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CONSENT ITEM – 5J MEMORANDUM DATE: March 30, 2015 TO: Honorable Mayor and City Council FROM: Sue Iverson, Director of Finance and Administrative Services Patrick Klaers, City Administrator SUBJECT: Authorization to Advertise to Fill Office Support Vacancy Background At the March 9, 2015, City Council Meeting, the City Council accepted the resignation of Sonja Klingberg, Office Support Specialist. This left a vacancy in the Administrative Services department and staff members are doing what they can to help out for the time being as this position supported all departments. Discussion The Personnel Committee has not met since February 19, 2015, due to scheduling conflicts. Staff would like to advertise and fill this position as summer is coming and with vacation schedules, we will be/and are short staffed as this position also backs up the front counter personnel. We would like to advertise for this position as soon as possible to enable us to fill the vacancy by the end of April or early May. As is our practice in this process, staff has updated the job description to reflect the duties for this position and a draft copy is attached. Staff is recommending a change in the position title to accurately reflect the job duties and to help attract an applicant pool with the qualifications needed to assist with the duties of the City Clerk, HR, elections, licensing, etc. To this end, staff recommends changing the title from Office Support Specialist to Deputy City Clerk. This position will continue to provide administrative services to all departments and the salary range will remain the same as the previous position. This revised position will be incorporated into the Position Classification Study that Springsted is completing for the City. Staff Recommendation 1. A motion for authorization to advertise for the position of Deputy Clerk for the City of Arden Hills. Attachments Attachment A: Deputy Clerk Job Description