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Issues <br />1.Implement improved reporting procedures to inform Council, Commissions, and <br />Departments. <br />2.Work with other Departments to find ways to reduce costs of City operations. <br />3.Analyze and implement ways to reduce transaction processing and costs. <br />4.Analyze and comply with the new Health Reform Act. <br />5.Update and maintain Human Resource Policies and Procedures. <br />Measurable Workload Data <br />None developed at this time. <br />Budget Commentary <br />The Finance and Administrative Support Services budget includes funds to handle the financial <br />transactions of the City, in an efficient manner, while maintaining the highest level of internal <br />controls and segregation of duties. It also includes funds to manage the administrative support <br />and human resource functions of the City. This budget increases by 2.29% in 2014. <br />While Personal Services shows a decrease of 11.18%, this includes the elimination of 1.5 FTEs <br />for interns and replaces this with a 0.5 FTE part-time Accounting Clerk position to assist in <br />Finance and Administration. This new position will be split between the General Fund and <br />Enterprise Funds as it is expected that this position will provide data entry support to Utility <br />Billing, Accounts Payable, Payroll and the Deputy Clerk. <br />Other Services and Charges are increasing due to a number of factors. Most of these are due to <br />increased use of credit cards and technology. <br />Since Administrative Support Services and Finance benefit all areas within the City, an <br />administrative charge was established in 2008 to recover costs from all funds based on the <br />support provided from this department. Various line items in Other Services and Charges were <br />increased or reduced in an effort to more accurately reflect expected expenditures. <br />Budget Summary <br />Function: General GovernmentDepartment: Finance & Administrative Services <br />Appropriation Detail <br />ActualActualBudgetAmendedYear To DateProposed% Change <br />ActivityFY 2011FY 2012FY 2013FY201311/05/2013FY 201413 vs 14 <br />Personal Services58,52366,48975,66375,66351,636 -11.18%67,201 <br />Materials and Supplies23,62717,38024,10024,10014,04224,1000.00% <br />Other Services and Charges49,57365,98170,29570,29572,966 17.58%82,650 <br />Total Operating Expenses <br />131,723149,850170,058170,058138,644173,9512.29% <br />Total Capital <br />----- 0.00%- <br />Department Total <br />131,723149,850170,058170,058138,644173,9512.29% <br />Funding Source: General Fund <br />