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PERMANENT PART-TIME <br />ACCOUNTING CLERK/OFFICE SUPPORT POSITION <br />REQUEST <br />3.Assistwithroutineinputofaccountingandpayrollrecords,andthefilingoffinancialandadministrative <br />records.Thisgivescurrentstaffmoretimetoworkongoals,procedures,policies,andtoimplement <br />neededhumanresourceandfinancialmodules(forexample:capitalprojectmanagement,purchase <br />order,andhumanresourcemodulesinourSpringbrooksystemthathavetothispointintimebeen <br />deferred because of workload constraints). <br />4.Assistanceingatheringinformationforpreparingrequiredandrequestedfinancialreportsforfederal, <br />state,grantorandotheragencies.Thesereportsincludereimbursementrequestsandotherreports <br />requiredbytheU.S.DepartmentofJustice,MinnesotaPublicFacilitiesandPollutionControlAgencies, <br />MinnesotaOfficeoftheStateAuditor,MinnesotaDepartmentofRevenueandotheragenciesand <br />organizations. <br />5.Assistingwithclericalsupportintheauditpreparationwhichgivescurrentstaffmoretimetodoanalytical <br />work. <br />6.Perform cash management activities such as bank deposits by improving internal controls. <br />7.Assisting in the publication of the Annual Budget and Capital Improvement Plan (CIP) books. <br />8.AssistingwiththesetupandmaintenancetheCityIntranetsite(SharePoint)whichtothispointhas <br />been deferred because of workload constraints. <br />9.AssistingtheDirectorofFinanceandAdministrativeServicesandtheCityClerkwiththewebsiteand <br />other IT duties and employee education on software issues. <br />10.Assumedutieswhichpromoteanimprovedinternalcontrolsystem,facilitatefinancialtransparency,and <br />contribute to safeguarding of the Citys assets, and the management of City records. <br />Goal and Policy Links <br />Financeand Administrative Services DepartmentOperating Program Goals <br />1.Developingandimplementingefficientandeffectivefinancialpolicies,plansandreportingsystemsthat <br />help the operating departments achieve their objectives and assure the Citys long-term fiscal health. <br />2.Protecting the Citys assets from unauthorized use. <br />3.EffectivelyusingtheCitysfinancialinformationtechnologyresourcesinimprovingproductivity, <br />customer service and access to critical information. <br />4.Providing quality service to all of the divisions customers-both external and internal to the organization. <br />5.Providing quality customer service. <br />6.Protecting the Citys cash assets from unauthorized use. <br />7.Maintain official records of the City through effective records management systems. <br />8.Establishandcoordinatehumanresourceprograms,policiesandprocedurestoensurethatCityrecruits <br />and maintains a qualified workforce according to Federal and State laws. <br />9.Maintain City website, social media and communications. <br />10.Providestabilitytothedepartmentwithcross-trainingonessentialfunctionsandback-upincaseof <br />illness or a vacancy in a position. <br />2 <br />