5C, Appointment of Deputy Clerk - Laserfiche WebLink

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'It EN HILLS CITY OF ARDEN HILLS POSITION DESCRIPTION Position Title: Deputy Clerk Department: Administration Accountable to: Director of Finance and Administrative Services Positions Supervised: Office Support Specialist (2), Customer Service Specialist (1) Status: Full-Time, Exempt November 2010 SUMMARY Performs routine municipal clerk functions such as processing licenses, administration of City elections and maintenance of official City records. Supervises the operation of the office support function for the City offices, and assists the Director of Finance and Administrative Services with human resources and benefits administration. ESSENTIAL FUNCTIONS OF THE POSITION • Performs duties of the City Clerk as designated (i.e., publishing notices, certifying documents for City and Public use, preparing meeting agendas, maintaining and publishing ordinances, and resolutions). • Manages the City's central record system to ensure complete, accurate storage and ready retrieval of information. Ensures the proper storage and maintenance of all official City records such as; City Council minutes, resolutions, and ordinances. • Assists with Data Practices requests. • Oversees the City's licensing process in accordance with City Ordinance and State statute. • Supervises and coordinates the City elections process. • Coordinates the on-going updating of the City's website to ensure the information remains accurate and up-to-date, and to enhance the usefulness of the website to all website users. • Staff liaison to the Communications Committee. • Coordinates appointments and vacancy notices for City boards and commissions. • Assist the Director of Finance and Administrative Services with human resource administration including compensation, benefits administration, Workers Compensation, Risk Management and General liability. • Other duties as assigned.