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DRAFT CITY OF ARDEN HILLS PURCHASING POLICY (Revised 3/31/2014) GENERAL PHILOSOPHY The City of Arden Hills is committed to be responsible, prudent, and wise in spending the The purchasing policy was developed by the City to be followed and enforced. It is difficult to identify every possible scenario in this document that might be considered prudent or imprudent. In addition, the city is cognizant of the value not only of the following spending policies, but also the public perception of prudence. The City employees should make every attempt to adhere to the policies and exercise good business judgment in spending. It is recognized that even the best policies will need to be revised periodically and modified as needed. PURCHASING POLICY: The s policy is to purchase goods and services at the most cost effective and competitive rates, yielding the desired service, turnaround and value for the dollar. This practice must ensure the best utilization of funds, vendor selection, and adherence to ethical business practices including integrity, honesty, and avoidance of conflict of interest. SCOPE: This policy applies to purchase of goods or services that includes: competitive bidding, vendor selection, signature authority, purchase orders and coding. COMPETITIVE BIDDING The City follows the rules pursuant to Minnesota State Statute 471.345. A few of the pertinent points are as follows but the current statute should be referenced to make sure there have not been any revisions by the legislature. 1.If the amount of the contract is estimated to exceed $100,000, sealed bids shall be solicited by public notice in the manner and subject to the requirements of the law governing contracts by the particular municipality or class thereof. Purchasing Policy 1 03/31/14