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1 <br /> <br /> <br /> CITY OF ARDEN HILLS <br />POSITION DESCRIPTION <br /> <br />Position Title: Office Support SpecialistDeputy Clerk <br />Department: Finance and Administration <br />Accountable to: City Clerk <br />Positions Supervised: None <br />Status: Regular Full Time <br /> <DATE>April <br />2015 <br /> <br />PRIMARY OBJECTIVES <br />Performs intermediate skilled administrative support work providing a variety of routine and complex clerical <br />and administrative support assistance, and related duties as apparent or assigned. Work is performed under <br />the limited supervision of the City Clerk. <br />QUALIFICATION REQUIREMENTS <br />To perform this job successfully, an individual must be able to perform each essential function satisfactorily. <br />The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable <br />accommodations may be made to enable individuals with disabilities to perform the essential functions. <br /> <br />ESSENTIAL FUNCTIONS OF THE POSITION <br />Prepares various types of correspondence including press letters, memos, reports, press releases, City <br />Council Packets, Legal Notices, promotional materials, etc. <br /> <br />Provides administrative clerical support to all departments as needed. <br /> <br />Compiles, preparesPrepares, compiles, and distributes department-specific agenda packets, and supporting <br />material, and assists the City Clerk with minutes (this may include taking minutes at meetings). <br /> <br />Assists the City Clerk with the issuance of licenses and answers questions related to the process. <br /> <br />Creates and maintains files and records to ensure City information is complete, accurate and current. <br /> <br />Creates databases and enters department data on the computer in order to maintain and generate accurate <br />computer inquiries and reports. <br /> <br />Assists City staff with maintaining the City’s web site, intranet, and social media sites. <br /> <br />Prepares promotional flyers as directed by Parks and Recreation Manager. <br />Assists the City Clerk with the Election process. <br /> <br />Assists with the coordination of documents for scanning into records retention software. <br /> <br />Provides backup to Customer Service Representative I Specialist by answering phone calls, answering <br />questions from the public, or routing calls as appropriate. <br /> <br />Generates permits and answers questions related to permits and process.