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11-24-14-WS
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11-24-14-WS
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2/24/2016 3:51:05 PM
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11/21/2014 4:43:19 PM
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Proposed Organization <br />Director of Finance <br />and Administrative <br />Support <br />t) <br />Finance Activities <br />Human Resources <br />Special Projects <br />Information Technology <br />Risk Management <br />Support to the City Administator <br />Deputy Clerk <br />f) <br />i <br />Elections <br />Licensing&Permits <br />Records Management <br />Charitable Gambling <br />Human Resource Support <br />Safety Committee <br />Data Practices Requests <br />Council Minutes&Agendas <br />Admin Update <br />Central Files <br />Accounting Analyst Finance Analyst Accounting Clerk Finance <br />InternOffice Support Customer Service Admin Intem/Student <br />Specialists Specialist Worker <br />f) 0.35) 2) t) 0.5) <br />Accounts Payable Cash Management Utility Billing Accounts Payable Receipt Sp Assessments Cash Receipts/Cashier Scan Files to Laserfiche <br />Budget Investments Accounts Receiable File Maintenance Cash Receipts/Cashier Building Permits Bulk Mailings <br />Audit Coordination Budget Cash Receipts Recon Payroll Elections Public Meeting Notices Front Desk-Counter <br />CAFR Audit Coordination Bank Deposits Building Permits Park&Ree Guide Shredding <br />Chart of Accounts Fixed Assets Audit Coordination Planning Comm Packets Recreation Registration Copying <br />General Ledger Bank Reconciliations Check Writing Council Packets Animal Licensing Filing <br />Training Financial Reporting Financial Reporting Public Meeting Notices Elections Special Projects <br />Payroll Long-range Planning File Maint(Finance) Building File Maint Answer Phone-Primary <br />Benefit Administration Capital Impr Plan(CIP) File Maint(Gen Files) Licensing and Permits Front Desk-Counter-Primary <br />Financial Reporting Monthly Financial Rpts Back-up Front Desk City Website Office Supplies <br />FPAC Agendas Quarterly Fin Reports Special Assessments Celebrating AH Support Mtg Room Scheduler <br />FPAC Minutes Sharepoint(Intranet) Public Meeting Notices Monthly Reports Customer Service <br />Lodging Tax Budget Book Gen Office Sup(Backup) Notary Office Equip Maint <br />Monthly Fin Reports CAFR PAFR Planning Comm Minutes Parking Permits <br />File Maintenance Information Technology Backup Acctg Analyst PTRC Minutes On-call Schedules <br />Escrow Risk Management Park&Rec Guide Petty Cash <br />Quarterly Payroll Rpt Backup Acctg Analyst File Maint(Gen Files) General Office Support <br />Procurement Cards Contract Files Notary <br />Purchase Orders Calendars <br />Springbrook Software Time cards <br />Backup Finance Analyst PMP Letters and Mailings <br />Publication of Ordinances <br />Resolution Files <br />Ordinance Files <br />Answer Phones-Secondary <br />Front Desk-counter <br />General Office Support <br />Daily Mail Sort <br />Gopher One Calls <br />Some of the tasks appear under multiple persons because of Internal Controls and Separation of Duties <br />3of8
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