09-26-11-R Draft Minutes - Laserfiche WebLink

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ARDEN HILLS REGULAR CITY COUNCIL MEETNG—SEPTEMBER 26, 2011 14 ' Community Development Director Hutmacher stated the committee will request Council review of the overall concept, but not granular decisions. MOTION: Councilmember Holden moved and Councilmember Holmes seconded the motion to extend the meeting to 10:15 p.m. The motion carried unanimously LLL Councilmember Tamble explained that the request before the Council this evening is simply authorization to proceed with a preliminary website redesign budget. Councilmember Holden asked who will be on the ad hoc committee. City Administrator Klaers responded that a staff member and the Council Liaison to the Communications Committee will be a part of the ad hoc committee as well as other appointees. Mayor Grant commented that the committee should be appointed by the Council, that cable funds will be utilized for this process, and that the website redesign is a good fit for those funds. Councilmember Holmes commented that even though we have a lot of money in the cable fund, we don't have to over-spend. She then asked if the Roseville IT department would be a good resource for this project. City Planner Beekman stated that she had met with Terre Heiser, Roseville IT Director, and he indicated he would not want his department utilized for this project. He recommended a third- parry vendor to design and host the City website. In addition, staff has spoken to other cities and they recommended that a Project Manager be brought in to lead this project. MOTION: Councilmember Holden moved and Mayor Grant seconded the motion to authorize a preliminary website redesign budget of $35,000 including the vendor contract and a Proiect Manager with the City Council being asked to approve a final budget after the City has received vendor proposals for the website redesign. Authorize the City Administrator, with Council approval, to appoint an ad hoc committee to make project decisions on an operational basis. The Committee will include representatives from the City Council, Communications Committee, and staff. Authorize staff and the ad hoc committee to draft a Scope of Work and request proposals from website design vendors. Authorize staff to develop a Proiect Manager iob description and to explore options for filling that position including hiring a temporary employee, utilizing a consultant, or contracting with another City for that service. The motion carried unanimously (5-0). 9. COUNCIL COMMENTS Councilmember Tamble stated that he appreciated the AED training that was held prior to the Council meeting.