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10-13-14-WS
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10-13-14-WS
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It <br />FINANCE ANALYST REQUEST <br />ARDEN HILLS <br />8. Implementing the much needed capital project management and purchase order modules in our <br />financial system that have to this point in time been deferred because of workload constraints. <br />9. Setting up and maintaining the City Intranet site (Sharepoint) which to this point has been deferred <br />because of workload constraints. <br />10. Assist the Finance Director with the IT duties and employee education on software issues. <br />11. Assume duties which promote an improved internal control system, facilitate financial transparency and <br />contribute to safeguarding of the City's assets. <br />Goal and Policy Links <br />Finance Department Operating Program Goals <br />1. Developing and implementing efficient and effective financial policies, plans and reporting systems that <br />help the operating departments achieve their objectives and assure the City's long-term fiscal health. <br />2. Protecting the City's assets from unauthorized use. <br />3. Effectively using the City's financial information technology resources in improving productivity, <br />customer service and access to critical information. <br />4. Providing quality service to all of the division's customers - both external and internal to the organization. <br />To view the Finance Department's organizational chart and for a brief description of the Finance <br />Department's mission, vision, primary objective, and programs and services please see the accompanying <br />attachments. <br />Financial Considerations <br />Adding a Finance Analyst in the Finance Department will cost $66,652 in 2011. The General Fund impact <br />would be $13,330 as this position would reduce intern costs in the Finance department and this position is <br />allocated across all funds as it provides general financial support as do the other positions in the Finance <br />department. This position is currently included in the Preliminary 2011 budget in contingency. <br />Stakeholders <br />1. Mayor, Council Members, senior management, and front-line staff in the Finance Division. <br />2. Employee Services. <br />3. Operating departments that benefit from Finance services. <br />4. Community as a whole that benefits from effective fiscal stewardship, accountability and financial <br />transparency. <br />Implementation <br />1. Hire current intern Kyle Howard January 2011 <br />Alternatives <br />Continue the Status Quo:The Finance Division will do the best it can to prioritize workload and respond to <br />City Council and community needs. However, given staffing constraints, workload and projects that have <br />already been deferred or delayed, maintaining the status quo will likely result in a reduction in Finance <br />services to the community and organization from current levels, this would also mean that the audit findings <br />for "timely reconciliations" would most likely return, final budget books would likely continue to completed <br />late in the year and quarterly financial reporting would most likely continue to be late. While we continue to <br />use interns, the training period as we replace them requires time and depending on how long we have them <br />it also impacts what projects we can give them and how much expertise they develop. <br />2
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