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HomeMy WebLinkAbout2015_0713_CCpacket('ih af ���� ��r'!._ �J . — — � — 1— J �'Ii�i�resota, [I5A City Council Agenda Monday, July 13, 2015 6:00 p.m. City Council Chambers (Times are Approximate — please note that iiems may be earlier or later than listed on the agenda) 6:00 p.m. 1. Roll Call Voting & Seating Order: Laliberte, McGehee, Willmus, Etten, Roe 6:02 p.m. 2. Pledge of Allegiance 6:04 p.m 6:06 p.m 6:11 p.m 6:13 p.m 3. Approve Agenda 4. Public Comment 5. Council Communications, Reports and Announcements 6. Recognitions, Donations and Communications 7. Approve Minutes 8. Approve Consent Agenda 9. Consider Items Removed from Consent 10. 11. 12. 13. 14. 15. 6:15 p.m. 6:45 p.m. 7:15 p.m. 7:45 p.m. 8:15 p.m. 8:45 p.m. 9:45 p.m. 16. General Ordinances for Adoption Presentations Public Hearings Budget Items Business Items (Action Items) Business Items — Presentations/Discussions a. Receive the 2016 City Manager Recommended Budget b. Receive Community Engagement Update from Mayor Roe and Councilmember Laliberte c. Community Engagement and Human Rights Commission Structure Discussion d. Discuss Uniform Commission Code e. Twin Lakes Infrastructure TIF Bonding Discussion f. Discussion of 2015-2017 Policy Priority Planning Document City Manager Future Agenda Review Council Agenda - Page 2 9:50 p.m. 17. Councilmember Initiated Items for Future Meetings 10:00 p.m. 18. Adjourn Some Upcoming Public Meetings... ... ... Monda Ju120 6:00 .m. Cit Council Meetin Tuesda Ju121 6:00 .m. Housin & Redevelo ment Authori Tuesda Ju128 6:30 .m. Public Works, Environment & Trans ortation Commission Au ust Tuesda Au 4 6:30 .m. Parks & Recreation Commission Wednesda Au 5 6:30 .m. Plannin Commission Monda Au 10 6:00 .m. Cit Council Meetin Tues Au 11 Prima Election Wednesda Au 12 6:30 .m. Ethics Commission Thursda Au l3 6:30 .m. Communi En a ement Commission All meetings at Roseville City Hall, 2660 Civic Center Drive, Roseville, MN unless otherwise noted. Department Approval Item Description �:i � � REQUEST FOR COUNCIL ACTION Date: July 13, 2015 Item No.: 15.a City Manager Approval Receive the 2016 City Manager Recommended Budget BACKGROUND Over the past several months, the City has held a series of discussions as part of the 2016 Budget Process. Key discussions in the process included: ❖ Overview of Departmental Budget Priorities, Issues, & Challenges (�1ay 27, .Iune 1, 2015) ❖ Discussion on the 2015 City Council Budget Goals & Priorities (.Iune 15, 2015) These discussions, along with revised analysis of financial trends, review of service-level requirements, and public input on budget priorities have been incorporated into the 2016 City Manager Recommended Budget included herein. A summary of the Recommended Budget is presented below. 2016 City Manager Recommended Budget The City Council has expressed a strong desire to minimize the impact to the property taxpayer as we consider the 2016 Budget. With the increasing demand and need for services and programs provided by the City and acknowledging the City Council's desire for a minimal levy increase, the 2016 City Manager Recommended Budget has been created to rely less on property tax levy to fund existing and future City services and programs. To that end, the proposed 2016 budget is crafted to lessen the levy impact by doing the following: • Focusing on growing revenues through expansion of business enterprises • Leveraging partnerships to reduce costs for the City while increasing productivity • Strategic use of reserve funds • Reorganization to more efficiently utilize levy dollars and lessen future costs. �� By focusing on these strategies, it is believed that over time, reliance on the tax levy can be reduced. Currently, approximately 35% of the budget is funded through the property tax levy. Ideally, the City's goal should be to reduce the levy dependence to no more than one-third of our budget. This cannot be done overnight and will require structural changes on how our services and programs are carried out. �� Therefore as part of the proposed 2016 City Manager Recommended Budget, the City Council will see strategic investment (primarily of non-levy funds) in personnel to increase non tax-levy revenue, � increased investment to leverage existing partnerships that will lower costs and increase productivity � for the organization, and the planned use of reserves. The Recommended 2016 Budget is $52,729,290, an increase of $684,000 or 1.3%. A citywide budget Page 1 of 5 summary is included in Attachment A. The 2016 City Manager Recommended Budget has two distinct groupings. The first group includes the tax-supported programs which are supported in part or in full by property taxes. (Attachment B). The second group includes the non-tax supported programs which are primarily fee-based. (Attachment C). Since the City is required to adopt a preliminary, not-to-exceed tax levy by September 30th, the focus of this report will be on the tax-supported programs with the understanding that the fee-based programs will receive broader discussion and review later this year. Recommended 2016 Property Tax-Su�ported Bud�et The 2016 City Manager Recommended Budget for the property tax-supported budget is $29,362,160, an increase of $1,306,820 or 4.7%. A summary of the tax-supported programs is included in Attachment B. The Recommended Budget also calls for a tax levv incr�ease of $667,818 or 3.65% over the current levy. Of the levy increase, 60% of the increase is due to increase of planned capital expenditures. The proposed City Manager's operational bud�et is onlv callin� for a 1.4% lew increase. A significant portion of the levy increase is attributable to additional lap nned capital spending for which funds had already been set aside. This amounts to $398,000, broken down as follows: • An increase of $150,000 for the Pavement Management Program (PMP) � • An increase of $160,000 for the Park Improvement Program (PIP) • An increase of $63,000 for Facilities • An increase of $25,000 for Pathways The remainder of the levy increase amounts to $269,818. These costs are attributable to inflationary cost increases for supplies and services, non-union employee cost of living adjustment of 2%, planned employee step increases, and increased cost in health care. A reconciliation of the tax-supported budget and tax levy is shown in Attachment D. 2016 Recommended Bud�et Funding Sources Non-tax revenues in the property tax supported programs are expected to increase by approximately $351,000 overall. The IT Fund is expected to receive an additional $300,000 in JPA revenues from other agencies, and tower rentals. In addition, the Parks & Recreation Fund is expected to raise an �� additional $51,000 due to higher program participation fees and rentals. New Positions The positions proposed to be created in the City Manager Recommended Budget are intended to help � increase non tax-levy revenue sources. Overall, the total budget calls for the creation of 7.0 FTE positions with less than $5,000 impact to the overall tax levy. Listed below are the positions, their costs, and source of funds. Levy Supported -$S, 000 (1. S FTE) • One Full-Time Assistant Fire Chief Position (Levy Supported) -$0 net increase to levy and budget due to Fire Department reorganization. • One Part-Time Park Shelter Scheduler Position (Levy Supported) - estimated $5,000 net increase to levy. � New employees total levy impact: $5,000 Page 2 of 5 • Assistant Fire Chief Position. The Assistant Fire Chief position is part of the next step of the � reorganization of the Roseville Fire Department. As part of the rearganization, a fire inspector position will be eliminated and the existing Battalion Chiefs will be assigned as front-line supervisor of the crews and work 24-hour shifts. With the elimination of the Fire Inspector position and other supply and training savings due to the transition to a full-time department, the � new position can be created without an increase in the tax levy. � • Part-time Park Buildin� Coordinator. With the new park facilities open and being utilized, there is a significant need to have a position assist in the coordinating the renting, scheduling, and � setting up, of these facilities. These duties are currently being done existing staff, primarily the � Assistant Park and Recreation Director. The net increase in the levy to support this positon is estimated to be $5,000, with the expected revenue of $30,000 from the new park building facilities. It is possible that the revenue from the renting of this facility will allow for this � position to be totally funded by fees for the use of the facilities. ��: � Non-Levy Supported -$486,100; (Equivalent of 5.5 FTE positions, City paying for 3.1 FTE positions) � • Finance Department Intern positions (0.5 FTE) —(Water & Sewer Funds) $18,000 �� • One Passport Supervisar Position (License Center Fund) -$94,000 �� • One Auto Dealers License Position (License Center Fund) $68,000 � • One Network Operations Supervisor Position (IT Fund) $123,000 �:�� • One Server Specialist Position (IT Fund) $101,100 �> • One Computer Support Specialist (IT Fund) $82,000 1{ � New employee non-levy supported fund impacts: � Water & Sewer Funds $18,000 � � � License Center Fund $162,000 � IT Fund $61,220 (Total cost is $306,100 with remaining costs paid by other cities). � � • Finance De�artment Intern positons. As outlined in the Finance Department's Strategic Plan, a �� restructuring of the City Hall receptionist position will allow for greater productivity with the �� utility billing function. To fill the gap left by the receptionist doing utility billing functions, student interns will be hired to staff the receptionist desk half of the day. The receptionist's �� time working on utility billing function will be paid from the utility fund, thus freeing up � existing dollars to pay for the interns. � � • Passport Supervisor position. As part of the Roseville License Center function, the City � operates a passport center. The current operation is staffed by four part-time positions. Given � the existing laws and regulations of the Federal Government, driver's license duties and � passport issuance duties must be separated and not be co-mingled. The current organizational � structure makes it difficult to properly supervise the passport functions. The creation of the �� passport supervisor will allow for proper oversight of the operations, more expanded service, _� and will allow for a more strategic approach in growing the passport business. Issuance of the � passports provide the City a strong and steady stream of revenue into the License Center Fund � and has for many years. The creation of this position will allow the City to maintain this � revenue stream and grow it even larger and will allow the City to apply these revenues in place � of levy dollars. Page 3 of 5 �� • Auto Dealers License position. Similar to the Passport Supervisor positon, the creation of the � dealer license position will allow for focus and growth on a strong and steady revenue stream �� � for the license center. The Auto Dealer License position, unlike the existing customer service representatives who assist walk-in customers, will exclusively wark with car dealerships and car � rental companies in renewal of licenses and tabs. The License Center has grown this part of its �� operations over the years, but direct focus on these relationships are key in maintaining the � dealer's business and for expanding the City's customer dealer base. As with the passport �� � supervisor, creation of this position wil] maintain and increase the revenue stream from these � transactions and allow the City to use these revenues in place of levy dollars. T� • IT Positions. The Recommended Budget calls for the creation of 3 new IT positions at a total � cost of $306,100. 80% of these costs will be borne by other governmental agencies who have � already expressed broad support for these new positions. Roseville's share will be paid by � tower lease rentals. � The Network Operations Supervisor position will be a certified network systems engineer that �� will oversee 6 full-time employees comprising the network operations group including the new � Server Specialist. The Supervisor and Server Specialist will focus on managing the network systems that support all applications and network devices. The Computer Support Specialist � will join an existing customer support group of 8 full-time individuals headed up by the IT � Support Supervisor. The Computer Specialist will focus on end user computer, printer, and � application support. � In summary, the addition of these non-levy funded positons will allow for the City to provide for more � efficient use of existing employees and provide growth in non-levy revenue. � The City Manager Recommended Budget does not include funding for a new police officer focused on � mental health or an additional customer service representative for the License Center — both of which r: ��� were identified as a departmental priority earlier in the budget process. �� � Use of Reserves The 2016 City Manager Recommended Budget is proposing to continue to utilize the use of reserves to ������� help balance the budget in recognition of a desire to keep levy growth at a minimum. While it is �:� �� strongly recommended that the use of the reserves be reduced in future years, there are sufficient � reserves in the General Fund that the City will remain within the targeted range of reserves (35%-45% �� of General Fund Supported Budget) in 2016. It is estimated that continuing to utilize the reserves in � 2016 at the same amount budgeted in 2015 will bring the General Fund reserve level to 37%. 1. Reserves will also continue to be utilized from the Communications Fund, Community Development Fund, and the License Center Fund for operational and capital needs. � Tax Levy and Impact on Homeowners � The Recommended Budget calls for a tax levy of $18,944,720, an increase of $667,818 or 3.65%. For � a median valued single-family home that experiences an expected 0% valuation increase, the budget �� impact is $1.90 per month or $22.80 annually. � If the levy is lowered by $100,000, the impact would be approximately $0.43 cents per month less. Page 4 of 5 Councilmember McGehee has requested that information that she has compiled about the City budget � and spending be included in this packet. Her information is contained in Attachment F. � �� POLICY OBJECTIVE Not applicable. � FINANCIAL IMPACTS � See above. � STAFF RECOMMENDATION See above. REQUESTED COUNCIL ACTION For information purposes only. No formal Council action is requested, however the Council is asked to � provide final comment and direction in advance of the preparation of the Preliminary Tax Levy and � Budget adoption scheduled for September 14, 2015. Prepared by: Patrick Trudgeon, City Manager Chris Miller, Finance Director Attachments: A: Recommended 2015 Budget - Total B: Recommended 2015 Budget far the Property Tax-Supported Programs C: Recommended 2015 Budget for the Non Property Tax-Supported Programs D: Recommended 2015 Budget Reconciliation for the Property Tax-Supported Programs E: Resident Budget Priority Emails and Post Cards received through July 8, 2015 F: Budget and spending information from Councilmember McGehee Page 5 of 5 � A N � � O U 0 0 0 0 0 0 0 0 0 0 0 y; v� O O'--� �O O O� N O O O o � O O O\O O O l� M O O O � N N vl ' ' O O ' �n �1 � � � N O � � ^ O� 69 N `--� � � � �N � U r�-i 69 v1 O O O O�n O�n O O ' O O O o0 O�n � O M O M l� � l� l� V1 00 61 l� �!1 � � �V M .--� �1 N 00 \O � [� ^ O.a O � l� M�� �D �O N � � 69 O O O O O vl �n O O O � N O O �I- O�n O� v� M O M I� � �O M vl 01 01 [� � V1 � l� M�--� \O O a0 �--� M l� �--� O � N �O � M � \O � � N � � 69 N 00 ' O��--� -� 00 O� O l� � O O o0 �O �O O� O N 00 � O l� --� �O �ll O� N d' �M^+ N M N GO l� N 00 � �D M� N� �O O U �!1 M �O N Q ~ 69 00 01 �O ,--� v) N d' �O M O-- M M[� M V1 G1 N Cf' l� O O� ��+ M�--� 00 C1' 01 M Vl 00 ,-M-i � O � � � v� � M � �O � � N Q� Ef3 -� N v'� N���O O�O O O �M N N 00 �� l� � 01 N� N � l� .--� .--� �i' � �D O� vl � O � �O O O M � �O �D N U vl � M vl Q � 59 0 0 0 0 0 0 0 N � �D M 00 O O �--i M �--� N � O O M O V �O M ' ' �O �--i N N � N M l� N 69 �n O O v1 v'� � ' 00 v'� N l� v1 N v'� v1 N Ol Vl O �!1 ^ M M M N CC N O t� O �--� N�--� � �--� b4 O O O vl O � � 01 .-� M N N N ^ 01 O� � � 00 N N O v'� O l� N O �O O � �.j � � r. 69 � �O � M � � OO �O O � �!1 Vr l� ,--� l� M 00 N M t� O � O 00 7 N � 69 V1 Vl ,--� M l� � � \O N �--' Vl M M 01 �D 00 01 l� N M l� V'� M l� M M � N OO \O �O N V E!3 �O vi 00 ,--� �O O ' 01 \O N 00 N o0 �D �O � o� oo ri � � d' � � ,--� � � C". � � > O � � � C". �� o � ° � � � a�'i a� L7 � � .o .� � •� � � � � � � � '� � , '�' V O � o, � � � �a � � a� � �a .� � � � � � x a°, a° a°. 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L� �i tx c� v� � 0� V') N � � � � 69 Ei4 � N V'� � M �..i 69 O O M N M � 64 69 � U � � � � � � � � � 0 a. � 0 z � �� � �-�-I .� � � � � � �r , U V ({�..�� U O � � 0 64 i i i � i i i � i � i i i i i � i � i i � i i � i i i i i i i i i O O O O � M 69 i i i i i i i i i i i i i i i i i i i � i i i i i i i i i i i i i N . �' � 69 � i i i O i i i i i i i i i i i � i i i i O i i i i i i i i i i i i O � O O � � � M � � W � i i i i i i i � i i i i i i i � i i i i i i i i i i i i i i i i i 69 i i i i i i i i i i i i i i i i i i i i i i i � i i i i i i i i i 69 i i i i i i i � i i i i i i i � i i i i i i i i i i i i i i i i i � � � � � � � �� � � � � � � �� �� � � � � � � � � � � � � � � � � � 0 .� � � � � � � � � � � � � U � cd ' � N . > � a? >, . � � � s.�, � � � � '� ' � U � N bA O O� m� �' � � O Q � Q� U O ��, . o � W � � � � �, . ° ,� . � � � o -� � � .y U `� � :> � � �' ' � o v°' � . � � ' � O o�~n � ,,_��', o � � � ¢ � � � � a`�i � o � � � °' � —" .� � • o u. � � • � . v� � : �' 'i� . � a�i °�° Q .x' � • � ' c� cd c�i w Z Z ¢ � a� Y � °n � U °' � � � � j � aGi � t�° _ ``~ o a. � � '� °' � � � A � o • � � r� ° �, � � Q v� � '° � � o � � ; �, . � . � 3 a� � � C7 � o 0 0 o U •�, � U � � � � o � o � � d w �-, U .� � a � i� a� (� � � � �23 � � � � � � � � on � � � ' � � �' aa"i � � � c�� � �L O W F-� � . � j � � � �n a� a� a� a� . � � rn �' � .yG' '� � � � �, N N O O O O � :." � � � � � � � '� N � a�i N a�i N �' `� � U�r' W Q W 1`r� w U C7 G.+ p., G� Q, [�, f3, [�.w fs, [z. fs. 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Q. �r W t]. �, Q. p, � �r � � -�s � � � � �. � � � � � � � o � o 0 0 0 �o 0 0 0 o Y o � � � � � � � � � � � � � b � a� � a� a� a� a� a� a� a� a� p a� cn �—, �n v� cn v� 'b v� �n v� v� —� v� E--a W Q 0� W Cl� W ¢ W W � W¢ CLl ' O ' O ' ' �n O ' ' �n �n O O ' ' O ' ' ' O O ' O ' O O v'� O ' ' ' O O �n �--� l� l� v'� .--� O O O O O o0 v'� O O N �--+ �n N—+ O •--� O V' �n �O O O N �n N� d- N o� �o m � � � � � � � � � � � � � � � � � � � �� � � � � � � � � � � � � � a'"i .�' � � � o � � � � � O � � O o o � � � � � � � � � � o � � o �n o � � � � N O �--� �N N� � �O O O � '—' N O� AO M s, N � �L � � 69 i i i i i i p � i i i 0 � i i � � i i i i � i i i i i i i i i i � a�i ~ � � O O V('n .--'" � .--. � �--� N � ' � 69 i i i i i i� � i ��� i � i � i i i � i � i � i i i i i i i i N l� � � M M � .S; "� �--� O U � i i i i i i i � i i i i i i i � i i i � � � i i i i i i i i i i O O � � O O � ~ � w � � � � o � � „-, � � � � � � � � � � � � � � � � � � o � � � � � � � o 0 a� a� c� v-� � � � � � O � N �o � s9 � � O � � � � I �' N 69 � O o � � f!1 I N N 64 v'� N � sri O }' O � � � � � F" � � � 0 0 a � 0 z � �� � 0 .� � � � � � � � � � � � U � cd ' � N . > � a? >, . � � � s.�, � � � � '� ' � U � N bA O O� m� �' � � O Q � Q� U O ��, . o � W � � � � �, . ° ,� . � � � o -� � � .y U `� � :> � � �' ' � o v°' � . � � ' � O o�~n � ,,_��', o � � � ¢ � � � � a`�i � o � � � °' � -" .� � • o u. � � • � . v� � : �' 'i� . � a�i °�° Q .x' � • � ' c� cd c�i w Z Z ¢ � a� Y � °n � U °' � � � � j � aGi � t�° _ ``~ o a. � � '� °' � � � A � o • � � r� ° �, � � Q v� � '° � � o � � ; �, . � . � 3 a� � � C7 � o 0 0 o U •�, � U � � � � o � o � � d w �-, U .� � a � i� a� (� � � � �23 � � � � � � � � on � � � ' � � �' aa"i � � � c�� � �L O W F-� � . � j � � � �n a� a� a� a� . � � rn �' � .yG' '� � � � �, N N O O O O � :." � � � � � � � '� N � a�i N a�i N �' `� � U�r' W Q W 1`r� w U C7 G.+ p., G� Q, [�, f3, [�.w fs, [z. fs. G.. v] v� Ci� U G. L�i 61� tYi Ll; v� � 0.a 3 �a m c m m�a m ro �a � ro'" = v�a � m � � � � � � � � � � � � � � � � y o " � � �c m � � R � - �c � �a �a >. � �a n m' w `� m a�i o, �a - �a �a � �s ��' ro + ro ro - m �a - �� m T T � � T T T T � T pfl', T T T`y T T� N v> �? — C . � 'L'' � O C b O O O O �J = O O j O O v^J O>. �� C s. �d . p . — . �9 � 6 0. `� � O. 6 0. 0. d G p 6� � �, II. `n 6 6 T>. O O p ^ �- T C G C C � � G� G G G y^ G'J �^� G O S O � b0 O O O O O O"' O O O ro^�J O�" T G U �aJ o d c �aJ v d �aJ � � d� d� d�� u N � d .� � w � N . � ; N � O � � �y �N �y � �y iy � C r3 �tl � c3 4 i .j � a� � � ' � p � � '� � y � ^ � p � p � O O. � 'O p 'O � � , 'O ^.J 'O 'O �'' .�^y 'O F 'O � '6 'D L 'd '6 . p C 'O O � ¢ �aJ- i .O .O .y. � i a�- A. a�- •y U a�- i+ +v i, i ' +� � � . � � F a � � . a . v� � y.� � 'x' � � X � � — � ,-, a �o^ �a �a ^� °' �a^ �n^ �a^ �a' -o^ ,�, �o � �o^ �o � � �o `o -o 'o b v� ¢'Q ¢'Q Q42 Q Q W Q�2�QQ�6'QQC¢Q o� � v,o � oo �� ov,o � c � c � o� ooc000c000coc c � v� o� .o o cn o�. o 0 o v o c o 0 0 � m v� c o ^ V t� N 7 vi �O v� O O O� d' co iD — t� O� v'r'i M � O � N ^J1� .� � l� M 01 V l� N M� vt � V m V v� �I � h M � � � p � i� i i i i i i i i i i i i i i i i i i i i p i i i i O O N �O C C i. � �0 �G C � N m Vt — Q EP � i i i i i i i� i i i � i i i i i i i i i i i i i i i i i i i i C� CJ O � � G G .-� � � LL � i� i i i i p p i i i i p i i i i i i i p i i i i i i i i i i � M � � r 9 C � � vi � , i p i i i p p i i i � i p � p i i i p � � � � i i O C �� I� nl O � C O O O C� � O O O C �C ._ ._ t� '. _ F O U � i � i i i i i i i i i i i i i i i i i i i p i i i i i i i i i O � � � � � � i� i i i i i i i i � � i i i i � i i i i O O O i i � i i � i +- � O O C O O O C yO 'T O O O O �+i N � — V z C O � U N � s4. G, i� i i i i y� p i i i i i i i i i i i i i p i� i i i i i i i i -- O O O � n N � ^ � G � O U � i � i i i i i i i i i i i i i i i i i i i i C�j i i C i C i i C O C N C � h � V� � � .�. � i i i i i � i i i i i i i i i i i i i i i i i i i i i i i i � > b Q � i� i i i i i i i i i i i i i i i i i i i i i i i i i i i i i� i �G Oi� i i i i i� i i i i i i i i i i i i i i i i i O C O i i i � ' O O O �n � N O M N O — G F � � c � � � c c o � c � o � � � o � � � � o � o 0 0 0 0 0 0 0 y N N�O N O 1� .L � �.-�� V — N F- FP — � � � o o � �, o � � o � o � � � � � � � � o � o � o u, o o � � o o v� o 0 0 0� o o M o � i r N-- vl � N O V M � — V � o vi o: � 0 �., o C V N O � � N V3 .'J � b9 N � O 69 O O N � O P E+A � O O � 69 O � bA O r o � O r ¢ � � N � F � 0 x o � � 0. CI 0 z O G N � O^ C ." i. O F y� fJ T n v � � ^� £' N�i- � J 0A .� w Y O � � � � G � ¢ �> � � U O O❑ Y G G c m� A G«. ,� � O O W �� �� C C� - b G � .�. 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O W F- � . � � � � y m a� a� a� a� _ v, Y � �' -G ,? � ' � � � � � o � o � o � o � � °� s��. s��. s��. � y y � � a�i � a�i a�i a�i a�i ,� `� � U�w�waZwUC7aaaaw�.i��,i��,av�v�aaUar�rxr�rxv��a Pat Trudgeon From: Sent: To: Subject: noreply@civicplus.com Wednesday, June 24, 2015 8:57 PM *RVCouncil; Kari Collins; Pat Trudgeon Online Form Submittal: 2016 Roseville Resident Budget Priorities 2016 Roseville Resident Budget Priorities First Name Last Name Address 1 Address 2 City State Zip Code Home or Cell Phone Number Email Address Please share your priorities for the 2016 City of Roseville Budget (there is no text limit for this field): Vernon Eidman 90 Mid Oaks Lane Field not completed. Field not completed. Field not completed. Field not completed. Highest priority (1 &2) Fire and Police Protection 3. Public Works (street and Infrastructure) 4.Capital Replacement 5. Debt Service 6.Administrative Services 7.Parks and Recreation Email not displaying correctly? View it in your browser. i Pat Trudgeon From: noreply@civicplus.com Sent: Wednesday, June 24, 2015 11:09 PM To: *RVCouncil; Kari Collins; Pat Trudgeon Subject: Online Form Submittal: 2016 Roseville Resident Budget Priorities 2016 Roseville Resident Budget Priorities First Name Last Name Address 1 Address 2 City State Zip Code Home or Cell Phone Number Email Address Please share your priorities for the 2016 City of Roseville Budget (there is no text limit for this field): Chris Fish Field not completed. Field not completed. Field not completed. Field not completed. Field not completed. Field not completed. Field not completed. My priority is (in this order): 1. Police Protection 2. Public Works 3. Fire Protection The very bottom of my priority list is anything to do with saving the environment/climate change. The costs monetarily and to our standard of living are way too high compared to the little to no impact it makes, as the latest studies have shown. Email not displaying correctly? View it in i browser. Pat Trudgeon From: Sent: To: Subject: noreply@civicplus.com Thursday, June 25, 2015 9:40 AM *RVCouncil; Kari Collins; Pat Trudgeon Online Form Submittal: 2016 Roseville Resident Budget Priorities 2016 Roseville Resident Budget Priorities First Name Last Name Address 1 Address 2 City State Zip Code Home or Cell Phone Number Email Address Mindy Greiling 2495 Marion St Field not completed. Roseville MN 55113 6514900013 to see money saved from organized trash collection applied to the Parks & Rec budget. I'm surprised to see that the police budget is larger than Parks & Rec. Seems we could prevent crime by having recreational opportunities. Also, we seem to have a large debt service bill. Email not displaying correctly? View it in your browser. i Pat Trudgeon From: Sent: To: Subject: noreply@civicplus.com Thursday, June 25, 2015 725 AM *RVCouncil; Kari Collins; Pat Trudgeon Online Form Submittal: 2016 Roseville Resident Budget Priorities 2016 Roseville Resident Budget Priorities First Name Last Name Address 1 Address 2 City State Zip Code Home or Cell Phone Number Email Address Robert Grilz Jr 2960 Galtier Street Field not completed. Roseville Minnesota 55113 Please share your more police and crime prevention more code enforcement and priorities for the 2016 stiffer penalties, reference to home exterior and pets,dogs less City of Roseville Budget parks and rec, I feel it only brings in people that do not live in (there is no text limit for our city, this causes more traffic and crime. how about charge this field): an entrance fee to the park system if you do not live in Roseville. why should we pay for other peoples entertainment less "programs" give away, assistance.... Email not displaying correctly? View it in your browser. i Pat Trudgeon From: noreply@civicplus.com Sent: Wednesday, June 24, 2015 6:14 PM To: *RVCouncil; Kari Collins; Pat Trudgeon Subject: Online Form Submittal: 2016 Roseville Resident Budget Priorities 2016 Roseville Resident Budget Priorities First Name Last Name Address 1 Address 2 City State Zip Code Home or Cell Phone Number Email Address Please share your priorities for the 2016 City of Roseville Budget (there is no text limit for this field): Gregory Pepin Field not completed. Field not completed. Field not completed. Field not completed. Field not completed. Field not completed. Field not completed. Debt reduction and infrastructure should be top priorities. Email not displaying correctly? View it in your browser. i Pat Trudgeon From: Sent: To: Subject: noreply@civicplus.com Thursday, June 25, 2015 8:10 AM *RVCouncil; Kari Collins; Pat Trudgeon Online Form Submittal: 2016 Roseville Resident Budget Priorities 2016 Roseville Resident Budget Priorities First Name Last Name Address 1 Address 2 City State Zip Code Home or Cell Phone Number Email Address PETER PODOBINSKI 255 MINNESOTA AVE. Field not completed. Field not completed. Field not completed. Field not completed. 6514843548 Please share your POLICE PROTECTION FIRE PROTECTION priorities for the 2016 ADMINISTRATIVE SERVICES PUBLIC WORKS CAPITAL City of Roseville Budget REPLACEMENT PARK & RECREATION DEBT SERVICES (there is no text limit for This is my ranking of budget cost. We need great people, this field): before we spend money on parks and debt services. Public works with good employees is a important factor to keep our city in good condition, and keep our quality of life high. THANKS Email not displaying correctly? View it in vour browser. i Pat Trudgeon From: Sent: To: Subject: noreply@civicplus.com Thursday, June 25, 2015 5:57 AM *RVCouncil; Kari Collins; Pat Trudgeon Online Form Submittal: 2016 Roseville Resident Budget Priorities 2016 Roseville Resident Budget Priorities First Name Last Name Address 1 Address 2 City State Zip Code Home or Cell Phone Number Email Address Please share your priorities for the 2016 City of Roseville Budget (there is no text limit for this field): Rao Konidena 2309 Auerbach St Field not completed. Field not completed. Field not completed. Field not completed. Rank priority order wise - 1 st priority - Police protection 2nd - Fire 3rd - Parks & Rec 4th - Public works 5th - capital replacement 6th - debt service 7th - administrative services Hope this helps, Rao Email not displaying correctly? View it in your browser. i Pat Trudgeon From: Sent: To: Subject: noreply@civicplus.com Thursday, June 25, 2015 2:11 PM *RVCouncil; Kari Collins; Pat Trudgeon Online Form Submittal: 2016 Roseville Resident Budget Priorities 2016 Roseville Resident Budget Priorities First Name Last Name Address 1 Address 2 City State Zip Code Home or Cell Phone Number Email Address David Salene 2572 Cohansey Street Field not completed. Roseville Mn 55113 Please share your I believe that post card did not adequately break down the priorities for the 2016 budget: 1.What debt is assessment debt? vs. either revenue or City of Roseville Budget general debt? 2.What is the End of the year fund balance, and (there is no text limit for what percentage is that of the annual operating budget? this field): Without consideration to the above questions, my priorities would be 1.Police and fire protection equally. 2.Public works (street and general infrastructure) 3.Capital replacement and debt can not be prioritized unless other information is available and separately prioritized. 4.Park and Rec 5.Adminitation (but this needs to broken down to properly prioritize. Email not displaying correctly? View it in your browser. i Pat Trudgeon From: Sent: To: Subject: noreply@civicplus.com Wednesday, June 24, 2015 5:33 PM *RVCouncil; Kari Collins; Pat Trudgeon Online Form Submittal: 2016 Roseville Resident Budget Priorities 2016 Roseville Resident Budget Priorities First Name Last Name Address 1 Address 2 City State Zip Code Home or Cell Phone Number Email Address Carl Willis 1885 Gluek Ln Field not completed. Field not completed. Field not completed. Field not completed. Field not completed. Please share your My priority for the City of Roseville budget would be to have no priorities for the 2016 increase in the tax levy. As home values have increased, cities City of Roseville Budget are automatically seeing an increase in revenues from property (there is no text limit for taxes. Roseville has a high percentage of seniors who would this field): like to continue to live in their homes, but cannot afford such hefty tax increases. Our home value has steadily been going up, with another 3.7% increase this year. (We have had a tax appraiser come out each of the past two years.) The City of Roseville should have adequate funds for the budget from higher home value taxes. Why is Falcon Heights able to maintain a flat tax levy and Lauderdale only propose a 1.3°/o increase, yet Roseville is asking for a much higher percent increase? The highest priorities for Roseville should be police and fire protection, followed by infrastructure and streets. If cuts are needed they should come from parks and rec. i Email not displaying correctly? View it in your browser. Pat Trudgeon From: Sent: To: Subject: noreply@civicplus.com Thursday, June 25, 2015 11:10 PM *RVCouncil; Kari Collins; Pat Trudgeon Online Form Submittal: 2016 Roseville Resident Budget Priorities 2016 Roseville Resident Budget Priorities First Name Last Name Address 1 Address 2 City State Zip Code Home or Cell Phone Number Email Address Please share your priorities for the 2016 City of Roseville Budget (there is no text limit for this field): John Sonnack 790 Millwood Ave. Field not completed. Field not completed. Field not completed. Field not completed. I think Roseville should invest aeration systems for the pond in Valley Park and that is my top priority. The pond in Valley park is full of algae and have very bad smell. If city can put in the aeration system in the pond, that will be a big improvement for the community environment. Thank you for your consideration and I am looking forward hearing about city's priorities. John Email not displaying correctly? View it in i browser. Pat Trudgeon From: Sent: To: Subject: noreply@civicplus.com Friday, June 26, 2015 5:44 PM *RVCouncil; Kari Collins; Pat Trudgeon Online Form Submittal: 2016 Roseville Resident Budget Priorities 2016 Roseville Resident Budget Priorities First Name Last Name Address 1 Address 2 City State Zip Code Home or Cell Phone Number Email Address Larry and Carolyn Woods 2227 ST Stephen Street Field not completed. Roseville MN 55113 Please share your Obviously, Police and Fire protection is a critical budget issue priorities for the 2016 for our community and should be maintained. In addition, City of Roseville Budget maintenance of the infrastructure (i.e. Public Works) and our (there is no text limit for parks/green land is a very important investment in the future of this field): our city. The critical term here is investment, because we must preserve and build on those items that have made Roseville the viable community it is today. Investing in the future may mean debt, but that is acceptable. Notably, having an 8.5% administrative services cost is quite reasonable. Additional investments to enable stronger enforccement of city code would also be reasonable. Thank you for looking forward, and making the budgetary decisions/investments that will enable Roseville to grow and prosper. � Email not displaying correctly? View it in your browser. Pat Trudgeon From: Sent: To: Subject: noreply@civicplus.com Saturday, June 27, 2015 7:22 AM *RVCouncil; Kari Collins; Pat Trudgeon Online Form Submittal: 2016 Roseville Resident Budget Priorities 2016 Roseville Resident Budget Priorities First Name Last Name Address 1 Address 2 City State Zip Code Home or Cell Phone Number Email Address Rosemary McMonigal 204 Woodlynn Avenue Field not completed. Roseville MN 55113 Please share your Police protection is very visible and responsive in Roseville and priorities for the 2016 the budget is appropriate for police. The condition of streets City of Roseville Budget and infrastructure deserves more funds. While the parks and (there is no text limit for recreation are important, infrastructure should not be 57% of this field): the parks budget. I believe that parks and recreation budget can be reduced. As with all organizations, people need to be more efficient in their jobs and I think that the administrative services budget should be reduced. Email not displaying correctly? View it in vour browser. i Pat Trudgeon From: Sent: To: Subject: noreply@civicplus.com Saturday, June 27, 2015 9:25 AM *RVCouncil; Kari Collins; Pat Trudgeon Online Form Submittal: 2016 Roseville Resident Budget Priorities 2016 Roseville Resident Budget Priorities First Name Last Name Address 1 Address 2 City State Zip Code Home or Cell Phone Number Email Address Jessica Schmitt 2578 Irene Street Field not completed. Roseville Minnesota 55113 Please share your My first priority for Roseville's budget would be to pay off all priorities for the 2016 debts as quickly as possible. After that, I am very satisfied with City of Roseville Budget the median costs to taxpayers for the services Roseville offers, (there is no text limit for including police and fire protection, parks and rec, public works, this field): capital replacement and administration services. I think that one of Roseville's greatest assets are our thriving parks, and I would like to keep those strong. Keeping our city looking beautiful with attention to public works is also a major part of keeping property values high and enhancing the local economy. Thank you for the opportunity to give feedback. Jessica Email not displaying correctly? View it in i browser Pat Trudgeon From: Sent: To: Subject: noreply@civicplus.com Sunday, June 28, 2015 7:02 AM *RVCouncil; Kari Collins; Pat Trudgeon Online Form Submittal: 2016 Roseville Resident Budget Priorities 2016 Roseville Resident Budget Priorities First Name Last Name Address 1 Address 2 City State Zip Code Home or Cell Phone Number Email Address Please share your priorities for the 2016 City of Roseville Budget (there is no text limit for this field): Frank Hess 1907 Shady Beach Avenue Field not completed. Roseville MN - Minnesota 55113 My biggest concern is police protection, I want to be safe in Roseville. Living in the south east portion of Roseville we are very close to some areas that are not as crime free as they used to be, I want my property to be protected. Email not displaying correctly? View it in your browser. i Pat Trudgeon From: Sent: To: Subject: noreply@civicplus.com Sunday, June 28, 2015 9:29 AM *RVCouncil; Kari Collins; Pat Trudgeon Online Form Submittal: 2016 Roseville Resident Budget Priorities 2016 Roseville Resident Budget Priorities First Name Last Name Address 1 Address 2 City State Zip Code Home or Cell Phone Number Email Address Judith Wood 3060 W. Owasso Blvd Field not completed. Field not completed. Field not completed. Field not completed. Please share your I would like to see a connector sidewalk from West priorities for the 2016 Owasso/Victoria, along Victoria to the trail on Co. Rd. City of Roseville Budget C/Victoria leading to Central Park. This stretch of roadway is (there is no text limit for very dangerous and discourages access to the park. Victoria this field): may be a county road, but perhaps the city can be influential in making this small portion pedestrian and bike friendly. Have the City of Roseville work along with the City of Shoreview on geese removal on Lake Owasso. Email not displaying correctly? View it in vour browser. i Pat Trudgeon From: Sent: To: Subject: noreply@civicplus.com Sunday, June 28, 2015 11:04 AM *RVCouncil; Kari Collins; Pat Trudgeon Online Form Submittal: 2016 Roseville Resident Budget Priorities 2016 Roseville Resident Budget Priorities First Name Last Name Address 1 Address 2 City State Zip Code Home or Cell Phone Number Email Address Please share your priorities for the 2016 City of Roseville Budget (there is no text limit for this field): Justin McCutcheon 3161 w owasso blvd Field not completed. Field not completed. Field not completed. Field not completed. 1. Provide a sidewalk or path on one side of streets 2. Fix stoplight corrosion 3. Work with xcel to bury power lines 4. Splashpad 5. Remove "welcome to roseville" donkey from next to city hall. :) Email not displaying correctly? View it in your browser. i Pat Trudgeon From: Sent: To: Subject: noreply@civicplus.com Sunday, June 28, 2015 4:17 PM *RVCouncil; Kari Collins; Pat Trudgeon Online Form Submittal: 2016 Roseville Resident Budget Priorities 2016 Roseville Resident Budget Priorities First Name Last Name Address 1 Address 2 City State Zip Code Home or Cell Phone Number Email Address Rachel Schuldt 2815 Dellwood Ave Field not completed. Field not completed. Field not completed. Field not completed. Please share your We have two small children and intend to raise them in priorities for the 2016 Roseville so our budget priorities revolve around providing City of Roseville Budget them with a safe, nurturing and productive environment with a (there is no text limit for variety of resources and opportunities. Our main priorities this field): include education (specifically special education since we have a child with a learning disability), public safety and public works and a healthy parks and rec program. Email not displaying correctly? View it in your browser. i Pat Trudgeon From: Sent: To: Subject: noreply@civicplus.com Monday, June 29, 2015 12:36 PM *RVCouncil; Kari Collins; Pat Trudgeon Online Form Submittal: 2016 Roseville Resident Budget Priorities 2016 Roseville Resident Budget Priorities First Name Last Name Address 1 Address 2 City State Zip Code Home or Cell Phone Number Email Address Lowell Benson 3026 Highpointe Curve Field not completed. Field not completed. Field not completed. Field not completed. Please share your 1. Police Protection - 23% 2. Debt Service - 20% 3. Public priorities for the 2016 Works - 15% 4. Fire Protection - 13% 5. Capital Replacement - City of Roseville Budget 12% 6. Parks & Recreation - 9% 7. Administrative Services - 8 (there is no text limit for % My wife and I agree that Public Works is underfunded and this field): that Parks & Rec is overfunded for 2015. As the Debt Service reduces the balance owed, the bottom line should be reduced as we then will have less total outlay with the most important owners services getting the highest percentage of our property taxes. Regards, Email not displaying correctly? View it in your browser. i Pat Trudgeon From: noreply@civicplus.com Sent: Monday, June 29, 2015 4:53 PM To: *RVCouncil; Kari Collins; Pat Trudgeon Subject: Online Form Submittal: 2016 Roseville Resident Budget Priorities 2016 Roseville Resident Budget Priorities First Name Last Name Address 1 Address 2 City State Zip Code Home or Cell Phone Number Email Address Charles Hanlon Field not completed. Field not completed. Field not completed. Field not completed. Field not completed. Field not completed. Field not completed. Please share your The schools are their own tax/budget, but that would be my first priorities for the 2016 priorities. As for the city I would start with Public Works, then City of Roseville Budget Fire follow by Police Protection. Debt service, Capital (there is no text limit for replacement, Administrative follow with Parks would fill out the this field): order. Email not displaying correctly? View it in your browser. i Pat Trudgeon From: Sent: To: Subject: noreply@civicplus.com Tuesday, June 30, 2015 4:31 PM *RVCouncil; Kari Collins; Pat Trudgeon Online Form Submittal: 2016 Roseville Resident Budget Priorities 2016 Roseville Resident Budget Priorities First Name Last Name Address 1 Address 2 City State Zip Code Home or Cell Phone Number Email Address Katy Westby 2171 W County Road B Field not completed. Field not completed. Field not completed. Field not completed. Field not completed. Please share your The main priority for this budget should be, and always should priorities for the 2016 be, our student's education. I am getting so frustrated to see City of Roseville Budget year after year that our classes at Brimhall are getting bigger. (there is no text limit for We are losing teaching assistants and having more and more this field): out of area open enrollment. We also have numerous students who do not speak English that take additional time away from our classroom teachers. I feel that the parents are being left out of the loop on classroom sizes and changes being made until after the school year starts and it's too late to change our enrollment. There should never be a time in a community as prosperous as Roseville, that we should be having to "let teachers go", downsize our teaching assistants, or let our school's structure "fall apart". � Pat Trudgeon From: noreply@civicplus.com Sent: Wednesday, July 01, 2015 7:32 AM To: *RVCouncil; Kari Collins; Pat Trudgeon Subject: Online Form Submittal: 2016 Roseville Resident Budget Priorities 2016 Roseville Resident Budget Priorities First Name Last Name Address 1 Address 2 City State Zip Code Home or Cell Phone Number Email Address Please share your priorities for the 2016 City of Roseville Budget (there is no text limit for this field): Judy Philipps Field not completed. Field not completed. Field not completed. Field not completed. Field not completed. Field not completed. Field not completed. Police Protection Fire Protection Public Works Capital Replacement Debt Service Parks & Recreation Administrative Services Email not displaying correctly? View it in your browser. i Pat Trudgeon From: Sent: To: Subject: noreply@civicplus.com Wednesday, July 01, 2015 1:16 PM *RVCouncil; Kari Collins; Pat Trudgeon Online Form Submittal: 2016 Roseville Resident Budget Priorities 2016 Roseville Resident Budget Priorities First Name Last Name Address 1 Address 2 City State Zip Code Home or Cell Phone Number Email Address Nancy OBrien 2103 Cohansey Blvd Field not completed. Field not completed. Field not completed. Field not completed. Please share your I am responding to the request for budget feedback as listed on priorities for the 2016 the 2015 Budget Monthly Cost to Residents. I think we need to City of Roseville Budget continue to support our Police, Fire, Parks & Recreation, Public (there is no text limit for Works, and Capital Replacement needs as each requires in this field): order to keep our city safe and to maintain its open spaces, parks, and infrastructure. This will maintain our quality of life in the city as well as our property values. If residents are not willing to support the needs of these departments in the city, Roseville will not be able to maintain itself as the great city that it is. I would NOT be in favor of decreasing the financial support to any one of these areas. Email not displaying correctly? View it in i browser Pat Trudgeon From: Sent: To: Subject: noreply@civicplus.com Wednesday, July 01, 2015 1:23 PM *RVCouncil; Kari Collins; Pat Trudgeon Online Form Submittal: 2016 Roseville Resident Budget Priorities 2016 Roseville Resident Budget Priorities First Name Last Name Address 1 Address 2 City State Zip Code Home or Cell Phone Number Email Address John OBrien 2103 Cohansey Blvd Field not completed. Field not completed. Field not completed. Field not completed. Please share your We need to continue to support our Police, Fire, Parks & priorities for the 2016 Recreation, Public Works, and Capital Replacement as each City of Roseville Budget requires in order to keep our city safe and functioning on the (there is no text limit for level that it should. I would NOT be in favor of decreasing the this field): financial support to any one of these areas. This will maintain our quality of life in the city as well as our property values. If residents are not willing to support the needs of these departments in the city, Roseville will not be able to maintain itself as the great city that it is. Thank you to the City Council for stepping up to make the hard decisions to continue to fund our city departments as they require to be fully functional. Email not displaying correctly? View it in i browser Pat Trudgeon From: noreply@civicplus.com Sent: Thursday, July 02, 2015 8:08 AM To: *RVCouncil; Kari Collins; Pat Trudgeon Subject: Online Form Submittal: 2016 Roseville Resident Budget Priorities 2016 Roseville Resident Budget Priorities First Name Last Name Address 1 Address 2 City State Zip Code Home or Cell Phone Number Email Address Please share your priorities for the 2016 City of Roseville Budget (there is no text limit for this field): Tim Johnson 279 Elmer St Field not completed. Field not completed. Field not completed. Field not completed. Field not completed. Field not completed. Environmental awareness education for citizens focused on dumping of liquids (paint, cement waste) into storm drains and dispersing grass clippings into the street. Provide options for disposal of brush, branches, and sticks. Email not displaying correctly? View it in your browser. i Pat Trudgeon From: Sent: To: Subject: noreply@civicplus.com Friday, July 03, 2015 9:20 AM *RVCouncil; Kari Collins; Pat Trudgeon Online Form Submittal: Contact City Council Contact City Council Subject Name: Address: City: State: Zip: How would you prefer to be contacted? Remember to fill in the corresponding contact information. Email Address: a budget suggestion roger hess jr 1914 wagener place Roseville MN 55113 No Reply Necessary Please Share Your http://www.ci.east- Comment, Question or bethel.mn.us/ArchiveCenter/ViewFile/Item/1683 Concern councilmember, if you have a spare moment, i would suggest you take a look at the budget documents for the city of east bethel. it is a city with a smaller population than roseville, a smaller city government, but is many times larger than roseville in physical size and has 15 parks and reserves. plus, it has an EDA, which roseville does not have. i believe the way their budget information is presented to their council and residents is much clearer and detailed than what roseville staff provides. for example, in the breakdown of departments, salaries are shown � (i can easily see what their mayor and councilmembers are paid), dues and subscriptions are listed as well as some explanation as to why the city buys them, they also list any conferences, meetings, training and outside consultants that are paid for by a department. if roseville departments needed to list these items in the budget documents, and give some explanation as to why money is spent on these items, departments might start to think if every subscription and organization they pay dues to, are actually necessary! have a great 4th of july! roger roger hess jr Email not displaying correctly? View it in your browser. Pat Trudgeon From: Sent: To: Subject: noreply@civicplus.com Tuesday, July 07, 2015 9:58 AM *RVCouncil; Kari Collins; Pat Trudgeon Online Form Submittal: 2016 Roseville Resident Budget Priorities 2016 Roseville Resident Budget Priorities First Name Last Name Address 1 Address 2 City State Zip Code Home or Cell Phone Number Email Address Please share your priorities for the 2016 City of Roseville Budget (there is no text limit for this field): Sandra Graves 1670 Lydia Ave W Field not completed. Roseville MN 55113 Police Fire Public works Debt service Capital replacement Parks and recreation Administrative services Email not displaying correctly? View it in your browser. i Pat Trudgeon From: noreply@civicplus.com Sent: Wednesday, July 08, 2015 10:50 AM To: *RVCouncil; Kari Collins; Pat Trudgeon Subject: Online Form Submittal: 2016 Roseville Resident Budget Priorities 2016 Roseville Resident Budget Priorities First Name Last Name Address 1 Address 2 City State Zip Code Home or Cell Phone Number Email Address Please share your priorities for the 2016 City of Roseville Budget (there is no text limit for this field): Shannon Curran 1781 Eldridge Ave. W Field not completed. Roseville MN 55113 Field not completed. Field not completed. My priorities would be 1. Reduce debt because the city should operate within it's income level. 2. Police protection for safety of residents and visitors. 3. Public works because of daily use there is a need for maintenance. Email not displaying correctly? 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Cantact Phc�ne Nurnber Please share you�r priari#ie� �nail the 2016 City of Raseville Budget: �"1 n 1 l � i b � � � � 1 v � � � f � - � ' r ���� � Signature �ate � ^ � � - � �' Sa�� me and pas�age by providing your response rnlinc at www.CityofRasevil�e.comlbu�dgetfeedback Z+�15 F�osewille Res�den� Br.�dget Pric�rities Card N�me (prirtt) �u��,,�s� `' a�r�,� ��1°�[�U w�.r� ��.� �sS�r' l l� 11� ��� �.aN� Property P�dc�ress �� Contact Ph�ne N�arnbe �� ! r.l j `� �,[h �' �� �rr�ail t �� e�ase share yc�ur privrities fvr the 2U1fi City nf RcaSe►►iiie Budge#: lw] �!a-�.�. � a L.r-> `�c I� C_ 5 i�] I�N �'' n f ts f�..�n �� i'��o � �J � � � *`� L�k LS l �x N � �. � S � r' � �� S � N '�L�' � o u `� k'�'�-� ►� � �, w n c rz�� I�.� �p w� c�. �n c.ni ,, '� r r!. � 1�v� r,c f Q►� C�� 1 i�i 1�La, Z '��.�,v� i� ��� �,��,�. x7��.� . 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Thank yau! �U1 �6 FCvse►►flle Resi+dent �udg+�t �rioriti+es +�ard I��me (printJ �er�e�J �.�d-��G P�opertyAddre�s �-.��{ ,�,6�'�r���' � - Cantact P'�one Number_ Piease share yaur priorities far the 2a76 City of Rosewille Budget: ( �1 rs �c��.�• �v �� - � �'_ C�G� ,�'�� G.�7Y �t.c��r4ln.f � cg' y ,�',�o �r' � 5����'.� -`-�' �.�a � a� m ,��� -r�7� t��'6��d3�'s . � .��'��.5'�e�' �rla� ���o���l �'�� �' �►�-r�.�.� �t'.�� �� � -- - -- 'S-�p I�( r- '�7Fc _ L � rUa �. t��,� �,��v5 ji[� � Sigr�ature e a�te � �� 5ave time and po5tage #�y praviding your response online at w�nrw.City►o�Ros�rr� I le.c�rr�lbu dg etfe+ed back IMPORTAhFT: If you pr4�ide your feedEaacEc online, please UO N�T maif b�ck this c�rd.Thank you! :r---. — �n r+� n rv oo m u�7 0o d: oo �; r� c� �. vi I�• ni n rn �.n ,� . � +.r� � �r-r � � � � � �- � � a .� U Q.1 � 0 � � �0�1 C Ros�rrille Resider�� �udget Priorit�es Card _ Name �print} �' .��,� C� �' 1����i K"� 4�� ��.�jC-� y� Prflperty Address ��� �I Cantact Phone Number( �' �� �-�. � �c":�c�i � I� i U�.� ______ � m a i 1 -----..__..�.------- hare your priori�ies fvr the 2t]1b City of Rosevil�e Budget: S�gnature �✓'���" � J -C- - ` '. E'.:� Date ,'� � (: � .�.—..{�'�� � ,�/'"�— s � / Save time and postage �y pro�+�din�j�our response c�nline at www,Cityvf Rose�i I I e.carnlbudg etfeed back �q'I f h�ose�ille Resident 8uc�get Privrities Card � �lam� �print) Property Address �ontact Phc�ne f�urr�ber Email Please share your pr�riorities far tt�e 201 G Cit�r of Roserrille �udget: ",� � � i UI'�� 1 �i1r Y} f' /i .I � ir `'�� !Yl t� ra � � i �Si f.� }"�' fI �r'r 1', 0 r F Signature•-=- ' ' + i� ' Date ����1� - — SaVe time and g��stage by prc�viding yaur respanse anline at www.0 �tyof �o s ev i I I+e.+�o rn 1 b u+d g etf eed ba c k �U16 Rvsevill+� Re�sident ��udget Privrities Card rq Name �print) " � Property Address Contact Phane N�umb�r `� �'1 �� l � � 1'��'ti'� .��-�', ii''�.��,'�� _mail Please share yaur privrities fvr fih� ��D7 G City af Rose�iile �udge't: _ _ r� r^ i r. ,� .���-�;,,.�. �- ���; �,�,,�, d,,,' � „� � aat2 ��� T Save �ime and po�tage by providing your resp�nse ontine at www.Cityv#Rose�ri l l e.comlb+�dgetfe�d back � �+' � u kY���r�� I — r �[�'I +� R�osev►ille Resident Budget Priorities +�ard I� a me {pri nt� � I� �I�..L. �"� �l.` %l3 i� r2`�-- �r�pe�ty Address �! 3 d ,��lIQG��'�,� .� . �a.�CIJ'�'�t��. Gc�nta�i Phar�e Nurr�ber Emai! Please �Mare your�riori#ies for the 2U7G City of Rose�il{e Budget: � i. �o � t iLL I+�n �r[ r� c.ca'tt r- z- '�r �rt ��a-�t t_�Ft tin � �� �� � t C LIV D f IL� '�+S'�7 C.L#S +l" yyt�fG� S'�'i 4.t e'�'+[�� � _ � - A.d —i'�t ffl [S i'YQe �1J G .3'l'�VrGG� C� C� Sigr�atur� � , Date ��� � 1 � Sa�e time and postac�� by providing your response onlir�e at www.Cityof Rose�il�e.camlbu�dge#feedback �,+�7 d� Rasevi{le Resid�nt Bud�et Pri4r�t��s C�rc� 6Vame �prir�t) �r�.4�y � . 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Contact Ph�ne hlumber Email �lease sh�re your p .e.� _�.r'� . �F---e fvr the 2Q7� Ci#y of Rose►rille Sudg+e#: -r�.--.d1 f�`���-�•� t� t.�'.� �-[�� � �. ��fi � ,. .. �r 4•� � -r"���i�'1"C.ti•' `" � � .��3��.��i-i���" �:3'�i�_ :r:C1t�t'�' J`— � .� r� %� .�i� e"y � � �' . ` �+�,o•�'� � � � �� ' a..,�`�. �`�������e t�i�a�a�l�ao����� b�y'�rouiding yvur respc�nse online at :::: :,.. wwrnr.CityvfRasev►ille.tamlbud�et#eedback Name {print) ��D7 fi F�vse�rille Resi+de�nt Budget Priarities +��rd , , �' {� �l � � � '���C}'f Property Address� � ����' _ L��� ��� {`'�� Cor�ta�t Phane h1urnber Pfease share your priorit9es for #he 2U1 C City of � � -� �=� r � �' � -- �i.� I�n r7�t''/�'.'��'r� 5'�f' filr`�� <�� L 0 Signatu �mail ille Budget: �; �` �`�t` Y� Ic�� i�� c��,�� � '�� _ ��, � � " �. � c�{' _ �' d _�`-h _ � � �f�� �$ ��-� �-�.... , -�c1���,� , ^� 1� �-� �r� ^� �� �Cr�� � i � �-}- ! � ` f..�..�"Gt !�� r ` �� ,� L�t� S� � �- I� t9� c, r� c_ �l �, � �. � .� � � _:�� —/,.� r� ate _ , Sar�e time and pc�stage k�y+ �rovicding your r�spon�e o�line at www.CityofR4sevil�e.camlbudgetf�eed%�ck •y `�"" ��-�� `��� � . r ��-, u� _�w' �7°�`.�=�'�, ,� !i in�� =-T--�r�`�: -� `� r�.— u ,<'1 /' , r.,r�, . 1 � �} l`� �F-4�, L I� Ic�J .� ti� f�sxr r ti�c..� e��^' *� ��+--% v--��, w +�� � ' ` f P ri n t} C�-�v`�'� �' �� �, ,�.��. ��� � � o = �t dd res ,! �7�i� �.�, r� � �-- � � �, ��.. � �, _ �t Ph umb� Email � �e��4 cs . � �-�.; �,,1�'s'�1_ 4.-{ �''"l� r^��``� � �..,,�-.� r sh�e vau tir�`v�rities for �he �01 G�itv Qf Rose�i le ��c�pe� v l �� �� .:�,� � �. -_ r _ =- ignatur�'� ate `� .� '� � �, �' " time and pQsta k�y �arovidin spanse online at w.Cit v R e itl�. �1 e#� bat ���.����.n ���.�. � . ,s��. �-�.,�2*: W ._ st�_ � ��� fi Fi+�seville F�esident Budget Privrities Card N�ame �print} �, � a�� � -�� C�. c_' +�.:. Pro�erty.,Address � � �' C-� C [� � ;�� �-.� , r� � ��J�l'�� `�� � -�.� Cantact Phane Number �mail Please share yaur priarities f�or the 20�fi City af Roseaille Budget: ��� �I�' �+ �.:�i``� t�� i�f L-'{ i77�i .�C., C�l �� U f� c; `� i?��'>~i `i�- r=�" �[�, �� �1 fti �-i t C i-i i�~� i'il.�C . __ k��+1� � S+.Y`� Yi i t' i� R'^�.?'7 i L�`i� j'C —{ ,t�i l: I°i �..° d�.�' S' 4[`. 9�4_ 1� t`-= � 1`-3 i.�� ��� i t.:� ►'T�3-lc:+�: ; 1 t�� 3�1 l�-i IhsC� ��[� 1..-I� r t�". F4 ti4.-.rc S 4-F�'dC i 5. C.� :,: i'� C`+ri ��.�.'� a�� r^� ('�-l-�;`� t v:? �tv �� 1-g f �L �i�ci� 4v�;1 � i �i "4{ �rs.i � 4t��c l . _ � „�--�1 .. �� � 5ignature L�' `':�����""=�--� Date f � - � `� Sar�� time and pastage kay providing yaur response onlan� at wwwr.CityofRa►sevill�.comlbudge�fe�dback 2�316 R�vs�Vil�+e Resit�ent �udget Privr�tNes �ard r , �- � . I'Jal'Tle (pilnt) -- > ,.�,/.� % (� i� �`) .•" ��_� Pro�aerty Address ��;` �� 1-?.. �' Contact �hone �Jumbe � �,f'f ,I �' �'` �' C%',�l'' � , Email Pl�ase share your priarities for the 2Q'�+� +City of Rose�vilie L__�__, Signatt.sre Date Save time and pos�rage k�y prav�ding your respons� vnline at wwuv.CityafRas�►►ille.�omlbudget#+eed�ack Zi}'� C F�v�e�ille Re�si+dent Bud�get Privrities Ca�rd Nam� (print} � Praperty Addre�s c �f' j � �.�-"�, � � 1 � l�- �]� . Contact Phone Number� _ Email 0 v 5ignatu � G�.��. �.� _ ate �'��� --� .:�G�/.�� � 5au� tsme ar�d postage �ay proViding y�ur r�sponse r�nline a� wwv�u.Cityvf�tarse�ill�.Cam,f budgetfeedback II�UVP�]RTANT: If you pro�ide your feedback online, please C1U NDT mail back this �ard. Th�nk you! 2�16 Rvse►v�lle Resider�t �udget �riorities Card 6Vame (�rir�tj �j ���'`� U� � L= �_�' f.� li„I� i� C� �r�per�y Ad�ress Cantact Phone I�umber Piease share yaur priorifies fvr the 201 C ���I'"rFf[� nf Rn¢aurillra R��rlr�nt� a�,�-���-� r'��r � i�zrs.�?���-�=] s�s�� ��� �:�� x�r-� ������r�- 5��,� ���►t�L.. � � '� [ r iV i 41 -C� � ! rE' ` r �t�t ��,R-..;-. , �� r. %: Ci . � c+ �' e� d �' ' �, ' � � ��- � �� =� s �-� :�� �, � �s�►� � :r � �. �. �� C� i'l�' t � �;' � . Signature G►ate Sa�e time and pc�stage by providir�g ya�r respc�nse canline at www.CityofRvse�ri I le.�a �nf budgetfeed bac�C Nam� �printj ��D7b Rosev�lle Re�sident Budget Priorities Card �-�'.�,UErt,rr �i, t � Praperty Address �,5 � Gontact Phan� Number �c�.� j�, f��5�71r � �� �dhl' �.�+� Email Please share yvur priorities rvr xn� 1u�� r� c:ity af Rose�rill� Budget: C �. � ��.; Y � �. �; � �, h � � y �'1C.CP_f.�ti� 1�,.`hii ; �nl.��'Y5 •^ iY�rA.nJ ��1� hiF�l.� LsJlt.�i� � r,ti�'"iY1r'�41�a h ��� n,� P ��,�T' `��rt! t Signature Date � Save time and postag� by pro�+idin� yo�rr respc�nse online at www.C�tyofR+�sew�lle.cvmlbudgetfeedb�Ck �a'�6 Rc�ser►�[le ��sident Budg�t Rriori�ies Card _''f- � y . �1ame �print� �-�.� �� �!� � � ����,�s �__ F'roperty Addr�Ss �' ��, ._� ��`' 1-��.� (;�:::(_ �--�-• ���.- L.�.� s�ontact Phone Numbe Please sh�re your 2[116 Ema�l �` of Rvse�ville Budget: .�,�t_�_ .! 1.�, �'�,-i ��_ `�- G; , r , �f� � �t � °! �"� ('�`/� �G..t�J��1' .�^ ��J � �r.,� %� � � t , _„�Igna��i F`� ; . � .. .. ..` � . . ... �:��te -�_- �� ��%F _.. :, � � . '�. ; , R •. �� { _. � � , S��ue tim�e and p,os��.�e;�y:providing your response online at :..-r...... ' ....e.�[.��e� yi ...�..�:.' . �'' '�- . . �. . . 'vuww.CityofRase�rille.comfbudgetfeedback �01G Rosev�il�e Resident Budge� R�r�arit�es Card a . � j. Name �prir�tj ��� �� �' �' �'`v�/�-�-��' ���ic�.� C1 � � # -�j � �_ Praperty Address �� � (�� f� ,� ��. �`�' ��`� I C�ntact Phone Numk�c �ail � .� Pleaseshare yvur pri4� �6�4� .,., ...� �.. .,� ...., ... .......� �ille � �`� [ �� ;�r'� � �- -f `r� r—�-_ � r � �. i r,� ; ,��. � -�= r'� � .� � � 17 t� �3 i � r:' I� �� �� �-- c'� ��,� ���ir;'.�.,��I/ ��' 1,��i�' � -z-, , .�..-- �� i f-,< � .��--- wrww.CityofRoser►i t �+�.cvmlbudgetfee+d back Attachment F Councilmember McGehee Budget Thoughts and Suggestions According to our City Website, the figures below represent the monthly costs to City residents for the services and amenities provided by the City for 2015. City Services: Monthly Cost to Residents* Police Protection Fire Protection Parks & Recreation Public Works (streets and infrastructure) Capital Replacement Debt Service Administrative Services Total *Based on the projected cost of a median-va/ue home. Estimated market value of $215,000. Note that the second highest expense is "debt service." Debt service, attributed to the departments actually incurring the debt, is shown below. Street Replacement - $0.57 City Hall, Public Works Building Remodel -$2.91 * Ice Arena - $1.35 Fire Station - $2.49 Park Renewal - $5.93 $15.85 $ 7.43 $12.87 $ 7.42 $ 6.98 $13.25 $ 5.93 $69.75 *For purposes below, I have made the following attribution of debt service of $2.91: $2.00 to Public Works, $0.50 to Police, and $0.41 to Administration. The Ice Arena costs are attributed to Parks and Recreation. This results in a monthly summary of costs as follows. What appears now is a revised cost of the monthly eXpenditures with debt service included. City Services: Monthly Cost to Residents* Police Protection Fire Protection Parlcs & Recreation Public Works (streets and infrastructure) Capital Replacement Administrative Services Total *Based on the projected cost of a median-value home. Estimated market value of $21 S, 000. $16.35 $ 9.92 $20.15 $ 9.99 $ 6.98 $ 6.34 $69.75 Page 1 of 3 Attachment F Councilmember McGehee With the debt service attributed to the departments incurring the costs, the resident's monthly cost for services, shown as percentages of total city levy dollars as: Parlcs and Recreation Police Protection Public Works (streets/infrastructure) Fire Protection and EMS Capital Replacement Administration 28.9% 23.4% 14.3% 14.3% 10.0% 9.1% To continue, every household also incurs an additional $104.00 per quarter for water, storm water, sewer, and recycling services, or $34.66 per month. This additional burden does not change with household value, but it is a fixed cost that should still be taken into consideration when reviewing tax burdens to homeowners in the city. Moving forward to the CIP, the current budget document, which is still a"wish list," shows the desired capital expenditures per major department for 2016. Police $ 302,035.00 Community Development $ 18,525.00 Public Works $ 706,500.00 PW, PW Admin, St. Lights, Pathways (.5) Finance $ 38,920.00 Admin Services (.5) Fire $ 358,000.00 Parks and Recreation $ 2,038,240.00 Skt, G, Main, Imp, Pathways (.5) Administration $ 421,200.00 Admin Services (.5) Total: $3,883,420.00 Reviewing the existing CIP document, this type of additional expenditure is projected for every year going forward. To quote Dean Maschke, there is an elephant in the room, possibly two. We must fund our Street Maintenance Program, needing about $600,000.00 per year for many years for sustainability. We apparently have well over ongoing expenses of $1,200,000.00 to maintain our Parks and Recreation amenities. We also need about $150,000 additional per year for facilities. These items alone mean that we must ask residents to fund an additional $2,000,000 per year over inflation and other necessary replacement costs for vehicles and durable goods for many years to come. As for our bonds retiring, here is the schedule for that. Street Replacement Bond $ 150,000 City Hall Bond $ 765,000 Ice Arena $ 355,000 Levy, Retired 2015 Levy, Retires 2019 Levy, Retires 2018 Page 2 of 3 Attachment F Councilmember McGehee Fire Station/Park Bond $ 835,000 Levy, Retires 2027 Parks Bond $1,375,000 Levy, Retires 2028 It is clear that there is little relief for some time from bond retirements which can be applied forward. I believe this situation is unacceptable to most residents, does not represent majority priorities, and will take more than looking at a few "programs" such as the leaf pick up and SWAT to correct. We need to get serious about priorities and fiscal responsibility by looking at the total picture. We need to all think outside the box in a big way. Tammy McGehee Page 3 of 3 Department Approval Item Description BACKGROUND �:i � � REQUEST FOR COUNCIL ACTION Community Engagement Update Discussion Date: July 13, 2015 Item No.: 15.b City Manager Approval Mayor Roe and Councilmember Laliberte will provide an update on community engagement strategies after attending a League of MN Cities - Experienced Elected Official Training. The attachments are the handouts from the training discussing public participation and engagement. POLICY OBJECTIVE Not applicable. FINANCIAL IMPACTS Not applicable. STAFF RECOMMENDATION Receive update from Mayor Roe and Councilmember Laliberte on community engagement strategies. REQUESTED COUNCIL ACTION Receive update from Mayor Roe and Councilmember Laliberte on community engagement strategies. Prepared by: Attachments: Patrick Trudgeon, City Manager (651) 792-7021 A: Handouts from League of MN Ciries Training Page 1 of 1 10-Steps for Effective Citizen Engagement 1. Understand why you want to do engagement. 2. Assess your organization. 3. Assess your community. 4. Commit to core public participation values. 5. Build internal commitment. 6. Beware of common engagement gaps �. "Sync" online and face-to-face opportunities. s. Customize your plan. 9. 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Ll. i+ '� �-' �'' v� N' � '��'' ��-+ � C� � u. c c � � �n c�a > � � � � ic -a � � O a o v v v v a � ,� ,� �' " • n � � � � � .� c.� a� N � � w i0 w w �1. N O N � � ^� �' � O O O O N bA � c6 � � t]. bA � � � (� � v� s. s.. x. x. +' ,� � c�i� N � �, � x � t, 6,) � � t]., �1. CL �1. � bp '� "� '� py � ''� ^ v � � � � c� cC cC iC � � � � � p� t.. ,� bA U '� s. � � � � � � a� '� �a �c �a � a� � o � o � � s. s� �. z. on �' ,� �' a� � � y ,� z� a � w w w w � � i0 cC i0 ,� bA V cn � � � � L (� f� fC (C S". � U U U � N 4. f� �"'-. N � � � � � � � � � w w w � � � �, `'`"'p � ; � Q p� '� '� '� '� � � O O O � � � � v '� � � � S., � N N N N N N U U U N w N c�`i"'-.� � y x" � � � � � � � �'' ,� O O O .� � r"' � � � >� O O E- E- F-� F �J E- �-7 � �-7 c� cn 'c� cn Cs. E- > � � � .� ✓ � N .� .� .� U C6 W � N � �.. � � � � �, O C� � � ' � N � � O � � � � � � � O .x �U � N � "� � N � x O cCC � -i'r � '� N CSi � � � � � � � � CC � � � U b�A � � O � U U � � � � � �. '� �, . � O 3 � C� � O ^� bA � � � N � � U � O � � � � � �r ..�r � � U � � s.. � � �� � � � O o � � � � � � � xi a�--+ P'-1 N M C-.� 3 0 � o � w � �. � � O N � U a. N U � �� s.. � � � .� �L � �> � > � O ,� O `� � � � � �� O v •� � � s" �l. Q" U � � S�. 'CS � � a. a� u ,;, � � � � �. � � � � � � � � O � � bA � �" i, N � � � N O .� � U s., O � �+ Q U � c� U O �-- �. a. �, a. z.. � ; N � � � U � � N -�. N � �� o °' U S"' � O s. � w � � � .. a� U � � � c� O �j U � � T� � O � .0 c�" � � N y� N "�" � > � ;� � � � � � � � c� �' .� bD � � � o � � �� � �. � � O N � :� � � U N � � � � � L" � � � � � > +� ... ��� � � � � � '�' � U � � � N 0 � � � - �`—i �, IAP2 Core Values of Public Participation � As an international leader in public participation, IAP2 has developed the "IAP2 Core Values for P�tblic Participation' for use in the development � I and implementation of public participation processes. 7hese core values were developed over a two year period with broad international input International Association to idcntify those aspects of public partiicipation which cross national, for Public Participation cultural, and religious boundaries. The purpose of these cot�e values is to help mal<e better decisions which reflect the interests and concerils of potentially affected people and entities. Core Values for the Practice of Public Participation Public participation is based on the belief that those who are af�ected by a decision have a right to be involved in the decision-mal<ing process. 2. Public participation includes the promise that the public's contribution will influence the decision. 3. Public participation promotes sustainable decisions by recognizing and communicating the needs and interests of all participants, including decision mal<ers. 4. Public participation seel<s out and facilitates the involvement of those potentially af�ected by or interested in a decision. 5. Public participation seel<s input from participants in designing how they participate. 6. Public participation provides participants with the information they need to participate in a meaningful way. 7. Public participation communicates to participants how their input affected the decision. For more inforrnation, visit the IAP2 Web site at www.iap2.org. (C) Copyrigh[ 2007 In[ernaLional AssociaLion for Public Participation r— � IAP2 Spectrum af Public Participatia� ,• , - s Inform Consuit Involve Collaborote To provide the public with balanced aad objective information to assist them in undeatanding the problem, allematives, opportunities and/or snlvc9ons. We will keep you informed. ■ Faccsheets ■ Web sites ■ Open hotises . :�;ai� .r�nrwiwni. ���r...i..,i �•r �JJ. I.���:..i r. �iv►icPr��r�� -- Moving from Talk to Action -- To obtain puhlic feedback on �y�, altemacives and/or decisions We will keep you informed, listen to and acknowledge ooncems and aspirations, and provide feedback on how �ublic inpnt in{luenced the decision. ■ Public comment + Focus graups • Surveys ■ Public roeecings To work directly with the public throughout the process to ensurc that public concerns and aspirations are consistently undersWod and consideted. We will work with you to ensure that your concems and aspirarions are directty reflecced in the alternatives dcvdoped and provide teedback on how public input intlusnced the decision. • Workshops ■ Deliberative polling To partner with the public in each aspact of r.he decision including the development of altematives and the identification of the pre[erred solution We will look to you for advice and innovation in formuladng solutions and incorpaiate your advice and recommendations into the decisions co the ma�dmum extent possible. ■ Citizen advisory committees ■ Consensus building ■ Partidpatory decision- making ��� �i Inter�aational Assaiatinri (o.^ Public Paniapation Empower To plaee finai decision-making in the hands of the public. VUe will impletnent what you declde. ■ Citizen juries ■ Ballofs ■ Delegated decision ���� �pf �`�iAHQ�I`11kpA'i S�f4?p�A � IAP2'S PUBLIC PARTICIPATION SPECTRUM The IAP2 Federation has developed the Spectrum to help groups define the public's role in any public participation process. The IAP2 Spectrum is quickly becoming an international standard. INCREASING IMPACT OfV T4-;r ���� I�!C�nf INFORM To provide the public with balanced and objective information to assist them in understanding the problem, alternatives, opportunities and/or solutions, We will keep you informed, CONSULT To obtain public feedback on analysis, alternatives and/or decisions, We will keep you informed, listen to and acknowledge concerns and aspirations, and provide feedback on how public input influenced the decision, We will seek your feedback on drafts and proposals, INVOLVE To work directly with the public throughout the process to ensure that public concerns and aspirations are consistently understood and considered. We will work with you to ensure that your concerns and aspirations are directly reflected in the alternatives developed and provide feedback on how public input influenced the decision, COLLABORATE To partner with the public in each aspect of the decision including the development of alternatives and the identification of the preferred solution, . � '�nternational association for public participation EMPOWER To place final decision making in the hands of the public. We will work together with you to formulate solutions and incorporate your advice and recommendations into the decisions to the maxlmum extent possible, We will implement what you decide. OO IAP2 Internatlonal Federation 2014. All rights reserved. ���� �s ��������� ��w �-t �� ������i � �� ���col r�v�rn�errt�, n��npr�f�15� �i�i€ �rg�n i��i�on�, �h� r���iio, an� �en� ihem:�hrre� are n�a�ir�g infarm�ti�� ��il��l� ��au# I��'P F�u�i� i�u�. �am� �f thi� i� r��w datn, pra�ided in vuQ}� thot �� mok� it ��� r�� us� and anoly�e. 5c�r�� �ih� al��+ �� d��i��e�'� ���:��mi�su ta qi�� p�c��� a mu�h �I����r lu��k �* h�� g�w�rn�nr�rl�. * �n�i�� * r�?di� t�'rer�ge * ���bli� m��ring� * �fi�en'� ��a�er�i�s • Q�l�llf� ��Jf�d I15� �is��l�ati�n t�l� * �nc��� gi�rn�� �itia���, larol �ff�a�l�, �iry �t�ff, �nd �1h�r �tak�h� �l�r� ��t re��ul�r �p���rtu�iti� � �uild rel��fion�hi�, di���r� �r i5��a�� and r�lebr�t� r�ff�Til�Jfll�- * c�ablir m�hn� * �i�rk F�r�a� * f��ri�l� • ��a��ri�haF� 4 • wnli�� fc�rur�s �col �v�ernm�r�, o�h�r ��r�oni�s�h�n�, t�e r�din� �r �_iti��n� t��r��l���� r��h �ut t� � u�P imr��diore publi� opinion �n � pdrli�kar r�ue �r qu��i�an. � :�Jr�p��� � p��l�x • f��u� �ou� • f�t�nin� ���ian� � GW�1�I� �ilflfl�5 + �nli �� tre�,��� s��ur�:on�� * Gaoyr�phi� In�a. ��y�s�rr� �; � �;� � �1ii:a�: E�u�'3�r �ir��ala�c�r� �Oc�l �aw�rr�e�rr�, a�er �r�ri -�nliens, thti m�Jia, �r �, cit�� th�rr�efv� r�ruit � 14f1��! fGll � �n ,�ij�"�? tl7 a�dr�s a pu6�li� i��ue �o-i ��51Df1. �e 5�k1fIS fQ��flw'�' ��d �u� pra�_�� gui�lin�s. Th� porti�ipan� tolk o�ut why� I�e i�� rr�tt�-; tr� tt�mm, ������ o �n�� of t� pc�li� �,li�ns� or�l rr�k� � re�mr�e�d�iar� a�u� ��r��t the� ihink �uld b� done. � :vnnll �i�to-��or� �i�cu�i�r� • �nli�� dvrh-�finh�r= • lar�� a�tian �c�ru�n� u� t���rm F��� r!���in� + j�li��r�t"t�n� �h�t ��ius �s wi�rt uf ��:;sriny m��s�n9�� �o�� o-ff�� or� o1h�r d��i��ake.� or� m�rlsin� R�r�� ���i�i��n3, d��l�pin� a plon, �r �r�atin� a bu�t ��d l'�r le�t ir� p€rrt� �n �h�ot ih� hnv� h�ar� �r�m �iti��ns and ��h�r �tuk.�h�ld�r�. Lu��l ��h"cials, ��it�° �taff, oth�r �g�ru�afiurr�, ar�� oti��rr #h�m:�l5� are t��:inr ��1i��n in a ti�ri�ryr c�� ��ray� � r�dF�� key� i��u� and €�pportuniti��. * ir ��vidu�ol �luntP�r -:��_tiaiti� * ��i�m t�arn� �nd ;s �mffill��5 � ����ng� m�l� �+ rn�oni��ii�n� * ���li��� �e�isi�n� • €tr�t�gi� plor� � :�rrip p��r� * �ud��t� INSTITUTE FOR LOCAL GOVE RNME NT FOUNDED1955 PUBLIC ENGAGEMENT Principles of Local Government Public Engagement www.ca-il�g/PublicEnga�ementPrinciples November 2012 The Institute for Local Government's Public Engagement program has developed the following ten principles to serve as helpful indicators of effective and ethical public engagement practice by local agencies. These principles may also help guide city, county, school and other local officials in the design of public engagement processes and strategies. Two leading organizations of public engagement practitioners, the National Coalition for Dialogue and Deliberation and the International Association for Public Participation, have each developed principles - or values - to help guide general practice in this field. For more information visit: National Coalition for Dialogue and Deliberation's Core Principles for Public Engagement: www.thatawa_y. or�/pe�. International Association for Public Participation's Core Values for the Practice of Public Participation: www.iap2.org. The Principles of Local Government Public Engagement draws elements directly from both of these documents and includes new language and perspectives especially appropriate to local officials. However a review of the International Association for Public Participation and National Coalition for Dialogue and Deliberation principles is also recommended. The following principles serve to guide trusted, high-quality and effective public engagement efforts that are sponsored, designed, convened, and/or facilitated by local officials. The Principles of Local Government Public Engagement includes the following ten elements: Inclusive Planning: The planning and design of a public engagement process includes input from appropriate local officials as well as from members of intended participant communities. 2. Transparency: There is clarity and transparency about public engagement process sponsorship, purpose, design, and how decision makers will use the process results. 3. AuthentiC Intent: A primary purpose of the public engagement process is to generate public views and ideas to help shape local government action or policy, rather than persuade residents to accept a decision that has already been made. 4. Breadth of Participation: The public engagement process includes people and viewpoints that are broadly reflective of the local agency's population of affected residents. 1400 K Street, Suite 205 • Sacramento, CA 95814 • 916.658.8208 • F 916.444.7535 • www.ca-ilg.org Principles of Local Government Public Enaaaement 5. Infor'med Par'tiCipation: Participants in the public engagement process have information and/or access to expertise consistent with the wark that sponsars and conveners ask them to do. 6. Accessible Participation: Public engagement processes are broadly accessible in terms of location, time, and language, and support the engagement of residents with disabilities. 7. Appropriate Process: The public engagement process utilizes one or more discussion formats that are responsive to the needs of identified participant groups, and encourages full, authentic, effective and equitable participation consistent with process purposes. This may include relationships with existing community forums. 8. Authentic Use of Information Received: The ideas, preferences, and/or recommendations contributed by the public are documented and seriously considered by decision makers. 9. Feedback to Participants: Local officials communicate ultimate decisions back to process participants and the broader public, with a description of how the public input was considered and used. 10. Evaluation: Sponsors and participants evaluate each public engagement process with the collected feedback and learning shared broadly and applied to future engagement efforts. About the Institute for Local Government This tip sheet is a service of the Institute for Local Government (ILG) whose mission is to promote good government at the local level with practical, impartial, and easy-to-use resources for California communities. ILG is the nonproft 501(c)(3) research and education affiliate of the League of California Cities and the California State Association of Counties. For more information and to access the Institute's resources on public engage�nent, visit www.ca- il�.o_ r�/public-engagement. To access this resource directly, go to www.ca- il�.or�/PublicEn�agementPrinciples. The Institute welcomes feedback on this resource: Email: publicenga�ement�a,ca-ilg.org Subject: Principles ofLocal GovernmentPublic Engagement • Mail.• 1400 K Street, Suite 205 • Sacramento, CA • 95814 U:��,LVJ 11Y lJ Y iL��,1�'iiDIIC i.i1�` `i;Yili:lli�PilUYlC�iiiUilS��'�:l'1L lJi1C 1� �1'�7'i:i�`,.l'1lliCij�1C5 Ui Local Govermnent Public Engagement KP.doc Institute for Local Government www.ca-ilg.org 2 ��� � REQUEST FOR COUNCIL ACTION Department Approval Date: July 13, 2015 Item No.: 15.c City Manager Approval Item Description: Community Engagement and Human Rights Commission Structure Discussion BACKGROUND On July 6 the City Council discussed authorizing the advertising for three vacancies that currently exist on the Human Rights Commission. The City Council tabled advertising the vacancies pending a more comprehensive discussion of commission structure. Staff has prepared options that the City Council may consider in the event a restructuring of commissions is desired. Attachment A includes the duties and functions for each commission in City Code. Currently our Community Engagement and Human Rights Commissions are charged with the very large responsibility of trying to identify how to pare down efforts. The Human Rights Commission currently devotes a lot of time trying to figure out what area of human rights to focus on (i.e. mental health, immigrant/refugee needs, voting rights, Fair Housing, etc.). The Human Rights Commission no longer hears complaints of human rights violations which was a major reason for its origination in the 1960's. The Community Engagement Commission has devoted a lot time trying to define community/civic engagement, whether or not the commission should be engaging directly or advising, and engagement equity (engagement efforts equally distributed across all demographics regardless of homeownership status, tech savvy, or resource availability.) �� City staff has been reviewing all existing volunteer opportunities for effectiveness. The City most recently entered into a Service Enterprise Process, currently managed by Points of Light, to create a robust volunteer program. The Service Enterprise Process is a research based training and consulting model that leads to organizations reimagining the way they strategically engage � volunteers. This process has allowed us to start thinking creatively about what volunteer opportunities we are providing, including opportunities on our commissions. Frustrations from both commissions include commissioners that would like to be out in the community `doing' versus commissioners that would like to serve merely in an advisory/informational role. The options listed below are designed to provide opportunities for both styles of commissioner involvement: Option A— Mer�e Community En�a�ement And Human Ri�hts Commissions One option for the commissions would be to merge the commissions. The idea would be to include the major responsibilities of each commission into the merged commission. The size of Page 1 of 3 � the commission may increase to accommodate existing members on each commission. � � For example, the Human Rights Commission responsibilities could be merged into the Community Engagement Commission. Annual responsibilities of the Human Rights Commission include the Naturalization Ceremony � and the Essay Contest. The Community Engagement Commission could accommodate these «�� additional functions with limited impact. See `Attachment B' for an example of the commission merge at Falcon Heights in February of 2015. Option B— Create New Commission with Greater Scope and Functions �_� Option B includes the opportunity to expand on the duties and functions of the existing �,�� commissions to create a larger commission. The City of Brooklyn Park, MN has been a case � study in community engagement and has created a Community Engagement Division. Under the . Division are several teams of residents that include the `Diversity Team,' `Resources Team,' �� `Steering Team,' and `Youth Engagement Team.' Please see Attachment C far more details on � this. Staff is not suggesting that a new staffed division be created, but their structure might be f something worth considering. � An example of how a new commission might be structured could be as follows: .. Nine Commissioners. Three Youth Commissioners with one youth designated to each focus. c Outreach: The Commission will identify ways to partner with various city departments, local r businesses, local non-profit and cultural organizations, for the purpose of establishing a stronger c�� sense of community. The Commission will work with the Volunteer Coordinator on finding c� ways to expand volunteerism throughout all Roseville demographics and will work to identify F� ways the community can meet the needs of underserved populations in Roseville. � Rights: The Commission will oversee the annual Human Rights essay contest. A member will E� be a liaison to the League of Human Rights Commissions meetings and/or possibly serve on the 4�.� Board. The Commission will explore ways to engage the Roseville community on various issues r� of human rights through the use of dialogues, informational series, etc. Engagement: To foster stronger engagement, the Commission will worlc to broaden ��� participation and enhance diversity on advisory boards and commissions, develop : recommendations for improving the City's public participation process, recommend innovative � ways the city can improve communication processes, and advise the City Council on ways the ; City can increase engagement equity across all demographics in Roseville. Engagement efforts � will extend beyond best communication practices and may consider volunteer engagement, ������ cultural engagement, and youth engagement. f Option C— Commission Structure Remains As-Is t�� Option C maintains existing commission structure. The City Council may use the upcoming t�� joint meetings with the commissions to provide clarity on the duties and functions to minimize e overlap of commission efforts. Page 2 of 3 BUDGET IMPLICATIONS �� In the event the Council proceeded with merging or creating a larger commission the budget would be impacted by a cost savings of approximately $2,500 due to the reduction of minute preparation from two commissions to one. Additionally, the City currently has two staff � members that serve each commission. Staff time may not be necessarily cut in half as a new or merged commission may be a larger commission with heightened functions, however, liaison �� support to one commission would still result in a reduction in staff hours. STAFF RECOMMENDATION Staff recommends the City Council discuss existing commission structure. If no change to structure is necessary at this time, staff recommends authorizing filling three vacancies on the Human Rights Commission for terms expiring March 31, 2016, March 31, 2017, and March 31, 2018. REQUESTED COUNCIL ACTION Discuss existing commission structure. If no change to structure is necessary at this time, authorize, by motion, filling three vacancies on the Human Rights Commission for terms expiring March 31, 2016, March 31, 2017, and March 31, 2018. Prepared by: Kari Collins, Assistant to the City Manager/City Clerk - Liaison to Human Rights Commission Attachinents: A: Duties and Functions of Existing Commissions in City Code B: Falcon Heights Example C: Brooklyn Park Example of Community Engagement Teams Page 3 of 3 Members of the commission shall be appointed for terms of three years, except that any person appointed to fill a vacancy occurring prior to the expiration of the term for which such member's predecessor was appointed, shall be appointed only for the remainder of such term. Upon the expiration of such member's term of office, a member shall continue to serve until such member's successar is appointed and shall have qualified. C. Compensation; Removal: The members of the commission shall serve without compensation, and may be removed from office by a 4/5 vote of the City Council. (Ord. 566, 2-19-1968) 204.05: DUTIES: In fulfillment of its purpose, the commission's duties and responsibilities shall be to: A. Adopt bylaws and rules for the conduct of its affairs including the election, assumption of duties and definition of responsibilities of officers and committees. B. Enlist the cooperation of agencies, organizations and individuals in the community in an active program directed to create equal opportunity and eliminate discrimination and inequalities. C. Formulate a human relations program for the city to give increased effectiveness and direction to the work of all individuals and agencies addressing themselves to planning, policy making and educational programming in the area of civil and human rights. D. Advise the mayor, the City Council and other agencies of the government of human relations and civil rights problems. Act in an advisory capacity with respect to planning or operation of any city department on issues of civil and human rights and recommend the adoption of such specific policies or actions as are needed to provide for full equal opportunity in the community. E. Develop such programs of formal and informal education as will assist in the implementation of the Minnesota state act against discrimination, and provide for the commission's assumption of leadership in recognizing and resolving potential problem areas in the community. (Ord. 566, 2-19-1968; amd. 1995 Code) F. Monitor statistical and other data trends in our city and identify and recommend to the city council ways to encourage mutual understanding among our citizens about the community's diversity through, but not liinited to: 1. connecting and partnering with neighborhood community educational business > > > and social services groups and organizations; 2. co-sponsoring citywide neighborhood or facilitating community events which would include opportunities for heritage and cultural events; and 3. programs for engaging citizens and community leaders in a holistic approach including dialogues, education and training about diversity issues. (Ord. 1381, 4-27-2009) CHAPTER 208 COMMUNITY ENGAGEMENT COMMISSION 208.01: ESTABLISHMENT AND MEMBERSHIP: There is established a Community Engagement Commission of the City which shall consist of seven members appointed by the City Council. Members shall be residents of the City and appointed for three year staggered terms. Terms of the initial members will be established by the council at the time of their appointment. In addition to the members appointed above, the City Council may for one year terms appoint additional residents of the city under 21 years of age to serve as (ex officio) member(s) of the commission. No member shall serve more than two full consecutive terms. 208.02 : ORGANIZATION: The Commission shall annually elect one member to serve as chairperson and one member to serve as vice chairperson. 208.03: MEETINGS AND REPORTS: The Commission shall annually adopt a regular meeting schedule and may hold other meetings as it deems necessary. The Commission may adopt rules for the transaction of business and shall keep a record of its meetings and actions. The commission shall request a joint meeting with the City Council when deemed necessary and a minimum of once a year. 208.04: SCOPE, DUTIES AND FUNCTIONS: The City Council has created the Community Engagement Commission to serve in an advisory capacity regarding the effective and meaningful involvement of Roseville residents in their community. The Commission shall make recommendations, review policies, and suggest strategies that will help to improve City communication and increase a sense of community. The duties and functions of the Commission may include: A. Review and recommend opportunities to collaborate with neighborhood, community, educational, business, and social services groups and organizations. B. Recommend strategies for and actively promote and encourage effective and meaningful volunteerism as well as participation on advisory boards, task forces, commissions, and other participatory civic activities. C. Review and recommend ways to improve the City's public participation process and policies, identify under-represented groups, remove any barriers, and engage and promote increased participation of all residents (both homeowners and rental populations), businesses, and community and neighborhood organizations. D. Review and recommend ways to improve the City's communication efforts, both printed and electronic, to facilitate effective two-way communication between the City and its residents, businesses, community and neighborhood organizations including making information available in multiple languages. E. Collaborate with City staff to explore and inform the City Council regarding other government efforts in the area of community engagement, as well as the latest trends, technologies, tools, methods, and information used to facilitate community engagement, communication, and volunteer efforts. F. Advise the City Council on the community's visioning process. Ord. 1462. 2-10-2014 Neighborhood Commission - Falcon Heights Back to Web Site Falcon Heights Families, Fields and Fair Page 1 of 1 Archive Historical agendas and minutes for commissions and City Council can be found by clicking this link. ** The city of Falcon Heights combined the Neighborhood Commission and the Human Rights Commission to form the Community Engagement Commission on February 25,2015. Merging the two commissions was a logical step forward as it will allow the strengths of both to combine. The many years of combined service will allow for the commissioners to continue to serve the residents of Falcon Heights in an advisory capacity to the city council regarding matters of community involvement, community education, community outreach and reviewing complaints of alleged human rights violations. The Falcon Heights Community Engagement Commissioners will continue to work with neighborhoods to promote and improve the quality of life here in Falcon Heights. City of Falcon Heights, 2077 Larpenteur Avenue West, Falcon Heights, Minnesota 55113-5594 651-792-7600 http://www.falconheights.org/index.asp?SEC=CE885AAE-59D2-40BA-82A6-95AE69E69... 7/7/2015 Community Engagement Commission - Falcon Heights Back to Web Site Falcon Heights Families, Fields and Fair Community Engagement Commission Page 1 of 1 The Community Engagement Commission advises the City Council on matters related to community needs and issues, crime and prevention, public awareness, community involvement, and human rights issues. The commission also helps plan and facilitate community events such as Human Rights Day and block parties. The Community Engagement Commission meets on the third Monday of the month, 7:00 p.m., at City Hall. Current commissioners: . Melanie Leehy, Chair • Gary Kwong • Jay Colond • Helen Foster • Ahmed Hassan . Amino Mohamed . Gwen Willems . Felicia Turner • Shirley Reider • Clem Kurhajetz • Richard Carlson • John Ohl, SAPD Police Chief . Peter Lindstrom, Council Liaison • Anton Fehrenbach, Fire Department • Tim Sandvik, Staff Liaison . Katie Thrasher, Staff Liaison d►+ Agendas �+ Minutes City of Falcon Heights, 2077 Larpenteur Avenue West, Falcon Heights, Minnesota 55113-5594 651-792-7600 http://www.falconheights.org/index.asp?SEC=319559EF-1C76-440D-B99E-1406D1C32CE... 7/7/2015 Community Engagement: Future of Brooklyn Park - Community Engagement � Brooklyn ... Page 1 of 2 A THRIVING COMMUNITY INSPIRING PRIDE WHERE OPPORTUNITIES EXIST FOR ALL Community En�a�ement: future of Brooklyn Park Brooklyn Park is the sixth largest city in Minnesota with a highly diverse population. This is a sharp contrast to the community that was founded by potato farmers of European heritage. The significant demographic change over the last 20 years resulted in Brooklyn Park being a community of communities. People of different backgrounds were living near one another but not with each other. There was a disconnection among communities. That's why a group of residents called the Core Planning Team created a mission statement and core values for our community. Brooklyn Park's mission Brooklyn Park, a thriving community inspiring pride where opportunities exist for all. Communitycorevalues • Everyone has equal intrinsic value • Diversity enriches community • Trust is the foundation for building a healthy community • The community thrives when each individual takes responsibility to contribute • When a community supports all its members, it thrives So howwill we achieve ourmission? By focusing on three areas: http://www.brooklynpark.org/get-involved/community-engagement/?print=y 7/7/2015 Community Engagement: Future of Brooklyn Park - Community Engagement � Brooklyn ... Page 2 of 2 1. Resources - Make sure we use all our resources of our diverse community to make sure we make our goals a reality 2. Diversity - Engage our diverse community to promote acceptance and understanding of one another 3. Youth - Ensure the success of all our young people by using community assets Volunteer: you have the powerto make a difference Volunteer on one of our teams to help achieve the community's mission. If you are a resident, community organization or business owner, you have the potential to make a positive impact in your community. Stay up to date Whether it's monthly, weekly or daily, we will keep you informed of whaYs going on in the city. Siqn up for newsletters and alerts Contact us City Hall 5200 85th Ave N Brooklyn Park, MN 55443 View map and directions to City Hall Hours Monday-Friday, 8 a.m. - 5 p.m. Phone and email Josie Shardlow 763-493-8388 Email Josie Shardlow TELEPHONE 763-424-8000 FAX 763-493-8391 HOURS M-F 8:00 A.M.-5:00 P.M. Copyright O 2015 Brooklyn Park City Hall 5200 85th Ave., N. Brooklyn Park, MN 55443 http://www.brooklynpark.org/get-involved/community-engagement/?print=y 7/7/2015 Diversity Team - Community Engagement � Broolclyn Park A THRIVING COMMUNITY INSPIRING PRIDE WHERE OPPORTUNITIES EXIST FOR ALL DiversityTeam Page 1 of 2 Injustice anywhere is a threat to justice everywhere. We are caught in an inescapable network of mutuality, tied in a single garment of destiny. Whatever affects one directly, affects all indirectly. — Martin Luther King Jr. We believe that diversity enhances the community. The Diversity team works to enhance acceptance and understanding of one another's culture and backgrounds. Members: 15-20 Term: One year Meets: 4th Thursday of every month, 5:30-8:00 p.m. at City Hall, 5200 85th Ave N. Dinner is provided Time Commitment: Two and a half hours per month Goals • Build trust and relationships with one another • Identify barriers to opportunities and providing solutions • Support and develop diverse leaders Past and current projects • Cultural Awareness events including an international bazaar of cultural food, crafts, resources, and entertainment during Tater Daze 2013 • Promoting community events and celebrations such as Hispanic Heritage Festival, Ramadan, Hmong Resource Fair, and Women History Month • Highlighting a diversity group each month • Addressing public policy to achieve social equity Contact us City Hall 5200 85th Ave N Brooklyn Park, MN 55443 View map and directions to Citv Hall Hours Monday-Friday, 8 a.m. - 5 p.m. Phone and email Josie Shardlow 763-493-8388 Email Josie Shardlow http://www.brooklynpark.org/get-involved/community-engagement/diversity-team/?print=y 7/7/2015 Diversity Team - Community Engagement � Broolclyn Park Page 2 of 2 TELEPHONE 763-424-8000 FAX 763-493-8391 HOURS M-F 8:00 A.M: 5:00 P.M. Copyright O 2015 Brooklyn Park City Hall 5200 85th Ave., N. Brooklyn Park, MN 55443 http://www.brooklynpark.org/get-involved/community-engagement/diversity-team/?print=y 7/7/2015 Resources Team - Community Engagement � Brooklyn Park A THRIVING COMMUNITY INSPIRING PRIDE WHERE OPPORTUNITIES EXIST FOR ALL Resources Team Page 1 of 2 One number may determine how healthy you are and how long you will live. It's not your weight, cholesterol count, or any of those numbers doctors track in patients. It's your address. If you live in a community with parks and playgrounds, grocery stores selling nutritious food, access to good jobs and other economic opportunities, clean air, safe streets, good schools, ample health care, social services, and neighbors who look after one another, you are more likely to thrive. —PolicyLink Executive Summary: Impacting Health Through a Focus on Race and Place The Resources Team works to connect neighbors with one another and promote the positive assets of the community. Members: 15-20 Term: One year Meets: 4th Thursday of every month, 5:30-8:00 p.m. at City Hall, 5200 85th Ave N. Dinner is provided Time Commitment: Two and a half hours per month Goals • Maintain a comprehensive inventory of community resources • Leverage the time, talent, and skills of residents to benefit the overall community • Connect organizations and develop partnerships with one another Past and current projects • Delivering welcome bags to new residents in the community • City-wide community garage sale in the month of May • Photography contest • Dog park event in the Fall • Creating neighborhood groups to address common issues, safety, and livability Want to welcome new neighbors? To volunteer to be a Community Connector, contact Josie Shardlow. Providing products or services to new residents Are you a business that wants to provide a free product or service to new residents? To sign up to donate a product or service, contact Josie Shardlow. Contact us http://www.brooklynpark.org/get-involved/community-engagement/resources-team/?print=y 7/7/2015 Resources Team - Community Engagement � Brooklyn Park City Hall 5200 85th Ave N Brooklyn Park, MN 55443 View map and directions to City Hall Hours Monday-Friday, 8 a.m. - 5 p.m. Phone and email Josie Shardlow 763-493-8388 Email Josie Shardlow Page 2 of 2 TELEPHONE 763-424-8000 FAX 763-493-8391 HOURS M-F 8:00 A.M.-5:00 P.M. Copyright O 2015 Brooklyn Park City Hall 5200 85th Ave., N. Brooklyn Park, MN 55443 http://www.brooklynpark.org/get-involved/community-engagement/resources-team/?print=y 7/7/2015 Steering Teams - Community Engagement � Brooklyn Park A THRIVING COMMUNITY INSPIRING PRIDE WHERE OPPORTUNITIES EXIST FOR ALL Steering Teams Measurement Team Page 1 of 2 The Measurement Team and works to ensure that by 2015, 90% of Brooklyn Park residents feel prideful; that we have a thriving community; and opportunities exist for all. Members: 5-10 Term: One year Meets: Once every two months,4-5:30 p.m. at City Hall, 5200 85th Ave N. Time Commitment: One and a half hours every two months The Measurement Team analyzes the citywide survey in 2011 and 2013 and focuses on the following indicators to measure the Community Engagement Initiative • Economic vitality • Safety • Sense of community • Amenities • Appearance • Housing • Media perceptions • Education Go BP! CoalitionTeam The Go BP! Coalition and serves as the advisory group to the community engagement teams. Members: 5-10 Term: One year Meets: Second Tuesday of every month,6-8 p.m. at City Hall, 5200 85th Ave N. Time Commitment: One and a half hours per month Goals • Monitor the Community Engagement budget • Review applications for Community Engagement fund request • Ensure overall progress and collaboration of team projects Core Planning Team http://www.brooklynpark.org/get-involved/community-engagement/steering-teams/?print=y 7/7/2015 Steering Teams - Community Engagement � Brooklyn Park Page 2 of 2 The Core Planning Team created the city mission statement, core values and strategic plan in 2009. The team meets annually for two consecutive days in the fall. It serves as the mission champion and makes any necessary adjustments to the strategic plan. Contact us City Hall 5200 85th Ave N Brooklyn Park, MN 55443 View map and directions to City Hall Hours Monday-Friday, 8 a.m. - 5 p.m. Phone and email Josie Shardlow 763-493-8388 Email Josie Shardlow TELEPHONE 763-424-8000 FAX 763-493-8391 HOURS M-F 8:00 A.M: 5:00 P.M. Copyright O 2015 Brooklyn Park City Hall 5200 85th Ave., N. Brooklyn Park, MN 55443 http://www.brooklynpark.org/get-involved/community-engagement/steering-teams/?print=y 7/7/2015 Youth Team - Community Engagement � Brooklyn Park A THRIVING COMMUNITY INSPIRING PRIDE WHERE OPPORTUNITIES EXIST FOR ALL Youth Team The Youth team works to ensure success of all youth. Members: 15-20 Term: One year Meets: 4th Thursday of every month, 5:30-8:00 p.m. at City Hall, 5200 85th Ave N. Dinner is provided Time Commitment: Two and a half hours per month Goals • Assess needs and obstacles of youth • Connect youth-serving organizations with one another • Develop programs to engage youth • Provide resources to families and parents • Celebrate the accomplishments of youth Past and current projects Page 1 of 2 • Back to School Event that provided free backpacks and school supplies to over 400 high school students • Hosting a youth employment forum • Developing a website for youth, Brooklynsyouth.com • Working with the Brooklyn Bridge Alliance and Brooklyns Youth Council • Creating a web-based portal and database of youth services and programs Contact us City Hall 5200 85th Ave N Brooklyn Park, MN 55443 View map and directions to City Hall Hours Monday-Friday, 8 a.m. - 5 p.m. Phone and email Josie Shardlow 763-493-8388 Email Josie Shardlow TELEPHONE 763-424-8000 FAX 763-493-8391 HOURS M-F http://www.brooklynpark.org/get-involved/community-engagement/youth-team/?print=y 7/7/2015 Youth Team - Community Engagement � Brooklyn Park Copyright O 2015 Brooklyn Park Page 2 of 2 8:00 A.M.-5:00 P.M. City Hall 5200 85th Ave., N. Brooklyn Park, MN 55443 http://www.brooklynpark.org/get-involved/community-engagement/youth-team/?print=y 7/7/2015 Department Approval Item Description BACKGROUND �:i � � REQUEST FOR COUNCIL ACTION Discussion of Uniform Commission Code Date: July 13, 2015 Item No.: 15.d City Manager Approval The City Council has previously discussed the concept of having a uniform code to govern the organization of City Commissions. Based on the previous discussion and recent input from City Councilmembers, the City Manager, working with Councilmember input, has drafted a proposed amendment to the City Code that would govern all City Commissions. The draft language will, among other things, provide consistent direction to all Commissions regarding criteria for serving on a commission, attendance requirements, identification of a process for removal of a commissioner, and details on how Commission meetings should be conducted. Each City Commission currently have chapters within the City Code. These chapters have been modified to reflect the contents of new Chapter 201. POLICY OBJECTIVE To provide a more consistent and uniform approach on how City Commission operate. FINANCIAL IMPACTS Not applicable. STAFF RECOMMENDATION The City Council should review and discuss the proposed language. Based on input, the City Manager will draft the final version of the ordinance and bring it forward for consideration by the City Council. REQUESTED COUNCIL ACTION Review and discuss the proposed commission code language and provide direction to the City Manager on the final draft of the ordinance. Prepared by: Attachments: Patrick Trudgeon, City Manager (651) 792-7021 A: Current City Code — Title 2- Commissions B: Draft City Code — Title 2- Commissions Page 1 of 1 CURRENT CITY CODE Attachment ,4 TITLE 2 COMMISSIONS [32] Attachment A SECTION: 201.01: 201.02: 201.03: 201.04: CHAPTER 201 PLANNING COMMISSION Establishment Composition Members of Commission Organization 201.05: Meetings; Reports 201.06: Preparation of Comprehensive Plan 201.07: Procedure for Adoption of City Comprehensive Plan 201.08: Adoption of City Comprehensive Plan by City Council 201.09: Means of Executing Plan 201:10: Zoning Code and City Comprehensive Plan 201.01: ESTABLISHMENT: A City Planning Commission for the City is hereby established. The Planning Commission shall be the City planning agency and shall have the powers and duties given such agencies generally by Minnesota Statutes, sections 462.351 through 462.364, as amended, and as conferred upon it by this Chapter. (Ord. 194, 4-19-1955; 1995 Code) 201.02: COMPOSITION: The Planning Commission shall consist of seven members appointed by the City Council, and may be removed by a 4/5 vote of the City Council. One of the seven members appointed by the City Council may be a member of the City Council. (Ord. 194, 4-19-1955; 1995 Code) 201.03: MEMBERS OF COMMISSION: A. Members: Members shall be residents of the City. B C D E. Term of Appointment: of the members of the Commission first appointed, two shall be appointed for the term of one year, two for the term of two years, two for the term of three years, and one for the term of four years. Their successors shall be appointed for terms of three years. Both original and successive appointees shall hold their offices until their successors are appointed and qualified. (Ord. 1313, 12-6-2004) Vacancies: Vacancies during the term shall be filled by the City Council for the unexpired portion of the term. Oath: Every appointed member shall, before entering upon the discharge of his/her duties, take an oath that he/she will faithfully discharge the duties of his/her office. Compensation: All members shall serve without compensation. (Ord. 194, 4-19-1955; 1995 �33� Attachment A Code) 201.04: ORGANIZATION: A. Officers: The Planning Commission shall elect one of the members to act as chairperson. The Community Development Director or designee shall act as the Planning Commission's secretary. B. Term: The term of the chairperson shall be for one year. The chairperson shall be elected by the Planning Commission at the last regular Planning Commission meeting of March, effective April 1, during each calendar year. C. Additional Officers and Committees: The Planning Commission may elect such other officers as may be necessary and may give the chairperson authority to appoint committees if such appointments should become necessary. (Ord. 194, 4-19-1955; 1995 Code) (Ord. 1316, 3-28-2005) 201.05: MEETINGS; REPORTS: The Commission shall hold at least one regular meeting each month. It shall adopt rules for the transaction of business and shall keep a record of its resolutions, transactions, and findings, which record shall be a public record. (Ord. 194, 4-19-1955; 1995 Code) 201.06: PREPARATION OF COMPREHENSIVE PLAN: It shall be the function and duty of the Planning Commission to prepare and recommend a Comprehensive City Plan for the development of the City, including proposed public buildings, street arrangements, public utility services, parks, playgrounds and other similar developments, the use of property, the density of population and other matters relating to the development of the City. Such Plan may be prepared in sections, each of which shall relate to a major subject of the plan, as outlined in the Commission's program of work. (Ord. 194, 4-19-1955; 1995 Code) 201.07: PROCEDURE FOR ADOPTION OF CITY COMPREHENSIVE PLAN: The Planning Commission may, at any time, recommend to the City Council, the adoption of the City Comprehensive Plan, any section of it or any substantial amendment thereof. Before making such recommendation to the City Council, the Planning Commission shall hold at least one public hearing, as provided for in Chapter 108 of this Code. The recommendation by the Planning Commission to the City Council shall be by a resolution of the Commission, approved by the affirmative votes of not less than 5/7ths of its total membership. The Commission may from time to time recommend minor amendments to the City Comprehensive Plan or any section thereof without the public hearing mentioned herein providing that a majority of its members are of the opinion that such hearing is not necessary or in the public interest. (Ord. 1175A, ll-25-1996) If an amendment to the Comprehensive Plan Future Land Use Map is requested by a property owner, the applicant shall hold an open house meeting with residents and property owners in the vicinity of the affected property priar to submitting an application for the amendment. Requirements for such an open house are as follows: [34] Attachment A A. Purpose: To provide a convenient forum for engaging community members in the development process, to describe the proposal in detail, and to answer qiiestions and solicit feedback. B. Timing: The open house shall be held not more than 30 days prior to the submission of an application far Comprehensive Plan Future Land Use Map Amendment approval and shall be held on a weekday evening beginning between 6:00 p.m. and 7:00 p.m. and ending by 10:00 p.m. C. Location: The open house shall be held at a location in or near the neighborhood affected by the proposed amendment, and (in the case of a site near Roseville's boundaries) preferably in Roseville. In the event that such a meeting space is not available the applicant shall arrange far the meeting to be held at the City Hall Campus. D. Invitations: The applicant shall prepare a printed invitation identifying the date, time, place, and purpose of the open house and shall mail the invitation to the recipients in a list prepared and provided in electronic format by Community Development Department staff. The recipients will include property owners within 500 feet of the project property, members of the Planning Commission and City Council, and other community members that have registered to receive the invitations. E. Summary: A written summary of the open house shall be submitted as a necessary component of an application for Comprehensive Plan Future Land Use Map Amendment approvaL (Ord. 1362, 3-24-2008) 201.08: ADOPTION OF CITY COMPREHENSIVE PLAN BY CITY COUNCIL: Upon receiving a recommendation from the Planning Commission for the establishment or amendment of a plan, the City Council shall follow procedure as set forth in Chapter 108 of this Code. The City Council may adopt such plan ar amendments by a majarity vote of its members or by a larger majority if required by statute. (Ord. 1175A, 11-25-1996) 201.09: MEANS OF EXECUTING PLAN: Upon the adoption of the City Plan or any section thereof, it shall be the duty of the Planning Commission to recommend to the City Council reasonable and practicable means for putting into effect such Plan or section thereof in order that the same will serve as a pattern and guide for the orderly physical development of the City. Such means shall consist of a zoning plan, the control of subdivision plats, a plan for future street locations, etc. (Ord. 194, 4-19-1955) 201.10: ZONING CODE AND CITY COMPREHENSIVE PLAN: The Planning Commission may, upon its own motion or upon instruction by the City Council, prepare revisions to the Zoning Code and/or Plan for the City. Before recommending such Code andlor Plan to the City Council, the Planning Commission shall hold at least one public hearing as provided for in Chapter 108 of this Code. The same procedure shall apply for the preparation of any overall street plan or acquisition of lands for public purposes. (Ord. 1175A, ll-25-1996) [35] Attachment A CHAPTER 202 POLICE CIVIL SERVICE COMMISSION SECTION: 202.01: Establishment 202.02: Statute Adopted 202.01: ESTABLISHMENT: There is established a Police Civil Service Commission, the duties of which shall be those provided in Minnesota Statutes, Chapter 419. (Ord. 221, 10-22-56) 202.02: STATUTE ADOPTED: The City accepts and adopts all of the provisions of Minnesota Statutes, Chapter 419. (Ord. 221, 10-22-56) [36] Attachment A SECTION: 203.01: 203.02: 203.03: 203.04: 203.05: 203.06: 203.07: CHAPTER 203 PARKS AND RECREATION COMMISSION Establishment and Membership Vacancies Organization Duties and Functions Compensation Joint Meeting with City Council Rules 203.01: ESTABLISHMENT AND MEMBERSHIP: There is established a parks and recreation commission of the city, which shall consist of nine members appointed by the City Council. Members shall be appointed for three year terms. In addition to the members appointed above, the City Council may for one year terms appoint additional residents of the city under 21 years of age to serve as (ex officio) members of the parks and recreation commission. (Ord. 1253, 6-26-2001) �Ix�II►��1:1�1:�\[y 1 �f.� In case of vacancy during the term of office of any member of the commission, the City Council shall appoint a new member to serve the remainder of the term. A vacancy shall eXist if any of the following occur: death, failure to serve as shown by failure to attend a specified number of regular meetings as established by the commission, residence outside the city, ar resignation. (Ord. 1038, 6-27-1988; amd. 1995 Code) 203.03 : ORGANIZATION: The commission shall annually elect one member to serve as chairperson and one member to serve as vice chairperson. Minutes of the commission shall be filed and retained by the parks and recreation commission, as well as other recommendations and studies performed by the commission. (Ord. 1038, 6-27-1988) 203.04: DUTIES AND FUNCTIONS: The duties and functions of the commission shall be as follows: A. Serve in an advisory capacity to the City Council, City Manager and Director of Parks and Recreation on parlcs and recreation matters. B. Maintain an interest in and an understanding of the functions and operations of the parks and recreation department. [37] Attachment A C. Maintain an interest in and an understanding of the city school system and promote the greatest possible utilization of school and municipal recreation programs. D. Endeavor to secure a full and complete understanding of the city's needs and desires for parks and recreational facilities and be sensitive to the acceptance within the community of the current program. E. Convey to the City Council their understanding of the community's sentiment regarding recreation and parks and to submit recommendations to the City Council on parks and recreation programs and policy. F. Review conditions and adequacy of city park property. G. Provide hearings to groups or individuals, upon request, regarding parks and recreation matters. H. Keep informed and consider all financial aspects pertaining to parks and recreation. L Consider proper names for city park property. J. Propose regulations for control of city park property to the City Council. K. Advise and assist architectural engineers on preparation of specific plans prior to the presentation to the City Council for formal approval. L. Represent the city at community functions where appropriate and approved by the City Council. M. Represent the city at meetings with other community, county or state boards of similar nature where appropriate and approved by the City Council. N. Perform other duties and functions or conduct studies and investigations as specifically directed or delegated by the City CounciL (Ord. 1038, 6-27-1988) O. Shall act in all matters relating to the Urban Forest Management Ordinance contained in Chapter 706 of this code, and shall act as the Tree Board as set forth in section 706.03 of this code. (Ord. 1410, 6-13 -2011) 203.05: COMPENSATION: No compensation shall be paid to members of the commission; however, commission members may have expenses paid to attend conferences on parks and recreation that are offered in the state when approved by the city manager. (Ord. 1038, 6-27-1988; amd. 1995 Code) 203.06: JOINT MEETING WITH CITY COUNCIL: The commission shall request a joint meeting with the City Council when deemed necessary and at least a minimum of once a year. (Ord. 1038, 6-27-1988) 203.07: RULES: The commission may adopt such rules as it deems necessary for the conduct of its work, compatible with the provisions of this chapter. (Ord. 1038, 6-27-1988) [38] Attachment A CHAPTER 204 HUMAN RIGHTS COMMISSION SECTION: 204.01: Policy 204.02: Establishment of Commission 204.03: Purpose 204.04: Membership; Terms and Removal 204.05: Duties 204.01: POLICY: It is hereby declared that it is the public policy of the city to fulfill its responsibility as a partner of the state department of human rights in securing for all citizens equal opportunity in housing, employment, public accommodations, public services and education, and to work consistently to improve the human relations climate of the city. (Ord. 566, 2-19-1968) 204.02: ESTABLISHMENT OF COMMISSION: There is hereby established within the city a human rights commission. (Ord. 566, 2-19-1968) 204.03: PURPOSE: The purpose of the commission is to secure for all citizens equal opportunity in employment, housing, public accommodations, public services and education and full participation in the affairs of this community by assisting the state department of human rights in implementing the Minnesota Human Rights Act and by advising the City Council on long range programs to improve community relations in the city. Additionally the commission will work to increase the sense of community by reaching out to all members of the community and ensuring that our city government and its activities, programs and services are accessible understandable and responsive to all. (Ord. 566, 2-19-1968; amd. 1995 Code, Ord. 1324, 08-08-2005) (Ord. 1381, 04-27-2009) 204.04: MEMBERSHIP; TERMS AND REMOVAL: A. Membership: The commission shall consist of seven members, to be appointed by the City CounciL Members of the commission shall be appointed with due regard to their fitness for the efficient dispatch of the functions, powers and duties vested in and imposed upon the commission. In addition to the members appointed above, the City Council may for one year terms appoint additional residents of the city under 21 years of age to serve as (ex officio) members of the human rights commission. (Ord. 1253, 6-26-2001) (Ord. 1313, 12-6-2004) B. Terms: The first commission shall consist of four members appointed for a tenn of three years, three members for a term of two years, and three members for a term of one year. [39] Attachment A Members of the commission shall be appointed for terms of three years, except that any person appointed to fill a vacancy occurring prior to the expiration of the term for which such member's predecessor was appointed, shall be appointed only for the remainder of such term. Upon the expiration of such member's term of office, a member shall continue to serve until such member's successor is appointed and shall have qualified. C. Compensation; Removal: The members of the commission shall serve without compensation, and may be removed from office by a 4/5 vote of the City Council. (Ord. 566, 2-19-1968) 204.05: DUTIES: In fulfillment of its purpose, the commission's duties and responsibilities shall be to: A. Adopt bylaws and rules for the conduct of its affairs including the election, assumption of duties and de�nition of responsibilities of officers and committees. B. Enlist the cooperation of agencies, organizations and individuals in the community in an active program directed to create equal opportunity and eliminate discrimination and inequalities. C. Formulate a human relations program for the city to give increased effectiveness and direction to the work of all individuals and agencies addressing themselves to planning, policy malcing and educational programming in the area of civil and human rights. D. Advise the mayor, the City Council and other agencies of the government of human relations and civil rights problems. Act in an advisory capacity with respect to planning or operation of any city department on issues of civil and human rights and recommend the adoption of such specific policies or actions as are needed to provide for full equal opportunity in the community. E. Develop such programs of formal and informal education as will assist in the implementation of the Minnesota state act against discrimination, and provide for the commission's assumption of leadership in recognizing and resolving potential problem areas in the community. (Ord. 566, 2-19-1968; amd. 1995 Code) F. Monitor statistica] and other data trends in our city and identify and recommend to the city council ways to encourage mutual understanding among our citizens about the community's diversity through, but not liinited to: 1. connecting and partnering with neighborhood community educational business � , � and social services groups and organizations; 2. co-sponsoring citywide neighborhood or facilitating community events which would include opportunities for heritage and cultural events; and 3. programs for engaging citizens and community leaders in a holistic approach including dialogues, education and training about diversity issues. (Ord. 1381, 4-27-2009) [40] Attachment A CHAPTER 205 PUBLIC WORKS, ENVIRONMENT, AND TRANSPORTATION COMMISSION SECTION: 205.01: Establishment and Membership 205.02: Organization 205.03: Meetings and Reports 205.04: Duties and Functions 205.01: ESTABLISHMENT AND MEMBERSHIP: There is established a public works, environment, and transportation commission of the city which shall consist of seven members appointed by the City Council. Members shall be residents of the city and appointed for three year staggered terms. Terms of the initial members will be established by the council at the time of their appointment. No member shall serve mare than two full consecutive terms. (Ord. 1260, 4-15-2002) (Ord. 1313, 12-6-2004) 205.02 : ORGANIZATION: The commission shall annually elect one member to serve as chairperson and one member to serve as vice chairperson. (Ord. 1260, 4-15-2002) 205.03: MEETINGS AND REPORTS: The commission shall annually adopt a regular meeting schedule and may hold other meetings, as it deems necessary. The commission may adopt rules for the transaction of business and shall keep a record of its meetings and actions. (Ord. 1260, 4-15-2002) 205.04: DUTIES AND FUNCTIONS: The duties and functions of the commission shall be as follows: A. Serve in an advisory capacity to the City Council, City Manager and Director of Public Works on public works, environmental, and transportation matters. (Ord. 1313, 12-6-2004) B. Maintain an interest in and an understanding of the functions and operations of the Public Works Department. C. Maintain an interest in and an understanding of federal, state, county, regional and other public works, environmental, and transportation services thai impact City services. (Ord. 1313, 12-6-2004) D. Perform other duties and functions or conduct studies and investigations as specifically directed or delegated by the city. (Ord. 1260, �-15-2002) [41 ] Attachment A CHAPTER 206 ETHICS COMMISSION SECTION: 206.01: Establishment and Membership 206.02: Organization 206.03: Meetings and Reports 206.04: Duties and Functions 206.01: ESTABLISHMENT AND MEMBERSHIP: There is established an ethics commission of the City which shall consist of five members appointed by the City Council. Members shall be residents of the City and appointed for three year staggered terms. Terms of the initial members will be established by the council at the time of their appointment. No member shall serve more than two full consecutive terms. 206.02: ORGANIZATION: The Commission shall annually elect one member to serve as chairperson and one member to serve as vice chairperson. 206.03: MEETINGS AND REPORTS: The Commission shall annually adopt a regular meeting schedule and may hold other meetings, as it deems necessary. The Commission may adopt rules for the transaction of business and shall keep a record of its meetings and actions. 206.04: DUTIES AND FUNCTIONS: The duties and functions of the Commission shall be as follows: A. Serve in an advisory capacity to the City Council on matters involving any ethics code adopted by the City Council. B. Administer any ethics code adopted by the City Council. C. Perform other duties and functions or conduct studies as specifically directed or delegated by the City Council. (Ord. 1338, 6-12-2006) [42] Attachment A CHAPTER 207 FINANCE COMMISSION THE CITY OF ROSEVILLE ORDAINS: SECTION 1: A new Title Two, Chapter 207 of the Roseville City Code is added to read as follows: 207.01: ESTABLISHMENT AND MEMBERSHIP: There is established a Finance Commission of the City which shall consist of seven members appointed by the City Council. Members shall be residents of the City and appointed for three year staggered terms. A minimum of three members shall have financial management experience or training. Terms of the initial members will be established by the council at the time of their appointment. No member shall serve more than two full consecutive terms. 207.02 : ORGANIZATION: The Commission shall annually elect one member to serve as chairperson and one member to serve as vice chairperson. 207.03: MEETINGS AND REPORTS: The Commission shall annually adopt a regular meeting schedule and may hold other meetings, as it deems necessary. The Commission may adopt rules for the transaction of business and shall keep a record of its meetings and actions. The cominission shall request a joint meeting with the City Council when deemed necessary and at a minimum of once a year. 207.04: SCOPE, DUTIES AND FUNCTIONS: The City Council has created the Finance Commission to serve in an advisory capacity regarding the City's financial matters to make recommendations that will provide clarity, transparency and accessibility of financial information, to review policies and offer strategies for improved budgeting and funding for present-day operations and future needs, and to review the city's financial affairs. The duties and functions of the Commission may include: A. Advise on short and long-term financial policy matters, including but not limited to cash reserve funds, budgets, financing, and capital replacement policies. [43 ] Attachment A B. Review and recommend funding strategies for the Capital Improvement Plan. C. Recommend budget goals, including but not limited to local tax rate and tax levy targets, management of enterprise funds, and spending levels, D. Review and recommend standardized budget and financial reporting methods and tools to inake financial communications and budget information more transparent, comprehensible, and accessible to the public. E. Review and recommend the annual timeline and process for creating City budgets. F. Review the annual financial information, the annual audit report and management letter, the adequacy and effectiveness of financial controls, and the city's investment policy and portfolio. (Ord. 1461, 2-10-2014) [44] Attachment A CHAPTER 208 COMMUNITY ENGAGEMENT COMMISSION 208.01: ESTABLISHMENT AND MEMBERSHIP: There is established a Community Engagement Commission of the City which shall consist of seven members appointed by the City Council. Members shall be residents of the City and appointed for three year staggered terms. Terms of the initial members will be established by the council at the time of their appointment. In addition to the members appointed above, the City Council may for one year terms appoint additional residents of the city under 21 years of age to serve as (ex officio) member(s) of the commission. No member shall serve more than two full consecutive terms. 208.02 : ORGANIZATION: The Commission shall annually elect one member to serve as chairperson and one member to serve as vice chairperson. �►�I�:�IIt 1/ ►!�.`7: � 1 : D' �7.� r:� The Commission shall annually adopt a regular meeting schedule and may hold other meetings as it deems necessary. The Commission may adopt rules for the transaction of business and shall keep a record of its meetings and actions. The commission shall request a joint meeting with the City Council when deemed necessary and a minimum of once a year. 208.04: SCOPE, DUTIES AND FUNCTIONS: The City Council has created the Community Engagement Commission to serve in an advisory capacity regarding the effective and meaningful involvement of Roseville residents in their community. The Commission shall inake recommendations, review policies, and suggest strategies that will help to improve City communication and increase a sense of community. The duties and functions of the Commission may include: A. Review and recommend opportunities to collaborate with neighborhood, community, educational, business, and social services groups and arganizations. B. Recommend strategies for and actively promote and encourage effective and meaningful volunteerism as well as participation on advisory boards, task forces, commissions, and other participatory civic activities. C. Review and recommend ways to improve the City's public participation process and [45] Attachment A policies, identify under-represented groups, remove any barriers, and engage and promote increased participation of all residents (both homeowners and rental populations), businesses, and community and neighborhood organizations. D. Review and recommend ways to improve the City's communication efforts, both printed and electronic, to facilitate effective two-way communication between the City and its residents, businesses, community and neighborhood organizations including making information available in multiple languages. E. Collaborate with City staff to explore and inform the City Council regarding other government efforts in the area of cominunity engagement, as well as the latest trends, technologies, tools, methods, and information used to facilitate community engagement, communication, and volunteer efforts. F. Advise the City Council on the community's visioning process. Ord. 1462. 2-10-2014 [46] SECTION: 201.01: 201.02: 201.03: 201.04: 201.05: 201.06: 201.07: CHAPTER 201 ADVISORY COMMISSIONS Establishment Purpose Membership Terms Compensation Organization Meetings and Reports 201.01: ESTABLISHMENT: A. All permanent standing advisory commissions to the City shall be established by adoption of an ordinance under this Title, and shall be governed by the provisions of this Chapter. B. From time to time, the City Council may elect to establish other advisory groups by adoption of a resolution establishing, among other things, the purpose, membership, organization, duties and term of service for such advisory groups. 201.02: PURPOSE: Advisory Commissions are established to provide a method for citizen input, and are advisory to the City Council. No advisory commission shall have decision-making authoriry for the City, except as expressly established by this Code or by State Statutes. 201.03: MEMBERSHIP: A. All members of advisory commissions shall be residents of the City, and shall be appointed by majority vote of the City Council. B. In addition to the regular commission members, the City Council may appoint additional residents of the city as youth commissioners, who are the age of 18 or under and enrolled in high school, to serve one-year terms as ex-officio members of a commission. 201.04: TERMS: A. Term Length: Members shall serve terms of three years, except for youth members and the first members appointed following the creation of the commission, who shall be appointed as follows: At least one third of inembers shall be appointed for three-year terms, up to one third of the members shall be appointed for two-year terms, and the balance of the members shall serve a one-year term. Term ]ength for any member will be established by the Council at the time of the appointment. B. Oath of Ofiice: Every appointed member, before beginning his or her duties shall take an oath stating that he or she will faithfully discharge of the duties of the commission to which he or she was appointed. Individual commissioners are expected to understand and adhere to the Roseville Ethics Code and attend the annual ethics training. C. Expiration of Terms: A member's term shall expire on March 31 of the year of the expiration of the term, or at such time as a successor is appointed. D. Term Limits: Members are eligible to serve two consecutive full terms on a commission, in addition to any partial term served to complete an uneXpired term resulting from a vacancy or an initial term upon creation of a commission. Upon completion of service on one commission, residents can be eligible for appointment to another commission, or after a period of at least one year, for appointment to the same commission on which they have previously served. E. Vacancies: Vacancies during a term shall be filled by the City Council for the unexpired portion of a term. A vacancy occurs in any of the following circumstances: resignation, residence outside the city, removal or death. F. Attendance: It is the expectation that Commissioners attend all meetings of the commission. An absence is considered the same whether it is excused or unexcused. If a commissioner is absent three consecutive meetings and/or misses a total of 30% or mare of commission meetings in a rolling 12 month period, the staff liaison or commission chair will forward the information to the City Council. G. Removal: Members may be removed by the City Council without cause. A member's remova] shall be by majority vote of the City Council. In addition: L If a member fails to comply with the Roseville Ethics Code, the member may be removed by the City Council. 2. If a member has absences from more than three consecutive commission meetings, or is absent from more than 30% of the meetings in any rolling 12 month period, the member may be removed by the City Council. 201.05: COMPENSATION: Members of all advisory commissions shall serve without compensation. 201.06: ORGANIZATION: A. Election of Officers: At the first meeting following the start of new regular terms of appointment, or at such other time as required by State Statutes, each advisory commission shall elect a chair and vice-chair from among its appointed members for a term of one year. B. Governing Documents: City Code and State Statutes will govern commission activities. A commission shall not adopt separate by-laws or rules to govern commission duties or activities. C. Committees, Subcommittees and Task Forces: Commissions may by majority vote appoint committees or subcommittees of their own members from time to time as required far the conduct of their business. The formation of any other committees, subcommittees, task forces and/or alternate workgroups would be subject to the provisions of this Chapter and shall be created only after approval of the City Council. D. Logo and Materials: To reflect the official nature of the commission and to preserve consis�ency of the City's brand, only the official city logo or a Council-approved derivative of the logo, that contains the words "City of Roseville," shall be used on commission materials. Commissioners also agree to be available to residents of the city by providing a preferred phone number or email address that can be used on the city website and/or on print materials. 201.07: MEETINGS AND REPORTS: A. Meeting Schedule: Prior to the start of each calendar year, each commission shall adopt a regular meeting schedule for the coming year. Commissions may amend their regular meeting schedule, cancel meetings, or call special meetings as needed, by majority vote at a regular commission meeting. Commissions shall meet at least quarterly, eXcept as otherwise required by this Code or State Statutes. B. Joint Meeting with City Council: At least once a year, each commission shall meet with the City Council to report on the previous year's work and to discuss work plans and pending issues for the upcoming year. Commissions may request additional joint meetings with the City Council whenever necessary to share information or seek guidance. A staff liaison is assigned to assist each commission and will work with the City Manager to schedule any joint meetings. C. Open Meeting Law and Data Practices: All meetings of a quorum of a commission need to be properly noticed and shall be subject to the requirements of State Statutes section 13D, as applicable. Individua] commissioners are expected to understand and adhere to applicable state laws and statutes. D. Rules of Order: All commissions shall be subject to the same Rules of Order as are adopted annually by the City Council. F. Meetings: Commission meetings shall be held in a public place and the time, date, and location of the meeting shall be publicly noticed. Commissions must allow time for public comment on the agenda and at the meetings. All meetings shall be televised and recorded for future reference. External site tours by a Commission shall be exempt from being televised, but such tours shall be publicly noticed as all other Commission meetings. G. Minutes and Reports: Commissions are required to keep a record of its meetings and actions available through the City, as well as other recommendations, reports, studies and other documents created or performed by or for a commission. Minutes of the meeting shall be detailed in the same way as the City Council minutes are written. CHAPTER 202 PLANNING COMMISSION SECTION: 202.01: Establishment and Membership 202.02: Meetings; and Reports 202.03: Preparation of Comprehensive Plan 202.04: Procedure for Adoption of City Comprehensive Plan 202.05: Adoption of City Comprehensive Plan by City Council 202.06: Means of Executing Plan 202.07: Zoning Code and City Comprehensive Plan � � - - ;..:: :- � . „-.-- - - .- : :-. ;. . .. . . - - - - =' 202.01: ESTABLISHMENT AND MEMBERSHIP: A City Planning Commission for the City is hereby established. The Planning Commission shall be the City planning agency and shall have the powers and duties given such agencies generally by Minnesota Statutes, sections 462.351 through 462.364, as amended, and as conferred upon it by this Chapter. (Ord. 194, 4-19-1955; ] 995 Code) The Planning Commission shall consist of seven members appointed by the City Council� ,'�� r ,��"-�, � ^ �c � �*� �� *'�� �';*-, �'�„„�:, One of the seven members appointed by the City Council may be a member of the City Council. (Ord. 194, 4-19-1955; 1995 Code) 202.02: MEETINGS; AND REPORTS: The Commission shall hold at least one regular meeting each month. It shall +r�r��^*;^„ ^�'",�;r��� �ra �'��" keep a record of its resolutions, transactions, and findings, which � shall be a public record. (Ord. 194, 4-19-1955; 1995 Code) 202.03: PREPARATION OF COMPREHENSIVE PLAN: It shall be the function and duty of the Planning Commission to prepare and recommend a Comprehensive City Plan for the development of the City, including proposed public buildings, street arrangements, public utility services, parks, playgrounds and other similar developments, the use of property, the density of population and other matters relating to the development of the City. Such Plan may be prepared in sections, each of which shall relate to a major subject of the plan, as outlined in the Commission's program of work. (Ord. 194, 4-19-1955; 1995 Code) 202.04: PROCEDURE FOR ADOPTION OF CITY COMPREHENSIVE PLAN: The Planning Commission may, at any time, recommend to the City Council, the adoption of the City Comprehensive Plan, any section of it or any substantial amendment thereo£ Before making such recommendation to the City Council, the Planning Commission shall hold at least one public hearing, as provided for in Chapter 108 of this Code. The recommendation by the Planning Commission to the City Council shall be by a resolution of the Commission, approved by the affirmative votes of not less than 5/7ths of its total membership. The Commission may from time to time recommend minor amendments to the City Comprehensive Plan or any section thereof without the public hearing mentioned herein providing that a majority of its members are of the opinion that such hearing is not necessary or in the public interest. (Ord. 1175A, ll-25- 1996) If an amendment to the Comprehensive Plan Future Land Use Map is requested by a property owner, the applicant shall hold an open house meeting with residents and property owners in the vicinity of the affected property prior to submitting an application for the amendment. Requirements for such an open house are as follows: A. Purpose: To provide a convenient forum for engaging community members in the development process, to describe the proposal in detail, and to answer questions and solicit feedback. B. Timing: The open house shall be held not more than 30 days prior to the submission of an application for Comprehensive Plan Future Land Use Map Amendment approval and shall be held on a weekday evening beginning between 6:00 p.m. and 7:00 p.m. and ending by 10:00 p.m. C. Location: The open house shall be held at a location in or near the neighborhood affected by the proposed amendment, and (in the case of a site near Roseville's boundaries) preferably in Roseville. In the event that such a meeting space is not available the applicant shall arrange for the meeting to be held at the City Hall Campus. D. Invitations: The applicant shall prepare a printed invitation identifying the date, time, place, and purpose of the open house and shall mail the invitation to the recipients in a list prepared and provided in electronic format by Community Development Department staff. The recipients will include property owners within 500 feet of the project property, members of the Planning Commission and City Council, and other community members that have registered to receive the invitations. E. Summary: A written summary of the open house shall be submitted as a necessary component of an application for Comprehensive Plan Future Land Use Map Amendment approvaL (Ord. 1362, 3-24-2008) 202.05: ADOPTION OF CITY COMPREHENSIVE PLAN BY CITY COUNCIL: Upon receiving a recommendation from the Planning Commission for the establishment or amendment of a plan, the City Council shall follow procedure as set forth in Chapter 108 of this Code. The City Council may adopt such plan or amendments by a majority vote of its members or by a larger majority if reguired by statute. (Ord. 1175A, 11-25-1996) 202.06: MEANS OF EXECUTING PLAN: Upon the adoption of the City Plan or any section thereof, it shall be the duty of the Planning Commission to recommend to the City Council reasonable and practicable means for putting into effect such Plan or section thereof in arder that the same will serve as a pattern and guide for the orderly physical development of the City. Such means shall consist of a zoning plan, the control of subdivision plats, a plan for future street locations, etc. (Ord. 194, 4-19-1955) 202.07: ZONING CODE AND CITY COMPREHENSIVE PLAN: The Planning Commission may, upon its own motion or upon instruction by the City Council, prepare revisions to the Zoning Code and/or Plan for the City. Before recommending such Code and/or Plan to the City Council, the Planning Commission shall hold at least one public hearing as provided for in Chapter 108 of this Code. The same procedure shall apply for the preparation of any overall street plan or acquisition of lands for public purposes. (Ord. 1175A, 11-25-1996) Section 201 also governs the Planning Commission. � i �►� �� �. .-... �.�-�s-.... �.... � � ..� (Most of this item hc�s been retcrined in new Sectiofi 202. 01) r�i � . . . . . . . ���:e�srs��s.�_ _ - - . . .�!isss _ . . �� . • - - -• -- •- •-- - -- - - • . •. . • � •• --- ����...,..�._.....�..�,�...�.....�----,..��.�� - - - - � i �� _ �� � • • _ • �� �� • . . . ' - - - -- - . ,,. ,,. . . . - - - - -- .. . .. • . ��. ■ • _ - - . • •. . • . �. � �. •• .. •. .—....�.� ��.:�- -- -�■ -�•G — - --�—^ I.�iT����.R'S3 �EfilS�Sl:!l��eii�Sf_ - �. � . ! --� •- -—•. . .- • --- ' • -- ' '•- - - - --- '- -- - - ^' - . . � . . . • . .. . • . . . .. • � . . • • . .. � . . . . . • � 1 I . ♦ ♦ � � . .. • . . .. • .-. .. � . � . •I / � � �� .... � . _. _. .. .. _ . _ • � � � � 1 I _ \ � �� � i��� �����u � r� ir� ����� i�i� i� ir� a�i i� �� (Most of�this item hczs been retained ira new Section 202.02) 1 I . � � � . � . � ► � _ � ►� � � . ► � . ► . . . :. �. � � � :. - .. . w � (This item retained in full, in new Section 202.03) � � �•• _� • _••.�•� •. •_ •►��• _. . . - -� - - - - - -� - - . (This item retained in full, in new Section 202.04) � �� . � • � •. • _ •►� �• _. � .. � . .. - - - - - - - • . (TGris item retained in full, i�z new Section 202.05) i i� ��... �_ . � .. . . � � :....:.. . - -►--- (This item f�etained in full, in new Section 202.06) � i •. . • � _ .. � •►� �• _. � .. . . -----■ ---- _ - --- --■ .: _ . :.. : . ...-■-- -- =- - -•- -- (Tlris itern �etained in full, in new Sectior7 202.07) CHAPTER 203 POLICE CIVIL SERVICE COMMISSION SECTION: 203.01: Establishment 203.02: Statute Adopted 203.01: ESTABLISHMENT: There is established a Police Civil Service Commission, the duties of which shall be those provided in Minnesota Statutes, Chapter 419. (Ord. 221, 10-22-56) 203.02: STATUTE ADOPTED: The City accepts and adopts all of the provisions of Minnesota Statutes, Chapter 419. (Ord. 221, 10-22-56) Section 201 also governs the Police Civil Seivice Commission. CHAPTER 204 PARKS AND RECREATION COMMISSION SECTION: 204.01: Establishment and Membership 204.02: Scope, Duties and Functions �i� • � . � �I.T.�� . . . � �. . • � �. � - - . . � :. � � • • ;..�_ �. � �_ �� . .. : - :. � � • . . 204.01: ESTABLI5HMENT AND MEMBERSHIP: There is established a parks and recreation commission of the city, which shall consist of nine members appointed by the City Council. "���'��r� �'�^"'�� ^ r*�a � r*'�r�� <� r+���. In addition to those members, , the City Council may also appoint one youth commissioner as described in Section 201.03B. �^r ^�� �,��r *��� ^��^;r* ^aa;*;^r^' ��*��r � . (Ord. 1253, 6-26-2001) 204.02: SCOPE, DUTIES AND FUNCTIONS: The duties and functions of the commission shall be as follows: A. Serve in an advisory capacity to the City Council, City Manager and Director of Parks and Recreation on parks and recreation matters. B. Maintain an interest in and an understanding of the functions and operations of the parks and recreation department. C. Maintain an interest in and an understanding of the city school system and promote the greatest possible utilization of school and municipal recreation programs. D. Endeavor to secure a full and complete understanding of the city's needs and desires for parks and recreational facilities and be sensitive to the acceptance within the community of the current program. E. Convey to the City Council their understanding of the community's sentiment regarding recreation and parks and to submit recommendations to the City Council on parks and recreation programs and policy. F. Review conditions and adequacy of city park property. G. Provide hearings to groups or individuals, upon request, regarding parks and recreation matters. H. Keep informed and consider all financial aspects pertaining to parks and recreation. L Consider proper names for city park property. J. Propose regulations for control of city park property to the City Council. K. Advise and assist architectural engineers on preparation of specific plans prior to the presentation to the City Council for formal approval. L. Represent the city at community functions where appropriate and approved by the City Council. M. Represent the city at meetings with other community, county or state boards of similar nature where appropriate and approved by the City Council. N. Perform other duties and functions or conduct studies and investigations as specifically directed or delegated by the City CounciL (Ord. 1038, 6-27-1988) O. Shall act in all matters relating to the Urban Forest Management Ordinance contained in Chapter 706 of this code, and shall act as the Tree Board as set forth in section 706.03 of this code. (Ord. 1410, 6-13-2011) Section 201 also governs the Pai�lcs and Recreation Commission. � n��7 A!'' A l�T!''TTr` C. � . , > > • . , ; . �n� n�. !17?!'' A l�TT7 A T7l11�T. r • • • f . . � �n� n�. 71TTTTTi C A l�Til l�i TT1�T!"'TTl11�TC. r • • • (This itevra retained in full, in new Section 204.02) �n� nc. r�nnav��Tc � rr7n�T. ; , �,�,o„ � ,oa �.�, �t,o ,.;,-., ,�, �n,-a i n�e ti �� i oszsz. �„-,a i ooc r�,.ao� �. . , , . �n� n�. Tnr�TT l�/iTi Ti TTI�T!'' �7UTTi� !''TTV !''llTTI�T!''TT . I� • • • . . � �n� n�: nrTT �c; � . � CHAPTER 205 HUMAN RIGHTS COMMISSION SECTION: 205.01 Establishment and Membership 205.02 Scope, Duties and Functions �. � •. - - - �. � - . : - ; ; .. ; �. � � - . :: - �� �. ��_ �_ • • ':- : -: �� � � • - 205.01: ESTABLISHMENT AND MEMBERSHIP: There is � established � a human rights commission of the city, which shall consist of seven members appointed by the City CounciL (Ord. 566, 2-19-1968) In addition to those members, the City Council may also appoint one youth coinmissioner as described in Section 201.03B. , . (Ord. 1253, 6-26-2001) (Ord. 1313, 12-6-2004) 205.02: SCOPE, DUTIES AND FUNCTION: The purpose of the commission is to secure for all citizens equal opportunity in employment, housing, public accommodations, public services and education and full participation in the affairs of this community by assisting the state department of human rights in implementing the Minnesota Human Rights Act and by advising the City Council on long range programs to improve community relations in the city. Additionally the commission will work to increase the sense of community by reaching out to all members of the community, and ensuring that our city government and its activities, programs and services are accessible, understandable and responsive to a1L (Ord. 566, 2-19-1968; amd. 1995 Code, Ord. 1324, 08-08-2005) (Ord. 1381, 04-27-2009) In fulfillment of its purpose, the commission's duties and responsibilities shall be to: � , A. Enlist the cooperation of agencies, organizations and individuals in the community in an active program directed to create equal opportunity and eliminate discrimination and inequalities. C. Formulate a human relations program for the city to give increased effectiveness and direction to the work of all individuals and agencies addressing themselves to planning, policy making and educational programming in the area of civil and human rights. B. Advise the mayor, the City Council and other agencies of the government of human relations and civil rights problems. Act in an advisory capacity with respect to planning or operation of any city department on issues of civil and human rights and recommend the adoption of such specific policies or actions as are needed to provide for full equal opportunity in the community. C. Develop such programs of formal and informal education as will assist in the implementation of the Minnesota state act against discrimination, and provide for the commission's assumption of leadership in recognizing and resolving potential problem areas in the community. (Ord. 566, 2-19-1968; amd. 1995 Code) D. Monitor statistical and other data trends in our city and identify and recommend to the city council ways to encourage mutual understanding among our citizens about the community's diversity through, but not limited to: 1. connecting and partnering with neighborhood, community, educational, business and social services groups and organizations; 2. co-sponsoring citywide neighborhood or facilitating community events which would include opportunities for heritage and cultural events; and 3. programs for engaging citizens and community leaders in a holistic approach including dialogues, education and training about diversity issues. (Ord. 1381, 4-27-2009) Section 201 also governs the Human Rights Commission. LZA4.-tl-�'. gnTv�r� (This section was essentially repeated i�i the o�•iginal 204.03 (Purpose) and thus has not been ij7cluded in new Section 205) , > > > . , �4 . ���,������A4£-��F�A-A4�►4�,� T�� (This ite�n ret«inec� in full, in new Section 205.01) 204.03: PURPOSE: (This iteni r-etaif�ed irz fiall, in new Section 205.02) . . ; . (The fi��st sentence has been retaii�ecl it� new Section 205. 01) . , � . , .-. . �-. . - . . . • . . . . .. � � i i � � � � � //I � 1 I .. ���i . i' � "'..''� ' ' � � ' ' ' •.' _ _ . ���f �� . ' ' ' � ' � ' ' � ' ' • ' ' � � ' � ' ' . ' ' ' ' . � I � � � � � / � � I1rI� f1�L�Lf �J % � � iil�L] (This item retained in full, in new Sectio�t 205.02) CHAPTER 206 PUBLIC WORKS, ENVIRONMENT, AND TRANSPORTATION COMMISSION SECTION: 206.01: Establishment and Membership 206.02 Scope, Duties and Functions . . . , ;. � � ��- - '- • • - - ::" � �� � �t�1i�r� 1�S7l�fZ!�ll:�tEfll�l7l�/�A 206.01: ESTABLISHMENT AND MEMBERSHIP: There is established a public works, environment, and transportation commission of the city which shall consist of seven members appointed by the City Council. "'��m'��r� �'�^"'�� r��;a�„*� *«,� �,,, ������„*;�,� +��� (Ord. 1260, 4-15-2002) (Ord. 1313, 12-6-2004) 206.02: SCOPE, DUTIES AND FUNCTIONS: The duties and functions of the commission shall be as follows: A. Serve in an advisory capacity to the City Council, City Manager and Director of Public Works on public works, environmental, and transportation matters. (Ord. 1313, 12-6-2004) B. Maintain an interest in and an understanding of the functions and operations of the Public Works Department. C. Maintain an interest in and an understanding of federal, state, county, regional and other public works, environmental, and transportation services that impact City services. (Ord. 1313, 12-6-2004) D. Perform other duties and functions or conduct studies and investigations as specifically directed or delegated by the city. (Ord. 1260, 4-15-2002) Section 201 also governs the Public Works, Environment and Transportation Commission. �i71�� � a�l�-�TY �\ \� V/v Y r��e - - - • -- -. • . _� . �� 1 1 ►� . ► . ► � � � • � r�rnrr.. . ... :.� � .��.�.�� `�. .� :. :.. ��� `� ..r �fi . !lZfr:!!t!E! .�.5!'f �l�E!!il�f . i i. � . . � . �. . . . . :.. . . . . (This item retained in full, in new Sectiori 206.02) CHAPTER 207 ETHICS COMMISSION SECTION: 207.01: Establishment and Membership 207.02 Scope, Duties and Functions �� � � . . �_ � ��.. .. . �- .. . - _ _:: �_ �� � .. . � - - ;. 207.01: ESTABLISHMENT AND MEMBERSHIP: There is established an ethics commission of the City which shall consist of five members appointed by the City Council. "��m'��r� �'��"'�� r �;a�N*� ^�*'�� �';*�, �ra � r*�a � r*'�r�� 207.02: SCOPE, DUTIES AND FUNCTIONS: The duties and functions of the Commission shall be as follows: A. Serve in an advisory capacity to the City Council on matters involving any ethics code adopted by the City Council. B. Administer any ethics code adopted by the City Council. C. Perform other duties and functions or conduct studies as specifically directed or delegated by the City CounciL (Ord. 1338, 6-12-2006) Section 201 also governs the Ethics Commission. �n��l17?!'' A l�TT7 A TTl11�T. �n� n�. AiiTi Ti T71�T!''C Al�Til 7?Ti Dlli?TC. r • • • � ��oov. n `.v� �.�.4n moo4�.r.rTn nv� n�1-.�r�n �a:A4' "��� A "�-F+TT 8��: (This item Yetained in full, in new Section 206.02) CHAPTER 208 FINANCE COMMISSION SECTION: 208.01: Establishment and Membership 208.02 Scope, Duties and Functions � � . , . � � �� . • . . - - -:: � �� � . � ::- �. - MY�i�l�lY�►il�l�l■T�ZV N�Ii�i��177.�1\[�E • � • � � 208.01: ESTABLISHMENT AND MEMBERSHIP: There is established a Finance Commission of the City which shall consist of seven members appointed by the City Council. ^r �*^^^�r�a +���. A minimum of three members shall have financial management experience or training. 208.02: SCOPE, DUTIES AND FUNCTIONS: The City Council has created the Finance Commission to serve in an advisory capacity regarding the City's financial matters to make recommendations that will provide clarity, transparency and accessibility of financial information, to review policies and offer strategies for improved budgeting and funding for present-day operations and future needs, and to review the city's financial affairs. The duties and functions of the Commission may include: A. Advise on short and long-term financial policy matters, including but not limited to cash reserve funds, budgets, financing, and capital replacement policies. B. Review and recommend funding strategies for the Capital Improvement Plan. C. Recommend budget goals, including but not limited to local tax rate and tax levy targets, management of enterprise funds, and spending levels, D. Review and recommend standardized budget and financial reporting methods and tools to make financial communications and budget information more transparent, comprehensible, and accessible to the public. E. Review and recommend the annual timeline and process far creating City budgets. F. Review the annual financial information, the annual audit report and management letter, the adequacy and effectiveness of financial controls, and the city's investment policy and portfolio. (Ord. 1461, 2-10-2014) Section 201 also governs the Finai�ce Commission. � � • • . . •. I��/A�/����/ �_� 1� ��� I iI� � � ��I�f1 l�li�\l ���s���'��A�s�Iif���ii � � , � _ � ♦ � ' � � . � � � � � � Y � � �7�11��7���r� � � _ � \ � \ � 1� r�i►��� I��/A�r t��� J�I � iif� �� % � � ���1� ��� �� r 1���1 � ��I���t1 (This item retained in full, in new Section 208.02) CHAPTER 209 COMMUNITY ENGAGEMENT COMMISSION SECTION: 209.01: Establishment and Membership 209.02 Scope, Duties and Functions �! � • . . •• • - - �• � �� . • .: . - - -:: �• �� � .: . � ::- �. - ►f�II�IjA �f.yl 11\:� Il.f. 'y.l►I I�1►`II II:�_►`i 71% 1�11% I:� �i:7.y:1 i� There is established a Community Engagement Commission of the City which shall consist of seven members appointed by the City Council. "'���'��r� �'�^"'�� r��;��r*� ^�*'�� �';*�, ^�� ^;' ^* *'�� *;�� ^�*'��;� ^ �+m��+. . In addition to those members, *'�� � �'��r� ^ �*�� �, the City Council may also appoint one youth commissioner as described in Section 201.03B. ,�;. o �o 209.02: SCOPE, DUTIES AND FUNCTIONS: The City Council has created the Community Engagement Commission to serve in an advisory capacity regarding the effective and meaningful involvement of Roseville residents in their community. The Commission shall make recommendations, review policies, and suggest strategies that will help to improve City communication and increase a sense of community. The duties and functions of the Commission may include: A. Review and recommend opportunities to collaborate with neighborhood, community, educational, business, and social services groups and organizations. B. Recommend strategies for and actively promote and encourage effective and meaningful volunteerism as well as participation on advisory boards, task forces, commissions, and other participatory civic activities. C. Review and recommend ways to improve the City's public participation process and policies, identify under-represented groups, remove any barriers, and engage and promote increased participation of all residents (both homeowners and rental populations), businesses, and community and neighborhood organizations. D. Review and recommend ways to improve the City's communication efforts, both printed and electronic, to facilitate effective two-way communication between the City and its residents, businesses, community and neighborhood organizations including making information available in multiple languages. E. Collaborate with City staff to explore and inform the City Council regarding other government efforts in the area of community engagement, as well as the latest trends, technologies, tools, methods, and information used to facilitate community engagement, communication, and volunteer efforts. F. Advise the City Council on the community's visioning process. (Ord. 1462, 2-10-2014) Sectio�l 201 also goveri�s the Community Engage�nent Commission. i• i •• .. . •. . . . . �.-- - ----� FTIT`TITt ► I . i[r . � ! � �l !]I IC� .. . :..�.�.�....��.�. �..:..���.�.. :EffEl�lR'@ESf!lZ�:P.lR�'*:S�S _ _ _ !l=�:!!'fPE!!�:!!SE!'ti.T.f�:�R'i. - -- - 1 ' 1 i • � \ . ► \ ► • ► . . . . � .. � � . (This item retained ira full, in new Section 209.02) Department Approval Item Description BACKGROUND �:i � � REQUEST FOR COUNCIL ACTION Date: July 13, 2015 Item No.: 15.e City Manager Approval Twin Lakes Infrastructure TIF Bonding Discussion On June 22, 2015, Mikaela Huot of Springsted Inc. provided the City Council a report on all of the existing TIF Districts. One item that Ms. Huot discussed was the fact that the Twin Lakes TIF District (TIF 17) will soon reach a date where expenditures of most of the future TIF revenue will be no longer possible. Under state law, the City has until, September 3, 2015 to spend TIF funds. It is not sufficient to commit TIF funds to future projects. The funds must actually be spent on TIF eligible projects. As staff and consultants are currently finishing up engineering and design of important infrastructure � elements in the Twin Lakes area, the City does not have any projects that can be paid for directly by � TIF funds at this time. The City can, however, issue a bond for these future improvements and use future TIF proceeds to pay back the bond. In order to implement these important infrastructure improvements, staff is proposing that the City issue bonds to pay for Twin Lakes area infrastructure improvements. On July 20, staff will be bringing forward a request for the City Council to set a sale date of the bonds to construct the Twin Lakes area infrastructure improvements. The improvements proposed to be constructed with the bond proceeds have all been previously identified in Twin Lakes plans as well as in environmental review documents (AUAR). The total cost of the improvements are $3.17 million dollars. The improvement locations are shown on Attachment A and the costs of the improvements are as follows: • Twin Lakes Parkway — Phase III $2,300,000 � • Cleveland/35W NB interchange $570,000 • Cleveland/C2 Traffic Signal $150,000 • Terrace Drive Improvements $150,000 Springsted has provided information (Attachment B) showing that the revenues for the existing �� development plus the approved development of the hotels on Cleveland will be sufficient to pay back the TIF bonds. (Please note that the Sherman development is not included in the revenue projections). Staff will be at the meeting to provide additional information and detail about the project and the Page 1 of 2 bonding. POLICY OBJECTNE The construction of previously identified infrastructure improvements is consistent with previous environmental review documents (AUAR) will allow for future development of the Twin Lakes area and improve area traffic movements. FINANCIAL IMPACTS � Bonds to fund the identified improvements will be paid bacic by future TIF revenues as identified in Attachment B. If TIF funds are not sufficient to pay the bonds, the City will have pay for the bonds from another source of funds. STAFF RECOMMENDATION - No action is needed at this time. This item is being brought forward for discussion purposes. An action item will be brought forward on July 20th to set the bond sale date. REQUESTED COUNCIL ACTION � � Nothing at this time. Prepared by: Patrick Trudgeon, City Manager Attachments: A: Map of Twin Lakes Infrastructure Improvements B: Revenue projections from TIF 17 Page 2 of 2 COUNTY ROAD D COUNTY ROAD D COUNTY ROAD D v A O A � � � �, -�� A � � 2 A Z � A C A y -I � A O - -._ ,� -� ,y Z y A y O y N . . . ;:� m ~ m � O 2 ' p BRENNER AVE n m m m A O m ° 2 Z y � ti � � T BRENNER AVE 2 �R� � � � i�� SMOREWOOD � O on LpNG10N LAKE DR -- � O L[fil�h t0/t I I D LYDIA AVE m � Z — *` 3 LYDIA AVE L[[IiL' �� � � A STANBRIDGE AVE STANBRIDG m o „ � � Pnrk � A i 5 m � MILLWOOD AVE � MILLWOO O A D I \� � y A Z I v 3 2 ~ � m � C m A m MAPLE LN y = O O � C O 2 A A � � F � �R ■ COUNTY ROAD C2 COUNTY ROAD C2 COUNTY ROAD C2 � Unsi! C � CENTENNIAL P� y � a T ,� n r' A O 3 C z 0 I,nngton � m � c ° � r 2 � D -I Q D m A '� m A r�- � � DR o � m Lake � � Dn z 0 n Par•h m Z IIONA LN W I /� n /�1 A � m i � � n o � � � �- A 2 n �-- 2 x — c ' m � i A TWIN LAKES PKWY � y O ■ O �7 � �� i B A I I �� n m 1 COUNTy R�A� C .. � S CQUNTY � SER���E �R n . .. C �'�,-1- , . m � A: Twin Lakes Parkway Phase 3 � B: Cleveland at 35W NB Interchange n C: Cleveland at County Road C2 Traffic Signal I o D: Terrace Drive Improvements n � _ � Proposed TIF 13 Improvement Projects �� � J l� 0 200 300 400 Fee� P �� . v � � a �, ,,� � ��, � Pro�ect Area ' .,,, ��,F,3mop�e�e��m,d N July08,2015 �F�. ccexove,aoaevowH � � e.„,,...o.aom,�.... � �.. .�o�. � oneo..�. v iFiRa e�a u DRAFT MEMORANDUM T0: FROM: DATE: SUBJECT '� �.i r s c � '� _`; ?_ � f.� Pat Trudgeon, City Manager Paul Bilotta, Community Development Director Mikaela Huot, ConsultantlVice President July 8, 2015 Financing Summary for TIF 17 (Twin Lakes) Attachment B Springsted Incorporatetl 380 Jackson Street, Suite 300 Saint Paul, MN 55101-2887 Tel: 651-223-3000 Fax: 651-223-3002 www.springsted.com The City of Roseville established Tax Increment Financing (Redevelopment) District No. 17 in 2005 for the redevelopment of certain properties. TIF District No. 17 was certified in 2005 and the first increment revenue was received in 2006. The final date that the district can collect increment revenue is 2031 with a maximum term of collection of 25 years after receipt of first increment. Because of the certification date, the TIF District is subject to the 5 year rule (which limits future financing activities). Due to the economic recession, the five year rule was modified in 2009 to allow certain districts an additional 5 years, with TIF District No. 17 had a total of 10 years in which qualifying activities could occur. The five year period (extended to 10 years for this district) is up on September 3, 2015. Tax Increment Analvsis Springsted prepared tax increment revenue projections based on information provided by Ramsey County and the City of Roseville. Assumptions used to prepare the revenues include the following: • Maximum TIF District term o Total 25+ years (through 2031) 0 17 years remaining (2015-2031) • Payable 2015 values as provided by County o Base net tax capacity of $496,071 o Current net tax capacity of $663,672 o Captured net tax capacity of $167,601 o Estimated tax increment of $171,084 • Commencing payable 2017 o Additional increment available from two new hotels ■ Building permit value of $7 million each ■ Total estimated new value of $14 million • 75% of estimated value assumed for revenue projections Public S�ctor Advisors Attachment B City of Roseville, Minnesota Financing Summary for TIF 17 Twin Lakes July 8, 2015 Page 2 o $10,500,000 taxable value o $208,500 new tax capacity o Less fiscal disparities portion ($70,793) o Additional tax capacity of $137,707 ■ Construction commences in 2015 • 50% assessed in January of 2016 for taxes payable in 2017 • 100% assessed in January of 2017 for taxes payable in 2018 • Frozen Tax Rates remain constant through term (less than current tax rate) o City : 24.516% o County: 49.210% o School: 22.112% o Other: 6.240% o Total 102.078% • Payable 2015 Combined Tax Rate 0 135.95098611 % o Calculation based on frozen tax rate (lesser of frozen or current) • Fiscal disparities contribution from commercial industrial properties 0 33.9533% • Class rates remain constant o Commercial-industrial 0 1.5% first $150,000 of market value 0 2% all value above $150,000 • 0% annual market value inflator assumetl Bond Analysis • Project cost amount of $3.170 million • Tax exempt financing (for public improvements) • 16 yearterm • Total par (principal) amount of $3,270,000 • Estimated annual surplus of approximately $30,000 Thank you for the opportunity to be of assistance to the City of Roseville. Please let us know how we can best assist you as this project moves forward and should you have any questions please feel free to contact us. m � a� E r U � Q � z O a � J m � � J LL x Q U � 0 � � Q � � � � C N G1 C� � � C a = > � C W N C O R �L •i6 � H � � � C � Q LL '6 Q d � U •o x L � a � 16 } V' 00 O CO N M Ln .-- � tt� O O N�(O V M O M�� CO N V' CO N O�� M O V o�0 O ' ' O N CO f� V O CO I� I� V O O 1� OJ I� O M� N V I� � N� W� V I� 6) N � N N N N M M M M V V V� N N�(O d' d' N f� (O N N I� I� f� � O O) � I� I� O� 00 M N O t� O M o0 1� � N O N d' �F O 6� V O N,-- (O tf) (O .- � CO f� � N N(O V � � N O� f� O N I� CO � O O CO 1� OJ O f� O O I� M N N c`') N N N N c`') c`') N N N M N M� O O f� (D I� (D �(D OJ C7 V N CD CD C7 O ln oJ V I� t[� N CO f� O� N� N � O r1' CO O 00 .-- O O O lf7 V �� f� V V O N N V(O O N V M V �� O O� 7 M d' O� � � W W W o0 00 �� W W W W 00 W � N N N N N N N N N N N N N N N M d' O I� CO I� CO � CO � M V N CO CO M O 0�0 � O O O� d�' ��� V�' V O N N V�' COO O N V M rl' ln ln O O lf) V M V N � N N N N N N N N N N N N N N N M V '7 '7 00 M M M M M M M M M M M M M M� 00 00 <O tn � l� 1t� 1(1 1A in In ln ln ln ln Y� N O O M l0 f0 f0 f0 t0 t0 f0 f0 f0 f0 f0 f0 t0 <O � � � � � a- �- a- a- a- �- �- r � � � � � 01 h f� � � �< � � � � � � � � � M � r N fh M M M M M M M M M M M M M O N O O O O O O O O O O O O O O O O O � O � V N M M M M M M M M M c'') M M M c`') � W W (O � � � � � � � � � � � lf7 � � V O O M (O (O (O (O CO CO (O (O (O (O (O (O CO CO V _ _ _ _ .. .. _ _ _ _ _ _ _ ' � � � N M M M M M M M M M M M M M M O � � � � � � � � � � � � � � � � oo�00000000000000 CO CO V' M M M M M(h M M M M M M M M I� I� (O �1J � � � � � � � � � � �C) � t� CO CO M O O O O O O O O O O O O O O �- �- N M M M M M M M M M M M M M M N N (O � � � � � � � � � � � � � � I� I� N I� f� f� f� I� f� I� I� I� I� I� I� 1� f� CO CO Ln c+� M M M M M M M M M M M M M M M N ' ' ' ' _ _ _ _ _ _ _ _ .. _ CO CO M O O O O O O O O O O O O O O � � r � � � � � � � � � � � � � � � � � � � � � � ��� � � � � ti � O O O O O O O O O O O O O O O O O co co co co cfl cfl cfl co co co co cfl cfl co co co co rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn �� v v v v v v v v v v v�� d� v � CO I� OJ O) O � N M d' ln CO I� 00 � O�- N N N N N N N N N N M M O O O O O O O O O O O O O O O O O N N N N N N N N N N N N N N N N N N � � Y (6 W � � O O N � N c tn c - � — .2 `� � 'p N � N N (�p 1� U � p N � N C (6 � X N � � � � Q � N .... 7 � N w tn C U Q N N � .N t/� p_ O � � � � � C � L (p � 'O O U � � � C � O � � L � �6 U � �- U � -p n C � � . 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(6 �� � m � �� � � � ` � a � � V x� N N'6 @�� a7 � V y V 'D "O al C'O � X -O .� � � N ' � N �° �� c m m p E m� a� m��� E E u� E� N Q C @ � mU'Uaz°ww� �w U N M V tn (O I� W� O�- N Department Approval �:i � � REQUEST FOR COUNCIL ACTION Date: July 13, 2015 Item No.: 15.f City Manager Approval Item Description: Discussion of 2015-2017 Policy Priority Planning Document BACKGROUND At the June 22 City Council meeting, the City Council adopted the Policy Priority Planning document that identified two strategic priorities to be focused on over the next 18 months. The two priorities were Housing and Redevelopment and Infrastructure Sustainability. At the June 22 meeting, the City Council instructed staff to bring back the document for further discussion and decisions on identifying targets and initiatives for the identified priorities. Attachment A includes the approved document. The City Manager has included the previously identified targets and initiatives in the table for information purposes. POLICY OBJECTIVE Adopting strategic priorities will provide the City Council and staff direction in providing City services and programs in a planned and targeted way. FINANCIAL IMPACTS There are not any costs for further discussion of the Policy Priority Planning document. As the priorities are executed, any new costs will need be included in future budgets. STAFF RECOMMENDATION � The City Council should discuss and decide on possible targets and initiatives that will implement the � identified strategic priorities. REQUESTED COUNCIL ACTION The City Council should discuss and decide on possible targets and initiatives that will implement the identified strategic priorities. Prepared by: Patrick Trudgeon, City Manager (651) 792-7021 Attachments: A: Policy Priority Planning Summary Document B: June 22, 2015 Ciry Council minutes Page 1 of 1 Attachment A Strategic Priority Key Outcome Target* Strategic Initiatives* Indicator (KOI) SE Roseville Increase in comm. MV Create Southeast Roseville Redevelopment Plan Increase in resid. MV Formalize Southeast Roseville Working Group Housing and Twin Lakes 5o Increase in living wage Redevelopment jobs Establish Twin Lakes Economic Development Program Move-up housing zo Increase units $35ok/> Establish Move-Up Housing Program Residential hsg value �o% chng. Owner-occupied value-zoi5-zo Establish Housing Value Support Program �o% chng. Rental value-Zo�S- zo Capital improvement Adopted comprehensive Establish enterprise-wide consistency for asset funding in frastructure plan & management plan implementation Infrastructure f unding strategy SuStalndbillty Infrastructure Condition Adopted standards for each Establish measure o f ef fectiveness for each assetcategory infrastructure asset *These columns need further discussion and revision by the City Council. Previous thoughts on the contents of these columns are shown in italics for reference purposes. Guiding Principles of City Council Priority Plan Educational Outreach, Process, Policy, and Transparency Attachment B Regular City Council Meeting Monday, June 22, 2015 Page 14 12. Public Hearings 13. Budget Items 14. Business Items (Action Items) a. Consider Policy Priority Planning Document As Councilmember Laliberte had been unable to attend the initial discussion of Councilmembers in May when this document was discussed, Mayor Roe invited her to share her feedback at this time. At the request of Councilmember Laliberte, the "City of Roseville-Strategic Plan Summary for 2015-17 (part of Attachment C, page 3) was displayed for reference during her comments. In general, and as she previously shared with her col- leagues and City Manager Trudgeon, Councilmember Laliberte stated she was not in favor of adopting the strategic initiatives as presented. Councilmember Laliberte reviewed each of the five strategic priorities listed and provided her comments specific to each. Civic Enga�ement Councilmember Laliberte questioned how or whether to include this as part of the strategic plan, especially her differing view of proposed strategic initiatives laid out by staf£ Recognizing that increased engagement was an overarching priority of this City Council, and recent creation of the new Community Engagement Commission (CEC), and regular requests of and a desire by staff and the commu- nity to improve those engagement efforts, Councilmember Laliberte questioned the need to included it as part of the strategic plan when it was already a given. Councilmember Laliberte opined that the use of "civic" and "community" en- gagement meant different things, and while the City Council values that area of focus, she found a gap in understanding how best to achieve it. Until that became a common understanding among all stakeholders, Councilmember Laliberte sug- gested it not be included as a new goal; and not be a checklist, but an ongoing process and culture shift that the City Council and staff had already made a com- mitment to. Councilmember Laliberte expressed her confidence in allowing the newly-formed CEC, and her expectations of staff to engage the community, would sufiice with- out defining additional strategic initiatives. In consideration of those initiatives proposed by staff, Councilmember Laliberte noted the Key Outcome Indicator (KOI) for community satisfaction was already being addressed in surveys with commitment by the City Council to perform them every other year. Attachment B Regular City Council Meeting Monday, June 22, 2015 Page 15 Regarding the KOI to increase volunteer opportunities, Councilmember Laliberte opined that the target goal to simply increase volunteer opportunities by 5% didn't necessarily translate into engagement. Councilmember Laliberte opined that the KOI of improving participation by un- der-represented populations in Roseville and target of engaging three new seg- ments of the community, while appreciated, also did not mean engagement. Councilmember Laliberte questioned if any of the targets or strategic initiatives as proposed actually got at what was needed or what the City Council hoped to ac- complish. Housin� and Redevelopment Councilmember Laliberte opined that this section needed more work by the City Council as a group, since it involved bigger issues and involved multiple depart- ments, commissions, community stakeholders and others. Councilmember Laliberte opined that the KOI of SE Roseville should be a priori- ty for everyone, but suggested more progress could be made if that priority re- mained open, and the who, what and when was better defined. Regarding Twin Lakes, Councilmember Laliberte opined that there remained more work to do, and a clear priority should be for the City to define that work, the steps and processes to achieve it, and goals at the end of the process. Regarding move-up-housing, Councilmember Laliberte agreed that it could be an initiative, but since the City didn't own the land, further discussion was needed about what was possible, what the City Council needed from staff and advisory commissions, and then set targets that could be realistically achieved. Regarding the value of residential housing, Councilmember Laliberte suggested mare discussion about the specifics of that section and proposed targets as cur- rently outlined. Effective Governance Councilmember Laliberte suggested striking this strategic priarity completely, opining that it involved individual leadership and actions speal�ing louder than words from each person. Councilmember Laliberte opined that the proposed tar- gets and strategic initiatives didn't serve to resolve any particular item; and rec- ognized that involving the community may mean issues take ]onger to bring to fruition. As far as the process transparency KOI, Councilmember Laliberte agreed with the concept, but since staff and the CEC had already been tasked to pursue that continuum, no new document was needed. Specific to the KOI of respectful interaction of the leadership team, Councilmem- ber Laliberte further opined that this was up to each individual and that there was Attachment B Regular City Council Meeting Monday, June 22, 2015 Page 16 no meaningful way to measure it or change it, and therefore there was no need for it to be addressed on staff's radar. Councilmember Laliberte opined that, if resi- dents didn't believe Councilmembers were being respectful of each other or them, they would address that during the next election cycle. Or,ganizational Effectiveness Councilmember Laliberte also suggested striking this section entirely. While the community and staff cared, Councilmember Laliberte noted the City Manager was hired and had expressed confidence that he could lead the organization in the most effective way possible. Therefore, Councilmember Laliberte clarified that the community, City Council and staff either believed that or didn't, and it would become self-evident in other ways. Regarding the KOI of employee satisfaction, Councilmember Laliberte opined there was no need to hire another consultant, but under the City Manger's leader- ship and during employee reviews ar exit interviews, part of the discussion should be why people stayed or didn't stay. Councilmember Laliberte further noted that employee turnover could serve as another tracking measure. Specific to the KOI for resource allocation, Councilmember Laliberte noted this was already under review by the City Manager and his management staff, and would be further reviewed annually by the City Council during the budget pro- cess. Councilmember Laliberte suggested that the proposed strategic initiative suggest- ing an annual review of organizational interdependencies and collaboration op- portunities was another aspect of why the City Manager was hired and part of what he was already doing. If he had concerns or opportunities that should be brought to the attention of the City Council, Councilmember Laliberte opined that he could do so, but there was no need far any additional tracking. Infrastructure Sustainabilitv Without focused work form this group or a lack of funds for improvements, Councilmember Laliberte opined there was a need for the City Council to focus on the CIP as part of the KOI for capital improvement funding should be incorpo- rated in the budget process sooner rather than later. Councilmember Laliberte noted the pending nature of the asset management software program across the organization and the City Council's desire to see that completed, opining that ur- gency should be monitored moving forward. Regarding the infrastructure condition KOI, Councilmember Laliberte suggested this should already be part of the City Manager's work and area of focus for each department as they worked around industry standards. General Comments Attachment B Regular City Council Meeting Monday, June 22, 2015 Page 17 Regarding the actual document itself, Councilmember Laliberte expressed her concerns about cost, proposed timeframes, and staffing limitations. Councilmember Laliberte opined that the City had done a disservice to the com- munity with this proposed plan as currently drafted, suggesting it proceed cau- tiously about which portions it ultimately adopted. Councilmember Laliberte not- ed the need to knowingly agree among Councilmembers the staff time and re- sources being expended. Councilmember Laliberte noted her initial hope that the Retreat exercises would allow the City Council and staff to come away with broad goals for the Mayor and City Council to address for one year, in addition to the ongoing work of the body. Since it's now the middle of the one year, with the original proposal for a three year plan, Councilmember Laliberte noted that only two of those years re- mained, part of which could realistically be under the direction of a new City Council. Councilmember Laliberte stated her unwillingness to obligate a future City Council to this sitting City Council's priarities. Councilmember Laliberte noted that considerable staff time had already been spent on this project, and given their time constraints, the City Council needed to decide if this was how they wanted their staff to spend their time. Councilmem- ber Laliberte recognized the City Council's commitment to measurable results and delivery of quality services in Roseville, and questioned if this plan allowed the City to make progress on specific issues in a timely manner. Instead, Councilmember Laliberte suggested moving forward in the remainder of 2015 with only two to three short-term, big picture items that the City Council and staff could realistically work toward. In defining those 2-3 strategic priori- ties, Councilmember Laliberte suggested making those a standing agenda item for each subsequent City Council meeting or at least on a monthly basis for an update or discussion publically to review continuing progress, allowing all stakeholders access to the same information at the same time. Councilmember Laliberte opined that this would provide the public with the benefit of and assurance that behind-the-scenes work was being performed (e.g. SE Roseville working group or Twin Lakes community meetings). Additional Strategic Priarity ar Goal Councilmember Laliberte suggested the addition of one additional new item for discussion by the body, and as part of the short-term priority list specifically ad- dressing the consistency of direction given by the City Council to its advisory commissions. As those groups work on their own, Councilmember Laliberte questioned if the City Council touched base with them as often as it should whether through the joint meetings or in other ways. SWOT Analysis Attachment B Regular City Council Meeting Monday, June 22, 2015 Page 18 Councilmember Laliberte opined that the SWOT analysis provided good infor- mation, much of which didn't rise to the final document, but worth reviewing, and recommended that should be done on an annual basis moving forward. Coun- cilmember Laliberte suggested a swift review of the SWOT document be per- formed each January as part of the organizational meeting. Councilmember Comments/Feedback Councilmember McGehee In response to Councilmember Laliberte, Councilmember McGehee agreed with her comments regarding civic engagement and effective governance, and empha- sized her concurrence that both are cultural and under individual control. In terms of transparency, Councilmember McGehee suggested the development of policies addressing a known and clear process inviting specific elements of a neighbor- hood ar other or civic participation opportunity. If those policies are not built into programming, Councilmember McGehee opined it would continue to be incon- sistent on only complaint-driven. Regarding move-up housing, Councilmember McGehee opined a good discussion had been held at the Retreat about that, and when she considers the twenty new units and their price point as part of the revised Dale Street Project, she thought that could be removed from the list once they're constructed. Councilmember McGehee agreed that she didn't like the checklist approach ei- ther, and while agreeing this had been a good exercise, some things had come out of the Retreat that did not become part of the final report, nor had they been dis- cussed in any meaningful way even though she found the overall discussion to be good. Councilmember McGehee agreed with the need to shine a light on the asset man- agement program for continue monitoring and subsequent completion. In terms of civic engagement, Councilmember McGehee opined that the City Council and City still had a long way to go, but the checklist would not get any- one there, and required a cultural shift. Agreeing that outreach was a fine initia- tive, Councilmember McGehee opined that it needed to be to everyone, not only targeting a specific group, but across the board. Whether or not an employee survey is done, Councilmember McGehee opined that it was important for the City Council to understand staff jobs. Councilmem- ber Member McGehee suggested that may be accomplished through the City Manager proposing a policy for consistent exit interviews; and how to provide enough steps within each department to satisfy employees as they grow in their career. Councilmember McGehee stated she would defer to the City Manager on this topic, and if he felt a survey was needed he could provide information going forward to establish a policy. Attachment B Regular City Council Meeting Monday, June 22, 2015 Page 19 Councilmember McGehee suggested a project template going forward, with min- imal tweaking and similar to the Dale Street process, that would go a long way toward civic engagement and organizational effectiveness. While understanding the need to do so as part of the budget process and allowing Department Heads to know City Council expectations for major focus items, Councilmember McGehee noted there were other policy issues for departments. Councilmember Etten Councilmember Etten expressed appreciation of many of the ideas expressed in Councilmember Laliberte's "white paper," and suggested taking items and mak- ing revisions that would essentially prioritize those priorities. Councilmember Et- ten stated that he really liked Councilmember Laliberte's idea of having fewer priorities and monthly updates, even perhaps some quarterly as applicable, but keeping them in front of the City. Councilmember Etten clariiied that the purpose is not meant to direct all city operations and services, but those few areas the City Council wanted to specifically focus on. Councilmember Etten opined that housing and redevelopment was important for Roseville as the market continued to improve and the City to transition. Coun- cilmember Etten also spoke in support of the need to look at how to task advisory commissions and boards with meaningful activities. Specific to housing and re- development efforts, Councilmember Etten opined that this was largely up to the HRA and City Council working together to flesh out the targets and strategic ini- tiatives currently listed on the right side of the document; with continual adjust- ment over time as citizens and advisory commissions bring new information for- ward for the City Council's and HRA's attention. Specific to civic engagement, Councilmember Etten suggested changing the stra- tegic priority to "Community Outreach." Councilmember Etten noted that the CEC had already been tasked with many of these items, and had asked to be given the opportunity to address them in this important role. While supporting volun- teer opportunities, Councilmember Etten noted the need for more public input about how to get more new people involved. Noting his total support of participation by underrepresented groups in the com- munity, Councilmember Etten noted the need to continually and further address immigrant populations and apartment dwellers as part of that process and as a vi- tal part of the community. Councilmember Etten opined that those initiatives could be addressed as part of the role of advisory boards and commissions. Regarding infrastructure sustainability, Councilmember Etten opined that it fell into so many departments, and under the adopted CIP. Councilmember Etten opined that from his perspective, updating the CIP and adopting those updates in 2016 from the original 2012 document was a necessary step and would provide a more accurate document with those updates four years after inception. Attachment B Regular City Council Meeting Monday, June 22, 2015 Page 20 Councilmember Etten agreed that individuals could work on respectful interaction on their own, but opined that things were in a better spot than in the past. Councilmember Etten suggested moving the community survey into the Organi- zational Effectiveness priority. Regarding resolving items as introduced, Councilmember Etten agreed that sometimes items may need deferral to receive additional information or for a rec- ommendation or clarification from a citizen advisory commission, but suggested that simply could involve providing additional information in packet materials for follow-through. Councilmember Etten supported retaining the process transparency KOI as being vitally important. Councilmember Etten recognized his appreciation of Councilmember Laliberte's idea to work with boards and staff assigned to those boards by providing clear di- rection allowing them to be more productive and positively engaged. Coun- cilmember Etten opined that this was a good goal to retain, as he had heard com- ments from a number of advisory commissions that the City Council had not helped as much as they could have. Under a new document title of "City Council Priority Plan — 2015/2016," Coun- cilmember Etten suggested revising the goals to focus on just a few things that would end before a new City Council is seated and as follows: 1) Housing and Redevelopment; 2) Community Outreach/Communication (formerly civic engagement); 3) Infrastructure Sustainability; and 4) Effective Governance/Organizational Effectiveness Councilmember Willmus Councilmember Willmus thanked Councilmember Laliberte for providing her perspective; and offered his agreement with much that she had stated and the in- put from Councilmember McGehee. While appreciating the ranking or prioritiza- tion suggested by Councilmember Etten, Councilmember Willmus was unable to fully support that, and agreed that `Bffective Governance" and "Organizational Effectiveness" could fall off. In reviewing strategic priorities and tasking citizen advisory commissions, Coun- cilmember Willmus opined that civic engagement specifically could fall within the role of the CEC. When starting this process, Councilmember Willmus noted his understanding that this would identify several areas of focus for the City Council over the next two years. Attachment B Regular City Council Meeting Monday, June 22, 2015 Page 21 Regarding infrastructure and housing, Councilmember Wilhnus noted the need for them to remain, but suggested more focus of the City Council and their citizen advisory commissions in order to attain the direction being sought. One area of disagreement Councilmember Willmus noted as addressed by Coun- cilmember McGehee included targets being static, but from his perspective they should be continually moving. As an example, when the new housing units come online as part of the Dale Street project, Councilmember Willmus opined the need remained to continue evaluating housing needs. Councilmember McGehee clarified that was not the intent of her comments, and agreed with Councilmember Willmus' perspective that they continued to move; and would constantly be in flux. Mayor Roe While in agreement with a lot of things already discussed and the common view- points expressed, Mayor Roe questioned the need to rank the priorities by num- ber, but to simply recognize them as THE priorities with no one more important than another. Mayor Roe spoke in support of streamlining and reducing the doc- ument. Specific to organizational effectiveness, Mayor Roe agreed this was more inter- nal, even though the goal was to have the City Manager more involved, it may be of lower priority for the City Council and therefore removed as part of this docu- ment. Mayor Roe suggested combining organizational effectiveness with civic engage- ment re-titled as "Community Outreach/Engagement," and then have two other categories and priarities identified as "Housing and Redevelopment," and "Infra- structure Sustainability." Related to community outreach, Mayor Roe agreed with Councilmember Laliber- te that since a survey was already being done periodically, there was no need to stress it as part of this document. Regarding volunteer opportunities, Mayor Roe noted the target to increase volun- teer engagement or teams, for him the strategic initiative was to figure out those strategies, as well as engaging underrepresented populations, which the CEC was already looking at and how best to measure that. Specific to move-up housing, Mayor Roe reminded his colleagues that the number of 20 additional units was a starting point for discussions at the Retreat, and initia- tives may be to pursue applicable initiatives versus an actual program. Attachment B Regular City Council Meeting Monday, June 22, 2015 Page 22 Regarding residential housing values, Mayor Roe again questioned whether a program was needed rather than looking at initiatives to incentivize property val- ues (e.g. code enforcement, building standards, etc.) and involved staff, the HRA and the Planning Commission among others. Regarding effective governance, if combined with civic engagement, Mayor Roe opined that only the area of process transparency be retained and development of ways to improve it and hold the City Council and staff accountable to ongoing improvement. Mayor Roe agreed with Councilmember Etten's comments regarding updating the CIP. Mayor Roe expressed his agreement in only going through 2016 from the point of view that 2015 is already half over, and if pursuing a similar eXercise as this in 2016 it only be done with the purpose to further tweak this document. When talking about strategic planning, and in response to the public and citizen advisory commissions, Mayor Roe opined that the City Council reworded it to re- flect the intent as a priority planning exercise, and not an exercise to develop a new Imagine Roseville 2025 community document. Mayor Roe clarified that such a community visioning process would be the focus in a few years, and the perception of this process became much larger than originally intended. Howev- er, Mayor Roe expressed his appreciation to his colleagues that the original intent was being refocused, which should make the public more comfortable with the outcome. Mayor Roe reiterated that the purpose of this exercise and subsequent document was not replacing the CEC discussion and larger community vision; and also emphasized that the bnagine Roseville 2025 community visioning pro- cess would need to be revisited in the near future, and would be an entirely sepa- rate process than this. Councilmember Laliberte Responses Councilmember Laliberte stated that, if organizational effectiveness was eliminat- ed from the document, she was iine with that. As for effective governance, if to remain or be disseminated, Councilmember Laliberte suggested it be discussed further at a future City Council Worksession. Regarding renaming community outreach, Councilmember Laliberte opined that some still didn't serve to measure engagement. If better direction is needed for citizen advisory commission, Councilmember Laliberte suggested the CEC pro- vide recommendation to the City Council but not include it in this document for eventual adoption. Attachment B Regular City Council Meeting Monday, June 22, 2015 Page 23 Specific to housing and redevelopment priorities, Councilmember Laliberte noted the many entities warking on those items, including the Planning Commission, HRA, Community Development Department and CEC. Councilmember Laliberte spoke in support of retaining the priority for infrastruc- ture sustainability. Councilmember McGehee asked that her four overarching focus areas be incorpo- rated into each and every goal as finalized, and including: educational outreach, transparency, formulation of policy, and process. Public Comment Lisa McCormick, 2950 Wheeler Street North Ms. McCormick expressed appreciation for the thoughtful contributions provided by Councilmember Laliberte as well as the points brought out by individual coun- cil members tonight. Under effective governance, Ms. McCormick expressed her total agreement, not- ing culture references by several Councilmembers. As a member of the commu- nity, Ms. McCormick expressed her frustration at times to fully understand com- munity and civic engagement, opining that sometimes they appeared to be at odds. Without going into too much detail, Ms. McCormick referenced a personal inci- dent this week causing her to pause and consider the current Ethics Code, and lack of inention in the Mission Statement about a code of professional conduct. Ms. McCormick opined that this involved not only involved interpersonal interac- tion between Councilmembers, boards and citizen advisary commissions, but also should include those parties and their interaction with the public. Ms. McCor- mick opined that it was important to her to be assured as a citizen if she interacts with a board member or commissioner, she would receive courteous treatment. While appreciating the transparency efforts, and in her personal review of staff reports and staff presentations, Ms. McCormick noted the need to provide a re- view of financial implications as part of that information, especially impacts to in- frastructure and CIP, both important aspects. Ms. McCormick expressed appreciation for tonight's discussion, opining things were moving in the right direction. However, regarding accountability being ad- dressed at the next election as suggested by Councilmember Laliberte, Ms. McCormick stated she would prefer not to wait until them and as with conduct, people be held accountable as part of being challenged to be better. Kathleen Erickson, 1790 Centennial Drive Ms. Erickson expressed concern, specific to community engagement efforts, that often it seems like the only time the City was interested in that involvement was Attachment B Regular City Council Meeting Monday, June 22, 2015 Page 24 when seeking help clearing Buckthorn or building a playground, or serving on a task force or commission. Ms. Erickson opined that it needed to start in the community and not just be a City Hall culture, but a recognition that each neigh- borhood had its own culture as well; and encouraged the City Council and staff to make themselves aware of the flavor of each neighborhood. While not necessari- ly perfect, Ms. Erickson opined that people lived where they did for a reason, but often when speaking to the City Council at a public meeting such as this, it felt like the City Council and staff were light years away from understanding what the neighborhood valued and what they didn't want to lose. Ms. Erickson asked that community engagement not be thought of as "drive-through government" cruising through their neighborhood, but by expending effort to find out who they were. As a result of recent neighborhood issues, Ms. Erickson noted she had found out she lives in a great neighborhood, and asked that the City Council and staff also look beyond the obvious perception of community engagement. Mayor Roe thanked the public for their verbal and written comments throughout this discussion process. Laliberte moved, Willmus seconded, renaming the document to "City Council Priority Plan — 2015-2016," iinishing out this year and tweaking it as needed in 2016; and adopt only two strategic priorities or goals entitled "Housing and Rede- velopment," and "Infrastructure Sustainability." At the request of Mayor Roe, Councilmembers Laliberte and Willmus confirmed that this would retain key outcome indicators as currently written. Councilmember McGehee offered an amendment to incorporate her four goals as previously mentioned. Councilmember Laliberte opined that those would come into the targets and initi- atives yet to be rewritten or refined. Councilmember McGehee noted the public comment reference and upcoming training sponsored by the Human Rights Commission for community training ad- dressing ethics and professional conduct. M�ayor Roe suggested that as an additional item, at the discretion of the body, fol- lowing this discussion. Councilmember McGehee reiterated the importance of ethics as an important part of civic engagement when citizens bring things farward and the City Council's current response is only "thank you." As part of this overall process, Councilmember Etten stated his enjoyment of the robust discussion resulting in the community and among Councilmembers, as Attachment B Regular City Council Meeting Monday, June 22, 2015 Page 25 well as tonight's discussion. However, Councilmember Etten opined that he was still not ready to let go of the third piece of the document; and therefore offered a friendly amendment to include a strategic priority for "cultural change" and how best to communicate and provide information as a City. Etten moved, Roe seconded, an amendment to include a third category entitled "Community Outreach/Communication," and including process discussion from the current "Effective Governance" priority for process transparency and other in- dicators (KOI's) involving participation of other areas from the current "Civic Engagement" category; and those areas that fall into the CEC realm for further re- finement. To clarify the amendment, Mayor Roe reworded it as intended to add a third pri- ority entitled, "Community Outreach/Communication," incorporating the process transparency KOI category from "Effective Governance," and participation by underrepresented populations KOI category as part of "Civic Engagement" at a minimum. Councilmember Laliberte expressed her interest in working more closely with cit- izen advisory commissions on guiding principles to use in working on priorities, not as a checklist but guiding those things not being tasked to advisory commis- sions. Councilmember McGehee spoke in opposition to the amendment, agreeing with Councilmember Laliberte that the original motion presented a mare manageable and cleaner approach, while still allowing inclusion of those other items as ad- dressed by Councilmember Laliberte. Councilmember McGehee expressed her preference for a clean, comprehensive document. Councilmember Etten stated his rationale for including the amendment was based on the reasons outlined by Councilmember McGehee; opining that it included in the document it allowed for regular updates and tracking versus a checklist. Councilmember Willmus stated his concern was even in providing charges to citi- zen advisory commissions, as a body the CEC incorporated a good group of peo- ple that he would like to allow an opportunity to take this document and see what they returned with versus the City Council now establishing its own KOI and tar- gets. Councilmember Willmus suggested allowing the CEC to bring it back; and therefore would not support the friendly amendment at this time; concurring with the two items in the original motion as moved by Councilmembers Laliberte and McGehee, and including the four goals stated by Councilmember McGehee and embedded in each goal. Mayor Roe spoke in support of the amendment, stating that the priority of this City Council is to improve communications through the process of transparency, Attachment B Regular City Council Meeting Monday, June 22, 2015 Page 26 and nothing talked about the targets in the original, thus the added third category included. As noted by Councilmember Etten, if additional KOI are received from the CEC or others, they can be added in, but this amendment to the motion re- flected the February Retreat and subsequent discussions, and needed to be amend- ed to the original motion to adequately address the priorities of this City Council and the City organization. Councilmember Laliberte stated she would not support the amendment for the main reason that this direction had already been given and requests that these things happen outside of this document. Roll Call (Amendment) Ayes: Etten and Roe. Nays: Willmus, McGehee, Laliberte. Motion fails. Roll Call (Original Motion) Ayes: McGehee, Willmus, Laliberte, Etten, and Roe. Nays: None. As a follow-up to staff, without objection Mayor Roe directed that the "Rapp" document be identified as reference material only, and not the official document until this new revision was created as a separate document. For clarification, City Manager Trudgeon reviewed that staff would create a simi- lar one-page document listing the two priorities as adopted and KOI as part of that revised and separate document; with the "Rapp" report serving as reference mate- rial, and including the SWOT analysis. At the request of City Manager Trudgeon as to whether to include Councilmem- ber McGehee's four goals, Mayor Roe clarified that they were not yet an official action of the City Council at this time. Regarding targets and strategic initiatives to support what has now been adopted by the City Council, Councilmember Laliberte asked that at a future work session, they discuss those further, at which time citizen advisory commission, staff and other feedback could be engaged providing a much broader group than just the City Council. Personally, Mayor Roe opined the City Council needed to decide how to move on from here as a body. Councilmember Laliberte opined those groups be involved a City Council work session. Attachment B Regular City Council Meeting Monday, June 22, 2015 Page 27 Mayor Roe asked if this only got us back to the same current issue if citizen advi- sory commissions were part of that discussion, questioning if the City Council needed to figure it out now or have it as part of the next step in the conversation. Next Steps Councilmember McGehee yielded to Councilmember Laliberte on the work ses- sion, taking those two main items and KOI, with each individual coming up with a list of what they would like to see for the direction from input received from cit- izen advisory commissions and sending that input to the City Manager for dissem- ination, with the subsequent meeting to determine consensus. After that, Coun- cilmember McGehee suggested that document be forwarded to commissions for their feedback and responses to the Ciry Council as to how they envision imple- menting it. Councilmember Willmus agreed with that concept, recognizing the timing of the next HRA meeting and upcoming City Council work session, allowing the benefit of their background discussions at that time. Councilmember Laliberte suggested the work session allow for a review of targets to determine which should be kept or tweaked; and then publicize who should be involved and how involved, with the public and commissioners — as private citi- zens — all having time to speak. Mayor Roe noted this would serve in identifying targets as well as stakeholders. Councilmember Laliberte clarified this was not to say it would remain static but would start with an initial group and add to it moving forward. Councilmember McGehee opined that she didn'� see it as limiting if specific tar- gets were identified, with the potential for short-term task forces and speciiic di- rection to interested community members. Mayor Roe noted the City Council anticipated staff input as well during their re- view of the document, and as part of the public and City Council discussions at that July 13, 2015 Worksession. McGehee moved to keep her four goals in mind as guiding principles: educational outreach, process, policy and transparency as part of this activity. Mayor Roe directed staff to include that list on the bottom of the document; and was approved without objection. b. Authorize Interfund Transfer — Dale Street Development As detailed in the RCA, Community Development Director Paul Bilotta summa- rized this request. Pat Trudgeon From: noreply@civicplus.com Sent: Thursday,July 09, 2015 12:23 PM To: *RVCouncil; Kari Collins; Pat Trudgeon Subject: Online Form Submittal: 2016 Roseville Resident Budget Priorities 2016 Roseville Resident Budget Priorities First Name Richard Last Name Cloutier Address 1 637 Transit Ave Address 2 Field not completed. City Roseville State MN Zip Code 55113 Home.or Cell Phone 6514810350 Number Email Address chuck@design-mirror.com Please share your Lower our taxes, spend our money like you do in your own priorities for the 2016 household. City of Roseville Budget (there is no text limit for this field): Email not displaying correctly?View it 11.__2_Y.(1L_.-Ir browser. 1 Pat Trudgeon From: noreply@civicplus.com Sent: Thursday,July 09, 2015 8:12 PM To: *RVCouncil; Kari Collins; Pat Trudgeon Subject: Online Form Submittal: 2016 Roseville Resident Budget Priorities 2016 Roseville Resident Budget Priorities First Name Mary Last Name Deutsch Address 1 1288 Oakcrest Avenue Address 2 Field not completed. City Roseville State MN Zip Code 55113 Home or Cell Phone Field not completed. Number Email Address Field not completed. Please share your 1) Pay off debt(19% of expenses is extreme). 2) Maintain priorities for the 2016 Public Works. Also test and treat water supply for EE2 and City of Roseville Budget other pharmaceuticals. 3) Cut Parks and Recreation by 50%. 4) (there is no text limit for Maintain Fire and Police. 5) Cut Capital expenditures or use this field): private sponsors to pay for capital expenses (ie: TCF Bank Stadium). MANY THANKS for all your hard work. We appreciate it. Email not displaying correctly?View it in your browser. 1 • Pat Trudgeon From: noreply@civicplus.com Sent: Friday,July 10, 2015 10:29 PM To: *RVCouncil; Kari Collins; Pat Trudgeon Subject: Online Form Submittal: 2016 Roseville Resident Budget Priorities 2016 Roseville Resident Budget Priorities First Name Katie Last Name Engman Address 1 1413 Eldridge Ave W Address 2 Field not completed. City Roseville State MN Zip Code 55113 Home or Cell Phone 6514891862 Number Email Address kthamann©yahoo.com Please share your Priorities: Continue to maintain a great public works priorities for the 2016 department, park and recreation. Increase action and funding City of Roseville Budget to create a safe and healthy community, with a focus on (there is no text limit for residents not businesses. More paths, and increase walk-ability this field): in the city. I support code enforcement to maintain and improve the housing stock in Roseville. I want Roseville to be a clean well maintained community. I do not support funding any tax breaks for large corporate businesses paying less than a living wage to their employees. A large portion of the police services already go to the retail business community. I would like to see a larger proactive law enforcement safety presence in our neighborhoods. Thank you for reaching out to residents proactively for input into OUR city! 1 Pat Trudgeon From: noreply@civicplus.com Sent: Friday,July 10, 2015 10:29 PM To: *RVCouncil; Kari Collins; Pat Trudgeon Subject: Online Form Submittal: 2016 Roseville Resident Budget Priorities 2016 Roseville Resident Budget Priorities First Name Katie Last Name Engman Address 1 1413 Eldridge Ave W Address 2 Field not completed. City Roseville State MN Zip Code 55113 Home or Cell Phone 6514891862 Number Email Address kthamann@yahoo.com_ � Please share your Priorities: Continue to maintain a great public works priorities for the 2016 department, park and recreation. Increase action and funding City of Roseville Budget to create a safe and healthy community, with a focus on (there is no text limit for residents not businesses. More paths, and increase walk-ability this field): in the city. I support code enforcement to maintain and improve the housing stock in Roseville. I want Roseville to be a clean well maintained community. I do not support funding any tax breaks for large corporate businesses paying less than a living wage to their employees. A large portion of the police services already go to the retail business community. I would like to see a larger proactive law enforcement safety presence in our neighborhoods. Thank you for reaching out to residents proactively for input into OUR city! 1 Pat Trudgeon From: noreply@civicplus.com Sent: Thursday,July 09, 2015 3:14 PM To: *RVCouncil; Kari Collins; Pat Trudgeon Subject: Online Form Submittal: 2016 Roseville Resident Budget Priorities 2016 Roseville Resident Budget Priorities First Name Benno Last Name Sydow Address 1 2750 Oxford St N Address 2 Field not completed. City Roseville State Field not completed. Zip Code Field not completed. �m Home or Cell Phone 651-484-4043 Number Email Address bennosydow@yahoo.com Please share your 1. Continue to provide a top notch fireworks display and other priorities for the 2016 4th of July activities. We have been celebrating this event with City of Roseville Budget family and friends at our home for over 40 years! Low (there is no text limit for attendance this year of 48 ---normally around 70 in this field): attendance. We watch from our backyard! 2. Continue to work on the infrastructure -roads, water and sewer, storm sewer 3. Our parks continue to be one of the best in the state. It is time, however, that Cedarholm Golf Course needs a new club house and maintenance shed. Maybe redesign to make holes 1 &2, to become 8 &9 and start with#3. Move the maintenance shed to east of practice green and place new club house in old shed area. The new buildings in the parks are outstanding. 4. Continue to hold periodically open house for the fire department--- meet and greet. With the new fire station open house this was a highlight for our grandkids. They still take 1 about it sitting on a fire truck and entering the one with the sheltered area. We would attend every year. 5. We are very proud to be members of the City of Roseville. Email not displaying correctly?View it in your browser. 2 07/13/2015 City of Roseville 2016 Budget 2016 City Manager Recommended Budget • For tonight, we intend to: Provide the City Council and public more detail on the proposed 2016 operating budget for the City of Roseville and subsequent property tax impact. Identify key priorities needed to continue our level and quality of services to the community. Provide context for the City Council in making the decision on the not-to-exceed levy on September 14. 1 07/13/2015 2016 City Manager. Recommended Budget Primary Goal To provide the residents and businesses of Roseville the needed, necessary, and desired services in the most efficient way while limiting the amount of financial burden to taxpayers. Additional Goals Allocating resources to meet the previously identified Community Aspirations Meet the needs identified in the most recent City survey Factoring in public input to final resource allocation. Community Aspirations As a community, we aspire to be Welcoming, inclusive, and respectful; Safe and law-abiding; Economically prosperous, with a stable and broad tax base; Secure in our diverse and quality housing and neighborhoods; Environmentally responsible, with well-maintained natural assets; Physically and mentally active and healthy; Well-connected through transportation and technology infrastructure; and Engaged in our community's success as citizens, neighbors, volunteers, leaders, and businesspeople. 2 07/13/2015 2016 City Manager Recommended Budget City Manager 2016 Budget Priorities Growing non-property tax revenues through expansion of business enterprises Leveraging partnerships to reduce costs while increasing productivity Reorganization of service delivery to more efficiently utilize tax dollars and lessen future costs. Strategic use of reserve funds. Focus on these strategies will over time reduce reliance of tax levy to deliver City services and programs. 2016 City Manager Recommended Budget Total Budget : $52,729,290 Increase of$684,000 or 1.3% Non-Property Tax Supported:$23,367,130 Property Tax Supported: $29,362,160 Capital Outla O rtaing Y P t4 . ac's Supplies&Materials 2% 3 07/13/2015 2016 Lity Manager Reconii'nerlded F- trciget a Non-property tax supported budget : $23,367,130 Decrease of$622,820 or 2.6%decrease ,13 Majority of decrease are lower capital needs from the Sanitary Sewer and Storm Water Funds. '" 9�,�"+d� ,V .! Supplies&41a[erials a4., 1% 2016 City Manager Recommended Budget a Property Tax Supported Budget: $29,362,160 Increase of$1,306,820 or 4.7% Tax levy comprises 65%of this budget Majority of increase due to personal services and capital costs. , �dpltdl OU[Idy- Operatingl U . Supplies 3&Material Jk i% 4 07/13/2015 2016 City Manager Recommended Budget • Property Tax Supported Budget Total Proposed Levy: $18,944,720 Increase of$667,818 or 3.65%over 2015 levy Of levy increase: $398,000 or 60%of levy increase going towards planned capital spending. - $269,818 or 40%of levy increase going towards operating budget. r Levy Increase: 4 n- 2016 City Manager Recommended Budget 2016 Levy Increase Capital Spending Budget- $398,000 of new spending that will increase funding in the following areas $150,000 for the Pavement Management Program (PMP) $160,000 for the Park Improvement Program (PIP) $63,000 for Facilities $25,000 for Pathways Operating Budget- $269,818 of increased costs primarily reflecting inflationary cost increases for supplies and services, employee cost of living adjustment of 2%, planned employee wage step increases, and increased costs for health care. ;. 5 07/13/2015 2016 City Manager Recommended Budget Cost of living adjustment (COLA) Discussion City Council policy to award COLA to non-union employees based on the previous years Consumer Price Index(CPI) for Minneapolis/St. Paul and the Employment Cost Index(ECI) for State of Local Government workers. The most recent CPI for MSP will be released on July 17. The national CPI numbers show a 0%increase through May. The most recent ECI covers the first quarter of 2015 and rose 1.8% for wages and salaries. The second quarter numbers will be relased at the end of July. While acknowledging the lower index numbers, the City Manager is proposing 2%COLA for all non-union employees starting in 2016 to ." remain consistent with union employees and competitive with peer w� communities. 2016 City Manager Recommended Budget New Employee Positions 6 07/13/2015 2016 City Manager Recommended Budget • Proposed 2016 City Manager Budget proposes the creation of 7 new positions. • 1.5 FTEs will be created funded with levy dollars for a total levy impact of$5,000. • 5.5 FTEs will be created funded with non-levy dollars with a total cost of$241,220 charged to existing City fund balances. • Positions: Assistant Fire Chief Park Building Scheduler Finance Department Intern Passport Supervisor Auto Dealers License Specialist Network Operations Supervisor Server Support Specialist • Computer Support Specialist 201. 6 City Manager Recommended Budget New Positions-Levy Supported • Assistant Fire Chief Position (Full-Time) - $0 net increase to the levy due to cost savings as a result of reorganization and transitioning to full-time staffing of fire fighters. • Park Shelter Coordinator $5,000 net increase to t (Part-Time) levy. Remaining costs will be covered by revenue from new building rentals. Mental Health Impact Police Officer and Administrative Department Intern is not funded as part of proposed City Manager Budget. aisu 7 07/13/2015 2016 City Manager Recommended Budget New Positions — Non-Tax Levy Supported • Finance Department Intern (Part-Time)Cost of$18,000 from Water and Sewer Funds • Passport Supervisor(Full-Time) Cost of$94,000 from License Center Fund • Auto Dealers License Specialist(Full-Time) Cost of$68,000 from License Center Fund • Network Operations Supervisor* (Full-Time) Cost of$24,600 from IT Fund Server Specialist* (Full Time) Cost of$20,220 from IT Fund • Computer Support Specialist* (Full Time) Cost of$16,400 from IT Fund * IT position costs show city cost only The remaining costs of 5244,380 will be paid by other members of the IT croup 201.6 City Manager Recommended Budget Use of Reserves • For the 2016 budget, the City Manager is proposing the use of $375,000 of general reserves to moderate the tax levy increase. While the reliance on reserves is not sustainable over the long term, it is acceptable to continue the use of the reserves in the 2016 budget process. • The City will remain in its target range of desired reserves levy (35%-45%). Using $375,00 of reserves as part of the 2016 budget, it is estimated that the General Fund reserve level will be 37%. 8 07/13/2015 2016 City Manager Recommended Budget Budget Reductions from 2015 • For the 2016 property tax supported budget, staff identified $419,000 in cuts. • Include the elimination of Fire Inspector position and Fleet and Facilities Superintendent(eliminated in 2015). • From the Department Head requests the following were eliminated from the 2016 City Manager Budget. Police Mental Health Impact Officer and Administrative Intern Additional Emerald Ash Borer Funding McGough Building Management Services for Fire Station and Roseville Skating Center f <'; Funds to remodel Public Works offices Medical supplies for Fire Department 2016 City Manager Recommended Budget Tax Levy Impact on Homeowners o In Roseville, the median valued single-family home experienced a 0%valuation increase ° Under the 2016 Recommended Budget, the monthly impact on a median-valued home for City taxes will be $1.90 per month or $22.80 annually. • For the median valued home, total City taxes paid would gog , from $841.51 in 2015 to $864.31 in 2016; an increase of 2.7%. 9 07/13/2015 20 1 6 City Nlanaget. Recommended Budget City Manager Budget Priorities Growing non-property tax revenues through the expansion of City business enterprises The addition of Auto Dealer License Specialist and the Passport Supervisor to a lesser extent,will allow for the License Center to grow revenue from its activities. It is expected these positions will lead to a 8 to 12%increase in transactions at the License Center. Leveraging partnerships to reduce costs while increasing productivity Adding staff to IT will allow for increased service to Roseville employees and more efficient operations. The total amount Roseville users,accounts,and devices have increased by 40%since 2010. Roseville pays for 19%of the personnel costs of the IT operation but utilizes 29%of IT's staff time. Without the current IT partnership,it would cost Roseville significantly more to meet its • needs. 2016 City Manager Recommended Budget City Manager Budget Priorities Reorganization of delivering services to more efficiently utilize tax dollars and lessen future costs. In 2015,the Fire Department will continue to transition to a full-time staffing model by adding an Assistant Fire Chief and making Battalion Chiefs front-line supervisors. This can be done without any new costs due to the elimination of a Fire Inspector position and other cost savings due to the transition. The Finance Department will reallocate half of the time for the existing receptionist to perform utility billing functions. Finance Department Interns will staff the reception desk for a very low cost. The shifting of work duties will provide for more responsive customer service in the utility building area. Strategic use of reserve funds. The 2016 City Manager Budget proposes to utilize$375,000 of reserves which will allow for City services and programs to continue while providing for tax relief. 10 07/13/2015 2016 City Manager Recommended Budget City Budget Next Steps July 14- Finance Commission August 10—City Council Public Hearing August 11—Finance Commission Public Hearing August 17—Joint City Council/Finance Commission Meeting September 14—City Council Adoption of Preliminary Budget and Levy October 19—City Council discussion on Final Budget and Levy November 30—Final City Council discussion on Final Budget and Levy December 7—Adoption of 2016 Budget, Levy,and Utility Rates I 11 2016 Roseville Resident Budget Priorities Card Name (print) We "L� t. /A c Property Address 47 Y Q_�_� 0s v z C. L Q 1 iv, S s l 13 Contact Phone NumbE ` Emaile - � _... Please share your priorities for the 2016 City of Roseville Budget: blvk .1.. .... 40 .a 4.a1 .- .., .1 ,i_..:,;. .,fit..rte :i�' "13 .li...`_ .{ f Signature _ Date 6/2 7/, Save,time and postage by,providing your response online at www.CitvofRosevilleecom/budaetfeedback 2016 seville Resident Budget Priorities Card Name(print) Clog 2 A;c).2.. Property Address %' l rr"Q c c r. Contact Phone Number Email Please share your priorities for the 2016 City of Roseville Budget: f, e/`ae-j ez,'7C/ / ,`rxe.. , , .c:l�'rc�s� ez T, f c k_o e � ?� 14,4-3 Signature - = �� Date - rr� Save time and postage by providing your response online at www.CityofRoseville.com/budgetfeedback ( 016 Roseville R9sident Budget Priorities Card Name (print) , 4./ S Z6 e-S —735/ Property Address 47,FZ) , "L/' 7 f„,icie______, Contact Phone Number Email Please share your priorities for the 2016 City of Roseville Budget: ,7,1-7-7//4 VZ4/y (''',/z'r .v zeel . a f (-a/azki�Z4/ /1/7R .2'"-//7{ d& r 7 . --=‘,:e-em AI 4/ .11/ifl_ pkWn . e i-,(I--- '.2---em,,,vi,ztf-,6 a4/...0-zinii...0 traeltii4 1 Ji -yam 1f� �} 14_: Jdjr i.. vY- 1 l - D1'I= -"' s- , i1�,/je j /3 (!‘" 7/DZC7l }' 1': bee Signature `'''(--6 Z`c),€<,GMDates Save time an postage by providing your response online at www.CityofRosevillexom/budgetfeedback 2016 Roseville _ iBudget Priorities Card Name (print) (_2 CCe Property Address i '-/i "P ' A Contact Phone Numb( :mail Please share your priorities for the 2016 City of Roseville Budget: Or ib,.\__,,______T C1 \ --N \de "-q... ..2- --.12 sr, _ hi, L,' _A_ 4,0_,e42-) i J_ . r �'Signatur- ./�7/ S./ �.09:00� ;r - m� Date , 5/' S., - time and postage by providing yLI :36 nse. online at / ww .(CityofRoseville.com/budget dback 2016 Roseville Resident Budget Priorities Card Name (print) R p 6ekT _C, t, ,_LL n Property Address a 7111) ta Io6iI$( 1 54Qe,�"' 55-1(13- t333 � Contact Phone Numbe mail. --r Please share your priorities for the 2016 City of Roseville Budget: -T A,4.-14_,. 13:ji pc L is e 4-'& i Ke 11,44e.a4-s ev. tt..Atik1 • '''4"-‘. '. ( 1' .lam 4'if . Lpds '• -t-N7eitazicia.A. cp(444 , ow.. . ,__., ..ffium , , , _, ,, . i , ,, 1 1 1 ,............_--- Signature r Date JC . OD Ls { Save time:and postage;by providing your response online at www.CityofRoseville.comibudgetfeedback 2016 Roseville Resident Budget Priorities Card Name(print) vg& W L.) V+ o r c - {. Property Address I ( 7 1 4.A AR. (1J Contact Phone Numbe Email Please share your priorities for the 2016 City of Roseville Budget: Q L.,wi- i e\`n/ S/'e r.k 0/./ j t c 19L.1 A „v., ,,, A art r c. _ ' �!1 f -. .. ' - r ` , a •M «`1 e A ,,`, ifi .. A •- t✓1 U -1-c4-1.- - 55 � _ Signature �G .4)--- „” 1 Date 0 -/S / Save time and postage by providing your response online at www.CityofRoseviiie.com/budgetfeedback IMPORTANT:If you provide your feedback online,please DO NOT mail back this card.Thank you! 2016 Roseville Resident Budget Priorities Card Name (print) efC). Property Address, 61 z (k.(1 Contact Phone Number Email Please share your priorities for the 2016 City of Roseville Budget: APP--411! imp sitarrig _ ft-treid Signature Date ,Save time and postage by providing your response online at wwweCityofRoseville.comibudgetfeedback 2016 Roseville Resident Budget Priorities Card Name (print) Property Address , _ 6 Ilk; ContiPhone Number Email Please share your priorities for tiie 2016 City of Roseville Bud. •t: - I $ AI 10 rairkS c Cfralfai :Dry) Ok wTh poike„ Proipai-A-w pot- nioe& -lb,' "46311144 —71 • I Signature DateJwiô 2qt save timandpostage by providing your response online at www.CityofRoseville.comibudgetfeedback 2016 Roseville Resident Budget Priorities Card Name (print) ri et _:s Property Address 7F,' 1 C .c.c i'" A d (,u 'c ,) �,., e_ Contact Phone Number Email Please share your priorities for the 2016 City of Roseville Budget: (( - 1,C1' ''-:> 1`cki EA i .,:k., "�r e,...`.Y pV A, Vii.'L, U• c,,c k-c t....-1-A. ? c i`� ! •L''L.1_:. *--.'-'-.--- 5i nature- -ac�4- 1"7-._.... V Lei) ;;=r' &>/1, g � Date Save time,and postage by providing your response online at WWW.CityofRosevilie.comfbudgetfeedback 2016 Rosevilleesiden qet Priorities ; i ,., , - *�" w, y » � S „ Wit' -ae � , " ,,�- ...,;;--0-:;,,,A, + ' t . tr '. • .Name (print) NIiss AIY1A[tt lr--,•.E , ? ''''' '' Sault P ud,\IN 5113-461) 1 Property Address ;- ,3' _'V ,-4,..4,4'1•-r--t:'._ ' Contact Phone Number Email N Please share your priorities for the 2016 City of Roseville Budget: f li:_kiz.4i j\ ...._iet • 4 -'''' CA=3 (i / --1" i. o -/ Cfc±,--12.%r--L____Lai 3 0 .§ pi„, b ) // Signature 1_.i 2 z. _.x.� J.,ti , g .P t IL, i Dat w�vt -t giii.,Z — . o / Save time d postage by providing_ ur response online at www.CityofRoseville.com/budgetfeedback i 2016 Roseville Resident Budget Priorities Card tt � Name (print) ---.1 / a /' _ Property Address / 719" /4,-21542 ei & '" Contact Phone Numbe! _ Email Please share your priorities for the 2016 City of Roseville Budget: 3 0 '/,hgA S 9 r —74/---_:_. e•/7)(( :74).:.i'''' e FRCP',4( 40 6 V r r,2 z*"..-.5% "IY,p - ^d > t .- ice., , 1\44.),,Z/V7- 7` ,/— K..E'. ` " ,. J h 4 _ ,_ /VI-1V i A r ' r r z. f ....11, 40 .r ,t ,r -Y d_.P 4 Z Signatr Date - ,, Save time and postage by providing your response online at www.CityofRoseville.com/budgetfeedback IMPORTANT:if you provide your feedback c>il!ne,please DO NOT mall back this card.Thank you! 2016 Roseville Resident Budget Priorities Card Name(print) * A et I b. - Property Address !' < r , 4 Idi , ,i tC C Pui Contact Phone Numb( Email Pleasexshare your prioiities for;the 2016 City of Roseville Budget. 0. . i,i . . '. A G..0,.:*aY 'J to i t4 ) -c ,1407 6"- c' s=.. el _ 7-4 e dP 5 5 ,p;"j 9". G.. /,,,,,7i r4::04l4Gtrra6.n14 ?c 4i 7 h e/IO A % 15 q 6 1/1 M ow e 1/Ce 1_.‘411— tii.e 444; irk, d/4 h4/,v/?ei7 •. L ' `74 t..% _s r i I i 0 r Signature 1 e7(. " t Date____6/4.___7/5- 1 f 5- Save time a for.ostage by providing your response online at wwwCityofRoseville.com/budgetfeedback 2016 Roseville Resident Budget Priorities Card ..-----, , _ Name (print) —.1 -.-1-.6-1-e----;-, 1 , c_.k,L., Property Address ? 57c7 .00,EAAVEd-/- A vE \//, , Contact Phone Number _ Email Please share your priorities for the 2016 City of Rosevill. .w.i. 1- cf, I; c-(-_,_ j•-- rwrZe_c..,-A.c>.,V.— itA c„--,/ez; 4:::)a--L-±:AP.=..r1/4 2 . ..')--f--17, ) ic---- -t,//z.,,.-7:r.2.. - — '-f-4-- ---)N-c.v- cl e--77 — — - ry,•i e .-- -- — — e-,t/C-:-/7-- 7-7-t.- -c, I Signatur (, , , ,-7, ' r .,. Date — Save Save time and postage by providing your response online at www.CityofRoseville.com/budgetfeedback 2016 Roseville Resident Budget Priorities Card Name (print) DEPie 14- Advi Lie Property Address eZ.:2- .5 B F-1,//vow S / Contact Phone Number Email Please share your priorities for the 2016 City of Roseville Budget: r r-irr • 1r1.-- r --6,0‹ dill - . ce.tA sy1:9 .07.4 o i: 4-ke Signature - -"Z nVi" z*-- Date /2 g//S Save time and postage by providing your response online at www.CityofRoseville.com/budgetfeedback IMPORTANT:If you provide your fr.... •-1;online,please DO NOT mail back chic rqrd.Thank youl 2016 Roseville Resident Budget Priorities Card Name(print) 2--; d4- ,(.(c.Lo c, >f-) Property Address ( c't 2-0 ( (A' .-k L Ca IlLQ 1,-), 1R-v Contact Phone Number Email Please share your priorities for the 2016 City of Roseville Budget: V� h l'c r.UGvk«' -^ 1.7i, z2_ ' Z w oL.„(1 I cgi,ef/-7-7-,eP V o L( O 14 , 0y1 /.f4 1.,,A� !4G?�1i' s/ b-e.2 VYI S /a u c� /-7-7-, "� (2� w i, .4,e a- of �J ti /-3 K------ id21)(a Signature (—e......)—&-____ Date 4'/3 0/7S" Save time and postage by providing your response online at www.CityofRoseville.corms/budgetfeedback 2016 Roseville Resident Budget Priorities Card Name (print) ( M c „j0A-A., <2.Lo +.�S K I , Property Address 07598 Ltie/E�LE,� ST. /v Contact Phone Number Email Please share your priorities for the 2016 City of Roseville Budget: OC)bC (/ d/��,Git/ rT J1�l a9- ,-,z,,,,,4.EN e----A-fr-0r .._._ 44c /1-e.. 6- W EX.C .71-L, I Signature . _ ._AIM _ :...t - Date OCv -,,F5-,-- ok7Q/S / Same ti e and postage by providing your response online at www.CityofRoseville.coni/budgetfeedback 2016 Roseville Resident fluff e: . amp Name (print) (—epr Y'f'ltea:k3N PT') 0 L ,,.�,�. ,Y�k.., �Y ��.�, � �• --- �r,o.. ,�.,.ws,.m�w7.,y.w.w'•� Property Address �- 4,p § 9 Contact Phone Number Email_, Ple. a share o m priores for the lu1 bsty�t o ilig L _-__ lac i Ce /f e- re / !rv7 / eib !C ill-,111-5 PC, i IC C ,,5 ASV,- 5 /Cc-,(4,904,411-y `:r r ,�..a / /r" ^^' - / Signature G Date / 1-5 Save time and postage by providing your response online at www.#CityofRoseville.comfbudgetfeedback 2016 Roseville Resident Budget Priorities Card Name (print) Via kI � l � ,? Property Address 9 ,VIV-r'S W7 r� f: Contact Phone Number Email Please share your priorities for the 2016 City of Roseville Budget: i')( -°. / i:S // 7--6////7 a-1(1'"r 1/i% /�/ --- -r" J-'�.. 1 fl - //'J7 4;/ /, 7'x,,7 /L';7' /A t If 7� lax" ; ✓e l 4— ii / / c 77:z' /1171--><. /?;' . r, - ) Ait, 1 /X he/pi_.1 -ere/ stee tier / I��� d iPh 017 t kid/79 Signature (--/tif,k Date 6 !i Save time and postage by providing your response online at www.CityofRoseville.com/budge#feedback 2016 Roseville Resident Budget Priorities Card { -t /IL Name (print) �'1 if, (L -_ . /t air r Property Addresse'l , s=,/Pf, t' Contact Phone Number Email Please share your P iorities for the 2016 City of Roseville Bud et: _ , f , /re:: I t '9 it ? .` -'d/`/ C x (_:t ,;,,<{ i,;", ' 0 / z7 .7" ', I* '27.` Signature,/ / 1:7:,1 'C/,P2 `..-4 Date e - / 4 Save time and postage by providing your response online at www.Cityofflosevalle.com/budgetfeedback IMPORTANT:If you provide your feedback online,please DO NOT mail back this card.Thank you! 2016 seville Resident Budget Priorities Card Name (print) Property Address Contact Phone Number Email Please share your priorities for the 2016 City of Roseville Budget: ume . g , (2. torri k .iIA Ct i" ete%�S) u c.� Ifl. art'. (:'21_ .. kV\t . .w A.eue I.-- 1, c,,,, c7,.(c n+s Qc , ' ' i IC •, h.ttt: j , 116. .e. ji _ ,, i . .' . Le.,, 6.k.kt U t4 f C tS OID . ,5 it.Q.-. : t ) ?&(C:1 tS j VI 1 Cc- I.Ct\I-C- t.[ fi.rte't 0 Y q C ice.- ibrl `{ -for 1,1\-t r t ku-e., - raj Sei-e spoil.4, 1 trzUe., C.,Ki la re.r an rSL (-1.4r `34-Q- `.5-qtr-- 4:11-N2--,if `�- \S- l t 4� lrCtA - c9.'} '.R Y7(i, to 5 C e 5 f'00("3's i 114-y : .11 k L -VAX- , 7 V <Cr-i,r(N`r n 5\i .4. y� .tC,ti 0. 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Save time and:postage by providing your response online at www.CityofRoseville.cornibudgetfeedback 2016 Roseville Resident Budget Priorities Card Name (print) A01 Ra-- ccr)v;GI--\ Property Address a aQ--(- dSfi f�osevl' Contact Phone Number Email Please share your priorities for the 2016 City of Roseville Oaacgtic; Dkt Ser✓tc� .P6 1,V S '5, Re c- 'ISD t�'cc f\,.rr“r, �erv�'ces PA-101rc Vvur'r--S Capi-a ( re p( cerne/L=r- Signature • /2_,LC Date 'a • /S Save time and postage by providing your response online at www.CityofRosevi fle.com/budgetfeedback 2016 Roseville Resident Budget Priorities Card Name(print) bc=.i1 1` C e, Property Address 5 e,b,v‘t,A r e cN 13 Contact Phone Numbe Email, Please share your priorities for the 2016 City of Roseville Budget: Ptec,st, (z 4.C+ `7 e ct vno v t•c2d.. Tari "AN Ats. I l c /1 k.0 F-n Tyl orevtpeg w'It+ /yin?n t. 4 �'.atvn iti j c1 i n,u dlell� ►S�t�tt°C t T 'w Signature \ Date Say time and;postage by providing your response online at www.CityofRoseville.com/budgetfeedback 2016 seville Resident Budget Priorities Card Name(print) 3 a of ( . A 'V Q VV\ Property Address \,<Z1 Sic ' \ e'Ll , Contact Phone Number Email A/ortt Please share your priorities for the 2016 City of Roseville Budget: ' . wA- -Q,. L a�ag.t15La< 1 .Y./.. the, � . , Signature - • a '^' NTA, Date ..' 437-- Save Save time and postage by providing your response online at www.CityofRoseville.cern/budgetfeedback IMPORTANT:If you provide your feedback online,please DO NOT mail back this card.Thank you! 2016 Roseville Resident Budget Priorities Card Name (print) • ; i7\-\ 4.1 \ C \‹. Property Address D C C» - p 11 c 1 Contact Phone Number Email • Please share your priorities for the 2016 City of Roseville Budget: Signature Date J �JtS a b\ Save time and postage by providing your response online at www.CityofRoseville.com/budgetfeedback 2016 Roseville Resident Budget Priorities Card Name (print) Property Address Contact Phone Number Email Please share your priorities for the 2015 City of Roseville Budget: 7 i 1 S 70 17� '� ��,2 v 4c�' } 1/0-k 17,-) nru /1/,9 ern 4 r,605:Foe, i,6f' hwetr74//11 Signature Date Save time and postage by providing your response online at www.CityofRosevifle.com/budgetfeedback 2016 Roseville Resident Budget Priorities Card Name (print) ()be ri E,4&..7 c-K Property Address `s 7 ti(), t \/ Contact Phone Number Email Please share your priorroes nor gie zu i a`icy ar rcoseville ouageta -02 p v c e-�t `11 042111110 e-e. • Li \av # , Signature Date e &)f.5 29, Save time and postage by providing your response online at www,CityofRoseville.co fbudgetfeedback 2016 ille Resident Budget Priorities Card Name (print) ED°ne, A., L= Property Address 31 bc 47,* Contact Phone Number Email Please share your priorities for the 2016 City of Roseville Budget: el-447 71-ft~ U 'mss -a-sIta,7131;125.-''': 42*965‘1, _ 311 cLIL--ryel- ,.31Pate 4:,/g1-/ 45— "'' .a. ,,,'"'. .P.4'5 .ave t' IN apiLpe„,q40,4y,providing your response online at www.CityofRoseville.com/budgetfeedback 2016 Roseville Resident Budget Priorities Card , — Name (print) J ct-rvi e-,r / eft/75-,.-, Property Address _ ( l C;' r-c.J •S I-, Contact Phone Number Email _ ;.).- re_s;,,,Ce.--c-,-1-5-: i'le.1'/I t 1- 17CSOA 1-;1 fc Please share your priorities for the 2016 City of RosevilleBudset: — 7'17 e e-4— I:-..-, 1,1-(-,'/J 1 ! c- 6 itr,-"tle r-i-:;.-t,i J/8-c..Q , ,,-/t,-..' re., /; -A 1- t , ' ...7 '1....,-),I 0 (5 ie Js.- - , ; ,A , — . ,„-:;‘,_ ,--„,k, lc r' -1'-,,, , -r- ft.--r -(-e ; ;z.,--„..,e... ii...e:L.› F(...51 1 > - , , ...^ 1 )S i ije? 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Af 4 (..f.:L?v,... 5 _c ic., f- ,-.0 r 1 ./r1 e = Signature -,-;-_ ,I.-.4-4'.?-, _.--3-1-ta-er-N—,/— Date 2- et ..-- Saveiirne and postage by providing your response online at www.CityofRoseville.comibudgetfeedback 2016 Roseville Resident Budget Priorities Card Name (print) (3/ 7,20,, 7,-.2 Property Address / ci tf t( tv 5j ,42,/ , Contact Phone Numbe Email Please sh.re your priorities for the 2016 City of Roseville Budget: i -di* '•••• -.1°111. ..er‘l. - -.40-- .- "-- ' e_...07 .....,,A._. ... 1_ ,ar..., ... ." ..., A ' ...••• -.... -., ..'.- . --- --- / ---— Signature ete/eLmilosip-\___ -teall Date q v .4", Save me and postage by providing your respons online at www,CityofRoseville.comibudgetfeedback 2016 Roseville Resident Budget Priorities Card Name (print) L3 reAce , , , Property Address 04. /6, 5 _Lye Pie Ci rC)-e, Contact Phone NumbE _ Email Please share your prioritiestfd(the 2016 city of Roseville Budget: ; ' i ' ?A rk A :,_c rec-th oz!,7,i- 6 bi e_ lc € a 1,'e he e lit -he ?4- ,.- . ac 'e r a. o iiles 7: inlW: eii* Litce, 5 , -I A i5. 15 1 e,." proloer -ie I(' a ki c_ •-•5*7 (b i C5 kri o m We,hiu nt fLy 4lig90 ia-t-av 4-k . ..e4 eAri e9.442: + 70 ._0a.i.e.„... - 1 , ce 4' A F;1--e, i ..' - bilc WO Y`k,5" ' *' T.-/O -71- '''... 4 I-, _.( -4 f 11 Cet -1 ed 4/14_001,ten *A 1 ' /a 4 f,,, / le- 5 41- nil 4 5er vt' e._ 5 lc/ 01 d I j /0 A AILL414,_ ti---7 v ebT 5ervic-e" Signature 4-1-1-6e_ Date 74/5 Save time and postage by providing your response online at www.CityofRoseville.com/budgetfeedback 2016 Roseville Resident Budget Priorities Card Name (print) A- 'QN.0 L-- N-, kA, A N -''' 1-5-IN Property Address t , , :4,_ Contact Phone Number Email Please share your priorities for the, 16 City of Roseville Budget: OPOL \ C- - ---- ------T----P 1.) i-I C. W 0 g ,S — ,S+ e_etk Signature lt4j -- ,,_ -- . '4/- Date irf/? Savetime and postage by providing your response online at www.CityofRoseville.comibudgetfeedback 2016 Roseville Resident Budget Priorities Card 1 i ' Name (print) ; � ), „' c.i .. a.,. Property Address A?:2 1 A 3 Contact Phone Number Email Please share your pri ritiias dor the 2016 City of Roseville ......yam..�+. ... r £ri:.,,,,,j,,s. CN,„�,a, , � 4w>?1sr. r5 t I:, v , '^''.�� f ,',4: ' P 11 e. 1}A 4 ga. '0.-0.0$,e!.wfe <4,F;' . Vs'-'4 .'£3 z I 7 hA rn.a.>1 .: : a : " ' c . 4yjY - ;:t 7$ ASF' .;v r' w ? e.a wu k .t 'tf .'set 6:#, a ;Fur. ..nM ,r 'cam' 3-s +9!.'d'`': :� 7- 1.:I. '” ` ,0 4.a.a.: r`'"x i_a 4'i' _ `#,.`.> # } • , Signature `�` ''*' .-7;' Date Save time and postage by providing your response online at www.0 tyofRbsewil'ie.com/budgetfeedback 2016 Roseville Priorities Card Name(print) Ceri U '' .. Gt,,r'''e9S Property Address /.), /f Contact Phone Number Email Please share your priorities for the 2015 City of Roseville Budget: '/ „(fi . -ems �c- , f o f)`) eu / ,07----c- /,, 14'?:e--LiP7)1 ,74.41-i ea:7 '167, C._ gXJ' d e(1.44( ) "./e 7...S.X-' eL€ 0, e2A-,0-`2Q,4-21‘y__. e d/ (,,q,..2_2.4.-}, A4-/Z /0--1- --) r_C) ,,/,--- Signature ` p.— , Date --7 -/s—” Save time and postage by providing your response online at www.CityofRosevife.com/budgetfeedback 912.76 1,156.77 7. City or Town—ROSEVILLE 0.00 0.00 8. State General Tax 9. School District 623 559.94 670.05 a.Voter approved levies 437.08 636.49 b.Other local levies 10. Special taxing districts 74.69 90.24 a.Metropolitan special taxing districts 139.26 173.08 b.Other special taxing districts 0.00 0.00 c.Tax increment 0.00 0.00 d.Fiscal disparity 52.54 58.20 11. Non-school voter approved referenda levies 3,722.00 4,654.00 12. Total property tax before special assessments 0.00 0.00 13. Special assessments and charges added to this property tax statement for taxes payable in 2015 a. b. c. d. e. f. g. h. 0.00 0.00 Contamination Tax 3,722.00 $ 4,6544.00 14. Total Property Tax andSpecial Assessments 4e ` � a - � € r l e Contact In ormatton,. Web:www.co.ramseymn.usiprr Location: 90 West Plato Blvd,St Paul,MN Types of Information Email Telephone General Tax Information—Taxes,Payments,Taxpayer and Mailing Address,Special Assessments AskPropertyTaxandRecords@co.ramsey.mn.us 651-266-22 Assessing Services—Value,Classification,Exemption AskCountyAssessort;la.co.ramsey.mn.us 651-266-21 Homestead AskHomesteads@.co.ramsey.mn.us 651-266-20 Delinquent Taxes AskProoertyTaxandRecordstaco.ramsey.mn.us 651-266-20 Need a Tax Payment Reminder?Go to www.co.ramsev.rnn.usfprr/paytaxes and click on Subscribe For resources to help with mortgage foreclosure—go to www.co.ramsey.mn.us/ced/Mortgage foreclosure.htm Request to receive your notice online(see ei'ouce insert). eNoticesOnline Authorization Code: RMS-MKTGEIDO SEE BACK OF TAX STATEMENT FOR VALUABLE RECYCLING INFORMATION. a0 enieA aq Uut.leaddy Joj.sdaa;S e41 2016 Roseville Resident Budget Priorities Card Name (print) _ '1 i*,,, 4` k e..._ ei �.- k._ i Property Address et L}"� Q d -R 6, - Contact Phone Numbei _ Email , Please share your priorities for the 2015 City of Roseville Budget: 1 4 Y i C"!r ! I: - V. '- J� �..5'-. J ' V� f C'.,fid � 11 C'A t "s'1,__1) '-.7— A, , ' S ..., ft 1 ' 1,.0 . , r 5 • ' 0- E±.... 2,_____ __Aik____ __,,v\i a �t - Date `i 3 tl" /- Signature Save time and postage by providing your response online at w w.Ci yof oseviHe3co 1 dgetfe back IMPORTANT:If you provide your feedback online,please DO NOT mail back this card.Thank you! 2016 Roseville Resident Budget Priorities Card Name (print) .,,riff k 13 �zu P-s f ` r� - Property Address L , cx /,C? A i` kr Contact Phone NumbE , Email Please share your priorities for the 2015 City of Roseville Bud.et: /`i' _ rC`i ` '=� j-- -,56 5 y�. a- 1r? j 1/, ff,-r /0 - 776'3'`- A . .,al/ t 'i L P(l / ? e%�. 17v ! if Ai '.,, �E 4 ,,.."-A`c /7.-);e61/1)_ Y �`r' .P- /� ! nC%�a/iii G 11-0,-_-e-r- i ,��- A3 C-i:L , : -1- e 3`Z / y- Li i i&_, Signature 4% a -- Date ( - q -(5- Save time and postage by providing your response ponse online at www.lCityofRoseville.com/budgetfeedback 2016 Roseville Resident Budget Priorities Card Name (print) 111 A. :> .A > 111.1 wok Property Address 5 I a cepv► l dr n Contact Phone Number _ Email — Please share your priorities for the 2016 City of Roseville Budget: ciQ t 1n© C‘,-Li. `w- 12 p \f . Y e kP. bea t wd.-f eS ✓ he s t e '?'t n.i / /1"1/1/ + eytat'11(n ' 'uta €_.X Cr2-1 C t 11,1 a`. t R f l e)le rife, /eelkei lI/*Y-e e, {V1✓llriA1)l. a -e-4/ G r G --fifi ' -rooft cls r c-c(C.C1 j 4 y- 14 u ;4-yroc e`ICe v- ►y • r cc.)-Ir I Id- we 1`4.6 14.4.5 p IGC E. -fZaea Y1 A )4 �S z iii►1 ".` --- PAAA Atli A 1? ..;_1 ? .104. . Signature ”Aa-ou.; fir Date e2/15 Save time and postage by providing your response online at www.Cityof oseville.com/budgetfeedback 2016 oseville Resident Budget Priorities Card Name (print) ('/i & f I 1 �-.� Or` � f Property Address H 1 f 0 et tirt e 'vV/ ite,0 S-e rvi f e / Contact Phone Number Email_, Please share your prior®��t� ta►9 LIM GW ev a.®vy aJie nosevoille 13 Pc I I CC Y�' Oc.n r p1.1.�'K.5 ye -e Ll3t.r u p Signature Date Save time and postage by providing your response online at www.CityofRoseville.corn/budgetfeedback