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04-29-13-R
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04-29-13-R
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4/26/2013 3:36:39 PM
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AGENDA ITEM <br /> <br /> <br />MEMORANDUM <br /> <br />DATE: April 29, 2013 <br /> <br />TO: Honorable Mayor and City Councilmembers <br /> <br />FROM: Patrick Klaers, City Administrator <br />Amy Dietl, Deputy Clerk <br /> <br />SUBJECT: Consider the Purchase of a Large-Format Printer/Copier/Scanner <br /> <br />Budgeted Amount: Actual Amount: Funding Source: <br />$10,000 $7,120 $3,560 Equipment, Building <br />& Replacement Fund <br />and <br />$3,560 Cable Fund <br /> <br /> <br />Background <br /> <br />The City does not currently have a large-format printer/copier/scanner. Until June 2012 (which <br />is when the City discontinued the City of Roseville Engineering contract), the City of Roseville <br />provided for our large-format printing/copying/scanning needs. Since that time, staff has relied <br />on Ramsey County, or other businesses such as Kinkos, for those needs. <br /> <br />A large-format printer/copier/scanner is needed for printing full-size construction plans, printing <br />address maps, copying large-format maps, scanning as-builts, scanning other large format paper <br />copies such as building department plans for archiving purposes, and printing posters for <br />activities and events. <br /> <br />In the past, the City has outsourced its large-format scanning needs to Cities Digital. Since one <br />of the 2013 work plan goals for staff is to scan and organize files currently in storage, having a <br />large-scale scanner located on-site would be a valuable tool for achieving that goal. <br /> <br />Funding for this project was included in the budgeted amount of $10,000 in the CIP for <br />Equipment/Building Replacement. Since this device will be used for scanning large-scale <br />documents into LaserFiche for records retention purposes as well as being available for public <br />, it is appropriate for half of the funding for this <br />project to come from the Cable Fund. <br /> <br /> <br />12 <br />Page of <br /> <br />
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