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and fees. They acknowledged that all fees would be directly reflected in their registration fees to the participants. NSSA asked for a meeting to discuss potential fees and also to ask about potential capital improvements in our area. They had a similar response to the potential fees as SAYB association. They would ultimately pass on these fees in an increased registration fee to their participants. However, they inquired if the City had any potential capital improvement projects for Cummings Park, Hazelnut Park or the any possibilities of development of new fields? Staff mentioned the recent irrigation improvements to Cummings Park and the potential for irrigation improvements at Hazelnut Park. The NSSA board met shortly after our meeting and notified the City in March that they would like to commit $8,000 toward the installation of irrigation at Hazelnut Park. The irrigation project has been estimated to cost between $21,000 and $26,000 for Hazelnut Park. Factors to consider on charging youth fees for facilities: 1. Users inevitably will have higher expectations of field conditions when they are charged fees. 2. There will be administrative costs associated with charging fees. The per hour fee is more difficult to manage than a 3 or 4 hour time block. In most cases, groups will only book for an hour or two and use the fields for a longer period of time. 3. Practices for the associations are assigned in a block of time. For example, Perry #3 is assigned to SAYB Mondays and Tuesdays all spring /summer from 5 -dusk. They assign their own coaches. The associations would be reluctant to book time slots if they have to pay for each time slot, whether it is used or not. Therefore, they may send coaches to us to schedule and this would be very high maintenance for our staff. 4. The associations will scale back on field use in order to save costs. They will refrain from reserving blocks of time unless they are certain the field will be used. 5. If it is decided to not charge associations, the youth facility field fees would end up being minimal. The majority of field use comes from the associations. Adult Fees Currently, the City charges fees for ball field use (prepped field with bases) and Bethel broomball ($17.00 per hour). However, there is no charge for reserving a using a ball field for a practice. The Intramural Departments at Bethel University and Northwestern College both utilize our fields for Intramural Softball/Football at no charge. Staff reviewed how much revenue the City could bring in based on 2010 usage if we charged for adult intramural /club field use (Attachment C). Factors to consider on charging for adult ball field /soccer field use: 1. The adults tear up the field much more than youth use due to the type of activities: lacrosse, rugby, football, softball. 2. The City has struggled for years with Bethel University Lacrosse and Rugby using parks without a permit. Staff can enforce use of the fields easier with a fee base. 05172011 Facility Fee Discussion. doc