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04-19-11 PTRC
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04-19-11 PTRC
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6/18/2015 11:29:31 AM
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4/14/2011 4:12:49 PM
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4-19-11 PTRC Packet
General - Type
4-19-11 PTRC Packet
Date
4/19/2011
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Central Files Information <br />Original contracts, agreements, lease agreements, affidavits of publication, Public <br />Works project records, and grant documentation should all be maintained in Central <br />Files. <br />Such records should be submitted to the Deputy Clerk for inclusion in Central Files. <br />A database for Central Files is located at the following file path: <br />Metro 1 -net; Admin; Central Files; Central File Catalogue <br />To retrieve a record from Central Files, you can: <br />- Request assistance from the Deputy Clerk. <br />- Review the Central File Catalogue to see if the record has been placed in Central <br />Files. <br />- Check the Central Files cabinet located near the front counter. <br />Each Central file is color -coded and labeled for easy access. An example of a file label <br />is attached for reference. <br />Categories currently being used for Central Files: <br />G Grants <br />� Legal (contracts, agreements, affidavits of publication) <br />P Public Works <br />S Streets <br />If the need arises, additional categories may be created. <br />If you have any questions or concerns, please contact the Deputy Clerk. <br />NOTE: <br />Public Works project files are located in the drawers beneath the Central File drawer. <br />Coding has not yet been established for these records. <br />City of Arden Hills I Mach 8, 2011 <br />
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