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ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION APRIL 14, 20144 Director of Finance and Administrative Services Iverson reported that the Financial Planning and Analysis Committee (FPAC) is doing a review of all City policies and has recommended the following updates. The recommended updates to the policy are to: 1. Update titles and add in language for the internal service funds which we did not have at that time, and revision dates. 2. Change the language in item 3.a. under Policy Statements to have the Director of Finance and Administrative Services transfer any amount that exceeds 50% of the final fund balance after the audit number is known to the PIR Fund for the year. Staff requested Council feedback on the proposed changes recommended by the Financial Planning and Analysis Committee. Director of Finance and Administrative Services Iverson discussed how staff completed General Fund transfers based on audit deadlines. Further discussion ensued regarding the General Fund balance. Councilmember Holmes recommended that all transfers be made and that the fund balance information be brought to the Council. She was in favor of having the funds transferred to the PIR Fund when the balance was over 50%. Mayor Grant wanted to see PIR Fund transfers approved by the City Council. Councilmember Holmes did not believe that any transfers to the PIR Fund would need to be approved by the Council. Director of Finance and Administrative Services Iverson reported that she would bring the transfer to the City Council for approval after the audit was completed and update the language in the policy and bring the policy forward for approval. 3. COUNCIL COMMENTS AND STAFF UPDATES Councilmember Holden recommended that the Council have a discussion on City SAC and WAC fees and on how the TCAAP SAC credits from Met Council will be disbursed. Director of Finance and Administrative Services Iverson updated the City Council in regard to a previous question on delinquent utility bills and small balances that was brought up at the March 31, 2014, meeting. She explained that according to State Statutes and City Ordinances, letters need to be sent out to all accounts informing them of the upcoming certification of their past due balances and a public hearing. She noted that between the time the notifications were sent out and the hearing/certification date, some customers made payment plans or partial payments and these amounts are what remains of the original amount. Staff would not normally certify small balances, but these are from the original assessment roll and remain there as part of the process.