Draft Minutes November 26, 2012 - Laserfiche WebLink

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ARDEN HILLS SPECIAL EDA MEETING—NOVEMBER 26, 2012 3 City Administrator Klaers stated that the EDA will establish their work plan at their first meeting in 2013. EDA Commissioner Holmes inquired if objectives were considered by staff when the budget was established. Director of Finance and Administrative Services Iverson stated that as the budget document has evolved, the department directors have begun to consider their department's objectives in order to more accurately determine budget needs. She noted that the departmental objectives will be documented. EDA Commissioner Holmes questioned whether the objectives will be specific or general. She indicated that it would be her preference to be provided with specific objectives that can be discussed at the meeting. City Administrator Klaers stated that staff will be working on a list of EDA objectives that can be discussed at the first annual meeting in January. He noted that staff will be looking for the EDA's direction on the priority of the items on the list. He believes that the Round Lake TIF funds are important to deal with soon, so he foresees that to be high on the priority list. EDA President Grant stated that he feels staff is working hard to organize the EDA by cleaning up its by-laws, and by scheduling quarterly meetings. He understands that at this time, the EDA Budget is not as detailed as the City's Budget, but it is something that is being addressed. Director of Finance and Administrative Services Iverson stated that as of right now, the EDA only needs to approve the numbers in the budget. The budget document and narrative does not need to be approved until March of 2013, which allows the EDA time to establish a work plan. EDA Commissioner Holden indicated that she was concerned about passing a budget with only two objectives stated. Director of Finance and Administrative Services Iverson stated that because the EDA is a separate authority, the EDA would approve the budget and would recommend it to the City Council. The City Council would then approve it with the rest of the budget at the December Council meeting. MOTION: EDA Member Tamble moved and EDA President Grant seconded a motion to approve the 2013 Proposed EDA Final Budgets as presented. The motion carried (4-1) (Holden opposed). B. Amendments to Economic Development Authority By-Laws City Administrator Klaers stated that is was realized last year that the EDA by-laws were outdated; therefore, some proposed changes have been made to the language and content of the original by-laws which were approved on April 14, 1997. He noted some proposed changes in