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10-13-14-WS
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10-13-14-WS
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10/13/2014 4:34:36 PM
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It <br />FINANCE ANALYST REQUEST <br />Al HILLS <br />Request Summary <br />We have analyzed resource needs in accomplishing the Finance department workload and goals, evaluated <br />options and developed the recommended resource addition of a Finance Analyst, including annual costs. <br />Key Objectives <br />1. Provide coordination and facilitation of the financial plan and annual budget process. <br />2. Provide analytical support for fiscal planning, fiscal monitoring, policy development, policy compliance, <br />budgeting and budget performance reporting. <br />3. Provide analytical support for Investment management and perform cash management activities such <br />as; bank reconciliations, cash flow projections, and quarter reports. <br />4. Assume the maintenance of the financial data required by GASB 34 associated with the infrastructure <br />and fixed asset reporting systems. <br />5. Provide improved internal controls. <br />6. Assume duties that have been delayed or deferred due to human resource constraints including <br />implementing the capital project management, purchase order systems, EFT vendor payments, <br />Sharepoint (intranet), and information technology projects. <br />7. Assist senior management staff in responding to workload backlogs. <br />Additional Staffing Needed to Accomplish Department Mission, Goals and Objectives <br />With the new upgrade of the accounting system (Springbrook), auditing standards, GASB statements, major <br />capital projects, upgrades to the budgeting process, and other goals and initiatives, the Finance Department <br />is not able to adequately address its core mission. Stated simply, accomplishing the mission of the Finance <br />Department with the current staffing level is not sustainable. Meeting long-range planning, reporting and <br />monitoring needs in all areas of the division's operations means increasing the analytical capacity of the <br />Finance Department. Examples of duties and projects that would be assigned to the Finance Analyst <br />continue to include: <br />1. Assisting in improving our customer service levels primarily by expanding our analytical abilities and <br />decreasing the response time for fiscal policy advice and guidance. This includes reducing our <br />response time on simple inquiries regarding budget preparation to improving our ability to timely employ <br />complex cost analyses required in the development of the utility rates and other charges for services. <br />2. Scheduling the budget time frame and supervising the distribution of all budget material. Instructing and <br />assisting department staff with established guidelines and completion of forms. Evaluating submitted <br />departmental budget proposals as to fiscal impact and preparing reports analyzing and evaluation <br />various budget proposals for administrative review. <br />3. Assist with the preparation and publication of the annual budget book in a timely manner (within two <br />months of adoption by City Council). <br />4. Analyzing budget performance and preparing report of findings on revenues and expenditures and <br />advising administration as to potential problems. <br />5. Scheduling and preparing required and requested financial reports for federal, state, grantor and other <br />agencies. These reports include reimbursement requests and other reports required by the U.S. <br />Department of Justice, Minnesota Public Facilities and Pollution Control Agencies, Minnesota Office of <br />the State Auditor, Minnesota Department of Revenue and other agencies and organizations. <br />6. Coordinating and managing the time consuming task of maintaining the financial data mandated by <br />GASB 34 related to infrastructure and fixed assets reporting requirements. <br />7. Perform cash management activities such as bank reconciliations, cash flow analysis, and portfolio <br />management. <br />1
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