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ARPEHthLS <br />MEMORANDUM <br />DATE: May 17, 2011 <br />TO: Parks Trails and Recreation Committee <br />FROM: Michelle Olson, Parks and Recreation Manager <br />SUBJECT: Facility Fee Discussion <br />Requested Action <br />Staff is asking for the PTRC to review and analyze the impact of establishing a fee structure for <br />field use in the City and a recommendation on whether to pursue charging fees beginning in <br />2012. In addition, staff is asking for a recommendation on if the current park rental fees are <br />appropriate or if they should be changed beginning in 2012. <br />Background <br />At the joint City Council /PTRC meeting on March 21st, the City Council finalized our g oals and <br />work plan for 2011. One of those goals listed was to review and analyze the impact of <br />establishing a fee structure for field use in the City and bring a recommendation to Council. The <br />Council indicated that they would like to expand this research to include our park rental fee <br />structure. Therefore, staff researched three areas of fees for the Committee to review: youth, <br />adult intramural and park rentals. <br />Youth Fees <br />Attached is the research that staff did regarding what the surrounding Cities /Organizations <br />charge for youth and adult fees (Attachment A). The majority of the youth field use is by the <br />Shoreview Babe Ruth Baseball Association (SAYB) and the North Suburban Soccer Association <br />(NSSA). Staff provided information based on 2010 usage on the financial impact of charging <br />various fees to these groups (Attachment B). If the City decided to charge at the low end of the <br />scale, they could bring in an estimate of just under $3,000. If the City charged at the high end <br />of the fee scale, they could bring in an estimate of just under $8,900. It is important to note that <br />if we begin charging fees, the field use could decline as the associations will be scale back on <br />their requests. <br />Staff had a discussion with both associations regarding the potential of fees and asked for their <br />input. The SAYB association acknowledged that they would prefer not to see fees but that they <br />understand the maintenance associated with field use. They requested that the City give them <br />notice in the summer of 2011 if fees are going to be introduced in order to adjust their budgets <br />05172011 Facility Fee Discussion.doc <br />