming into Roseville
Limiting and not encouraging innovation and calculated risk taking, non-visionary
Surrounding community competition
Not being ready when community change is occurring
Not keeping up with society changes, i.e. technology, culture,
Not listening or responding to residents who get involved
xvi
High number of rental property
Traffic issues
Natural disasters
Attachment C
xvii
Attachment C
SWOT Results — Highest Priorities
Council
Redevelopment of housing and commercial properties to enhance the city and expand
the tax base.
Engaging more citizens in positive ways to have more contributions to the city and how
we serve.
Solidifying budget and tax levy to rebalance and remove the use of reserves to pay for
ongoing expenses in the budget.
Maintenance and continued funding for aging city infrastructure such as streets, sewer,
water / as well as reviewing future needs for other city facilities and structures (parks,
etc).
Redevelopment of Twin Lakes area
Strengthen the Southeast Roseville area
Create opportunities to add medium-density, owner-occupied housing
Be proactive in protecting real estate values and minimizing impact of crime
Work to keep taxes lower and maintain the mix within our tax base
Development and enactment of policies of development (including zoning, initial funding
and maintenance strategies) that include broad, thorough, and initial community
engagement
Building on Priority � to establish/reaffirm a broad vision (detailed) for the city, designed
to specifically to improve the tax base, broaden housing options with additions of
upscale housing (rental, owner- occupied, general, and senior), provide "living wage
jobs," and encourage multimodal transportation with more specific plans for individual
areas of the city based on the visions and aspirations of the Comp Plan, previous citizen
engagement documents, and citizen surveys.
Utilize this process outlined in Priority � and goals outlined in Priority z, to develop
specific plans for the redevelopment of Southeast Roseville, Twin Lakes, and Har Mar
Mall and surrounding commercial area.
Economic development, generally — Twin Lakes, specifically
Revitalize SE Roseville area — housing, businesses, amenities, crime, etc.
Unmet infrastructure funding needs (streets, pathways)
Redevelopment of twin Lakes
Maintaining streets sewer and water infrastructure
Continued implementation of the park and recreation master plan
xviii
Attachment C
Continue to maintain our diversified tax base
Maintain programs and services that support our great quality of life
Stabilizing Southeast Roseville neighborhoods
Staff
Successfully complete and implement the Parks and Recreation Renewal Program
Identification of resources for current and future operations
Retaining and attracting residents in Roseville
Meeting citizen needs, interests and getting and keeping people involved
Being ready to adapt and change as needed
Achieve consensus between Council, property owners and the general community
around a market viable strategy in Twin Lakes
Match Council aspirations/priorities with resources to complete them
Build community understanding and trust in local government
Comprehensive assessment of citizen expectations
Establishing citywide priorities for programs and services
Discover and explore future trends of which aspects of suburban living are in demand,
and which are not
Understanding what Roseville is today.
o Looking back at the changes in the last ten years
Look long term/big picture
o It takes time to mold a new direction
Determine what the future Roseville will look like given the changing culture,
demographics, and generational changes, and strive to position the city to embrace
these changes, and not react to them as they come.
Decreased use of reserve funds to pay for daily activities- effective levy each year
Retention and Recruitment of quality employees in order to maintain high quality of
services
Careful consideration of how easily Roseville, because of its proximity to both inner
cities, aging infrastructure, housing, etc., could become another St. Paul or Minneapolis
Staff retention and development
Economic development
Investment in infrastructure
Targeted redevelopment led by city, not private market.
X1X
Attachment C
Transparency of decisions and information
Properly funding needed capital improvements without short-changing funding for city
operations.
Continued public safety improvements
xx
. s,� e �. . _ e_ � , ,
Strategic Initiatives-Action Plans
Attachment C
��
Strategic Priority:
Initiative:
Key Outcome Indicator:
Attachment C
Actions Measure of Success Who's Resaonsible Tar�et Date
Pat Trudgeon
From:
Sent:
To:
Subject:
To Roseville City Council:
pz@petezeller.com
Thursday, May 28, 2015 7:38 AM
*RVCouncil
Strategic Plan comments
Attachment D
As a citizen of Roseville, I appreciate the work which is going into the strategic plan. As a resident of
Southeast Roseville, I am especially happy to see that redevelopment of our area is high on the priority
list. It feels like the Southeast section of Roseville is often neglected. The gas station on the corner of
Larpenteur and Rice street has been vacant for many years. Trash is strewn about, the weeds are waist
high and the building is, quite frankly, an eyesore. There was a shooting death in the apartment two
blocks from our home and loud vehicles roam up and down the main streets in this area.
These are just a few examples of problems which deter new, quality residents from moving to this part
of Roseville. Hopefully the City can coordinate redevelopment efforts with St. Paul and Maplewood to
clean up this section of town.
The intersection of Dale and University is an encouraging example of what can be done when a city
decides enough is enough.
Thank you for helping make Roseville better.
Pete Zeller
Pat Trudgeon
From:
Sent:
To:
Cc:
Subject:
Attachments:
Attachment D
Christine Welch <christineiverna@gmail.com>
Tuesday, June 02, 2015 4:32 PM
*RVCouncil; Susan Elkins; Vicki Lee; William Masche; Dean Maschka; Dan Wall; Paul
Bilotta; Jeanne Kelsey; Pat Trudgeon
Brian Buck
Strategic Plan Document/City Council Meeting
Strategic Plan_Old Hwy 8 Redevelopment 6-2-15.pdf
In connection with the City Council meeting scheduled far June 8r'' and the opportunity to provide feedback on the 2016-
2018 Strategic Plan document, please see the attached letter regarding the redevelopment opportunity at 3253 and 3261 Old Highway
8.
HRA members — we would appreciate it if one of you could see that Bill Majerus receives a copy of this letter
as his email address was not available on the City's website.
Thank you for your consideration.
Christine Welch
3205 Old Highway 8
Roseville, MN 55418
�
651-336-1690 �
christineiverna(ct�,�mail.com
Attachment D
June 2, 2015
Rs: Rosev�lle's 2016-201 S Strategic Plan / Properties at 3Z53 a�d 3261 Oid Highway 8
Dear Rosevili� City Councii, Staff �nd Housing Redeveiopment Authority,
We �a�e re�iewed �he draft Strate�ic Plan and respec�ully request t��t ya� consider
taking � of ghe �c�ilowing actions as it relates to t�e redeVelopmen� opportunity or� �he
sirtgie famify residential properties (zorred high density r�s�dential) located at 3253 and
326� 4id Highway �(see attac�ment for map):
1} Add redevelopment of these proper�ies to medium density ho�rsing as a prinrity far
the Housing Rede�efopment Auihority ("HRA") in the 20'f 6-2018 Strategic Pian; and
2) initiate a r�vie►� to cansider changing �t�e Zoning and Compreh�nsive Pian Land Use
Des�grtation from High Density Residential �"NDR") to Medium Density Residentiat
("MDR")
The prop�rties in question (w2.7 acres) are a"ciassic" redevelopment oppartunity as
discussed in the HRA meeti�gs nn 4/21/15 and 5/19/15 and the s�rrounding community
is generally suppo�tive pf rede�elopment. Howerr�r, the neighborhood �as serious
cancerns about �he potential for boi� parcels to ir�dep�r�dently and pri�a�efy be
developed HDR fc�r r�umerous reasor�s, �ncfuding the fc�ilowing:
- T i S f n c� I . T�e properties are adjacenfi �o a ur�iqc�e 5-way
interseciion �hat has regufar school bus (barders multiple districts), bike, and
pedestr�an traffic, includ�ng kids traveiing to the iocai parks and thres St. Ar�thony
schools that are located w�thin a�alf mile. The ir�tersection is afready �ea�ily
cangested at certain times o� day and high der�sity de�efopmeni in ihe immediate
�ic�nity wouid have pub�ic safiefiy implications.
D i Pra ' i 'n I-F mif i n i nd w . Permitting
W 24 �nitslacre, building height of 65 feet, and 85% surFace cnverage ir� the immediate
proximity to single family resider�tiaf housing and 2-stary townhomes does not �it the
comm�niry.
_ �� �' e T�e property at 3253 abuts an identified and
documented wetland nn its eas�ern border. Thls property and the townhomes to the
south also have shared drainage issues. High dertsity developme�t would negatively
impact ti�e wet[and, incrEase storm water rur�off, ar�d create floadingldrainage issues
for n�ighboring reside�ts.
-�!'fdlif H i`. Portions of tF�e prope�ties are heavily wooded and home to many
wildlife species. We recogrti�e �hat any developm�nt wautd likely ha�e an impact but
�eel �hat protecti�g more "green space" nr r�aturaE habitat th�n what wo�ld lilcefy occur
under high den�ity de�velopment is important for the community.
' e nd L.' P II� 'o The add�tion of -�65 uni�s (assuming N24 unitslacre),
parking spaces, and iightir�g could be disrupti�e �o the communiiy. This inciudes the
p�tential fo� parking lat lights te� be at the same le�e! as bedrooms for the townhomes
to the south of 3253. While �hese issues co�id be relevant for a�y development, we
belie�e a pfanned or medium der�sity de�etapment would likefy have less impact.
Attachment D
The concerns were weli-documented during th� 2�10 and early 20�1 City Counci! and
Pianning Commissior� meet�ngs when �he zor�ing for the parcefs was cha�ged from
�ir��le-f�mily residentiallL.DR to HDR to align witF� the Comprehensive Plar�. More thar�
50 residents were invoived in effnrts to oppose �he zonir�g change �o HDR. Please r�ote
tl�a� �he Pla�ning Commission at the time had recommended Medium Densiiy
Residentiai but �he City Council ultimately did �ot take action prior to adQpting the new
zoning map, citing �he long-star�ding Comprehensiv� Pia� Land Use Desigr�ation and
"protections" in the new City Cade as key factars. The [nabili�y to mo�e to a
cvmpram�se at that time was extremely disappointing gi�er� the underlying facfis and
circumstar�ces, level of civic engagemer�t, and suppor� for MDR from if�e Planni�g
Cammissior� along with several incomi�g/o�atgoin� C�ty Ca�ncil members.
T�e concerns about high density development remair� relevant today. Recent efforts to
educate the neighborhood on a potential derrelopmenfi project at 3253 �{d Highway 8
�alidated �hat �h� overwhelming majarity of ihe reside�ts (more than 150} share ti�e
concerr�s about traffic, safety, en�ironmenial impacts, and/or tE�e overali �it of f�igh
d�nsity developmer�t relative to the st�r�pundir�g community (proximi�y to 5-way s�op, the
towr�homes ta the sa�th, and single-famiCy hoc��ir�g to the north ar�d no�heast).
The praper�ies ha�e not been sold (to o�r knowledg�) or devefoped (ye�) so there is still
an opportunity for tl�e City of Roseville to help move ihis to a solutior� that ba�ances the
econamic ir�terests of the long�s�andir�g property owr�ers (acquired when zpned sir�gie
famiiy residential) with the broader ir�terests af the commur�ity. At a minimum, we
belie�e it's critical that a zar�ir�g and la�nd u�e char�ge to MDR be considered in the near
#u�ure so that any proposed development at a high�r der�sity wo�ld bs subject to a more
thoro�gh rev�ew #ha� the �tar�dard permit process.
The recommende� actions would foster key priorities discc�ssed ir� the Strategic Plart,
includin�: a.) pa�ing th� w�y for succes�ful rede�efopment, b.) addition of inedium
density ho�sing �tock, c.) fostering civic e�gagement, and d.) demonstrating sensitivity
to p�blic safety imp�ications.
Triank yo� for yaur consideration of ihis request.
Qld Hig�way 8 Neighborhaod Group Cor� Committ�e
'`��� "�'� � � ,
,�_ ���—�0� , --Q
M and Susan McGloskey �
2525 County Rd C2, Roseuille
651-8�8-3993
�.��,�, �,,,..�, f/�� �CX.-e�.,
. '
Gf�ristine Welef�
3205 O!d Highway 8, Roseville
C51-33fi-1 C9n
�� %�-`��-
Brian Buck
3�09 33rd Ave NE, St. A�thor�y
65�-587-2912
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DISCLAIMER: This map is neither a legally recorded map nor a survcy and is not intended to be used as one. This map is a compilation of records, inYonnation and
data located in various city, counry, state and federal offices and other sources regarding the area shown, and is to be used for reference purposes only.
SOURCES: City of Rosevillc and Ramsey County, The Lawrence Group;August 2, 2010 for City of Roseville data and Ramsey County property records data, August 2010 for commcrcial and residential data, April 2009
Pat Trudgeon
From: noreply@civicplus.com
Sent: Wednesday, June 03, 2015 11:04 AM
To: *RVCouncil; Kari Collins; Pat Trudgeon
Subject: Online Form Submittal: Contact City Council
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Contact City Council
Please complete this online form and submit.
Subject*
priorities planning
Contact Information
Name:*
roger hess jr
Address: *
1911 rice street
City: State: Zip:
Roseville MN 55113
This form goes to the Mayor, all Councilmembers and certain City Staff.
Due to the volume of emails submitted, a personal reply is not always
possible.
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corresponding contact information.
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Email Address:
rogerhessjr@aoLcom
Phone Number:
651-270-6910
Please Share Your Comment, Question or Concern*
councilmember, thoughts on the priority process: 1) develop a comprehensive plan
concerning building/space needs of the city. stop doing piecemeal construction. for
example, the recent construction of the fire station and the new parks buildings could
have also including space for other departments - you could have placed the license
center in the fire station or the parks building at lexington and cty rd B. before doing
any other construction see if one project could solve the needs of more than one
department. think outside of the box - if you build a license center, you could also
provide space for the roseville visitor's association, and instead of them paying rent to
a building owner, they could be paying rent to the city, and be placed in an area where
people would actually notice them, rather than hidden in an ofiice tower. why not
eXtend city hall to the east and place the license/passport center there, along with the
visitors association, and any other office space needs the city has. there is plenty of
room there, even for more parking, though i never see the east side of the parking lot
full. 2) community center - this has been talked about for years, but you have never
actually tried to find out what the citizens would want in a community center. set up a
citizen's task force to explore this topic and then decide if something needs to more
forward or not. maybe some of the desires of residents could be met with current
facilities, or with a very small new facility. 3) start thinking outside of the box - it
always seems like "business as usual" with the council and staff - i never see any
imagination to iigure out new ways to provide current services. e.g. could ramsey
county handle the administration of the police dept. for a]ower cost, but the same or
better service, through economies of scale, the same if st. paul toolc over our water
system? why can't the fire dept. answer 911 calls so the city doesn't need to send
hundreds of thousands of dollars to ramsey county each year? 4) sit down with the
police dept. administration and infuse community standards into the broad guidelines
under which the department operates. the council should also be involved in the
priority decisions of the police dept. right now it seems like traffic control is a much
higher priority than the patrolling of neighborhoods. i understand that the police dept.
makes a lot of money off of forfeited vehicles but should their priority really be
generating cash or preventing crime? is stopping someone for a broken taillight really
more important than possibly stopping a home burglary? the police department is one
of the most expensive departments, yet you give it the least amount of oversight! many
city councils develop guidelines in coordination with their police administration. a few
years ago the fridley city council banned their police dept. from engaging in high speed
chases. if roseville had such a ban, one of our squads would not have killed an innocent
bystander a few year ago. back in the 1970's a roseville police sergeant said there was
no reason to engage in high speed chases because no one could out run a radio - i
assume 40 years later our squads have even better methods of communication. 5)
create a taslc force that would develop strategies for departments and commissions to
seek donations, grants, and sponsorships. i'm sure there are citizens with expertise in
this area who would be a great help to parks and rec, human rights commission, etc.
when they are looking for money. this task force could create a handbook that would
be invaluable to the city. 6) figure out a way to remind yourselves and city staff that
the "city of roseville" is not a separate entity by itself. the "city of roseville" is an
extension of its residents. it is how landowners have pooled their resources in order to
get things done collectively rather than individually. sure, i could do as my great
grandfather did and build a road myself, but it works better if a bunch of us get
together and build the road. sometimes it seems like the council and staff consider the
citizens to be a nuisance rather than remembering that the residents are the reason this
city exists. thanks for listening! roger roger hess jr
Unless restricted by law, all correspondence to and from Roseville City
government offices, including information submitted through electronic
forms such as this one, may be public data subject to the Minnesota Data
Practices Act and/or may be disclosed to third parties.
ra
���
�
REQUEST FOR COUNCIL ACTION
0
Agenda Date: 6/8/2015
Agenda Itein: 15.b
City Manager Approval
Item Description: Twin Lakes Next Steps: Land Use Definitions and Building Height
1 BACKGROUND
2 At the May 4, 2015 City Council meeting, the City Council discussed the public input about land
� use preferences in Twin Lakes gathered in January and February 2015. The discussion focused
� on two main topics: how to reorganize subareas that ought to have similar regulations and to
�� differentiate between subarea groups that ought to be regulated differently; and whether the land
�� uses discussed in the public input process should be permitted, prohibited, or possibly allowed
�� through some kind of application process affording greater public review (e.g., conditional use or
8 planned unit development). The City Council discussion resulted in tentative agreements about
� how to reorganize the seven subareas identified in the public input process into three subareas
� o and whether the land uses identified in the public input process ought to be permitted, prohibited,
�� or possibly allowed through an application process; the tentatively revised subarea map and land
� 2 use table are included with this RCA as Exhibit A.
� 3 One question that arises when reviewing the outcomes from the May 4, 2015 meeting pertains to
��,� the land use involving 24-hour operations. Planning Division staff intended for the item in the
��> table to apply specifically to retail uses, but most of the discussion of 24-hour activities centered
� s� on medical services and back-office commercial businesses. For this reason it is unclear whether
��.' the Council's intent was to prohibit 24-retail in all locations and potentially allow only non-retail
�� 24-hour uses in subareas B and C. The existing CMU district does not prohibit 24-hour uses, but
� 9 performance standards elsewhere in the zoning code apply to all commercial uses as follows:
2� Extended Hours of Operation adjacent to all Residential Districts: Fence or screening height in the
2. � following requirements supersede the limitations established elsewhere in this Title.
22 a. Buffer Area: Where a Community Business, Regional Business, or Community Mixed Use
23 District abuts a residential district, all existing buffers shall remain in effect, and any new site
2� improvement shall include an increased buffer area of a miniinum of 20 to 40 feet as deterinined
2� by the Community Development Department. This protective buffer shall contain no structures,
26 shall not be used for parlcing, off-street loading or storage, and shall include screening. The
2i screening treatrnent shall include the seeding of grass or sodding of the whole of the buffer area,
28 the planting of shrubbery and trees and maintaining of same, a compact screen wall, fence, berm,
29 landscaping, or combination thereof, which shall be not less than 75% opaque year-round to a
3o minimum height of 6 feet above the parking lot curb. The screening treatment must be approved
3'I by the Community Development Department and shall be in harmony with a residential
32 neighborhood and provide sufficient screening of the Community and Regional Business uses.
33 The fence or landscape screening shall be no less than 6 feet at the time of installation. Where a
3� berm, wall, fence, or combination thereof is required for screening purposes for a commercial use
3� adjacent to a residential use, such berm, wall, fence, or combination thereof shall be set back from
36 the residential district boundary at least 3 times its height, and landscaped with trees, shrubs,
PROJ0026_RCA_060815-DefinitionsHeight (2).doc
Page 1 of 6
3�
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
perennials and sod or seed to screen 50% of the surface of the wall or fence at maturity of the
plant materials year-round.
b. Traffc: The site plan shall provide vehicular circulation routes away from residential areas and
avoid commercial vehicle ingress and egress from local residential streets to cotnmercial property
sites. In the site plan review and approval process, every reasonable effort must be made to design
the site circulation so that service vehicles over 1 ton capacity do not use routes which bring
vehicles between a building and a residentia] district boundary. The site plan shall also provide
pedestrian access routes using walks or paths, including where practical, connections to adjacent
residential areas. Service vehicles over 1 ton capacity which enter or exit the site between the
hours of 10:00 P.M. and 7:00 A.M. shall use a designated route approved by the City. Deliveries
andlor delivery truck access, in and on the site during the hours of l 0:00 P.M. to 7:00 A.M., shall
be limited to single unit, 2 axle vehicles not in excess of 26,000 pounds gross weight. The
designated route shall keep vehicles at least 300 feet away from any residential district boundary,
or be completely screened by a building, wall, landscaped berm, fence, or combination thereof to
a point 14 feet above the ground at the outside edge of the truck route lane and to a point 5 feet
above the first floor (main level) of the adjacent residences.
53 c. Off -Street Parking: Where a 24 hour use is within 300 feet of a residential district, that portion of
54 the site within 300 feet shall provide screening of parking and driving areas adjacent to residential
55 areas. The screening shall have a miniinum opacity of 90% year-round and a minimum height of
56 6 feet, and shall be comprised of landscaping, walls, fences, berms, or combinations thereof.
57
58
59
60
d. Service delivery or non-customer vehicles shall not be parked or staged within 300 feet of a
residential district, except when actively loading or unloading.
e. In no case shall vehicle staging for unloading occur for more than 24 hours on a site within any
Community Business, Regional Business, or Community Mixed Use District.
61 £ Off -Street Loading: Off -street loading shall be as listed in Chapter 1019 of this Title and
62 servicing space shall be designated for each store unit in the shopping district. Such loading space
63 shall be designed so as not to conflict with movement of vehicular traffic to and from parking
64 areas.
65 i. Any commercial loading dock within 300 feet of a residential district shall be completely
66 screened by a wall, landscaped berm, fence, or combination thereof from an adjacent
67 residential area, to a point 14 feet above the ground at the loading area and to a point 5 feet
68 above the first floor (main level) of adjacent residences.
69 ii. Any commercial loading dock within 300 feet of a residential district which is to be used for
70 any reason by vehicles or equipment between the hours of ] 0:00 P.M. and 7:00 A.M. shall be
71 within a completely enclosed and roofed structure. All loading and unloading operations shall
72 occur with the exterior doors shut at all times.
73 LAND USE DEFINITIONS
�4 While the May 4 City Council discussion did not yield any formal action on the subarea
�5 boundaries or land use table, nor has the Council yet specifically addressed how each of the
�6 subareas might be regulated, whether by application of existing zoning districts, revised versions
�� of existing zoning districts, new zoning districts, regulating plans, overlay districts, or something
�s else, the discussion did shed light on the fact that certain land uses (e.g., big box, limited
�9 production and processing, etc.) need to be defined and height limitations need to be drafted if
8o uses and structures are to be regulated differently in the different subareas. These questions will
s� be the subject of this RCA and the City Council discussion regarding Twin Lakes on June 8,
�2 2015.
PROJ0026 RCA_060815-DefnitionsHeight (2).doc
Page 2 of 6
83 • Fast Food Restaurants: While the discussion initially identified the need to differentiate
s�� "fast food" restaurants from the likes of "fast casual" and other types of restaurants,
8� Planning Division staff believes that the conclusion of the conversation obviates the need
8.� for a specific definition of fast food. The source of concern about fast food restaurants
��t was not how quickly food was made ready or whether patrons received their food at a
ab counter instead of being served at tables, but the propensity of fast food restaurants to
s�� have drive-through facilities; if fast food restaurants were not permitted to have drive-
9� throughs, such restaurants were generally found to be acceptable in any location.
91 • Drive-throughs: This didn't necessarily need defining, but because drive-throughs are not
�2 currently permitted in the CMU district and Councilmembers were interested in allowing
93 drive-through facilities in some locations for low-intensity uses (like banks and
9� pharmacies), a brief summary of how drive-through facilities are currently regulated
gJ might be useful.
g� o Drive-through is currently defined as: "Consisting of a driveway and window,
97 opening, canopy, or otheN facilities used for se�ving patrons seated in an
9� automobile including the stacking spaces in which vehicles wait. Drive-throughs
9� may be associated with p�incipal uses such as restaurants, banks, or drugstores,
� o� or may be free-standing, such as coffee kiosks, ATMs, etc."
�o� o Where drive-through facilities are allowed, they are conditional uses, and subject
� 02 to the following standard conditions:
103 a. Drive-through lanes and service windows shall be located to the side or rear of
104 buildings and shall not be located between the principal structure and a public street.
105 b. Points of vehicular ingress and egress shall be locaied at least 60 feet from the street
10� right-of-way lines of the nearest intersection.
107 c. The applicant shall submit a circulation plan that demonstrates that the use will not
10� interfere with or reduce the safety of pedestrian and bicyclist inovements. Site design
109 shall accommodate a logical and safe vehicle and pedestrian circulation pattern.
110 Adequate queuing lane space shall be provided without interfering with on site
111 parking/circulation.
112 d. Speaker box sounds from the drive-through lane shall not be loud enough to constitute a
113 nuisance on an abutting residentially zoned property or property in residential use.
11 �� e. Drive-through canopies and other structures, where present, shall be constructed from
115 the same materials as the primary building and with a similar level of architectural
11 � quality and detailing.
11 � £ A 10-foot buff er area with screen planting and an opaque wall or fence between 6 and 8
11 � feet in height shall be required between the drive-through lane and any property line
119 adjoining a residentially zoned property or property in residential use.
� 20 • Limited Production/Processing: Councilmembers appeared to be supportive of this kind
� 2� of productive, low-intensity industrial, provided its impacts to surrounding uses and
� 22 properties were negligible or effectively mitigated. The current definition in the zoning
12.3 code is:
12�! Light manufacturing, fabricarion, assembly, processing, packaging, research, developinent,
125 or similar principal or primary uses which are predominately conducted indoors and which
12�; would not be disruptive of or incompatible with other office, retail, ar service uses that may
12;' be in the same building or complex. Limited production/processing as a principal/primary
128 use generally does not include industrial processing from raw materials.
PROJ0026_RCA_060815-DefinitionsHeight (2).doc
Page 3 of 6
� 29 Specific issues of concern raised by Councilmembers which are not explicitly addressed
� 3o in this definition included noise and odors from these activities. Generally-applicable
131 performance standards in the zoning code do address noise, odor, vibration, and other
� s2 impacts, but reference to these things could be added to the definition if the Council
133 wishes to establish specific, more restrictive constraints.
� 34� Another concern was the potential for the adverse impacts of headlights and automobile
� 35 noise from workers departing and arriving during a late night shift change. Current
136 screening and buffering regulations require opaque 6-foot tall fences or walls at the
137 perimeter of parking areas adjacent to residential uses, along with other landscaping.
� 3� These requirements can be refined as necessary for the various subareas through the
139 ongoing process of amending Twin Lakes zoning, and/or for speciiic locations within
�4o subareas through conditional use/PUD requirements, regulating plans, overlay districts,
�4� or whicbever zoning tools are ultima�ely utilized.
�42 • Limited Warehousing/Distribution: Councilmembers seemed willing to consider this use
�4s on a case by case basis. The current definition of this use is "an establishment providing
�44 storage and distribution of inerchandise and bulkgoods, including those associated with
�45 a limited production and processing use, and which use shall involve pick-up, cargo,
�46 and/or cube va�iety trucks to distribute goods," and when such vehicles exceed 8 trips in
147 a day, the activity must be reviewed and approved as a conditional use with whatever
�48 conditions are deemed necessary to mitigate potential adverse impacts.
149 • Big Box Retail: Because zoning regulations cannot permit or prohibit stores based on
� 5o their names, a definition that differentiates one thing from another by its physical
�5� attributes and/or impacts is necessary. To begin quantifying what is "big box" and what
� 52 is not, Planning Division staff used Ramsey County GIS data to create a list of large,
� 53 single-tenant retail structures along with their approximate sizes. This list, arranged in
� 5� order of decreasing square footage, is included with this RCA as Exhibit B. The list is not
� 5� exhaustive, but staff believes that it is representative and presumes that if other buildings
� 56 were added, they would not dramatically change the characteristics of the list. The mean
157 of the overall data range, 91,845 square feet, corresponds to the one obvious breakpoint
158 in the size data, which is the approximately 40,000 square-foot gap between items 12
�59 (121,460 square feet) and 13 (81,017 square feet).
160
161
162
163
164
165
166
167
Based on this simple analysis, defining "big box" as anything at or above 100,000 square
feet in area, for example, would utilize a simple, round figure that conforms to the
observed data. Such a defining threshold would also regulate retailers commonly
identified as "big box" even if they build stores that are somewhat smaller than their
conventional formats, but it would not regulate grocers, furniture and appliance stores,
and other retailers even if they build stores that are somewhat larger than their
conventional formats.
BUILDING HEIGHT
� s8 Planning Division staff began considering ways of regulating building height, but is seeking
� 69 additional information about the goals of limiting height in order to better direct our efforts.
� �o Building height can be regulated for several reasons, from shadow mitigation and aesthetic
� �� considerations, to protecting the public health, safety, and general welfare; each of these
� 72 purposes can lead to different kinds of regulations. To begin the discussion of how height limits
PROJ0026 RCA_060815-DefnitionsHeight (2).doc
Page 4 of 6
� �3 might be changed, the following table contains the standard height limits for various structures in
174 ea�
�n zonm aistrict.
District Structure T e Max. Hei ht (ft)
One-famil , detached 30
LDR-1
Accesso 15
One- and Two-family, attached or 30
LDR-2 detached
Townhome/row house 35
One- and Two-family, attached or 30
detached
MDR Townhome/row house 35
Multi-famil 40
Townhome/row house 35
HDR-1
Multi-famil 65
HDR-2 Multi-famil 95
NB All 35
CB All 40
RB-1,2 All 65 (taller with
CU)
CMU All None (see below)
O/BP All 60 (taller with
CU
I A1 60
INST All 60
PR All None
17� The CMU district does not currently limit total building height, but for buildings in specified
� �� locations, all floors above the second story are required to be stepped back a minimum of 8 feet
� �� from the ground floor fa�ade. This same kind of location-specific detail can be employed instead
� 7� of or in addition to absolute height limits.
17:- POLICY �BJECTIVE
� 8c� Redevelopment of the Twin Lakes area has been a top City policy objective for more than two
181 decades.
182. BUDGET IMPLICATIONS
� 8.3 Depending on the direction provided by the City Council, there could be budget implications
� s� either due to additional costs or revenues. As these action steps are clarified, they will be brought
� g� back to the City Council with more explanation of any budget impact.
PROJ0026_RCA_060815-DefinitionsHeight (2).doc
Page 5 of 6
186 STAFF RECOMMENDATION
� s� The primary goal of the June 8th discussion is to provide direction about how definitions and
� s8 height regulations might be improved. To the extent that the Council is comfortable with the
� s9 definitions and reasons far regulating height, the discussion can return to the table of land uses
� 90 and the revised subarea map to determine whether the continued discussion changes
� 9� Councilmembers' initial feelings on the subarea boundaries and how or whether certain land
� 92 uses are to be allowed in those locations.
193 REQUESTED COUNCIL ACTION
� 94 This is information as part of the broad discussion of a wide range of Twin Lakes topics. Staff is
� 95 seeking Council consensus with respect to subarea groupings and, perhaps, with respect to the
1 g5 handful of land uses about which public input reveals strong, unified support or opposition.
Prepared by: Senior Planner Bryan Lloyd
651-792-7073 � bryan.11oyd@ci.roseville.mn.us
RCA Exhibits: A: Partial table of Twin Lakes land uses & B: Analysis of retail box sizes
revised Twin Lakes subareas map
PROJ0026 RCA_060815-DefnitionsHeight (2).doc
Page 6 of 6
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RCA Exhibit B
Building Location Size (sq. ft.)
1 Super Target St Paul 190,565
2 Menard's Maplewood 190,297
3 Super Target Shoreview 185,976
4 Super Target Roseville 184,830
5 Dock 86 Little Canada 166,892
6 Walmart Roseville 159,162
7 Costco Maplewood 155,666
8 Sam's Club Maplewood 146,640
9 Target North St Paul 141,029
10 Menard's St Paul 132,056
11 Home Depot Maplewood 127,282
12 Walmart St Paul 121,460
13 Cub Foods Maplewood (County Rd. B) 81,017
14 Cub Foods Maplewood (White Bear Av.) 77,439
15 Cub Foods Roseville (Larpenteur Av.) 63,936
16 LA Fitness Roseville 52,628
17 Byerlys St Paul 50,752
18 Ashley Furniture Maplewood 46,655
19 Best Buy Maplewood 44,533
20 HOM Furniture Roseville 42,588
21 Slumberland Maplewood 35,134
22 Pawn America St Paul 23,609
23 Slumberland St Paul 21,133
24 Golfsmith Roseville 19,439
25 Aldi Little Canada 18,358
26 Aldi St Paul 17,021
27 Walgreens Vadnais Heights 16,089
28 Walgreens Roseville 14,677
29 CVS Little Canada 13,281
30 AutoZone Roseville 7,354
31 0'Reilly Auto Parts Roseville 6,875
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100,000
50,000
Store Size (sq. ft.)
0 _ . _ _ _ _ _- _ _
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