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AGENDA ITEM – 5E City of Arden Hills City Council Meeting for March 16, 2015 P:\Planning\Recycling & Garbage\2015\RFP_Recycling Services\CC Packet_(2-23-15) - Contract Approval Page 2 of 3 Equipment. The quotes included 2,700 sixty-four (64) gallon carts, 200 thirty-five (35) gallon carts, and delivery to Arden Hills. Based on the quotes obtained, Cascade Cart Solutions was the lowest provider at $106,530. The recycling cart package from Cascade includes a black cart made from recycled materials and a green lid. An embedded stamp of the City’s logo will be included on each side of the cart along with an embedded “Recycling Only” stamp on each lid with graphics that depict the accepted recyclables (Attachment D & E). The proposed purchase includes 2,700 sixty-four (64) gallon carts and 200 thirty-five (35) gallon carts. The proposed number of carts was based on the current number of single-family homes (2,560) within the City and on the expected number of residents that may decide to exchange their larger cart for a smaller thirty-five (35) gallon cart. The industry standard is to order an extra 5% to 10% of the main cart size (64 gallon) to accommodate City expansion, residents that need an additional cart, and warranty exchanges. It is also advised that the City plan for approximately 5% of the carts to be exchanged for a different size (35 gallon). Residents that request a smaller thirty-five (35) gallon cart will be able to exchange their sixty- four (64) gallon cart when smaller carts are available. During the cart roll-out all single-family dwellings will receive a sixty-four (64) gallon recycling cart. Staff envisions that additional carts will need to be purchased in the future as the City expands or as additional smaller carts are requested. Funding With the grant funding through Ramsey County in the amount of $100,000 the City has the option of using reserves within the recycling fund to cover the additional $6,530 expense for the purchase of the recycling carts. The recycling fund currently has approximately $80,000 in reserves. Timeline • February 25 – City received notice of the PEIG approval for $100,000. • March 16 – Council reviews cart design for recycling cart purchase. • March 17 – Order placed for residential recycling carts. • March 30 – Council to formally approve the purchase of residential recycling carts. • April 20-24 – Carts are delivered to Arden Hills from Cascade Cart Solutions. • April 27-May 1 – Carts are distributed by Republic Services to City residents. • May 5 & 6– First collection with Republic Services.