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Page 1 of 2 DATE: May 4, 2015 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Terry Maurer, Public Works Director John Anderson, Assistant City Engineer SUBJECT: 2015 PMP’s (Venus/Crystal Neighborhood and Grant/Noble/Lake Ln Neighborhood) Contract Award and Construction Services Proposal Requested Action The City Council is requested to approve the following: 1. Adopt Resolution 2015-030 Awarding the 2015 PMP Contract to Valley Paving, Inc. 2. Accept the proposal from Elfering and Associates for construction services Discussion On February 23, 2015, the City Council adopted Resolution 2015-013 (Venus/Crystal) and Resolution 2015-014 (Grant/Noble/Lake Lane) approving the Plans and Specifications and Ordering the Advertisement for Bids. Bids were opened on Thursday, March 19, 2015. One bid was solicited for both 2015 PMP neighborhoods. The bid contained two alternates. The first alternate bid was for the use of HDPE (plastic) pipe for the storm sewer. This alternate turned out to actually be more expensive and therefore staff is not recommending it be awarded. The second alternate was for water replacement in the Venus/Crystal neighborhood. To give the Council some options, the worst water main (highest break history) replacement was put into the base bid with the areas with a lesser break history placed in an alternate bid. Based on the bids received (these were the costs presented at the assessment hearing) staff is recommending award of alternate number 2 replacing more water main in the Venus/Crystal neighborhood. There were a total of eight bids received. The following table lists the bidders name and their total bid including Alternate No. 2 (but not Alternate No.1): PUBLIC HEARING – 2B MEMORANDUM