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<br />Attachment A <br /> <br /> <br />CITY OF ARDEN HILLS <br />COUNTY OF RAMSEY <br />STATE OF MINNESOTA <br /> <br />FINANCIAL POLICIES- <br />CITY CREDIT/PURCHASE CARD POLICY <br />Revised 7-28-14 <br /> <br />Purpose <br /> <br />The City of Arden Hills will provide credit/charge cards to each department to make <br />work related purchases and payment of goods and services when demonstrated <br />Use of the card for personal purchases is strictly prohibited. <br />efficiencies are gained. <br /> <br />Organizations Affected <br /> <br />All employees who have a City credit/charge card issued to them are subject to this <br />policy. Employees on administrative leave may not make charges to the credit/charge <br />card and must return card to their immediate supervisor upon being put on administrative <br />leave. <br /> <br />Procedure <br /> <br />1) Application for Credit/Charge Card <br /> <br />i. <br />A department may request a credit/charge card for selected employees when <br />there is a demonstrated efficiency to be gained. The request for a City <br />Credit/Charge card must be made to the appropriate Department Head with <br />approval by the City Administrator. Upon approval, request is then made to the <br /> <br />Finance Director by Department Head. <br />ii. Employee must sign an agreement with the City of Arden Hills regarding use of <br />credit/charge card. <br />iii. Employee agrees to comply with terms and conditions of the Associated Card <br />Service Cardholder Agreement and this Policy. <br />2) Purchases <br />must <br />i. Any purchase on the credit/charge card be work related and not for <br />personal use. <br />ii. Employee is responsible for providing a receipt for each transaction and <br />attaching such receipt to the appropriate credit/charge card bill. <br />iii. Any single transaction in excess of $1,000 must have prior authorization from the <br />City Administrator or his/her designated representative. <br />iv. Single Transaction limits shall follow the Citys Purchasing Policy section <br />pertaining to the Authorization Limits. Directors can authorize employees to <br />have a limit up to their signing authority level or can restrict the limit to a lesser <br />amount. <br />The City of Arden Hills Page 1 7/25/2014 <br />