07-28-14-R - Laserfiche WebLink

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v. Monthly credit limits on individual cards are set at $3,000 $2,500 or $5,000. Exceptions may be granted for a higher limit for select card holders if the maximum monthly limit of the signing Director is restricting the usefulness of the card. vi. Credit/Charge card shall only be used by person whose name is on the card. 3) Payment i. Payment of credit/charge card statements is to be made promptly to avoid finance charges. Receipts shall be attached to payment. If there is no receipts, payment would be made only after the City Administrator, or his/her designated representative, has signed and approved of the expenditure. ii. Individual purchases shall be listed separately on pay authorizations and coded to the proper account. iii. If a credit/charge card is due on a statement, such as for returned merchandise, it 4) Lost or Stolen Card 1. If your credit/charge card is lost or stolen, immediately contact Associated Card Services at the number on back side of credit card and then notify the Finance Department. 5) Misuse of Credit/Charge Card 1. Employee may be disciplined up to and including discharge for misuse of credit/charge card as stated in this policy, or as deemed appropriate by the City Council. 6) Cancellation of Credit/Charge Card i. Upon resignation, retirement, termination, administrative leave, leave of absence, or any other means of leaving employment of the City of Arden Hills, employee must immediately surrender credit/charge card to immediate supervisor. ii. The City of Arden Hills reserves the right to cancel any credit/charge card at any time for any reason. Approval by the City Council the 28th Day of July, 2014. ________________________________________________ __________ David Grant, Mayor Date ________________________________________________ __________ Patrick Klaers, City Administrator Date The City of Arden Hills Page 2 7/25/2014