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lt iRZE .-HILLS PERMANENT PART-TIME ACCOUNTING CLERK/OFFICE SUPPORT POSITION REQUEST 3. Assist with routine input of accounting and payroll records, and the filing of financial and administrative records. This gives current staff more time to work on goals, procedures, policies, and to implement needed human resource and financial modules ( for example: capital project management, purchase order, and human resource modules in our Springbrook system that have to this point in time been deferred because of workload constraints). 4. Assistance in gathering information for preparing required and requested financial reports for federal, state, grantor and other agencies. These reports include reimbursement requests and other reports required by the U.S. Department of Justice, Minnesota Public Facilities and Pollution Control Agencies, Minnesota Office of the State Auditor, Minnesota Department of Revenue and other agencies and organizations. 5. Assisting with clerical support in the audit preparation which gives current staff more time to do analytical work. 6. Perform cash management activities such as bank deposits by improving internal controls. 7. Assisting in the publication of the Annual Budget and Capital Improvement Plan (CIP) books. 8. Assisting with the set up and maintenance the City Intranet site (SharePoint) which to this point has been deferred because of workload constraints. 9. Assisting the Director of Finance and Administrative Services and the City Clerk with the website and other IT duties and employee education on software issues. 10. Assume duties which promote an improved internal control system, facilitate financial transparency, and contribute to safeguarding of the City's assets, and the management of City records. Goal and Policy Links Finance and Administrative Services Department Operating Program Goals 1. Developing and implementing efficient and effective financial policies, plans and reporting systems that help the operating departments achieve their objectives and assure the City's long-term fiscal health. 2. Protecting the City's assets from unauthorized use. 3. Effectively using the City's financial information technology resources in improving productivity, customer service and access to critical information. 4. Providing quality service to all of the division's customers - both external and internal to the organization. 5. Providing quality customer service. 6. Protecting the City's cash assets from unauthorized use. 7. Maintain official records of the City through effective records management systems. 8. Establish and coordinate human resource programs, policies and procedures to ensure that City recruits and maintains a qualified workforce according to Federal and State laws. 9. Maintain City website, social media and communications. 10. Provide stability to the department with cross-training on essential functions and back-up in case of illness or a vacancy in a position. To view the Finance and Administrative Services Department's organizational chart and for a brief description of the Finance and Administrative Services Department's mission, vision, primary objective, and programs and services please see the accompanying attachments. 2