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ARDEN HILLS CITY COUNCIL—APRIL 29, 2013 8 Proiect to Classic Protective Coatings, Inc. as the lowest responsive bidder in the amount of$783,250. The motion carried (5-0). 9. NEW BUSINESS A. Consider Purchase of a Large Format Printer/Copier/Scanner Deputy Clerk Dietl stated that the City does not currently have a large-format printer/copier/scanner. Printing needs are currently being met by Roseville, Ramsey County and Kinkos. She explained that a large format printer/copier/scanner is needed to assist staff with printing full-sized construction plans, printing address maps, copying large-format maps, scanning as-builts, and scanning other large format paper copies. Deputy Clerk Dietl indicated that in the past, the City has outsourced its large-format scanning needs to Cities Digital. However, since one of the 2013 work plan goals for staff is to scan and organize files in storage, having a large-scale scanner onsite would be a valuable tool for achieving this goal. Funding for this project was included in the budget in the 2013 CIP in the amount of $10,000 and half of the expense could be appropriated to the Cable Fund, since the device will be used for scanning large-scale documents for records that will be viewed via Weblink through the City's website. Staff received three bids for the large-format printer and recommended that the Council authorize the purchase of a Canon ipf760 M40 in the amount of $6,995 from CES Imaging and authorize the City to enter into a $60 monthly contract with them to provide paper,toner/ink and service. Councilmember Holden asked what will happen with the current device and questioned where this new device will be located. Deputy Clerk Dietl explained that this is a new piece of equipment and it will be placed upstairs at City Hall. Mayor Grant requested comment from the vendor. Mark Olsen, CES Imaging, stated that the monthly contract includes up to 400 square feet of paper per month along with ink and service. Councilmember Holmes inquired if the service level is limited per month. Mr. Olsen explained that the service per month is unlimited and includes travel time. Councilmember Werner questioned what the lifespan of this printer will be. Mr. Olsen estimated the life span to be five to eight years, depending on use. Councilmember Holmes asked if the printer could be rented on a monthly basis. Director of Finance and Administrative Services Iverson commented that a rental option was not investigated as the purchase price was quite reasonable.