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The City received the following in kind donations: <br />Anderberg Innovative Printing Solutions <br />Poster printing discount <br />Bethel University <br />Venue, shuttle, <br />refreshments, Jazz <br />Band, Staffing <br />Josh Hames <br />Poster art work <br />Presbyterian Homes <br />Park and ride shuttle, <br />pontoon <br />Super 8 Motel <br />One free night <br />The budget established by the City Council was $25,000. The City portion was established at <br />$10,000 and the hope was that sponsorships could cover the remaining $15,000. The City <br />received $10,000 in donations for this year's event versus $5,350 in 2010. In addition, the in <br />kind donations helped keep event expenses under budget. The detailed budget report is attached <br />for your information (Attachment A). Please note that staff has estimated the budget as close to <br />what the final numbers will be. However, there could be a few invoices that have not been <br />accounted for. <br />EXPENSE: <br />The overall expense is listed at $19,639.77. This does not include office or Public Works staff <br />time. The staffing time for this event is significant and should be factored into the overall <br />budget. The Planning Committee that assisted with the 2010 event, disbanded. The planning <br />and overall event coordination is handled by City staff. Staff time for this event is estimated <br />below: <br />Public Works Staff — 8 staff x $45.00 (Overtime pay) x 6 hours = $2,160.00 <br />Office Staff — 6 NE staff x $25.00 (avg.) x 4 hours x 1.5 = $ 900.00 <br />Office Staff — 6 E staff x $30.00 (avg) x 4 hours = $ 720.00 <br />Seasonal Staff — 5 staff x $8.00 x 6 hours = $ 240.00 <br />Joe M. —1 E staff x $30.00 (avg.) x 6 hours = $ 180.00 <br />Sara —1 NE staff x $25.00 (avg.) x 9 hours x 1.5 = $ 337.50 <br />Michelle —1 E staff x $30.00 (avg) x 13 hours = $ 390.00 <br />TOTAL = $4,927.50 <br />All of the figures above are estimates. Non - exempt staff was given comp time or overtime at <br />time and a half. Exempt staff was given flex time at straight time. This figure does not include <br />the Parks and Recreation Manager's planning of the event. In addition, the Public Works Dept. <br />set up and prep the day before the event is not included. <br />REVENUE: <br />The overall revenue came to $10,696.00 versus $5,999.00 in 2010. This includes all <br />Community Vendor fees, Food Vendor Fees and Sponsorships. <br />2 <br />\\ Metro- inet. us\ ardenhills \PR &PW\Recreation\MEMOS \Council Memos \10102011 Memo to CC Celebrating Arden Hills Update.doc <br />