8A, Resolutions 2011-012 and 2011-013 for 2011 PMP

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� EN H�LLS MEMORANDUM DATE: March 14, 2011 TO: Honorable Mayor and City Councilmerr�bers Patrick Klaers, City Administrator FROM: Kristine Giga, Civil Engineer �UBJECT: 2011 Pavement Management Program {PMP) • Declare costs to be assessed and order preparation of assessment roll • Set assessment hearing date Back�raund On January 31, 2011, the City Council appxoved the plans and specifications for the 2011 Pavement Management 1'rogram and ordered advertisement fpr bids. Bids were solicited during February and early March. The bids were opened an Tuesday, March S, 2011. A portion of the costs for the 2011 PMP project are proposed to be assess�d to the ben�fiting properties. In arder to assess these costs, the City must fallow the Public Hearing steps outlined in State Staiute 429. The first step in the assessmeni process is to adopt a resolution declaring costs to be assessed and ordering �e preparation of assessment rolls. The next step is for the City Council to adopt a resolution setting a hearing date for the assessments. Public hearings are required in order to assess the cost of public improvernents. Based on the bids received, staff recommends moving forward with tl�e project. Staff is requesting City Council direction to move forward with the assessment hearing process, preparing the assessment roll based on the contract prices subznitted by the law bidder. The City Councii will be asked to consider awardi�g the bid at the same time as the adoption of the assessment roll. Bid Results Eight bids were received for the project. The low bid submitted by Astech Corporation, $1,056,47b.80, is 16% lower than th� Engineer's construction estirnate of $1,255,700. A bid alternate was included to obtain a price for tne construction of a grit chaanber. Staff has been working with the Ric� Creek Watershed District ta determine the permit needs City Council Meeting 11Metro-inetlardenhi11s1AdminlCouncillAgendas & Packet Information120I I13-14-11 ItegularlPacket Informationl3-14- 1 t Memo_2011PMP_DeclareCosts.doc Page 1 of 6