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FINANCE & ADMINISTRATIVE SERVICES'S MISSION, VISION, and PRIMARY OBJECTIVE Our Mission —The mission of the Finance &Administrative Services Departments is to work in partnership with the Mayor, City Council Members, City Administrator, all departments, other governmental agencies and citizens to provide excellent service to our community. Our Vision - Excellence in the management of carefully garnered public resources. Our Primary Objective - To provide financial management, information, and business products to policy makers, departments, agencies, investors, and the community so they can have confidence in the City of Arden Hills' government, make informed decisions, and achieve their results. Current Organization Finance Director 1) Finance Human Resources Safety Committee Information Technology Risk Management Special Projects Deputy Clerk 1) Accounting Analyst Accounting Clerk Finance Interns Office Support Customer Service Admin 1) 1) 1.35) Specialists Representative Intern/Student Elections 2) 1) 0.5) Council Packets Public Meeting Notices Licensing&Permits Accounts Payable Utility Billing Cash Management Receipt Sp Assessment!Cash Receipts/Cashier Scan Files to Laserfiche File Maintenance Budget Accounts Receivable Investments Cash Receipts/Cashier Building Permits Bulk Mailings Contract Files Audit Coordination Cash Receipts Recon Budget Elections Public Meeting Notices Front Desk-Counter Calendars CAFR Bank Deposits Audit Coordination Building Permits Park&Rec Guide Shredding Publication of Ordinances Chart of Accounts Audit Coordination Fixed Assets Planning Comm Packets Recreation Registration Copying Resolution Files General Ledger Check Writing Bank Reconciliations Council Packets Animal Licensing Filing Ordinance Files Training Financial Reporting Financial Reporting Public Meeting Notices Elections Special Projects Charitable Gambling Payroll File Maint(Finance) Long-range Planning Building File Maint Answer Phone-Primary Human Resource Support Benefit Administration File Maint(Gen Files) Capital Impr Plan(CIP) Licensing and Permits Front Desk-Counter-Primary Data Practices Requests Financial Reporting Back-up Front Desk Monthly Financial Report City Website Office Supplies Council Minutes FPAC Agendas Special Assessments Quarterly Fin Reports Celebrating AH Support Mtg Room Scheduler Admin Update FPAC Minutes Public Meeting Notices Sharepoint(Intranet) Monthly Reports Customer Service Central Files Lodging Tax Gen Office Sup(Backup) Budget Book Notary Office Equip Maint Monthly Fin Reports PAFR CAFR Planning Comm Minutes Parking Permits File Maintenance Backup Acctg Analyst Backup Acctg Analyst PTRC Minutes On-call Schedules Escrow Accounts Payable Park&Rec Guide Petty Cash Quarterly Payroll Reporting File Maintenance File Maint(Gen Files) General Office Support Procurement Cards Payroll Contract Files Notary Purchase Orders Calendars Springbrook Software Time cards PMP Letters and Mailings Publication of Ordinances Resolution Files Ordinance Files Answer Phones-Secondary Front Desk-counter General Office Support Daily Mail Sort Gopher One Calls Some of the tasks appear under multiple persons because of Internal Controls and Separation of Duties The bulk of the intern work would go back to the Finance Director if Kyle is not hired except Bank Reconciliations Shaded areas under Interns are the transaction processing that is done by the part-time intem or Joe if we do not have an intern 1 of 8