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City of Arden Hills, Recycling RFP October 2014 Page 15 The publicity and promotion program may include articles for city newsletters, public appearances, provision of information for local environmental groups, or attendance at public events sponsored by the City. The Contractor shall at a minimum provide one (1) newsletter article per year. Respondents shall describe their experience in these activities and whether there would be a cost associated with the service. In addition, respondents are encouraged to specify other public education tools that they are willing to provide (e.g., recycling education materials targeted for a specific neighborhood, targeting a specific material type, etc.). As part of the proposal, respondents shall provide examples of public education materials they have developed for other municipalities. 5.5 City Shall Approve Contractor’s Public Education Literature The Contractor shall conduct its own promotions and public education to increase participation (see also Sections 6.08 and 6.09). The Contractor shall submit a draft of any public education literature for approval by the City, at least one month before printing and release of any such literature. 5.6 Annual Work Plan An annual work plan will be included in the final recycling collection contract. The work plan shall include initiatives to improve the City’s recycling program. These initiatives may include (but are not limited to) expansion of materials collected, voluntary expansion to businesses, effective education of residents - with measurement, community involvement, outreach to low participating communities, and outreach using electronic communications including e-mail reminders and apps. 6. MATERIALS PROCESSING AND MARKETING 6.1 Processing Facilities Must Be Specified It is intended that all recyclables collected will go to recycling markets to be manufactured into recycled content goods. Preferably those markets will be in the Upper Midwest. The City shall be assured that adequate recyclable material processing capacity will be provided for City material collected. Contractor shall assure that all recyclables collected in the City are not landfilled or incinerated except for process residuals with written authorization from the City and the Minnesota Pollution Control Agency. The proposals must clearly specify the location(s) of its materials recovery facility (MRF), or subcontractor’s facility, where material collected from the City will be delivered and / or processed and the residual rate at the facility. The Contractor shall provide written notice to the City at least 60 days in advance of any substantial change in these or subsequent plans for receiving and processing recyclables collected from the City. Respondents shall arrange a tour of the designated MRF for the RFP review committee. The tour shall occur before November 10, 2014.