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ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION—APRIL 14, 2014 3 <br /> Staff requested that Council provide feedback on the proposed changes recommended by the <br /> Financial Planning and Analysis Committee. <br /> Councilmember Werner asked if the triangle sign had to be advertised for bid. <br /> Director of Finance and Administrative Services Iverson reported that the City followed State <br /> Statute word for word on the triangle sign and received several quotes for the project. <br /> Councilmember Holmes recommended a language change to the policy to ensure that the City's <br /> policy reflected back to Minnesota State Statute. <br /> Councilmember McClung suggested that Item 4 read: Other provisions as listed in State <br /> Statute. <br /> Councilmember Holden requested that the language regarding payment of bills be changed to <br /> read"pre-approved bills". <br /> Director of Finance and Administrative Services Iverson stated that she would make these <br /> changes. <br /> Councilmember Holden recommended that the job title listed within the purchasing policy refer <br /> only to the Finance Director. <br /> Further discussion ensued regarding how invoices should be coded by City staff. <br /> Mayor Grant and Councilmember McClung stated that the City did have a fiduciary <br /> responsibility to its residents and that Director Iverson was alerting them to proper accounting <br /> procedures and responses from the City's auditors. <br /> Director of Finance and Administrative Services Iverson stated that each department is <br /> allowed to delegate this coding work to a designee. She also commented that the finance <br /> department was short-handed at this time. She discussed how duties had to be delegated for <br /> auditing purposes. <br /> Councilmember Holmes was in favor of letting staff determine how invoices would be coded. <br /> Director of Finance and Administrative Services Iverson thanked the Council for their input. <br /> She asked if the Council was comfortable with the Purchasing Policy coming back for approval <br /> on the Consent Agenda at the next City Council meeting. <br /> The Council was in favor of this action. <br /> C. Discuss Fund Balance Policy <br /> Director of Finance and Administrative Services Iverson explained that the City's Fund <br /> Balance Policy was last updated in 2011 when the new GASB Standards took effect. <br />