3C, 2011 Fee Schedule Discussion

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reviewed how much revenue the City could bring in based on 2010 usage if we charged for adult intramural/club field use (Attachment E). Factors to cor�sider on charging for adult bail �eld/soccer �eId use: 1. The adults tear up the �eld much more than youth use due to the type of activities: lacrosse, rugby, foatball, softball. 2. The City has struggled �or years with Bethel University Lacrosse and Rugby using parks without a permit. Staff can enforce use of the fieIds easier with a fee base. 3. The calleges don't want the intramuraIs and club tearns practicing on their facilities due ta wear and tear. A fee system will help communica#e that City facilities require a permit. 4. There will be administrative costs associated with charging fees. The per hour fee is more di�f'icult to manage than a 3 or 4 hour time bIock. In rnost cases, groups will only book for an hour or two and use the fields for a longer period of time. 5. The coileges n:iay scale back on field use if fees are instituted. After discussing youth and adult facility Fees, the PTRC made a motion ta recommend to Council tl�at the City NOT charge a general youth faciIity fee but that the City ask the associations far an annual fee, averaging out ta $5.00 per feld per day and that for the adult fees tne City charge $20.00 for a 2 hour tizne block for in�ramural or team use. The motion carried unanimously (8-0). Park Rentals Staii researched the surrounding City/organization's park rental fees {Attachment F) and found they are variabie based on the type of facility. It shouId be nated that every City that we researched charges something. The rental fees co�er the maintenance and preparation time, which can be high. The City current�y has six picnic shelters and two picnic pavilions (Attachment G). Reservations are made regularly for Cummings an.d Perry Park, our two picnic pavilions. We have typicaIly budgeted to bring in approximately $2,500 in rental %es each summer. The City currently has four fee categories: Resident, Non-Resident, Resident Non-Profit, Other Non-Profiti. Factors to consider on evaluating our current park rental %e struciure: 1. All cities studied charge for park rentals. 2. Most cities have gone away from the non-proft category as it can be confusing. Nonprofit exarnples: associations, churches, scout groups, schools, etc... Many people witl try to fit within this category by �sing a work address such as Bethel UniversiLy or a church. This becomes hard to verify. The City used to allow resident nan-profit groups to use the park at no charge. This became diff cult to manage d�e ta our staff time. Therefore, that was changed to help cover our costs. The research shor�vs that many cities have eliminated non-pro�t categories. IlMetro-inet.uslardenhillslPR&PLYIParkslMemoslCouncil Memos108152011 Fee Schedule Discussion. doc