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ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION APRIL 14, 20143 <br /> <br />Staff requested that Council provide feedback on the proposed changes recommended by the <br />Financial Planning and Analysis Committee. <br /> <br />Councilmember Werner <br /> asked if the triangle sign had to be advertised for bid. <br /> <br />Director of Finance and Administrative Services Iverson <br /> reported that the City followed State <br />Statute word for word on the triangle sign and received several quotes for the project. <br /> <br />Councilmember Holmes <br /> recommended <br />policy reflected back to Minnesota State Statute. <br /> <br />Councilmember McClung <br />suggested that Item 4 read: Other provisions as listed in State <br />Statute. <br /> <br />Councilmember Holden <br /> requested that the language regarding payment of bills be changed to <br />- <br /> <br />Director of Finance and Administrative Services Iverson <br /> stated that she would make these <br />changes. <br /> <br />Councilmember Holden <br /> recommended that the job title listed within the purchasing policy refer <br />only to the Finance Director. <br /> <br />Further discussion ensued regarding how invoices should be coded by City staff. <br /> <br />Mayor Grant Councilmember McClung <br />and stated that the City did have a fiduciary <br />Director Iverson <br />responsibility to its residents and that was alerting them to proper accounting <br />auditors. <br /> <br />Director of Finance and Administrative Services Iverson <br /> stated that each department is <br />allowed to delegate this coding work to a designee. She also commented that the finance <br />department was short-handed at this time. She discussed how duties had to be delegated for <br />auditing purposes. <br /> <br />Councilmember Holmes <br />was in favor of letting staff determine how invoices would be coded. <br /> <br />Director of Finance and Administrative Services Iverson <br /> thanked the Council for their input. <br />She asked if the Council was comfortable with the Purchasing Policy coming back for approval <br />on the Consent Agenda at the next City Council meeting. <br /> <br />The Council was in favor of this action. <br /> <br /> <br />C.Discuss Fund Balance Policy <br /> <br />Director of Finance and Administrative Services Iverson <br /> explained that <br />Balance Policy was last updated in 2011 when the new GASB Standards took effect. <br />