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9-16-13-WS
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9/17/2013 3:50:48 PM
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9-16-13 City Council Work Session
General - Type
9-16-13 City Council Work Session
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9-16-13 City Council Work Session
Date
9/16/2013
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<br /> <br />The proposed project approach and study methodology are outlined below. The scope of services, timeline, tasks and <br />staffing necessary to successfully complete this project are disssed in subsequent sections of this proposal. The project <br />approach was developed to include employee and management involvement and communication as requested by City of <br />Arden Hills. Springsted is willing to adjust any aspect of this study to respond to the CityÓs needs. <br /> <br />1.Project Initiation <br /> <br /> <br />The Springsted project director will meet with the CityÓs designated project manager and other <br />appropriate personnel to establish working relationships and to finalize a comprehensive work plan and <br />timetable. At this meeting, we will request that the project manager provide us with the background <br />materials necessary to conduct this study, including current jobescriptions, classification and <br />compensation documents, a copy of the labor agreement currently <br />fringe benefit information and other relevant data. This information will be evaluated to determine <br />status of existing human resource management programs and to identify apparent issues and <br /> <br />opportunities. The purpose of the meeting is to: <br /> <br />1.Introduce the Project Director and the consulting team; <br /> <br />2.Discuss the background and experience of Springsted and the consulting team; <br /> <br />3.Discuss, in detail, the methodology to be used in conducting the study; the role of the consulting <br />team and management and employees and the amount and type of employee participation; <br /> <br />4.Ascertain the major issues the City wants the study to address; <br /> <br />5.Review the project schedule and determine significant milestones <br /> <br />6.Determine the frequency and content of status reports; and <br /> <br />7.Discuss methods of communicating the status of the study to empl <br /> <br />In order to assess the existing Compensation Plan, Springsted will meet individually with department heads <br />to become familiar with department structure and services, staffing levels, hiring and retention issues, any <br />concerns with the current compensation plan and any other issues that may need to be addressed during the <br />course of the study. <br /> <br />2.Data Collection <br /> <br />Employees play a major role in providing the data needed for this study. Therefore, it is imperative that <br />employees receive information about the study and why it is being conducted, be given opportunities for <br />employee involvement throughout the process, learn the expected <br /> <br />to ask questions and express concerns. <br /> <br />Springsted will conduct employee informational meetings to introduce the study, explain study procedures <br />and answer any questions employees may have about the process. These meetings will be scheduled and <br />conducted to ensure that all employees have the opportunity to attend and to not disrupt the operations of <br />the City. Union representatives will be invited to attend this meeting to ensure that they are familiar with <br />the study and have the opportunity to ask questions regarding th <br /> <br />Employees will receive a Position Analysis Questionnaire (PAQ) at this time. The questionnaire provides an <br />opportunity for each employee to provide input on education, tra <br />requirements of the position and provide input on the various job factors which apply to their position. <br />Employees will also identify the specific physical requirements <br />in the consultantÓs review for compliance with the Americans with Disabilities Act. Springsted will spend time <br />at the meeting reviewing the PAQ and responding to employee ques <br />review the current job description for their position and provide input regarding suggested or required changes. <br /> 4 <br /> City of Arden Hills, Minnesota. Proposal to Conduct a Position Classification and Compensation System Study <br />
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