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HomeMy WebLinkAboutCC_Minutes_2008_0721City of j,%~ .~ Minnesota, USA Regular City Council Meeting Minutes City Hall Council Chambers, 2660 Civic Center Drive Monday, July 21 2008 1. Call Roll Mayor Klausing called to order the regular meeting of the Roseville City Council at ap- proximately 6:00 p.m. and welcomed everyone. Voting and Seating Order: Roe; Pust; Willmus; Ihlan; and Klausing. Mayor Klausing noted that Councilmember Pust had phoned to advise that she was en- route, but held up in traffic; and arrived at 6:08 p.m. City Attorney Jay Squires was also present. 2. Approve Agenda Mayor Klausing noted that two items on tonight's Consent Agenda would be relocated to Item 11 under "Public Hearings." Those items were Consent Items 7.d and a respectively entitled, "Request to Extend Working Hours for Rosedale Center;" and "Request to Ex- tend Working Hours for Snelling/County Road B Project." By consensus, the agenda was approved as amended. 3. Public Comment Mayor Klausing called for public comment by members of the audience on any non- agenda items. No one appeared to speak. 4. Council Communications, Reports & Announcements & Housing & Redevelopment Authority (HRA) Report Mayor Klausing advised that the HRA vacancy would be held until the next meeting, al- lowing for contact of current HRA Commissioner Ms. Jen Jackson Millasovich, and to determine her interest in reappointment. 5. 6. Recognitions, Donations, Communications Approve Minutes a. Approve Minutes of July 14, 2008 Regular Meeting Roe moved, Ihlan seconded, approval of the minutes of the July 14, 2008 Regular Meeting of the City Council as amended. Corrections: Page 13, Item 12.c, "Leaf Collection Program;" Lines 23 - 25 (Ihlan) Correct to read: Regular City Council Meeting Monday, July 21, 2008 Page 2 "Councilmember Ihlan questioned the potential cost per household or per user to (fund) a-the service free-by spreading out the estimated $100,000 of addi- tional cost city-wide through an increase in corresponding utility bills." Roll Call Ayes: Roe; Willmus; Ihlan and Klausing. Nays: None. 7. Approve Consent Agenda There were no additional changes to the Consent Agenda than those previously noted. At the request of Mayor Klausing, City Manager Bill Malinen briefly reviewed those items being considered under the Consent Agenda. Councilmember Pust arrived at this time. a. Approve Check Register Councilmember Ihlan questioned the expenditure for Wii Consoles and Games by donation to the Recreation program (page 3); where they were located and who could use them. City Manager Malinen advised that he would need staff to clarify that and report back to the City Council. Klausing moved, Willmus seconded, approval of the following claims and pay- ments as presented. ACH Pa ents $979,392.15 51728-51828 59,476.98 Total $1,038,869.13 Roll Call Ayes: Roe; Pust; Willmus; Ihlan and Klausing. Nays: None. b. Approve General Purchases or Sale of Surplus Items Exceeding $5,000 Klausing moved, Willmus seconded, approval of general purchases and/or con- tracts as follows: De artment Vendor ItemlDescri tion Amount Utilities Tri-State Pum Re lace um at Bennett Lake $6,570.06 Roll Call Ayes: Roe; Pust; Willmus; Ihlan and Klausing. Nays: None. Regular City Council Meeting Monday, July 21, 2008 Page 3 c. Approve Business licenses Klausing moved, Willmus seconded, approval of business license applications for the period of one year, for the following applicants: A licantlLocation T e of License American Academy of Acupuncture Massage Therapy and Oriental Medicine; 1925 W Count Road B-2 Establishment Bangwu Zhang @ American Academy Massage Therapist of Acupuncture and Oriental Medicine 1925 W Count Road B-2 Mary Devitt @ Mind, Body & Soul Massage Therapist 1740 Lexin ton Avenue Dandy Amusement Int'I., Inc. Game Room AMC Rosedale Theater, 850 Rosedale Center Amusement Device Roll Call Ayes: Roe; Pust; Willmus; Ihlan and Klausing. Nays: None. f. Adopt a Resolution Ordering Feasibility Report for 2009 Pavement Man- agement Program (PMP) Klausing moved, Willmus seconded, adoption of Resolution No.10642 entitled, "Resolution Ordering Preparation of Feasibility Report for 2009 Pavement Man- agement Program (Neighborhood 57, 59 and 60 - Roselawn Avenue from Ham- line Avenue to Victoria Street)." Roll Call Ayes: Roe; Pust; Willmus; Ihlan and Klausing. Nays: None. 8. Consider Items Removed from Consent (Refer to Agenda Item 11) 9. General Ordinances for Adoption 10. Presentations a. Comprehensive Plan Update Community Development Director Patrick Trudgeon and Economic Development Associate Jamie Radel provided an update on the Comprehensive Plan update process to-date, in the absence of Consultant Rusty Fifield of Hoisington Koegler Group, Inc., who was unavailable for tonight's meeting due to a last minute fam- ily emergency. Staff reviewed individual chapter reviews by the Steering Committee, then for- warding of those chapters to specific related advisory boards, followed by another review of comments and approval by the Steering Committee. Regular City Council Meeting Monday, July 21, 2008 Page 4 Ms. Radel advised that up-to-date information, including the latest draft of the Comprehensive Plan, meeting dates, and contact information for comments or questions, was available on the City's website; in addition to a list serve available for residents to receive a-mail updates to better follow the process. Ms. Radel advised that the Steering Committee had two additional meetings scheduled: July 24 and August 14; followed by another Public Open House for comment on Wednesday, August 27, 2008 from 5:30 - 7:30 p.m. Ms. Radel fur- ther noted the process remaining after that Open House with the Steering Com- mittee approval of the recommended plan scheduled for September 11, 2008, fol- lowed by initial Planning Commission and City Council review in late September or early October; a draft of the Plan submitted to other municipalities for local government review and informal review by the Metropolitan Council. Ms. Radel noted that another Public Hearing at the Planning Commission level was scheduled on December 8, 2008; followed by submittal for City Council ac- tion on December 8, 2008; submission to the Metropolitan Council for formal re- view, and final Plan approval by the City Council in the spring of 2009. 11. Public Hearings a. Request to Extend Working Hours for Rosedale Center City Engineer Debra Bloom advised of the 1300' and 1100' mailed notice area provided to residents who may be impacted by this project, along with posted and published notice. Ms. Bloom opined that there should be little disruption with the exception of some back-up alarms on vehicles at the project site during early morning hours. Ms. Bloom advised that staff had' received only one call from a resident with questions, but no opposition to the project. Ms. Bloom noted that Gary Gunder- son of Haglin & Sons was present to respond to City Council comments or ques- tions. Mayor Klausing opened the Public Hearing at 6:15 p.m. Councilmember Ihlan questioned if the 350' notice was large enough or if it ex- tended sufficiently to notify residents farther away, but who may wish to know of the proposed hour extension at Rosedale. Councilmember Ihlan questioned if the city retained the authority to revoke the variance if complaints were received. Ms. Bloom clarified the extent of the notice area was measured from the property line, not the entrances to the mall, with 140 different residences noticed. Regular City Council Meeting Monday, July 21, 2008 Page 5 City Attorney Jay Squires advised that City Code allowed for reasonable condi- tions to apply, and recommended that the City Council include a condition that they retained the right to revisit and re-evaluate the extended hours if complaints were received. Councilmember Ihlan requested that such language be included for both requests. Mr. Gunderson from Haglin & Sons anticipated that the work would be approxi- mately a two-three week span. Mayor Klausing closed the Public Hearing at 6:20 p.m., with no one appearing for or against. Klausing moved, Pust seconded, approval of a variance to Roseville City Code, Section 405.03 HOURLY RESTRICTIONS OF CERTAIN OPERATIONS, ex- tend working hours for C. F. Haglin & Sons, Inc. for Rosedale Center construc- tion; granting a variance permitting construction during the dates of July 22, 2008 to November 14, 2008 from 1:00 a.m. to 7:00 a.m.; subject to the City Council retaining the right to revisit and re-evaluate the extended hours if complaints are received. Roll Call Ayes: Roe; Pust; Willmus; Ihlan and Klausing. Nays: None. b. Request to Extend Working Hours for Snelling /County Road B Project City Engineer Bloom advised that Bolander and Son was serving as the General Contractor for MnDOT on this project; and was also present to respond to any questions or comments of the City Council. Ms. Bloom advised that mailed notice had been provided to property owners within 350' of the entire corridor, including those residents along the frontage road, in addition to published and posted notice. Ms. Bloom provided, as a bench handout, two written comments regarding this item, both supporting the request in order to expedite the construction project. Mayor Klausing opened and closed the Public Hearing at 7:22 p.m., with no one appearing for or against. Ihlan moved, Roe seconded, approval of a variance to Roseville City Code, Sec- tion 405.03 HOURLY RESTRICTIONS OF CERTAIN OPERATIONS, extend working hours for Carl Bolander and Sons, as general contractor for the Minne- sota Department of Transportation's (MnDOT's) Snelling Avenue Project, grant- ing avariance permitting construction during the weekend dates of July 26, 2008 to August 30, 2008, with work to start at 7:00 a.m. daily, and Sundays, from July 27 - ~~9 Au ug st 31 to start work at 7:00 a.m.; subject to the City Council Regular City Council Meeting Monday, July 21, 2008 Page 6 retaining the right to revisit and re-evaluate the extended hours if complaints are received. Roll Call Ayes: Roe; Pust; Willmus; Ihlan and Klausing. Nays: None. 12. Business Items (Action Items) a. Consider Community Development Department Request to Perform a City Abatement for Unresolved City Code Violations at 1225 Burke Avenue Permit Coordinator Don Munson briefly reviewed the request for City Abatement, as detailed in the staff report dated July 21, 2008. Mr. Munson noted that the property owner lives at the property, but had not responded to numerous attempts by staff to contact him. Mr. Munson reviewed the code violation history of the property since 2005, initially brought forward by citizen complaint; and the City's previous installation of a section of safety fence around the swimming pool. Roe moved, Ihlan seconded, directing staff to abate public nuisance violations at 1225 Burke Avenue by hiring a general contractor to correct existing code viola- tions, as detailed in the Request for Council Action dated July 21, 2008, at an es- timated cost of approximately $2,400.00; and further directing that the property owner be billed for all actual and administrative costs; and if those charges remain unpaid, staff is to recover costs as specified in Minnesota Statute, Section 407.07B; with costs to be reported to the City Council following the abatement. Roll Call Ayes: Roe; Pust; Willmus; Ihlan and Klausing. Nays: None. c. Consider Department of Employment and Economic Development (DEED) Grant; Adopt a Resolution Allowing Submission of a DEED Redevelopment Grant for the Twin Lakes Redevelopment Area Community Development Director Patrick Trudgeon and Economic Development Associate Jamie Radel reviewed the request for a grant application to the Minne- sota Department of Employment and Economic Development (DEED) for Rede- velopment grant funds of approximately $1 million for eligible activities for AUAR Subarea 1 roadway and infrastructure improvements in the Twin Lakes Redevelopment Area. Ms. Radel noted that the projected total cost of improve- ments was estimated at $3.3 million, and included right-of--way acquisition, con- struction of a segment of Twin Lakes Parkway, construction of Mount Ridge Road, construction of utilities, and signalization of Cleveland Avenue and Twin Lakes Parkway, as detailed in the staff report dated July 21, 2008. Ms. Radel advised that one of the stipulations for this grant, with an application of August 1, 2008, was acknowledgment by the City that matching funds would be Regular City Council Meeting Monday, July 21, 2008 Page 7 available for completing the project if the grant was awarded. Ms. Radel and Mr. Trudgeon reviewed potential funding tools at the City's disposal, including exist- ing tax increment balances, which would eventually be reimbursed by develop- ment properties, or through special assessments. Discussion included portions of Twin Lakes Parkway proposed to be constructed and the most efficient development and configuration as development continued; roundabout construction; intent for focus to serve developments with immediate interest or confirmed projects; confirmation that funds didn't need to be allocated for the City's portion of the project at this time, but would require a future policy decision; use of special assessments as an option for funding to benefiting proper- ties; and the significant portion of costs that were for right-of--way acquisition, specifically along sections of Twin Lakes Parkway flagged for future develop- ment. Additional discussion included how this grant application may impact future grant applications and ranking of the City for those funds; with staff advising that each projects competed with each other for round of grant funds, rather than competing based on other grants received. Mr. Trudgeon advised that the original allocation study did not anticipate any grant funding being available, but if these grant funds were awarded to the pro- ject, it would provide a more viable and attractive entry for future development into the area, and provide the secondary emergency access for the hotel planned by Cent Ventures. Roe moved, Willmus seconded, adoption of Resolution No.10643 entitled, "Reso- lution of Applicant;" authorizing the submission of a grant application to DEED's Redevelopment Grant Program for the acquisition ofright-of--way, construction of a segment of Twin Lakes Parkway, Mount Ridge Road and associated utilities, and improvements to the intersection of Cleveland Avenue and Twin Lakes Parkway. Roll Call Ayes: Roe; Pust; Willmus; Ihlan and Klausing. Nays: None. b. Law Enforcement Republican National Convention (RNC) Joint Powers Agreement (JPA) Roseville Police Captain Mathwig advised that the City of St. Paul, in hosting the 2008 Republican National Convention (RNC) September 1 - 4, 2008, was re- questing staffing resources from the City of Roseville, among other municipal and county law enforcement agencies. Captain Mathwig introduced City of St. Paul Assistant Chief Matt Bostrum, rep- resenting the City of St. Paul in this request for the City's participation in a joint Regular City Council Meeting Monday, July 21, 2008 Page 8 Powers Agreement (JPA) to provide a portion of those services. Captain Math- wig advised that the City of Roseville was proposing to make 20 officers avail- able each day of the RNC, 10 per 12-hour shift, with their main responsibility for security in the Xcel Center and along transit routes to the venue by delegates and others staying throughout the metropolitan area. Captain Mathwig advised that the Minnesota State Fair, always requiring addi- tional staffing for the City of Roseville's Police force, would have its final day on September 1, 2008. Captain Mathwig detailed highlights of the staff report, including portions of the JPA of interest to the City Council and public. Captain Mathwig noted that those law enforcement agencies signing the JPA will have access to Rapid Response Teams established for the sole and exclusive purpose of providing assistance in "extraordinary circumstances," significantly exceeding usual and customary du- ties of municipal departments, and under the command of Chief Sletner, and with the allotted RNC $50 million fund responsible for those expenses, rather than the City through independent mutual aid agreements with other communities. Cap- tain Mathwig noted that the City of Roseville, and the Minnesota State Fair, were considered potential anarchist targets due to the number of people gathering. Captain Mathwig emphasized several times during the discussion that the primary responsibility of the Police Department would be the safety, security and well- being of the City of Roseville. Captain Mathwig recommended participation by the City in this JPA for the benefit of the City, and the experiences the event will provide sworn officers in preparedness training for large scale events. Discussion included insurance liability; staffing resources; and review of the JPA by the League of Minnesota Cities and the City Attorney. The City Attorney's opinion, dated July 16, 2008, was provided as an attachment to the staff report. Councilmember Ihlan questioned several different documents that were refer- enced in the JPA, but were not attached; the identification by the provider of a list of licensed peace officers (page 2, Section 1.1, "Attachment A"); and security subsidy reimbursable costs and expenses, as memorialized in a separate writing attached to the JPA as an addendum (page 7, Section 5.1). Captain Mathwig provided a sample payroll sheet that would be completed and submitted to the City of St. Paul's Finance Department, with the officer's name, pay rate, and applicable benefits, as duty assignments were finalized. Captain Mathwig noted that the City of Roseville would be adequately covered at all times, that all leave and time off requests had been cancelled immediately before and during the State Fair and RNC, and that officers would be assigned as needed, allowing for flexibility and unforeseen events. Captain Mathwig advised that it was not standard procedure to publicly identify the number or location of sworn Regular City Council Meeting Monday, July 21, 2008 Page 9 officers on shift or duty at any given time; and further noted that Investigative and Management staff would also be available in uniform and have a street presence during this time. St. Paul Assistant Chief Matt Bostrum advised that the second document refer- enced by Councilmember Ihlan had been included in the draft JPA; however, the City of St. Paul's Finance Department had removed it to make a minor correction, but that it would be included prior to finalization of the JPA on ~ ~^~oAB July 30, 2008; and would incorporate the not-to-exceed amount referenced in Section 5.1; and once the Roseville Police Department determined which officers would serve. on which shifts, allowing the City of St. Paul to structure their budget ac- cordingly, and identify the aggregate number of officers available. Councilmember Pust sought clarification on the reimbursement to the City of Roseville. Captain Mathwig clarified that the City of Roseville would submit billings for of- ficers and equipment to the City of St. Paul's Finance Department by November 15, 2008, who would in turn reimburse the City of Roseville's General Fund. Captain Mathwig advised that the City of Roseville's officers would be paid from the City's payroll as normal, based on the number of hours worked within that particular pay period. Captain Mathwig confirmed, at the request of Councilmember Willmus, that the Police Department, in their 2008 Budget requests, had anticipated additional over- time requirements during the RNC due to the City's proximity to both St. Paul and Minneapolis; and that those funds had been approved by the City Council upon approval of the 2008 budget. Mayor Klausing acknowledged that additional staffing requirements had been ap- proved in December of 2007 as part of the 2008 budget approval; and was a sepa- rate issue from the request currently under consideration for participation in the JPA. Councilmember Ihlan opined that participation in the JPA would cause financial impact to the City's taxpayers and may not be reimbursed, based on Section 3.2 of the agreement (page 5), should there be insufficient funds available in the allotted security subsidy. Councilmember Roe opined that, if the City didn't participate in the JPA, any calls for mutual aid by the City of Roseville would be solely the expense of the City, not reimbursable from RNC funds. Councilmember Roe further opined that the Police Department had anticipated costs for the RNC in their 2008 budget, and that those overtime costs had been approved by the City Council previously. Regular City Council Meeting Monday, July 21, 2008 Page 10 Captain Mathwig clarified that some officers will be on their normal shift pay rate if scheduled to work, while others may be on overtime rates, depending on the combination of officers available for shifts at the RNC or at the City of Roseville; but noted that the City would be reimbursed at the overtime rate for all personnel hours, which could provide a cost benefit to the City. Councilmember Willmus expressed concern with liability coverage and whether the City needed to seek excess liability coverage from the League of Minnesota Cities Insurance Trust (LMCIT) during this period. City Manager Malinen advised that analysis provided historical evidence that no previous conventions had exceeded that liability coverage currently provided. St. Paul Assistant Chief Matt Bostrum reviewed historical financial information from the conventions held in New York City and Boston, the first conventions immediately following 9-11-2001, advising that combined litigation and damage payouts had not been $600,000; and opined that the $10 million was a safe cover- age amount. Assistant Chief Bostrum further noted that the City of St. Paul was looking to pay salaries first, and was not planning to purchase a substantial amount of equipment, but rather to provide training, existing equipment and sup- plies. Assistant Chief Bostrum noted that the RNC budget was the same as the Democratic National Convention scheduled for Denver. Assistant Chief Bostrum advised that, the concept from a congressional appropriate, was that the RNC was a national event, and should not be borne by local taxpayers, and it behooved and challenged the City of St. Paul to manage that budget and service needs accord- ingly, by leaning heavily on metropolitan area sworn officers, projected at 500, to supplement the City of St. Paul's 120 sworn officers. Assistant Chief Bostrum noted that this was a lot of work for 4-5 days, but the JPA allowed the City of St. Paul to manage the $50 million budget cap by sharing it across the country versus individual cities. Assistant Chief Bostrum advised that the purpose of the Rapid Response Team availability and insurance liability coverage being covered was to avoid splitting hairs under various mutual aid agreements, and allow for seamless support of each other and to avoid any coverage gaps during the RNC and related events and activities. Councilmember Ihlan reiterated risks to the City of Roseville in participating in the JPA if the security subsidy should run out before the City was reimbursed; the City's responsibility to cover the deductible for liability insurance, potentially serving as another mark on the City's record and raising coverage rates; City re- sponsibly to cover any workers compensation injuries that may arise; and noted these impacts to the City of Roseville. Klausing moved, Pust seconded, approval of the Joint Powers Agreement regard- ing Public Safety Related to the 2008 Republican National Convention (RNC), as detailed in the Staff Report dated July 21, 2008, Attachment "A;" and authorizing Regular City Council Meeting Monday, July 21, 2008 Page 11 the Mayor, City Manager, Chief of Police and City Attorney to execute the docu- ment. Mayor Klausing spoke in support of the motion, recognizing Councilmember Ih- lan's concerns. Mayor Klausing noted that the RNC was coming, and would im- pact the City of Roseville. Mayor Klausing opined that the JPA provided some reimbursement to the City to indemnify some of the inequities created by the event on the City's resources and services; and further opined that the City would still have exposure and risk for mutual aid situations, without a means for reim- bursement and bearing the full financial impact. Mayor Klausing opined that there were not many options available in not signing the JPA, and that those op- tions may put the City in a worse position. Councilmember Roe spoke in support of the motion for those items mentioned by Mayor Klausing. Councilmember Roe clarified in Section 3.2 of the agreement (page 5) that reimbursable costs or expenses shall be distributed in ratio to each provider's contributions. Councilmember Roe noted that the City's Police Offi- cers were put in dangerous situations daily, whether there was a JPA in place or not, and that the City assumed a risk by having sworn officers on the street at any time. Councilmember Pust expressed appreciation to the City of St. Paul for making this effort to reach out and plan ahead of time; however, expressed curiosity that bad things were expected to happen. Councilmember Pust, while also concerned with some of the issues raised by Councilmember Ihlan, opined that the City of Roseville's officers would show up at the RNC to assist whether paid or not; and expressed the preference to pay them. Councilmember Pust further noted that there was some benefit to the City of Roseville, in that all of the City's hotels were filled to capacity during the RNC timeframe. Councilmember Ihlan spoke in opposition to the motion; opining that by approv- ing the non-negotiable JPA, the City of Roseville was authorizing their officers to work for the City of St. Paul for four days rather than first taking into account the interests of its own citizens and taxpayers. Councilmember Ihlan further noted the potential unfair service risks involved, also being placed on Roseville citizens, including insurance liability, workers compensation in the event of an injury, overtime pay to officers that would be unnecessary if only staffing the City of Roseville, and potential inadequate coverage in Roseville during the RNC. Coun- cilmember Ihlan discouraged participation in the JPA. Roll Call Ayes: Roe; Pust; Willmus; and Klausing. Nays: Ihlan. Motion carried. Regular City Council Meeting Monday, July 21, 2008 Page 12 13. Business Items -Presentations, Discussions a. 2008 Second Quarter Financial Report Finance Director Chris Miller presented the Second Quarter Financial Report for 2008. Mr. Miller advised that, in aggregate, the City's fiscal condition was as ex- pected, with a few exceptions. Mr. Miller noted that those specific items were de- tailed in the staff report and, while calling for careful observation, did not appear to indicate along-term trend, and represented areas the City was susceptible to in an ongoing basis. Councilmember Pust thanked Mr. Miller for including the "Percent of Normal" column for comparison with average year expenses/revenues. Councilmember Roe noted the reference (page 4 of 15) to the General Fund's re- liance on property taxes, given other non-tax revenue sources remaining stagnant, over the long-term, not just in 2008. Finance Director Miller concurred; noting that this was anticipated, but an area of concern, even though the General Fund remained in good financial condition. Councilmember Ihlan noted the Recycling Fund summary expenditures exceeding revenue during the first six months. Mr. Miller advised that this was due to a timing difference on the revenue side, and if an actual accrual had been done, revenues would have exceeded expendi- tures for those months. b. 2009 - 2018 Capital Improvement Program (CIP) Finance Director Miller presented a revised 2009-2018 CIP, providing additional detail for major capital items anticipated over the next 10 years by department. Mr. Miller noted that this document was a work in progress, much like the strate- gic plan, and was staffs first attempt at a 10 year CIP, and would be expanded and built upon in coming years, with more detail available at the Council's re- quest and discretion. Mr. Miller encouraged Councilmembers to have a dialogue regarding major capi- tal items, realizing the $100 million in capital assets detailed, with $95 million identified for replacing existing infrastructure, assets and rolling stock; and no monies designated or available for new capital items. Mr. Miller, based on previ- ous discussions, sought to impress upon the City Council the funding gaps, and need for policy discussions on how to rectify those situations through additional priorities from a global sense, relating to staff specific processes and systems that should be emphasized. Mr. Miller advised that staff welcomed guidance and/or feedback from the City Council on this recommended CIP budget; and noted that asset replacement funding mechanisms were well behind in some areas (i.e., parks Regular City Council Meeting Monday, July 21, 2008 Page 13 assets); while others were in good shape (i.e., Pavement Management Program); and that deferred maintenance on some assets needed to be prioritized and consid- ered aswell as replacement priorities. City Manager Malinen used the City's water system (detailed on pages 32-33) as an example of the level of demand for this basic core service that was not discre- tionary, but subject to CIP needs based on normal wear and life expectancies for the various components of the system. City Manager Malinen asked Mr. Miller, as the next step, to provide a matrix of the entire $100 million projected CIP, across the board, to provide the next level for City Council discussion. Councilmember Pust concurred; and opined that a realistic discussion, while dif- ficult, was long overdue to determine what $70 million in capital needs was com- ing off the list, rather than unrealistically being repeatedly included and wasting discussion time unless creative ways for financing those projects were identified. Councilmember Pust requested that Mr. Miller provide, on one timeline, expected revenues as well as expected expenses for capital assets in one document to facili- tate that discussion. Councilmember Ihlan sought staff assistance in identifying revenue sources (i.e., bonding or others) for long-term planning for capital improvements for basic ser- vices needed by taxpayers in light of such a large funding gap. Councilmember Roe noted that a significant portion of capital improvements were represented in the Sewer, Water, and Sanitary Sewer Enterprise Funds, handled through user fees, and requested segregation of those portions into fee-supported versus tax-supported areas as well. Councilmember Willmus expressed appreciation for the revised document provid- ing more detail; and requested additional detail in certain sections (i.e., Fire De- partment) and clarification of discrepancies or additional background information for the two different scenarios. Recess Mayor Klausing recessed the meeting at 7:28 p.m. and reconvened at 7:35 p.m. c. Department Presentations City Manager Malinen advised that each department was prepared to present a 2009 Budget Overview, similar to that done last year, for the City Council and public on their respective departments. Mr. Malinen advised that each depart- ment's presentation would review their accomplishments over the last five years; the challenges they faced over the last year; and their 2009 and beyond goals tied into the strategic planning process. City Manager Malinen noted that this would provide a broad overview of what staff anticipated in the 2009 budget coming forward to the City Council, with the caveat that the process envisioned when be- Regular City Council Meeting Monday, July 21, 2008 Page 14 gun a year ago did not anticipate the levy limit constraints now made part of the process. Mayor Klausing, following the presentations, requested an electronic version be provided to individual Councilmembers. Each department highlighted their general budget information; total employees, and percentage of budget for staffing; their operating divisions; and how their re- spective department was funded; as well as 2003-08 Accomplishments; 2003-08 Budget and Operational Impacts; and 2009 Strategic Plan Priorities. Departments, and presenters, included: the Administrative Department presented by City Manager Malinen; the Parks and Recreation Department presented by Di- rector Lonnie Brokke; the Public Works Department presented by Director Duane Schwartz; the Police Department presented by Captain Mathwig in the absence of Chief Sletner who was at a previously scheduled out-of--state family event; the Fire Department presented by Chief Rich Gasaway; the Finance Department pre- sented by Director Chris Miller; and the Community Development Department presented by Community Development Director Patrick Trudgeon. City Manager Malinen thanked the City Council for their attention, and staff for their preparations and presentations. City Manager Malinen recognized the City's "very high-quality staff, providing high-quality services to the community;" al- ways attempting to improve on their efficiencies and service levels, even during times of limited resources and unfunded mandates. City Manager Malinen opined that the City budget will remain challenging over the next few years. City Manager Malinen reviewed the upcoming budget calendar in developing the 2009 budget, including presentation at the August 11, 2008 City Council meeting of the City Manager-recommended 2009 Budget document, taking into account all department requests in light of available resources and mandated levy limits; with substantial time allotment at the August 18, 2008 City Council meeting for City Council internal discussion of that recommended budget. Mayor Klausing, following the presentations, requested an electronic version be provided to individual Councilmembers. 14. City Manager Future Agenda Review City Manager Malinen advised that advisory commission interviews would be scheduled immediately prior to the regular City Council meeting on July 28, 2008, and the start time would be determined by the number of applicants, with additional information forthcom- ing from his office. Regular City Council Meeting Monday, July 21, 2008 Page 15 City Manager Malinen noted that final Planned Unit Development (PUD) for Applewood Pointe II ,off Cleveland and Brenner Avenues, had been rescheduled to August 18, 2008 due to scheduling conflicts. 15. Councilmember-Initiated Items for Future Meetings Councilmember Roe clarified with City Manager Malinen that the Special Election ordi- nance would be on the July 28, 2008 meeting agenda. 16. Adjourn The meeting was adjourned at 8:50 p.m. Regular City Council Meeting Monday, July 21, 2008 Page 16 Crai .Klausing, Mayor ATTEST: .~-n.~ Willi J Malinen, City Manager Page 1 of 1 Deb Bloom From: Joe Stranik [joestra56@yahoo.com] Sent: Thursday, July 10, 2008 3:01 PM To: Deb Bloom Subject: Joe Stranik, Midas Hi Deb, I received your letter regarding the variance request from Carl Bolander and Sons. I would support granting their request as a way to expedite the construction process. Regards, Joe Stranik Midas 520 University Ave. St. Paul, MN 55103 651-224-2821 ext 11 Deb Bloom From: Frank & Janet Rog [franknjanet@juno.com] Sent: Thursday, July 10, 2008 4:13 PM To: Deb Bloom Subject: Snelling Avenue Frank and Janet Rog at 1589 Roselawn will not attend the hearing but have no problem with the Saturday and Sunday hours of work on the road. Janet Rog Fabulous Spa Getaway! 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