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04-14-14-Special WS
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04-14-14-Special WS
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4-14-14-Special WS
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4-14-14-Special WS
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4-14-14-Special WS
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4/14/2014
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ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION—APRIL 14, 2014 4 <br /> Director of Finance and Administrative Services Iverson reported that the Financial Planning <br /> and Analysis Committee (FPAC) is doing a review of all City policies and has recommended the <br /> following updates. The recommended updates to the policy are to: <br /> 1. Update titles and add in language for the internal service funds which we did not have at <br /> that time, and revision dates. <br /> 2. Change the language in item 3.a. under Policy Statements to have the Director of Finance <br /> and Administrative Services transfer any amount that exceeds 50% of the final fund <br /> balance after the audit number is known to the PIR Fund for the year. <br /> Staff requested Council feedback on the proposed changes recommended by the Financial <br /> Planning and Analysis Committee. <br /> Director of Finance and Administrative Services Iverson discussed how staff completed <br /> General Fund transfers based on audit deadlines. <br /> Further discussion ensued regarding the General Fund balance. <br /> Councilmember Holmes recommended that all transfers be made and that the fund balance <br /> information be brought to the Council. She was in favor of having the funds transferred to the <br /> PIR Fund when the balance was over 50%. <br /> Mayor Grant wanted to see PIR Fund transfers approved by the City Council. <br /> Councilmember Holmes did not believe that any transfers to the PIR Fund would need to be <br /> approved by the Council. <br /> Director of Finance and Administrative Services Iverson reported that she would bring the <br /> transfer to the City Council for approval after the audit was completed and update the language in <br /> the policy and bring the policy forward for approval. <br /> 3. COUNCIL COMMENTS AND STAFF UPDATES <br /> Councilmember Holden recommended that the Council have a discussion on City SAC and <br /> WAC fees and on how the TCAAP SAC credits from Met Council will be disbursed. <br /> Director of Finance and Administrative Services Iverson updated the City Council in regard <br /> to a previous question on delinquent utility bills and small balances that was brought up at the <br /> March 31, 2014, meeting. She explained that according to State Statutes and City Ordinances, <br /> letters need to be sent out to all accounts informing them of the upcoming certification of their <br /> past due balances and a public hearing. She noted that between the time the notifications were <br /> sent out and the hearing/certification date, some customers made payment plans or partial <br /> payments and these amounts are what remains of the original amount. Staff would not normally <br /> certify small balances, but these are from the original assessment roll and remain there as part of <br /> the process. <br />
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