04-13-15-R - Laserfiche WebLink

Home Browse Search

CONSENT ITEM – 5C MEMORANDUM DATE: April 13, 2015 TO: Honorable Mayor and City Council FROM: Sue Iverson, Director of Finance and Administrative Services Patrick Klaers, City Administrator SUBJECT: Authorization to Advertise to Fill Office Support Vacancy Background At the March 9, 2015, City Council Meeting, the City Council accepted the resignation of Sonja Klingberg, Office Support Specialist. This left a vacancy in the Administrative Services department and staff members are doing what they can to help out for the time being as this position supported all departments. Discussion The Personnel Committee met on April 8, 2015 and discussed this position. It is recommended to advertise and fill this position as summer is coming and with vacation schedules, we will be/and are short staffed as this position also backs up the front counter personnel. We would like to advertise for this position as soon as possible to enable us to fill the vacancy by early May. The Personnel Committee is recommending a change in the position title to accurately reflect the job duties and to help attract an applicant pool with the qualifications needed to assist with the duties of the City Clerk, HR, elections, licensing, etc. To this end, the Personnel Committee recommends changing the title from Office Support Specialist to Deputy Clerk. This position will continue to provide administrative services to all departments and the salary range will remain the same as the previous position. As is past practice, a revised job description is attached. This revised position will be incorporated into the Position Classification Study that Springsted is completing for the City. Staff Recommendation 1. A motion for authorization to advertise for the position of Deputy Clerk for the City of Arden Hills and approve the attached Job Description. Attachments Attachment A: Deputy Clerk Job Description