Draft Minutes November 26, 2012 - Laserfiche WebLink

Home Browse Search

ARDEN HILLS SPECIAL EDA MEETING—NOVEMBER 26, 2012 4 the duties for the positions of secretary and treasurer, and that the annual meeting date has been identified as the last Monday of the month in January of each year. City Administrator Klaers indicated that the new EDA by-laws call for a quarterly meeting on the last Monday in the months of January, April, July, and October, with meetings commencing at 5:30 p.m. He noted that the EDA may also meet as needed in special meetings, which may be called by the President, any two Commissioners, or by the Executive Director of the EDA. He stated that a red-lined copy of the proposed EDA by-laws is included in the packet for the EDA's review. EDA President Grant stated that he would like the by-laws to clearly state who the members are who constitute the EDA authority. He recommended that under section 1. entitled, "The Authority", there should be a sentence that reads, "The Board of Commissioners shall consist of the five members of the City Council". EDA Commissioner Tamble agreed with EDA President Grant and feels that the clarity of the members of authority needs to be better defined. EDA Commissioner Holden inquired about the approval of EDA minutes. She would like to know if the EDA or the City Council approves EDA minutes. City Administrator Klaers stated that he believes the EDA minutes should be approved by the EDA, but he did not include them in the agenda. EDA President Grant requested that the last set of EDA minutes be included on the next EDA agenda. EDA Commissioner Holden requested that the EDA meetings start at 6:00 p.m. rather than 5:30 p.m., and if needed, the EDA meetings could reconvene after the regular Council meeting. Director of Finance and Administrative Services Iverson stated that whatever is listed in the EDA by-laws will be considered the regular meeting days/times. If meetings deviate from that, it is considered a special meeting and must be posted as such. EDA President Grant directed staff to make the suggested changes and bring the EDA by-laws back to the next meeting. MOTION: EDA President Grant moved and EDA Commissioner Holden seconded a motion to table the Amendments to Economic Development Authority By- Laws as presented. The motion carried unanimously (5-0). 3. UNFINISHED BUSINESS None. 4. EDA MEMBER COMMENTS