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lt <br />ARQEN HILLS <br />PERMANENT PART-TIME <br />ACCOUNTING CLERK/OFFICE SUPPORT POSITION <br />REQUEST <br />Financial Considerations <br />Adding a permanent part-time Accounting Clerk/Office Support position in the Finance and Administrative <br />Services Department will cost $26,684 in 2014. The General Fund impact would be a $70 savings as this <br />position would reduce intern costs in the Finance and Administrative Services department and this position <br />is allocated across all funds as it provides general financial and clerical support as do the other positions in <br />the Finance and Administrative Services department. This position is currently included in the Preliminary <br />2014 budget. <br />Stakeholders <br />1. Mayor, Council Members, senior management, and front-line staff in the Finance and Administrative <br />Services Department. <br />2. Employee Services. <br />3. Operating departments that benefit from Finance and Administrative services. <br />4. Community as a whole that benefits from effective fiscal stewardship, accountability, financial <br />transparency, and customer service. <br />Implementation <br />1. Hire a permanent part-time Accounting/Office Support Position January 2014 <br />Alternatives <br />Continue the Status Quo: The Finance and Administrative Services Department will do the best it can to <br />prioritize workload and respond to City Council and community needs. However, given staffing constraints, <br />workload and projects that have already been deferred or delayed, maintaining the status quo will likely <br />result in a reduction in Finance and Administrative services to the community and organization from current <br />levels if the interns are removed completely, this would also mean that the audit findings for "timely <br />reconciliations" would most likely return, final budget books would likely be completed late in the year and <br />quarterly financial reporting would most likely be late. City Council goals for developing policies and <br />procedures for records management, storing records on laser fiche, scanning and retention of historical <br />documents in the basement, completing the operating procedures, forms and policies for human resources, <br />personnel policy update, and technology use may continue to be delayed. We could look at discontinuing <br />our participation in the GFOA award programs which would give some relief, but the benefits to the public <br />seem to out-weigh the cost and time savings of choosing to "not participate" in the programs. <br />3