5D, Termination of the Roseville Engineering Joint Powers Agreement

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Memorandum of Understanding Between City of Roseville and the City of Arden Hills The City of Roseville and the City of Arden Hills have come to an agreement to formally end their Joint Powers Agreement for the City of Arden Hills utilization of City of Roseville engineering employees, a true and correct copy is hereby attached as Exhibit A. The cities have agreed to the following terms effective as of the dates of signature of the parties: Purpose and Scope: This MCA sets forth the terms to end the Joint Powers Agreement entered into in 2005 for the purpose of providing part time engineering assistance to the City of Arden Hills by City of Roseville engineering employees. The Joint Powers Agreement contains a one year notice provision to end the relationship and the cities have agreed to an earlier termination due to staffing changes and needs in both cities. Background: The Joint Powers Agreement was entered into to provide engineering assistance to the City of Arden Hills. At the time Arden Hills did not employ any trained engineering employees. Arden Hills had utilized consultant engineering firms to meet these needs. The City of Roseville hired an additional professional engineer to provide in house staffing at the Arden Hills city hall three days a week. The City of Roseville required a provision in the Joint Powers Agreement for a one year notice of termination to protect the new employee from short notice lay off if necessary. Arden Hills hired a fulltime Registered Professional Engineer/Public Works Director in August 2010 and subsequently determined they have a long term need for additional engineering staff employed by Arden Hills. Arden Hills began discussions with Roseville staff in August of 2011 about ending the current JPA in 2012. Arden Hills hired an additional staff engineer in March 2012. The Roseville City Council approved the funding of the Roseville engineer position from Roseville utility funds at its January 23, 2012 meeting. Additional communication between the City Managers and staff from the two cities have concluded it would be in the interest of both cities to terminate the JPA effective May 31, 2012. Roles and Responsibilities of City of Roseville: All duties, tasks, and responsibilities assigned to Roseville employees will cease on May 31, 2012. All files and data both electronic and paper owned by Arden Hills will be turned over to Arden Hills staff by that date. Roles and Responsibilities of Arden Hills: Arden Hills shall not assign any additional tasks to Roseville engineering staff as of the dates of signatures of the parties. Issues of Mutual Understanding: This memorandum of understanding terminates the current joint powers agreement as of the below effective date. The cities agree that all provisions in the JPA not contradicted by this memorandum remain in effect through the below termination date for all work provided by Roseville under the JPA. Compensation Details: Arden Hills final billing will be a prorated annual minimum hours per the JPA for 5 months through May 31, 2012. The final bill will reflect 696 hours of Roseville staff hours utilized for 2012. Termination Date : May 31, 2012 Signatures Roseville Date: (2'1 7i Arden Hills Date: A By; � By: Ci nager City Administrator By: By: Ma ��07 Mayor