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City of Arden Hills Personnel Policy Effective August 26, 2003 <br /> <br />TRAVEL <br /> <br />Reimbursement for travel on official City business shall be made <br /> <br />Personal Automobile <br />Employees shall use a personal vehicle for all City related travel, except when authorized or <br />instructed to use a City vehicle or other means of transportation. An employee will be <br />reimbursed at the authorized reimbursement rate, determined by tch <br />mile driven on City business while using a personal vehicle. <br /> <br />Mileage reimbursement for all city staff must be submitted on th <br />reimbursement form. In addition to using the proper form, you must complete it in th <br />following manner: <br /> <br /> <br />1.Date of travel must be listed. <br /> <br />2.Destination and purpose of travel must be listed. <br /> <br />NO reimbursement will be made unless these procedures are follow <br /> <br />Meals <br />The maximum for reimbursement for an employee is forty-four dollars ($44) per day. <br /> <br />The per day maximum shall be adjusted annually. <br /> <br />Lodging <br />Hotel/Motel reimbursement shall be the actual cost of lodging. W <br />lodging expenses are claimed, itemized receipts are required. NO personal expenses, such as <br />personal telephone calls, movie rental charges, etc, are reimbursable. <br /> <br />Payment <br />All travel expense requests must be promptly submitted on the ap <br />returning to work. Receipts must accompany such requests. <br /> <br /> <br /> 35 <br />