4E, New Copier Lease - Laserfiche WebLink

Home Browse Search

The cost camparison when adding the thi�rd party applications to the Ricoh is as fo��ows: Cannon Ricoh Monthly Lease $ 650 $ 599 Maintenance 140 120 Total $ 790 $ 7Z9 Annual Total $ 9,480 $ 8,628 Staff asked for a quate on a professional puncher with the a�bility to create outpui holes far GBC bound document,s (arx example of this would be the budget and CIP books). This would save a large amount af staff iime as each time we create the books we spend 14-15 ho�a.rs of staff time punching ar�d binding the books, at $2S/hr kl�is equates to $250-$375 each time. This could produce a savings of $1,540�$2,250 or 60-90 hoi.�s of staff tzme just for ihe budget and CIP books alone. We could further increase savings by bringing the CAFR printing it in house. The cost for this aptzon is: Cannon Ricoh Monthly Lease $ 168 $ 136 Aronual Totaf $ 2,07.6 � 1,632 Staff also requested a quot� on a Lasex�che connector through a scanning system so that when dacuments are scanned tliey go dzrectly into Laserfiche. We current have to scaz� documents inio a f le on our �etwork, r�name them, azid load them ir�to Laserf'iche files. We �ave been using interns and student workers to scaz� files and transfer them into Laserf che or pay an outside vendar to do the scanning. As part af the Council goals, developing a system �or scaruung and retention of historical documents now haused in the base�nent was listed as a medium priority as well as developing a policy and procedure £or recards managemeni and central files. This wou�d he�p to achieve both goals. The cost �or this option cauld be paid for from the Cable Funds. Pricing for this option is: Cannon Ricoh Monthly Lease $ 15a $ 144 Annual Total $ 1,800 $ 1,728 Comparing the two proposals, the copier from Canon Business Solutions casfis $852 more than the Ricoh anzxually; however, the proposal from Canon includes additioz�al feaiures as it has t�ce the paper capacity and the ability to print on 13 x 19 size papex which allows us to print p�sters for recreation and Cxty events to fu�l bleed 12 x 1$ size outpui. We will also be able to print rnost rnaps in-k�ouse in color. The Car�on provides the capacity to handle thic�Cer paper to run the covexs %r the budget books, CAFR, posters for rccreation, post cards and business cards instead a£ having to send them out. The Canon provides a"one-stop" shop where with the Ricoh we would have to deal with a third party for the assembling and tracking sointions. The Canon is designed to last longer between maintenance periods as it uses tk�e same technology found in large production priniers found at Kinko's or FedEx, this techno�ogy produces less heat inside the system so there is �ess maintenance and ii �rolongs the system's life. A11 software and