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Parks, Trails & Recreation Committee Meeting Minutes May 17, 2011 Page 3 3. Park Rental Fees Ms. Olson provided attachment (D) showing what 11 various cities charge for park rental. She pointed out that all cities do charge some kind of fee. Ms. Olson indicated the biggest problem with rentals is defining between non - profit and profit. Discussion took place on how park rental fees are collected. The committee was in agreement on eliminating the resident non - profit and other non- profit category and just leaving the resident and non - resident fee. Chair Scott asked if the fees were adequate to cover the set up and administrative fees. Ms. Olson felt the fees did cover all costs involved. MOTION: Committee Member Michaelson moved seconded by Committee Member Peck that the committee recommend to Council the City eliminate the non - profit fees and charge park rental fees according to resident or non - resident. The motion carried unanimously (8 -0) B. Newsletter Articles Ms. Olson indicated that Committee Member Messerly submitted a Garden Club article for the June newsletter and wanted to know how the committee wanted to proceed regarding future articles. Committee Member O'Malley suggested that as a committee they take turns writing the articles. Discussion ensued on how often the committee would submit articles, the deadline for the articles, length of articles, and types of article. Ms. Olson indicated the Communications Committee suggested the PTRC do an article about the 4 -year bench implementation plan. Committee Member Peck indicated that for July the committee could submit something about the Bench Donation Program. Another suggestion was an article about the parks after the PTRC takes their park tour. Ms. Olson indicated the July article would be due by June 1 and should be one or two paragraphs. Committee Member Michaelson volunteered to do the Bench Implementation Plan article for July and will have to Chair Scott by June 1. Mr. Messerly volunteered to do a future article on the Founding of Crepeau Preserve and Committee Member O'Malley indicated she would do an article on the park tour. Ms. Olson indicated she would draft a list of their ideas and then they could decide who would be responsible for each article at the next meeting and lay out a schedule.