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The proposed project approach and study methodology are outlined below. The scope of services, timeline, tasks and staffing necessary to successfully complete this project are disssed in subsequent sections of this proposal. The project approach was developed to include employee and management involvement and communication as requested by City of Arden Hills. Springsted is willing to adjust any aspect of this study to respond to the CityÓs needs. 1.Project Initiation The Springsted project director will meet with the CityÓs designated project manager and other appropriate personnel to establish working relationships and to finalize a comprehensive work plan and timetable. At this meeting, we will request that the project manager provide us with the background materials necessary to conduct this study, including current jobescriptions, classification and compensation documents, a copy of the labor agreement currently fringe benefit information and other relevant data. This information will be evaluated to determine status of existing human resource management programs and to identify apparent issues and opportunities. The purpose of the meeting is to: 1.Introduce the Project Director and the consulting team; 2.Discuss the background and experience of Springsted and the consulting team; 3.Discuss, in detail, the methodology to be used in conducting the study; the role of the consulting team and management and employees and the amount and type of employee participation; 4.Ascertain the major issues the City wants the study to address; 5.Review the project schedule and determine significant milestones 6.Determine the frequency and content of status reports; and 7.Discuss methods of communicating the status of the study to empl In order to assess the existing Compensation Plan, Springsted will meet individually with department heads to become familiar with department structure and services, staffing levels, hiring and retention issues, any concerns with the current compensation plan and any other issues that may need to be addressed during the course of the study. 2.Data Collection Employees play a major role in providing the data needed for this study. Therefore, it is imperative that employees receive information about the study and why it is being conducted, be given opportunities for employee involvement throughout the process, learn the expected to ask questions and express concerns. Springsted will conduct employee informational meetings to introduce the study, explain study procedures and answer any questions employees may have about the process. These meetings will be scheduled and conducted to ensure that all employees have the opportunity to attend and to not disrupt the operations of the City. Union representatives will be invited to attend this meeting to ensure that they are familiar with the study and have the opportunity to ask questions regarding th Employees will receive a Position Analysis Questionnaire (PAQ) at this time. The questionnaire provides an opportunity for each employee to provide input on education, tra requirements of the position and provide input on the various job factors which apply to their position. Employees will also identify the specific physical requirements in the consultantÓs review for compliance with the Americans with Disabilities Act. Springsted will spend time at the meeting reviewing the PAQ and responding to employee ques review the current job description for their position and provide input regarding suggested or required changes. 4 City of Arden Hills, Minnesota. Proposal to Conduct a Position Classification and Compensation System Study